Xerox ColorQube 9201 System Administrator Manual page 195

• Immediate - this option will start the fax delivery process as soon as it is ready for delivery.
• Delayed Send - this option will queue the fax delivery at the specified time of day.
a. If you select [Delayed Send], in the [Time] field, enter the specific delayed time to start the
fax delivery process.
4. Click on the [Apply] button to return to the Default Template page.
Document Management Fields (Optional)
This area enables you to add data fields to the Default Template. These data fields can either provide
information or collect data from the user for each workflow scan job. This information is filed with your
scanned documents in the Job Log. The Job Log can then be accessed by third party software for
various purposes.
• To add a new field, click on the [Add] button. This brings up the Add Document
Management Field page.
• To make changes to a field, highlight a Document Management file from the list and click the
[Edit] button. This brings up the Add Document Management Field page.
• To delete a field, highlight a Document Management file from the list and click on the
[Delete] button.
1. In the Document Management Fields area, To add an additional Document Management file,
click on the [Add] button or to edit an existing file highlight the file from the list and click on the
[Edit] button, the Add Document Management Field page will display.
2. In the Field Attributes area:
a. Enter a information in the [Field Name] field. This information entered, assigns a name for
the Document Management data that is to be associated with the scanned job. This value is
not shown at the device user interface screen and is used by third party software to access
the Document Management information. It can be up to 128 characters in length. This field
cannot be left blank.
b. For User Editable select one of the following method:
• Editable - if you would like the user to be able to modify the value of this field. Enter a
value in the [Field Label] field. The label should identify the purpose of this field to the
user.
• Not Editable - if the user can not change the Document Management Field's value. The
user will not be presented with this Document Management Field at the device and the
Default Value will be used.
c. The [Default Value] field is an optional requirement. The information entered defines the
actual data that is to be assigned to that particular scan job. This field can be created blank
or the user may edit this value at the device user interface screen.
d. If you selected Editable, you can check the following checkboxes:
• Require User Input - to prompt the user to enter data for this Document Management
field before scanning. This is done at the device.
• Mask User Input (****) - selecting this will prevent the user's typing to protect privacy.
This also enables the Record User Input to Job Log.
Xerox ColorQube™ 9201/9202/9203
System Administrator Guide
Workflow Scanning
187