Update List Of Templates; Custom File Naming - Xerox ColorQube 9201 System Administrator Manual

Update List of Templates

This feature allows you to update the list of templates that displays at the device's screen. This feature
can be used when new templates have been created or existing templates have been changed.
At the Device:
1. Touch the <All Services> button.
2. Touch [Workflow Scanning] on the touch screen.
3. Touch the [Advanced Settings] tab.
4. Select [Update Templates] to display the Update Template screen.
The following information will be displayed on the screen:
• Last Updated - this will display the date and time of the last update.
Status - this will display the status of the last update.
•
5. Select [Update Now].
6. Touch [Confirm].
Note: If you are not using a template pool repository, when selecting [Update Now] will display
only a partial list of templates.

Custom File Naming

Use the Custom File Naming feature to set up an automatic naming of the generated files for
Workflow Scanning.
At your Workstation:
1. Open the web browser and enter the IP address of the device in the Address bar, and press
[Enter].
2. Click the [Properties] tab.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
Click on the [Login] button.
4.
5. Click on the [Services] link.
6. Click on the [Workflow Scanning] link.
7. Select [Custom File Naming] in the directory tree.
8. In the File Naming area, from the drop-down menu, select one of the following:
• Auto - this option will type text that will automatically be a prefix of the file name. The
system will add numbers to the end of the text you type to complete the file name.
• Custom Naming - this option will allow you to select elements you want to use to build the
file name, for example, Date, Time, Job ID, User ID and/or Custom Text.
You can position the elements you choose to display first, for example, you can position the
element chosen to be Time first, then Date, followed by User ID.
• Advanced - this option allows you to type a string of variables to create an automatically
generated file name.
Xerox ColorQube™ 9201/9202/9203
System Administrator Guide
Workflow Scanning
195