Page 1 Version 1.0 October 2009 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 2 © 2009 Xerox Corporation. All rights reserved. Xerox® and the sphere of connectivity design are trademarks of Xerox Corporation in the US and/or other countries. Product names and trademarks of other companies are hereby acknowledged. Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.
Page 3: Table Of Contents
Xerox ColorQube™ Series........
Page 4 Xerox Printer Installer ........
Page 5 Xerox Secure Access ........
Page 6 Enable WSD (Web Services for Devices)..........287 Xerox ColorQube™ 9201/9202/9203...
Page 7 Enable Xerox Standard Accounting ........
Page 8 Table of Contents Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 9: Introduction
To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network user accounts. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 10: Xerox Colorqube™ Series
Information available for this product series consists of: • The System Administrator Guide (this guide) • The Quick Use Guide • The Interactive User Guide • The Advanced User Guide • The Xerox website www.xerox.com Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 11: Customer Support
Introduction Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www.xerox.com Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 12 Introduction Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 13: Device Connection And Quick Setup
Device Connection and Quick Setup This chapter describes how to connect your device to a network and configure Ethernet settings. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 14: Front View
Device Connection and Quick Setup Front View Power On/Off Switch Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 15: Rear View
Device Connection and Quick Setup Rear View Connection Panel Power Cable Inserting the SIM Card Connection Panel Inserting the SIM Card Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 16: Device Control Panel Overview
At the device, before the Install Wizard begin, the Installed Optional Hardware screen displays, touch the [Next] button. The Machine Location screen displays, select one of the following location and to allow the ink sticks to heat before the machine can be used: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 17 The Languages screen displays, select the required language, and touch the [OK] button. A profile selection screen displays, select one of the following: • Trained Xerox Installer • Customer If the network cable is not connected, the Network Connection Not Detected screen displays In the Passcode Required screen, enter the 4 digit Passcode you received with the device in the [Enter PagePack Passcode] field using the numerical keypad.
Page 18: The Welcome Page
The Quick Setup Home screen displays, this will display the Features and its Status, touch the [Next] button The Device Setup Complete screen will display with the message ‘Your Xerox machine is now: Ready to Copy’. Touch the [Finished] button. The device will save the settings and reboot. If enabled a configuration report will print.
Page 19: Ethernet Configuration
Enable TCP/IP and HTTP at the Device Look at the Configuration Report, verify whether the addressing shown under TCP/IP Settings will enable this device to communicate over your network. Also, verify that HTTP is enabled under HTTP Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 20: Quick Setup
When your device is configured with an IP address and HTTP is enabled, you can configure network information from your web browser via Internet Services. Enter the IP address of the device in your web browser to access Internet Services. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 21: Internet Services
Touch [Disable] to disable DHCP, and touch [Save]. Touch [IP Address/Host Name]. Touch [IP Address] and enter a valid IP Address and touch [Save]. Touch [Host Name] and enter host name and touch [Save]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 22 13. Touch [Logout] to exit the Tools pathway. To Access Internet Services To view the [Internet Services Welcome] screen: Enter the device's IP Address in the web browser. Press [Enter] or click on the [Go] button. For example: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 23 If you click the [I have a Cloning File...] button, you can copy settings from one device and transfer them to another device with the same version of system software. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 24 At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click on the [Properties] tab. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 25: Set A Description For The Device
Click on the [Apply] button. To View the Service Status at the Device To view the service status at the device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 26: To Install Print Drivers
Click on the [Save] button when you have finished with each screen. If you have more than one service to configure, click on the [Configure Next Service] button. Otherwise, click [Close]. Test your service at the device to verify that it is configured correctly. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 27: General Setup
Enter detail in the [New Password] and [Retype New Password] fields. Click on the [Apply] button. Note: The user name “admin” is reserved for the Device System Administrator Account. Do NOT use the username “admin” for any local or network accounts on the device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 28: Configuration Page
Press the <Log In/Out> button, then touch [Logout] to exit the Tools pathway. At your Workstation: Open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 29: Configure Print Protocols
Scroll to the bottom of the screen and click on the [Close] button. Click on the [Settings] button next to Print Protocols. Click on the [Configure] button next to General Settings to configure general print settings. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 30 For Banner Sheet Identification, select one of the following: • Job Owner User ID and Job Name • Xerox Network Accounting User ID and Job Name • Generic User ID and Job Number 10. In the Secure Print area: The Secure Print requires a user to be authenticated as the owner of a print job using a passcode,...
Page 31: Cloning
If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [General Setup] link. Select [Cloning] in the directory tree. In the Create Clone File area: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 32 Locate your file and click on the [Open] button Click on the [Install] button. The device will be unavailable over the network for several minutes. Once rebooted a Configuration Report will print, if enabled. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 33: Entry Screen Defaults
• None (Take No Action) • Copy Services Home • • • Server Fax Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 34: Date And Time
Using the Up and Down arrow select the required value for the following: • Day - the range will be dependant on the selected month. • Month - the range is from 1 to 12. • Year - the range is from 2007 to 2033. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 35: Manual Setup
In the Time Zone area, select a time zone from the drop-down menu. Click on the [Apply] button. 10. Click on the [OK] button when you see the message “Properties have been successfully modified”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 36: Image Settings
TIFF images when the device saves them for Email attachment or Internet fax: TIFF 6.0 (old JPEG) - this version utilizes the most universally compatible version of the JPEG • compression format. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 37 For MRC Compression, check the [Enabled] checkbox to divide the scanned image based on content, and then compress each area in the optimal manner for that image area. This option allows for smaller output files with better image quality. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 38 Click on the [Login] button. Click on the [Services] link. Click on the [Workflow Scanning] link. Select [Default Template] in the directory tree. Scroll to the Workflow Scanning area, click on the [Edit] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 39 Select the [Searchable] radio button under [Searchable Options] within Document Format as the user presented scanning default. When done, click on the [Apply] button to save changes or [Undo] to remove changes and refresh the page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 40: Job Deletion
[Select Locale] drop-down menu, and select the required encoding priority order. Click on the [Apply] button to save your changes. 10. Click on the [OK] button when you see the message “Properties have been successfully modified”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 41: Sleep Mode Settings
Sleep Mode, will cause the Network Controller to briefly resume activity. Enabling the !Pv6 ND broadcast filter will only wake the device from Sleep Mode when the device’s IPv6 Lick Local address is used. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 42: Extensible Services Setup
SMart eSolutions provides a setup page to guide you through the steps required to configure the device for automatic meter readings. SMart eSolutions enables the device to automatically send data to Xerox to be used for billing (Meter Assistant) and solid ink (Supplies Assistant). SMart eSolutions provides the following features: Xerox ColorQube™...
Page 43: Smart Esolutions Information
Before registering the device for Meter Assistant, please ensure the following items are available or have been performed. • Create an account on Xerox.com. Add all devices in inventory that you wish to register for Automatic Meter Readings to your account, visit www.xerox.com/meterreads. •...
Page 44: Meter Assistant
The meter data is recorded in the Xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance.
Page 45: Supplies Assistant
Supplies Assistant Eligible devices will automatically be enabled for Supplies Assistant once the device is registered with Xerox. When you call to order supplies, let the representative know the on-hand balance and that you would like to use Supplies Assistant.
Page 46: Energy Saver
Select [SMart eSolutions] in the directory tree. Click on the [Maintenance Assistant] tab. Click on the [Start an Online Troubleshooting Session at www.xerox.com] bar. A “Starting Online Troubleshooting Session” message will display. When transmission is complete your browser will automatically be redirected to Xerox.com for online assistant.
Page 47: Network Log
Download the log files to a USB drive. Note: Customers will only use this feature if requested by Xerox Customer Support. The Log files are only meaningful to a trained Xerox personnel. The level of information gathered will be specific to Xerox Customer Representative.
Page 48 12. Click on the [Close] button. At the Device: Note: Ensure you have an USB memory device to save the network log. Press the <Log In / Out> button to enter the Tools pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 49: Alert Notification
In the Alert Notification section you can set up groups to notify (by e-mail) when problems occur on the device. Alert notification is configured via Internet Services. Customers can set the Xerox device to notify users or operators of problems as they occur on the device. Alert Notification is configured via Internet Services.
Page 50 Billing meter reads reported: An alert is generated when billing meter readings have taken place. You can set up your device so that it will automatically offer meter readings when requested by the Xerox Communication Server. • Machine or some services are not available: An alert is generated when the device has stopped all functions or has been turned off.
Page 51: Local Ui Alerts
Custom - when selected, enter an amount between 0 - 75 in the [Custom] field. Note: The higher the page number, the more frequent the warnings will appear. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 52: Billing Information And Usage Counters
It is possible to disable this setting both within the print driver and from the device administrator tools. These instructions describe how to disable the banner sheet from the device. At the Device: Press the <Log In/Out> button to enter the Tools pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 53: Saving And Reprinting Jobs
Enabling the Feature at a TCP/IP Networked Workstation At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click on the [Properties] tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 54 Click [Select to Save New Password] for an existing Login Name. You must then click on the [Start] button at the bottom of the page to implement the password change, or [Undo] to cancel any changes. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 55: Online / Offline
10. Press the <Log In/Out> button, then touch [Logout] to exit the Tools pathway. For further instructions on Auxiliary (Foreign Device) Interface Setup options refer to the Interactive User Guide delivered with your device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 56: Snmp (Simple Network Management Protocol)
SNMP Community Name properties that can be configured are: • GET Returns the password for SNMP GET requests to the device. Applications obtaining information from the device via SNMP, such as Xerox PrinterMap or Internet Services, use this password. •...
Page 57: Software Upgrade Via Network Connection
Print Drivers and Xerox Remote Clients. Note: This account allows Xerox Clients and Drivers a limited amount of access to objects on the device. If the device does not have SNMP v1/v2c enabled, and does not have this account enabled, Xerox SNMP based clients will not be able to communicate with it.
Page 58 Upgrades The Software Upgrade feature allows the customers to upgrade the device software as requested by a Xerox Customer Support Center Representative, without needing a Customer Service Representative to be present. To enable or disable software upgrades on the device, follow the procedure below: At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].
Page 59 Select [Configuration Report] in the directory tree, scroll down to the Common User Data section to see your System Software Version. Contact your Xerox Customer Support Representative to make certain that Auto Upgrading is appropriate for your device. If it is not, refer to the Software Upgrade via Network Connection topic for manual upgrade instructions.
Page 60 Internet Services. The upgrade progress can be monitored from the device screen interface. You have completed the steps to automatically upgrade the device software. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 61: Internet Services
Press <Machine Status>, then touch the [Tools] tab. Touch [Network Settings]. Touch [Advanced Settings]. Touch [Continue]. Touch [HTTP Settings]. Touch [Enable]. Touch [Save]. Touch [Close]. Press the <Log In/Out> button, touch [Logout] to exit the Tools Pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 62: Status
Trained - System Administrator needed to fix this problem. • Untrained - Normal user can fix this problem. • Field Service - Xerox Support needed to fix this problem. Management - Network Administrator needed to fix this problem. • •...
Page 63: Supplies
Click on the [Refresh] button to view the current billing information in the Total Impressions area. Usage Counters The Billing Meter area shows the date and number of impressions that were notified to the Xerox Communication Server, if this has been set up.
Page 64: Information Pages
E-mail Guide • Workflow Scanning Guide • Reprint Saved Jobs Guide • Printing guide • Internet Services Guide • Paper and Media Guide • Machine and Job Status Guide • Admin and Accounting Guide Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 65: Jobs
The Active Jobs page displays information about the active job list on the device: At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click on the [Jobs] tab, [Active Jobs] will display. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 66: Saved Jobs
To Print, Copy, Move or Delete a file within a folder: Click on the required folder in the Folders area. Check the checkbox for the file you want to Print, Copy, Move or Delete. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 67: Print
• • Delayed Print - specify a time for your document to print. Select the required Printing options from the drop-down menu for 2 Sided Printing, Output Color, Collate, Orientation, Staple and Output Destination. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 68: Properties
If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Description] link. If [Device Name] and [Location] are changed, click on the [Apply] button, to accept the changes. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 69: General Setup
Click on the [Login] button. Click on the [Connectivity] link. Click on the [Physical Connections] link. Click on [Ethernet] in the directory tree. In the General area, select the speed from the [Rated Speed] drop-down menu. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 70: Support
Support The Internet Services Support page provides easy access to the Xerox website. The page can also be set up to show Xerox support telephone numbers and the contact details for the System Administrator.
Page 71: Network Installation
• Windows XP on page 84 • Apple Talk on page 90 • NetWare on page 95 • AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) on page 97 • UNIX on page 100 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 72: Tcp/Ip Settings
At the device and press the <Log In/Out> button to enter the Tools pathway. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. Press the <Machine Status> button, and then the [Tools] tab. Touch [Network Settings]. Touch [TCP/IP Settings]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 73: Dns/Ddns Configuration
Touch [Save]. Touch [Close]. Touch [Preferred DNS Server]. Touch the button under Preferred DNS Server #1, enter the DNS Server IP Address using the on-screen keypad. Touch [Save], then touch [Close]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 74: Configure Dynamic Addressing
The Configuration Report is printed, verify the TCP/IP information under Connectivity Protocols. Installation via BOOTP or DHCP Ensure your device is connected to the network with Ethernet cabling. Go to the device and press the <Log In/Out> button to enter the Tools pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 75: Ipv4
Physical Connection will display the physical network connection. This will display “Ethernet”. Select one of the following method for obtaining a Dynamic IP address from the [IP Address Resolution] drop-down menu: • DHCP (Dynamic Host Configuration Protocol). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 76: Ipv6
At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Note: TCP/IP and HTTP should have been initially configured refer to Enable TCP/IP and HTTP at the Device on page 11 of this guide. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 77 Default Dynamic Host Configuration Protocol (DHCP) Settings area: Select one of the following options: • Use DHCP as directed by a router - this option is fully automatic. The DHCPv6 Address will be obtained and displayed on the screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 78 11 of this guide and follow the steps provided. At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click on the [Properties] tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 79 10. Click on the [Apply] button to accept changes or [Undo] to return the settings to their previous value. 11. Click on the [OK] button when you see the message “Properties have been successfully modified”. Configure Raw TCP/IP Printing Note: TCP/IP must be enabled before Raw TCP/IP Printing is enabled. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 80 13. Scroll down and click the [Reboot Machine] button and click [OK] to reboot the device. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. Configure SLP Configure Service Location Protocol (SLP) if needed to support CUPS, Mac OS, and NetWare. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 81: Snmp
12. Scroll down and click the [Reboot Machine] button and click [OK] to reboot the device. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. SNMP The System Administrator uses this page to enable or disable Simple Network Management Protocol (SNMP). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 82 Changes made to the GET or SET community names for this device will require corresponding GET or SET community name changes for each application which uses the SNMP protocol to communicate with this device (for example, Xerox PrinterMap, Xerox Internet Services, any 3rd party network management applications).
Page 83 Enter the required data in the [Privacy Password] and [Confirm Privacy Password] field. 11. In the Print Drivers/Remote Clients Account area: Check the [Account Enabled] checkbox to Create an account for bi-directional print drivers and Xerox remote clients. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 84: Snmp Advanced Settings
If you want to reset to the default Password, click on the [Reset] button. Note: This account allows Xerox Clients and Drivers a limited amount of access to objects on the device. If the device does not have SNMP v1/v2c enabled, and does not have this account enabled, Xerox SNMP based clients will not be able to communicate with it.
Page 85 Click on the [Save] button to save settings and return to the Advanced Settings page. Click on the [Back] button to return to the SNMP page. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 86: Ssdp
Click on the [Protocols] link. Select [Microsoft Networking] in the directory tree. In the General area: For Protocol, check the [Enabled] checkbox to enable Microsoft Networking. Enter the device’s workgroup in the [Workgroup] field. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 87 Click on the [Status] tab, select [Description & Alerts] in the directory tree. Click the [Reboot Machine] button and click [OK] to reboot the machine. The network controller takes approximately 5 minutes to reboot and network connectivity will be unavailable during this time. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 88: Appletalk
Ensure TCP/IP and HTTP are configured on the device as per Enable TCP/IP and HTTP at the Device on page 11, so that the web user interface (Internet Services) can be accessed. • Ensure that the DNS settings are configured. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 89 Verify the correct software is loaded At the Desktop, right-click the [My Network Places] icon. Select [Properties]. Right-click the [Local Area Connection] icon. Click [Properties]. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 90 Microsoft. Then return to the next step in this document. Click [Start], [Settings], then [Printers]. Double-click the [Add Printer] icon to start the Add Printer Wizard. Click [Next]. Click [Local Printer]. Deselect the Automatically detect and install my Plug and Play printer option. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 91 23. If you want to share this printer from your computer, click [Share As:]. Enter a share name (or accept the default name), then click [Next]. 24. If you want to print a test page, click [Yes], then click [Finish]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 92: Windows Xp
[Alternate DNS Servers 1] and [Alternate DNS Servers 2]. Note: If DHCP or BOOTP is the IP Address Resolution setting, you cannot change the Domain Name, Primary DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 settings. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 93 In the Advanced Settings area: Check the [Enabled] checkbox to enable PDL Switching. PDL switching allows the device to process print jobs which contain two or more printer languages, for example: PCL and PostScript, or ASCII and PostScript. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 94 Enter an IP address for the [Directory Agent], if required. This will specify the address of a single Directory Agent (DA) to be added to the list of Directory Agents in the device’s DA list. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 95 Click on the [Login] button. Click on the [Connectivity] link. Click on the [Protocols] link. Select [Raw TCP/IP Printing] in the directory tree. In the General area: For Protocol, check the [Enabled] checkbox to enable Raw TCP/IP Printing. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 96 Click on the [Connectivity] link. Click on the [Protocols] link. Select [Raw TCP/IP Printing] in the directory tree. In the General area, ensure the [Enabled] checkbox for Protocol is checked to enable Raw TCP/IP Printing. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 97 From the [Start] menu, select [Settings] and then [Printers] (Windows 2000) or [Printers and Faxes] (Windows XP). The Vista path is Start\Control Panel\Printer(s). Double-click the [Add Printer] icon and click [Next]. Verify that [Network Printer] is selected and click [Next]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 98: Apple Talk
Enabling AppleTalk on the device At your Workstation, open the web browser and enter the IP address of the device in the Address bar. Press [Enter]. Click on the [Properties] tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 99 Double-click to open the folder containing the drivers for version 10.x. Double-click to open the [machine model.dmg]. Double-click to open the [machine model.pkg] file. When the Welcome screen displays, click [Continue]. Click [Continue], then [Agree] to accept the License Agreement. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 100: Apple Macintosh (Tcp/Ip)
The device Internet Services is a suite of applications used for installing, maintaining and using the Xerox devices. The device Internet Services Macintosh Printer Utility is a Internet Services application that enables network administrators to rename and rezone Xerox systems that are configured for AppleTalk connectivity.
Page 101 Double-click the printer icon on your desktop. Select [Printing]. Select [Change Setup]. Select [Change]. Locate the [Drivers] folder on the CD. Select the appropriate PPD for OS 10.x. Select the options according to those installed on your device. Click [OK]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 102 21. Enter the IP address of the printer. 22. Select [Xerox] from the printer model list. 23. Select Xerox ColorQube 9201/9202/9203 (according to your model) from the model name list. 24. Click [Add]. 25. Print a document from an application to verify that the printer is installed correctly.
Page 103: Netware
SAP broadcast messages Set the SAP periodic broadcast frequency in the [SAP Frequency] field. The range is from 15 - 300 seconds, or enter 0 for none. The default is 60. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 104 The Xerox NDPS/NEPS Solution allows you to use Novell NDPS/NEPS with many of the latest Xerox printers. It includes administrative tools that snap-in to NWAdmin that enables users to easily configure and manage their network print services.
Page 105: As400 Raw Tcp/Ip Printing To Port 9100 (Crtdevprt)
11. Click on the [OK] button when you see the message “Properties have been successfully modified”. Note: The settings are not applied until you restart the device. 12. Click on the [Status] tab, select [Description & Alerts] in the directory tree. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 106 Leave all other options set to the default values. Press [Enter], A message will indicates that you have created the device Xerox printer. Power on the device and start a print writer. Then place a spool file in the appropriate queue to test the printer.
Page 107 If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none. If printing ASCII, set this parameter to *IBM42011 (which is the default). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 108: Unix
Enter the following information into the Add Remote Printer/Plotter form: • [Printer Name: printer name]. Where printer name is the name of the queue being created. • [Remote System Name: hostname]. Where hostname is the machine hostname from the /etc/hosts file. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 109: Solaris 2.X
Ensure that the correct IP Address is being used for the machine. To verify this, print a Configuration Report from the machine. At the Device: Press the <Machine Status> button on the device. Touch the [Machine Information] tab. Touch [Information Pages]. Touch [Configuration Report]. Touch [Print], then touch [Close]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 110: Sco Unix Environment
Before starting the procedure, please ensure the following items are available or have been performed: • Ensure that the correct IP Address is being used for the machine. To verify this, print a Configuration Report from the machine. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 111 Type [rlpconf] to create a printer. Enter the following information: [Printer Name: queuename] [Remote Printer: r] [Hostname: hostname] If the information has been entered properly, type [y]. Click [Enter] to accept default of a non-SCO remote printer. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 112 Leave the [PDL Switching] Enabled checkbox at its default value. Note: Do not check the [Enabled] checkbox for PDL Switching, when Windows clients print using port 9100. this prevents each print job from generating a banner page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 113 Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on one of the CD-ROMs that came with your printer. From the CD- ROM, with root privileges copy the PPD into your CUPS ppd folder on your workstation. If you are unsure of the folder's location, use the Find command to locate the ppd's.
Page 114 Network Installation Adding the Xerox printer Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is > /etc/init.d/cups restart. A similar script or directory entry should have been created in System V and BSD.
Page 115: Print Drivers
Print Drivers. • Windows 2000/2003 Server on page 108 • Windows 2000 Professional on page 110 • Windows XP on page 113 • Windows Vista on page 116 • Apple Macintosh 10.X on page 119 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 116: Windows 2000/2003 Server
Windows 2000/2003 Server Xerox Printer Installer This section provides instructions on how to install print driver manually. However, you can use Xerox Printer Installer to discover the printer and install drivers. To use the Xerox Printer Installer locate the Internet Services Print and Fax Drivers CD-ROM delivered with your device and follow the instructions contained in the Internet Services Print and Fax Drivers Guide for Microsoft Windows.
Page 117: Add The Printer
Click on the [Advance] tab, then click on [Printing Defaults]. Select the settings you wish to set for the printer. For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide for Windows CD. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 118: Windows 2000 Professional
This section provides instructions on how to install print drivers manually. However, you can use Xerox Printer Installer to find the printer and install drivers. To use the Xerox Printer Installer locate the Print and Fax Drivers disc delivered with your device and follow the instructions contained in the Guide for Microsoft Windows.
Page 119 Select [Local Printer] and deselect [Automatically detect and install my Plug and Play printer]. Click [Next]. Select [Create a new port] and choose [LPR Port] from the Type pull-down menu. Click [Next]. Enter the IP address of the printer. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 120 Click on the [Configuration] tab. Change the settings you wish to set for the printer. Click [OK]. For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide for Windows CD. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 121: Windows Xp
You can use the Internet Services to configure the Print Driver in this environment. Xerox Printer Installer This section provides instructions on how to install print driver manually. However, you can use Xerox Printer Installer to discover the printer and install drivers.
Page 122 Enter a name for the print queue and click [OK]. 10. You will be prompted for a print driver. Select [Have Disk] and click on [Browse] to the location of your print driver. 11. Select the required driver then click [Open]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 123 Use the available tabs to set the printing defaults. Additional settings may be accessed by clicking the [Printing Preferences] button on the General tab. For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide for Windows CD. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 124: Windows Vista
Windows Vista Xerox Printer Installer This section provides instructions on how to install print driver manually. However, you can use Xerox Printer Installer to discover the printer and install drivers. To use the Xerox Printer Installer locate the Internet Services Print and Fax Drivers CD-ROM delivered with your device and follow the instructions contained in the Internet Services Print and Fax Drivers Guide for Microsoft Windows.
Page 125 Ensure [Entire Directory] is selected from the In drop-down menu. Select your printer from the list and click on [OK]. The status bar will display. In the [Type a printer name], check the [Set as the default Printer] checkbox. 10. Click [Next]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 126 11. Right click the printer within the Printers folder and select [Printing Preferences]. 12. Select any required default settings in the print driver. For further information on Configuring the Print Driver and Installation, refer to the Print Drivers Guide for Windows CD. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 127: Apple Macintosh 10.X
12. Click [Close], and restart the workstation. 13. When the workstation has restarted, double click the hard drive icon. 14. Double-click the [Applications] icon. 15. Double-click the [Utilities] folder. 16. Double-click the [Printer Setup Utility] icon. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 128 20. Enter the IP address of the printer. 21. Enter a name for the print queue. (You may leave this blank if you prefer). 22. Select [Xerox] from the Printer Model list. 23. Select your printer model from the Model Name list.
Page 129: Authentication
Authentication is used to verify that a user accessing the device is a valid user. The user’s authentication details are verified either remotely by a network authentication server, locally by an internal database on the device, or by a card reader or authentication solution with the Xerox Secure Access feature.
Page 130: Authentication Configuration
Administrators to configure Authentication settings by using an Internet browser. • Ensure the Authentication Server to be used is functional on your network and refer to your manufacturer's documentation for instructions to complete this task. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 131: Authentication Configuration (Network Authentication)
Authorization. • Personalization. Note: Web User Interface Authentication only needs to be defined if you have specified Xerox Secure Access as the method of authentication. • Authentication Configuration - Step 3 of 3 This page displays the current status and configuration of Authentication, Authorization and Personalization.
Page 132 At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click the [Properties] tab. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 133 14. Click on the [Apply] button, then click on the [OK] button when you see the message “Properties have been successfully modified”. 15. Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 134 In the Alternate Tree/Context (Optional), enter details for up to 2 [NDS Tree] and [NDS Context] field, if required. Click on the [Save] button to save the settings and return to the Authentication Configuration page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 135 In the Configuration (Required) area, enter details in the [Default Domain] field. Check the Optional Information checkbox. Select either [IPv4 Address] or [Host Name] radio button. If IPv4 Address is selected, enter the [IP Address] and [Port] details in the required fields. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 136 LDAP can also simply be used as an Information (Personalization) server, supplying information to other Authentication servers being used on the network. 10. In the Current Configuration area, click on the [Configure] button for Authentication Server. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 137 [Mapped Name Field] or [Surname and Given Name Fields]. Netscape and Lotus Domino will typically require a setting of Surname to allow returns of ‘lastname, firstname’. Click on the [Apply] button when done. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 138 When enabled, this will specify the distinguished name(s) that will lead to the entry in the LDAP directory under which all users and groups will be retrieved. Distinguished name is a unique name for an entry in your LDAP directory. For example: cn=USERID, o=xerox, c=us. Note: Many UNIX/Linux LDAP servers require this attribute to be set and is used frequently when Login Credentials to Access LDAP Server is set to [Authenticated User].
Page 139 Used when Remotely on the Network is selected for Authorization. LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called ‘Admin’. You can configure the ‘Admin’ group on the device so that the members of that group will have administrator access to the device.
Page 140 When an access group is entered in one of the Access Group fields, only the members from that group will have access to those features. When no access group is listed, all members will have access. When done, click on the [Apply]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 141: Local Authentication
Click on the [View] button for Local User Information Database. Click on the [Add New User] button, in the User Identification area, enter details of the new user in the [User Name], [Friendly Name], [Password] and [Retype Password] fields. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 142: X Authentication
Before starting the procedure, please ensure the following items are available or have been performed: • Create a user name and password on your authentication server which will be used to authenticate the Xerox device. • Ensure your 802.1X authentication server and authentication switch are available on the network.
Page 143 If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Security] link. Select [802.1X] in the directory tree. Check the [Enable 802.1X] checkbox. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 144: Xerox Secure Access
Xerox Secure Access System Administrators can configure the device so that users must be authenticated and authorized before they can access specific services or areas. Xerox Secure Access provides a means of authenticating users via an authentication server and optional card reader.
Page 145 The Authentication Configuration page displays, in the Current Configuration area, click on the [Edit Methods] button for Authentication. In the Where is the Information Located? area select [Xerox Secure Access] form the drop- down menu for Device User Interface Authentication.
Page 146 Authentication • Xerox Secure Access Device Only (e.g., Swipe Cards - if you want to allow the user to swipe their swipe cards at the UI. • Xerox Secure Access Device + alternate on-screen authentication method - if you want users to authenticate using the device’s control panel as well as the XSA feature.
Page 147 ID or PIN (personal identification number). If the device requests further information such as accounting details, enter this information at the user interface. The device will confirm successful authentication allowing access to previously locked system features. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 148 Authentication When finished using system features, press the <Clear All> button on the device’s keypad to close your account. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 149 154 • Trusted Certificate Authorities on page 160 • 802.1X on page 162 • On Demand Overwrite on page 166 • Immediate Image Overwrite on page 170 • PostScript (R) Passwords on page 172 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 150: Security
Security Security @ Xerox For the latest information on securely installing, setting up and operating your device see the Xerox Security Information website located at www.xerox.com/security. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 151: User Data Encryption
Device”. If the authentication method is switched to “Remotely on the Network”, those users will not be authenticated unless their credentials are also accessible remotely. For further information on Authentication Configuration, refer to Authentication on page 121. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 152 Click on the [Security] link. Click on the [User Information Database] link. Select [Setup] in the directory tree. On the User Information Database page, click on the [Edit] link next to the user you want to edit. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 153: Password Settings
• Cannot contain “Friendly Name”. • Cannot contain “User Name”. Must contain “at least 1 number”. • Click on the [Save] button to save your changes and return to the User Information Database page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 154: Admin Password
Select [Admin Password] in the directory tree. Ensure Reset Policy tab is highlighted on the top of the screen. In the Password Reset Policy select either: • Enable Password Reset • Disable Password Reset Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 155: Ip Filtering
Note: This policy will be applied if the admin password is forgotten! If enabled, the password can be reset to the Factory Default using directions available from Xerox Support. If disabled, a chargeable service call would be required if the password is forgotten.
Page 156: Audit Log
Click on the [Security] link. Select [Audit Log] in the directory tree. Note: You must enable SSL before enabling Audit Log. In the Enabling Audit Log on machine area, check the [Enabled] checkbox for the Audit Log. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 157: Event Id
On Demand Image Overwrite started Scheduled ODIOD Standard started On Demand Image Overwrite complete Scheduled ODIO Standard complete Print job Scheduled ODIO Full started Network Scan Job Scheduled ODIO Full complete Server Fax job Scan to Mailbox job Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 158: Event Description
• comp-terminated - the job was cancelled. Identify the PC or User To record the user's name in the Audit Log, Network Authentication must be configured on the Xerox device. IIO Status If IIO (Immediate Image Overwrite) is enabled, this column will show the status of overwrites completed on each job.
Page 159: Machine Digital Certificate Management
A certificate from a Certificate Authority or a server functioning as a Certificate Authority, for example Windows 2000 running Certificate, can be uploaded to the device. Note: A separate request is required for each Xerox device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 160 In the Create New Certificate area, select one of the following: • Self Signed Certificate - select this type of certificate if you have your own PKI infrastructure or other means of internal certificate authority. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 161 Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button. To Upload a Signed Certificate When a signed certificate is received from the Trusted Certificate Authority, upload the certificate to the device. Click the [Properties] tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 162: Ip Sec
Providing additional security in the negotiating process, SSL (Secure Sockets Layer protocols) are used to assure the identities of the communicating parties with digital signatures (individualized checksums verifying data integrity), precluding password guessing by network sniffers. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 163 This area allows you to select setting for allowing or discarding Hosts and Protocol and what action to be taken. 11. For each individual option select settings from each drop-down menu. 12. Click on the [Add Policy] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 164: Host Groups
From the Address Type drop-down menu, select one of the following: • Specific - to specify a single IP Address. • Subnet - to specify a range of IP Addresses. • All - if all addresses of the IP type are to be included. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 165: Protocol Groups
To delete an Action, highlight an Action in the IP Actions area and click on the [Delete] button, if the Action selected is not being used by a security policy, then click on the [OK] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 166 Click on the [Save] button to return to the IP Sec - Action page. If you Selected Internet Key Exchange (IKE) as the Keying Method: IKE Phase 1 authenticates the IPSec peers and sets up a secure channel between the peers to enable IKE exchanges. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 167 Algorithm choices are AES and 3DES. Encryption will not be shown if [IPsec Security] is set to AH. Note: Click on the [Save] button to return to the IP Sec - Action page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 168: Trusted Certificate Authorities
Click on the [Upload Certificate Authority] button. The digital certificate will appear in the list of Installed Certificates area. To Delete a Certificate At the Trusted Certificate Authorities screen, select a certificate from the list in the Installed Certificate area. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 169 Internet Services server. To resolve this, install the generic Xerox Root CA Certificate in user's Web browsers. At the Trusted Certificate Authorities screen, right-click on the [Download the Generic Xerox Device CA] link which appears at the bottom of the screen, under the Installed Certificates box.
Page 170: 162
Enter a login name to use in the [User Name (Device Name)] field. Enter a password to use to access the account in the [Password] and [Retype Password] field. Check the [Select to save password] checkbox. Click on the [Apply] button to save changes. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 171 Click on the [OK] button when you see the message “Properties have been successfully modified”. At the Device: Press the <Log In/Out> button to enter the Tools pathway. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 172 Touch [Advanced Settings], touch [Continue]. In the Network Settings screen, touch [802.1X Settings]. In the 802.1X screen: Touch [Disable] button. Touch [Save]. Touch [Close]. Press the <Log In/Out> button, then touch [Logout] to exit the Tools pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 173: System Timeout
Click on the [Apply] button. Click on the [OK] button when you see the message “Properties have been successfully modified”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 174: On Demand Overwrite
To Verify that On Demand Image Overwrite is an Installed Option If a Configuration Report did not print during SIM installation, at the Device print the report as follows: Press the <Machine Status> button. Touch the [Machine Information] tab. Touch [Information Pages]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 175 11. Once rebooted, the Disk Overwrite confirmation report is printed. This details the status and time of the overwrite. 12. To verify the overwrite has completed view the Confirmation Sheet, under Confirmation Details. The Job Information: Status ESS Disk should read 'SUCCESS'. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 176 Reprint Saved Jobs feature. For more information on Reprint Saved Jobs feature, refer to Reprint Saved Jobs on page 275. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 177 Click on the [OK] button when you see the message “Properties have been successfully modified”. Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 178: Immediate Image Overwrite
Press the <Machine Status> button. Touch the [Machine Information] tab. Touch [Information Pages]. Touch [Configuration Report]. Touch [Print], then touch [Close] On the Configuration Report, check under the Security heading if Immediate Image Overwrite is an installed option. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 179 Touch the [Completed Jobs] tab (if necessary). Touch the drop-down menu and select [All Jobs] (if necessary). Touch a job in the queue. View the Immediate Overwrite status under Value. This will appear as Successful or Failed. Touch [Close]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 180: Postscript (R) Passwords
Enter details in the [Password] and [Retype Password] fields for System Parameters Password and/or Start Job Password. You can also check the Select to save new password checkbox for System Parameters Password and/or Start Job Password. 10. When finished, click on the [Apply] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 181: Workflow Scanning
For account creation instructions, refer to the FreeFlow SMARTsend Installation and Administration Guide. Information Checklist Before starting the procedure, please ensure the following items are available or have been performed: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 182: Configure General Settings
Authentication server. • Prompt if Authenticated User Does Not Match Template Owner - to prompt authenticated system credentials do not match the template owner. • None - if no user authentication is required. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 183: Configure A File Repository
• Delete the folder. Enter the Scan Repository Details via Internet Services At your workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 184 Touch the [Workflow Scanning] icon on the touch screen. Touch [All Templates]. Select [All Templates] from the [All Templates] drop-down menu. Select [Advance Setting] tab. Touch the [Update Template] icon. Touch [Update Now]. Touch [Confirm], touch [Use Partial List]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 185: Netware Ncp (Netware Core Protocol)
Click the [Properties] tab. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Services] link. Click on the [Workflow Scanning] link. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 186 Press the <Start> button to scan the document. Check the scan repository on your server to verify the image was filed. The Next Step is to proceed to the General Settings, see Configure General Settings on page 174. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 187: Server Message Block (Smb)
Authenticated User - select this method if just the user name is to be authenticated via • LDAP. • Prompt at User Interface - select this method to have each user enter authentication credentials at the printer's control panel. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 188 Click on the [Workflow Scanning] link. Select on the [File Repository Setup] link. Click on the [Add New] button in the File Repository Setup area, or the [Edit] button (If the default File Repository has been set). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 189 During device configuration, SMARTsend (if used) overwrites the Default Repository and Template Pool scan settings. If certain applications will use Default Repository settings, not matching SMARTsend settings, reconfigure the applications to use an Alternate Repository before configuring the device with SMARTsend's Add/Update feature. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 190: Configuring Validation Servers
Configuring Validation Servers The Validation Servers link within Internet Services enables you to configure a Validation Server that will verify metadata. Metadata is an additional information that can be entered when a user scans Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 191 In the Validation Servers area, click on the [Add] button to add a new validation server, or select an existing validation server from the list and click on the [Edit] button to display the Add Validation Server page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 192: Scanning Web Service
Enable Secure HTTP (SSL) on page 154. • Scan Template Management - displays the status of the Scan Template Management service. Click on the [Settings] button to enable or disable this HTTP Web Service. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 193: Configuring The Default Template
To delete an existing file destination, highlight the file and click on the [Delete] button. To add an additional file destination or to edit an existing file destination, in the File area, click on the [Add] or [Edit] button, the File Destination page will display. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 194 To edit a fax number, highlight the number in the Fax Distribution List field, the number will appear in the [Edit Fax Number] field. Make the necessary changes and click on the [Replace] button. In the Delivery area, select one of the following: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 195 This is done at the device. • Mask User Input (****) - selecting this will prevent the user’s typing to protect privacy. This also enables the Record User Input to Job Log. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 196: Workflow Scanning
Newspaper/Magazine - this is best for scanning materials produced with an offset printer. For [How Original was Produced], select one of the following media type used of the original document: • Printed Original • Photocopied Original Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 197: Advanced Settings
Changing the resolution affects the amount of detailed reproduced on graphic images. The range is from 72 DPI to 600 DPI. For Build Job, check the [Enabled] checkbox to enable Build Job. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 198: Layout Adjustment
(Top, Bottom, Left, Right), in inches. • Scan to Edge - this scans the entire document without losing any edge space. Click on the [Apply] button to return to the Default Template page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 199: Filing Options
In the Filename Extension area, select one of the following options: • Lower Case (.pdf, .xps, .jpg, .tif) Upper Case (.PDF, .XPS, .JPG, .TIF) • Click on the [Apply] button to accept the changes, and return to the Default Template page. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 200 The Compression Capability feature allows you to set compression type you want to be enabled by default on the device. To change settings for Compression Capability, click on the [Edit] button in the Compression Capability area. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 201 JPEG compression algorithm, but may not be compatible with older graphics software. LZW (Lempel-Ziv-Welch) - this is a lossless compression method yielding very high • compression efficiency. This works best for files containing lots of repetitive data, such as Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 202: Display Settings
User must select template before pressing the Start button - with this option, no template will be highlighted, the user must select a template before pressing the Start button. 11. Click on the [Apply] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 203: Update List Of Templates
You can position the elements you choose to display first, for example, you can position the element chosen to be Time first, then Date, followed by User ID. • Advanced - this option allows you to type a string of variables to create an automatically generated file name. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 204: Set Up Remote Template Pool Repository
If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Services] link. Click on the [Workflow Scanning] link. Click on the [Advanced] link. Select [Template Pool Setup] in the directory tree. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 205 NDS Context - allows you to set the name of the NDS tree. If you are using Bindery or Bindery emulation, leave this field blank. If you are using NDS, this field cannot be left blank. The default tree name is ‘Xerox _DS_Context’. •...
Page 206 10. Click on the [OK] button when you see the message “Properties have been successfully modified”. HTTP or HTTPS From the Template Pool Setup screen, in the Settings area, select [HTTP] or [HTTPS] from the Protocol drop-down menu. Select either the [IPv4 Address], [IPv6 Address] or [Host Name]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 207 10. Click on the [Apply] button to accept the changes or [Undo] to return the settings to their previous values. 11. Click on the [OK] button when you see the message “Properties have been successfully modified”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 208 Workflow Scanning Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 209: Scan To Home
Workflow Scanning must be enabled on the Xerox device. • Network Authentication must be configured on the Xerox device. The Authentication server and the server used to file scanned images must belong to same domain. Additional Requirements for Scan to Home via LDAP Query •...
Page 210: Enable And Configure Scan To Home
Name” directory to if one does not exist. Enter the path to a location on your network where scans are to be stored in the [Network Home Path] area. The format should be: \\servername\foldername. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 211 At the Workflow Scanning Template List, touch the Scan to Home template. The default name is [@S2HOME]. Put your documents in the device to scan and press the green start button. Retrieve your documents from the home directory. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 212 Scan to Home Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 213: Scan To Mailbox
If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111], and click on the [Login] button. Click on the [Services] link. Click on the [Scan to Mailbox] link. Select [Enablement] from the directory tree. In the Feature Enablement area, check the following checkboxes: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 214: Create A New Mailbox
If required enter a password for your folder in the [Folder Password (Required)] field. The user will be prompted to enter the password when they scan their documents at the machine. Enter the password again to confirm in the [Confirm Folder Password] field. Click on the [Apply] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 215: Personalize Settings Or Modify Settings
• Newspaper/Magazine - this is best for scanning materials produced with an offset printer. For [How Original was Produced], select one of the following media type used by that represents the original document: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 216 Background Suppression - this option prevents the reproduction of an unwanted background image, shading or bleed-through from the reverse side of the original. This will produce an output image with a mostly white background. Select either [No Suppression] or [Auto Suppression]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 217 (Top, Bottom, Left, Right), in inches. • Scan to Edge - this scans the entire document without losing any edge space. Click on the [Apply] button to return to the Personalized Settings screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 218 For Job Log, check the [Enabled] checkbox to produce a job log for reporting purposes. The job log contains information about the scanned document. The Job Log can be accessed by third party software and the Document Management Fields information retrieved and associated with the scanned files. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 219 It is a loss less compression format that combines LZ77 and adaptive Huffman encoding (RFC 1951). When used for PDF documents, Flate compression is applied after JPEG compression. It is also used in place of G3 compression for monochrome PDF images in Photo and Magazine mode. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 220: Configure Scan To Mailbox
Click on the [Apply] button to accept the changes and return to the Personalized Settings page. Configure Scan to Mailbox Storage Capacity To view the information on the amount of hard drive space being consumed by files in Mailboxes: Click the [Properties] tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 221 For Cleanup Time, select one of the following option: Daily - select this option to have cleanup occur daily. Type the hour and minute to • indicate when the cleanup will begin. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 222: Scan Policies
Allow additional folders to be created - allow users to create new folders. Require password when creating additional folders - to create Private Folders, which require • users to enter a password when they create a new folder. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 223 If prompted, enter your mailbox folder password in the [Folder Password] field and click on the [OK] button. The scanned image will appear in the Folder Contents area. If it does not, click on the [Update View] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 224 Click on the [OK] button when you see the message “Properties have been successfully modified”. To remove your mailbox folder, click on the [Delete Folder] button. Click on the [OK] button when you see the message “Are you sure you want to delete this folder?”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 225: E-Mail Addressing
Obtain the IP Address or Host Name of a functional SMTP mail server that accepts inbound mail traffic. • Create an e-mail account on the mail server which the device will use as the default “From” address (optional). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 226 Click on the [Properties] tab. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Connectivity] link. Click on the [Protocols] link. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 227 Click on the [Apply] button to implement any changes. Configure General E-mail Settings At your Workstation, open the web browser and enter the IP address or Host Name of the device in the Address bar, and press [Enter]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 228 (To:) field. Note: Only works if the ‘From’ field is auto populated from LDAP server or manually configured, for example, the default ‘From’ will not be put in the ‘To:’ list. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 229 For Only Send to Self, select [On] to automatically include the Authenticated user’s e-mail address in the To: field. Also the New Recipient and Address Book buttons are disabled, preventing the user from adding any additional recipients. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 230: Scan To E-Mail
From the E-mail > Default screen, click on the [Edit] button in the Advanced Settings area. Select the required options in the [Advanced Settings] area. Click on the [Apply] button to implement changes and return to the Default page. Layout Adjustment Layout Adjustment settings includes: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 231: Configuring Public And Internal Address Books (Ldap)
The device can have access to both an LDAP server and a public address book. If both are configured the user will be presented with the choice to use either address book to select email recipients. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 232: Ldap Addressing - Internal Address Book
Use an LDAP client to validate your settings before inputting them into the Internet Services menus. LDAP clients include Microsoft Outlook Express, Microsoft Outlook and Netscape Communicator. • To use host names, DNS must be configured on the device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 233 [Wait LDAP Server Limit], or specify how many seconds the search should last (between 5 and 100). If the search takes longer than the time specified in the [Wait... seconds] box the user will be notified that the search failed. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 234 Enter a name using the keyboard touch screen, for example: lastname, firstname. Touch [Search]. The Search Results Screen is shown. Select the required name from the list (if there is more than one match). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 235: Public Address Book
In the Enter Name Address Area, enter details in the following fields: • Friendly Name • E-mail Address • Internet Fax Address Click on one of the following: • Save & New button to save the details and clear the fields to enter additional names. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 236 To Create a Public Address Book Open either an application that supports CSV files (for example, Microsoft Excel) or open the downloaded sample file. Create a list of addresses with the following headings: name and address. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 237 Imported Sample fields. • Imported Sample - displays sample information of the selection made from the Imported Heading drop-down menu. Note: No Mappings Available is not available for Friendly Name. Friendly Name is a required field. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 238 System Administrators Only - only users assigned a SA role will be granted access to view • and mange the Public Address Book. • Open to All Users - if selected, does not require any security access. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 239 Place a document to e-mail in the document handler and press the green start button. 10. Verify that the recipient received the scanned document in his/her e-mail inbox. You have completed the steps to create a public address book. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 240 E-mail Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 241: Internet Fax
Authentication on page 121 of this guide. Authentication can be configured after Internet Fax has been installed. Information Checklist Before starting the procedure, please ensure the following items are available or have been performed. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 242: Enable Internet Fax
If Dynamic Addressing has been set on the device (DHCP, DHCP/AutoNet, BootP or RARP) the Domain Name will not be accessible. If you need to change it, select [Static] from the IP Address Resolution menu list, and click on the [Apply] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 243: Configure An Smtp Address
Enter details for the SMTP server account in the [Login Name], [Password] and [Retype Password] fields. Check the [Select to save new password] checkbox, if you want to change the password for an existing Login Name. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 244: Configure Pop3 Settings
If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Click on the [Login] button. Click on the [Services] link. Click on the [Internet Fax] link, select [Defaults] in the directory tree to display the Internet Fax > Defaults screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 245 Allow Domains - this setting will cause the device to check the domain of a destination e-mail address against the domain list and only allows the destinations when there is an exact match to a specified domain in the list of domains. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 246 • Resolution - allows you to choose the resolution setting to be applied to the scan. Note: Changing the resolution affects the amount of detailed reproduced on graphic images. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 247 From the Internet Fax > Default screen, click on the [Edit] button in the Filename Extension area. Select the preferred options. Click on the [Save] button to save changes and return to the Internet Fax > Default screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 248: Internet Receive Settings
Select [Logout] in the upper right corner of your screen if you are still logged in as Administrator, and click on the [Logout] button. At the Device: Press the <Services> button, touch the [Internet Fax] icon. Touch [New Recipient] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 249 Separated Values) file. Both address book types can be configured for use on the device at the same time. To configure a Public Address Book, refer to Configuring Public and Internal Address Books (LDAP) page 220. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 250 Internet Fax Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 251: Embedded Fax
Obtain the telephone number that you want to assign to the fax device. Hardware: • Locate the Fax Hardware Kit. Contact your Xerox Sales Representative if you do not have the Fax Hardware Kit. • Locate the 2 Line Fax Kit if this has been purchased.
Page 252: Configure Fax Settings
This procedure is only necessary if you have not yet configured the fax settings, or if you have already fitted the fax card and wish to change any settings for the fax option. At the Device: Press the <Log In / Out> button to enter the Tools pathway. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 253 Touch [Fax Number] and enter the device's fax number by using the keypad. Note: Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this function. 10. Optional step: To define a name for this line, touch the keyboard icon next to Line Name, enter a name by using the on-screen keyboard.
Page 254: Setting Fax Defaults
At least two digits must be entered here. Note: Customers in the Czech Republic are advised to contact their Xerox Service Representative to perform this task. 13. Optional step: To define a name for this line, touch the keyboard icon next to Line Name, enter a name using the on-screen keyboard.
Page 255 For Sharpness option, move the slider up to sharpen and down to soften the output of the original fax job. Touch [Save] to return to the Fax Service - Setting screen. Layout Adjustment From the Fax Service - Setting screen, select the Layout Adjustment tab. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 256 Press the <Machine Status> button, then touch the [Tools] tab. Touch [Service Settings]. Touch the [Embedded Fax Settings] to display the Embedded Fax Settings screen. Touch the [Fax Country Setting], to display the Country Setup screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 257 This feature allows you to set an answer delay time before the fax systems answers the line. From the Incoming Fax Defaults screen, touch [Auto Answer Delay]. Enter a delay time from 0 to 15 seconds using the left and right arrow. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 258 This option allows you to select the finishing options which will be applied to the incoming fax documents. From the Incoming Default Settings screen, touch [Default Output Options]. Select [Enabled] for the following options: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 259: Transmission Defaults
Failed page(s) without a cover page • Failed page(s) with a cover page • Whole job without a cover page • Whole job with a cover page Touch [Save] to return to the Transmission Defaults screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 260: Mailbox & Polling Policies
Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. Press the <Machine Status> button, then touch the [Tools] tab. Touch [Service Settings]. Touch the [Embedded Fax Settings] to display the Embedded Fax Settings screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 261 Touch the [C] button to delete the default passcode. Enter a 4-digit passcode for the mailbox using the numeric keypad. Note: If no passcode is entered, the mailbox will use the default passcode of ‘0000’. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 262: Fax Reports
From the Setup Fax Reports screen, touch [Activity Report]. Touch one of the following options: • Auto Print - to automatically print an activity report. • Off - to disable the option. Touch [Save] to return to the Setup Fax Reports screen. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 263 Press the <Log In / Out> button to enter the Tools pathway. Enter the Administrator’s User Name [admin], touch [Next], enter Password [1111], touch [Enter]. Press the <Machine Status> button, then touch the [Tools] tab. Touch [Service Settings]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 264: Fax Forward
“Default Settings” selection, with additional selections for rules which have been defined. 10. In the General area: Enter a name in the Rule Name field. From the [File Format Type drop-down menu, select one of the following: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 265 Enter a password the device will use to login into the server in the [Password] and [Retype Password] fields. Check the [Select to save the new password] checkbox to save the new password on this device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 266 The Position area will displays the order of the fields which comprise the attachment file name. You can re-arrange the order of the fields appear by selecting a field and using the up and down arrows. Click on the [Save] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 267: Server Fax
Configure Network connectivity Protocols with Internet Services on page 16. • Install and configure the Xerox certified fax server solution on your network. Refer to the manufacturer's documentation contained with the server fax solution for instructions to complete this task. •...
Page 268: Configure A Server Fax Repository
At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter]. Click on the [Properties] tab. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 269 Press the <Machine Status> button. Touch the [Machine Information] tab. Touch [Information Pages]. Touch [Configuration Report]. Touch [Print], then touch [Close]. Check under Connectivity Protocols on the Configuration Report to verify if Netware protocol is enabled. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 270: Configure A Fax Repository Using Smb
Before starting the procedure, please ensure the following items are available or have been performed. • Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the Computer Name or Server Name. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 271 Ensure that web services are installed on the server where you want to store scanned images. Examples of web servers include: Microsoft Internet Information Services (IIS) and Apache. Note the IP address or host name of the server. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 272 (relative to the HTTP root) in the Filing Destination setup. If authentication is required to access the script on the server, specify login information on the setup page. The Document Path directory permissions must allow write operations. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 273: Configure A Fax Repository Using Smtp
10. Click on the [Apply] button to accept the changes. Configure Default Settings At your Workstation, open the web browser and enter the IP address or Host Name of the device in the Address bar, and press [Enter]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 274 Click on the [Apply] button to return to the Server Fax - Default screen. Layout Adjustment Layout Adjustment settings includes: • Original Orientation - allows you to choose the format and direction your images are loaded in the Document feeder or on the Document glass. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 275 Select the [Server Fax] button from the touch screen. Enter a valid fax number. Press [Add]. Load a document in the document handler and press the green start button. Verify that your fax is received at the specified fax device. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 276 Server Fax Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 277: Lan Fax
Ensure Bi-directional Communication is set to [Automatic], or click on [Manual] and enter the Device Name or IP Address. Click on [OK]. Click on the [Installable Options] button. Ensure that LAN Fax shows a status of [Installed]. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 278: Using Lan Fax
Open a document to fax and click on [File] and then [Print]. Click on the Xerox printer. Click on [Xerox Features] from the [Copies and Pages] menu. Ensure you are on the [Paper/Output] area. Select [Fax] from the [Job Type] drop-down menu to display the Fax screen.
Page 279: Setting Up A Cover Sheet
Click on the [Choose File] button, select the required graphic or logo from your Workstation and click on the [Open] button. Adjust the required settings for the following options: • Scale • Density • Position • Preview Options Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 280: Additional Fax Options
Personal Phonebook is automatically saved on your PC in a file called default.xpb. To view the Personal Phonebook: Click on the [Select File...] icon for Personal Phonebook, select the [default.xpb] file. Click on the [Open] button. Click on the [Open] icon for Personal Phonebook. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 281 Click on the [OK] button to close the [Fax] screen. Click on the [OK] button on the Properties screen. Click on the [OK] button on the Print screen to send a LAN fax. The document will fax with the specified settings. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 282 LAN Fax Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 283: Reprint Saved Jobs
In the Enablement area: Select [Enabled] to enable Saved Jobs for Reprint. Select [Disable] to disable Saved Jobs for Reprint. If Disable is selected, two further options are available. select one of the following: Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 284: Back-Up Jobs
Click on the [OK] button to close the Properties screen. Mac Operating Systems At your Mac Workstation, open the [Printer Setup Utility]. Select the Xerox printer and click the [Show Info] button. Click on [Installable Options]. Select [Installed] from the [Job Storage] drop-down menu.
Page 285: Restore Jobs
Enter the IP Address and Port or Host Name and Port of the Repository Server. Type in the path to the location of the repository server in the [Document Path] field. For example: /(directory name)/(directory name). Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 286: Manage Folders
Folders and the files saved within them can be managed using the Internet Services. To create a new folder, access Internet Services. Open your web browser on your PC and enter the IP address of the ColorQube 9201/9202/9203 into the Address (URL) field. Press [Enter].
Page 287: Saving A Job
Select [Print] from the application’s [File] menu. The application Print window is displayed. Select the ColorQube 9201/9202/9203 printer from the [Printer Name] drop-down menu. Select [Properties] to access the print settings for the job. Select the [Job Type] drop-down menu and select [Saved Job...].
Page 288 Select [Submit Job] at the top of the page to send the job to the device over the internet. The job is processed and sent to the device for saving or saving and printing, depending on the selection. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 289: Custom Services
To have the user name sent with the validation request if the user is authenticated at the device user interface, click the [Include User Name with validation request] checkbox. Click the [Apply] button. 10. Click on the [OK] button when you see the message “Properties have been successfully modified”. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 290 Custom Services Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 291: Extensible Services Setup
Secure Access is also the key to the personalized experience at the device. • Xerox Scan to PC: This solution bridges the gap between documents, PDFs and paper, helping you to personalize your Xerox workflow scanning and PDF workflow. It also gives you the ability to customize, directly from your desktop, the scanning menus available to you on your Xerox EIP enabled device.
Page 292 Scan Extension - this feature allows a scan to be initiated from an EIP application. In the Security area, check the following required checkboxes: • Xerox Secure Access - this feature is one of the authentication option available to restrict access to printer services and features. •...
Page 293 Extensible Services Setup At the Device: Press the <Services> button. Touch the EIP Application icon that you registered. Your XEIP workflow is accessible from the new icon. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 294 Extensible Services Setup Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 295: Wsd (Web Services For Devices)
Click on the [WSD (Web Services for Devices] in the directory tree. In the WSD Services area, check the [Enabled] checkbox to enable the services. Click on the [Apply] button. WSD Service Selection When you have enabled WSD you can enable Web Services. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 296 Each active WSD service must be assigned a unique port number. An assigned port number can be changed if your network's WSD implementation mandates it. Under normal conditions, these default assignments should not be changed. Click on the [Apply] button. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 297: Xerox Standard Accounting
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functional. Enable Xerox Standard Accounting At your Workstation, open the web browser and enter the IP address of the device in the Address bar, and press [Enter].
Page 298 Group Account can be numeric values up to a maximum of 12 digits. Group Account ID's must be unique. Enter a name for the group account in the [Account Name] field (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.
Page 299 Xerox Standard Accounting In the Usage Limits area, specify the usage limits for this account in the [User Limits] fields. The maximum value for each limit is 16,000,000. Usage limits can be specified for: • Black or Color Printed Impressions - the maximum number of documents that can be printed by a user, from their workstation via the print driver.
Page 300: To Create A General Account
Xerox Standard Accounting Select [Default] to allow the Group Account to be a default user. Click on the [Save Changes] button to return to the Limits & Access page. Click on the [Edit] button for General Account Access. In the General Accounts area, lists the group accounts assigned to this user, and which one is assigned as the default for this user.
Page 301: Account Example
Group Account can be numeric values up to a maximum of 12 digits. Group Account ID's must be unique. Enter a name for the group account in the [Account Name] field (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.
Page 302: Enable Xsa In Windows Print Driver
Select [Properties]. Select [Configuration]. Select [Accounting]. From the Accounting System drop-down menu, select [Xerox Standard Accounting]. Select [Prompt for Every Job] if you want users to enter their User and Account ID each time they print. You may also select the [Mask User ID] and [Mask Account ID] checkboxes to show asterisks (******) when ID's are entered.
Page 303 Server. You can then use this file to restore the data and settings on the same device or to clone other devices. You can only clone XSA settings to another Xerox device that supports the XSA feature.
Page 304 Xerox Standard Accounting A dialog box will prompt you to specify and name and location for the cloned file. Ensure the extension reads .dlm. 10. Click on the [Save] button. The.dlm file can now be used to restore the information to the same device or to clone other devices.
Page 305: Network Accounting
The device requires the Network Accounting Solution package to be installed and network access to a Xerox certified Network Accounting third party software solution. Refer to your Xerox Sales Representative for further information. Internet Services Print and Fax Drivers are required to be installed on workstations. The user is prompted for accounting information when submitting jobs to the device.
Page 306 Touch the [Save] button to retain the settings. Touch the [Save] button. Touch the [Log In / Out] button, and touch [Logout] to log out. To verify Accounting is enabled, press the <Services> button on the front panel. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 307 Right-click on the device printer icon and select [Properties]. Select [Configuration]. Select [Accounting]. Select [Xerox Network Accounting] from the Accounting System drop-down menu. Select [Prompt for Every Job], if you want users to enter their User ID and Account ID each time they print, check the following checkboxes: •...
Page 308 Select the Xerox printer. From the Copies and Pages menu select [Accounting]. Select [Xerox Network Accounting] from the Accounting System menu. Select [Prompt for Every Job], if you want users to enter their User ID and Account ID each time they print, check the following checkboxes: •...
Page 309: Xerox Secure Access
Before starting the procedure, please ensure the following items are available or have been performed: • Ensure the Xerox device is fully functional on the network. TCP/IP and HTTP protocols must be configured so that Internet Services can be accessed.
Page 310: Access Authentication Configuration
In Current Configuration area, click on the [Edit Methods] for Authentication. In Where is the information located? area: Select [Xerox Secure Access] from the Device User Interface Authentication drop-down menu. Select your required option from the Web User Interface Authentication drop-down menu.
Page 311 If you select [Xerox Secure Access Device + alternate on-screen authentication method] for Device Log In Method, in the Device Instructional Blocking Window area, enter text in the [Window Title (Reference 1)] field to define a title that will display on the Xerox device screen.
Page 312 Xerox Secure Access Enter text in the [Instructional Text (reference2)] field to define a prompt that will show on the Xerox device screen to tell the user what they need to do to be authenticated at the device. Note: If the Title and Prompt have been configured on the Xerox Partner authentication server, then this information will override the Default Title and Prompt text entered within Internet Services.
Page 313 Xerox Secure Access If you selected Locally on the Device for the Authorization, click [View] next to Local User Information Database, to display the Local User Information Database screen. Click on the [Add New User] button, in the User Identification area, enter details of the new user in the following fields: •...
Page 314: Use Secure Access
The account information may be requested because an accounting option is configured on the device. The Xerox device will confirm successful authentication and you will now have access to the features. When you have finished using the features, press the <Clear All> button on the keypad to close your account.
Page 315: Software Upgrade
When Should I Upgrade the Software? Xerox is continually seeking to improve its products and a software revision may become available to improve functionality on the device. Your Customer Support Center Representative will instruct you to upgrade your device when it is necessary.
Page 316: To Upgrade Using The Internet Services
Before starting the procedure, please ensure the following items is available or has been performed: • Obtain the new software upgrade file for your device from the www.xerox.com website or from your Xerox Customer Support Representative. The upgrade file will have an extension of .dlm (dynamically loaded module). Download the upgrade file to a local or network drive.
Page 317 • Obtain the new software for your device (this will have an extension of .dlm (dynamically loaded module) from the www.xerox.com website or from your Xerox Customer Support Representative. • Download the upgrade file to a local or network drive. You will be able to delete the file after the upgrade procedure.
Page 318 Software Installation will begin several minutes after the software file has been submitted to the device. Once Installation has begun all Internet Services from this device will be lost, including this web user interface. The installation progress can be monitored from the local user interface. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 319: Troubleshooting
Power On/Off button, click the Previous Menu button at the top of this page, then click the button labeled Power On/Off Button. When you perform a scan, a Scan Confirmation Report prints (if it has been enabled). The Scan Confirmation Report will report a job status of SUCCESS or FAILED. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 320 Ensure that the FTP server has the Read and Write boxes checked. Ensure that the user account has full access rights to the scanning directory (repository). Type [Exit] to close the command prompt window. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 321: Troubleshooting: E-Mail
HTTP/HTTPS on page 180. The fault requires further investigation. Refer to the Xerox website at www.xerox.com for further support. Troubleshooting: E-mail If you are experiencing problems with sending an E-mail, first verify the device is connected on the network and functioning as a printer by performing the following activities: •...
Page 322 Check that the mail server is configured to accept SMTP mail, as not all servers are configured to accept SMTP e-mail. The device requires access to a mail server that accepts inbound mail traffic. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 323: Troubleshooting: Internet Fax
• Troubleshoot the network path to the SMTP server. It may be necessary to perform a network trace analysis. If the fault requires further investigation, refer to the Xerox website at www.xerox.com for further support. Troubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify that the device is connected on the network and functioning as a printer by performing the following activities: •...
Page 324 The document should be received as an Internet Fax job. If it is not - check the POP3 server address details to make sure they have been properly configured within Internet Services. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 325: Troubleshooting: Server Fax
By successfully sending e-mail to a mail server not subject to authentication, the possibility of a malfunctioning client can be eliminated. If the fault requires further investigation, refer to the Xerox website at www.xerox.com for further support. Troubleshooting: Server Fax...
Page 326 Try logging into the fax filing location from another PC using the device’s account and password. Try to create a directory and delete the directory. If you cannot perform this function check the user account permissions. If the fault requires further investigation, refer to the Xerox website at www.xerox.com for further support. Xerox ColorQube™ 9201/9202/9203...
Page 327: Troubleshooting: Embedded Fax
Verify that all Fax Setting configuration steps have been performed. Refer to Embedded Fax page 243. If the fault requires further investigation, refer to the Xerox website at www.xerox.com for further support. Troubleshooting: Network Accounting If you are experiencing problems with Network Accounting, first verify that the device is connected on the network and functioning as a printer by performing the following activities: •...
Page 328 Dynamic IP Addressing and Network Accounting If Dynamic TCP/IP addressing is used, be sure to set lease times long enough on the DHCP server to allow for normal maintenance shutdowns. If your device suddenly stops communicating with the Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 329: Font Management Utility And Unicode
Touch [Information Pages]. Touch [Configuration Report]. Touch [Print], then touch [Close]. If the fault requires further investigation, refer to the Xerox website at www.xerox.com for further support. Power On/Off Button The Power On/Off button is located on the right front of the device. Press the button to the On (I) position to power on the device.
Page 330 ANMDK.ttf Andale Mono WT K(Korean version) • ANMDS.ttf Andale Mono WT S(Simplified Chinese version) • ANMDT.ttf Andale Mono WT T(Traditional Chinese version) Unicode uses the Font Management Utility. Refer to your Xerox Representative for further information. Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 331: Index
Dynamic Addressing DNS/DDNS Configuration, 65 Backup Saved Jobs, 46 Dynamic DNS Registration, 66 Banner Sheet, 44 Dynamic DNS Registration, 66 Billing Information, 44, 55 Dynamic IP Addressing Bindery Settings, 96 configure, 66 BOOTP, 66 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 332 Support, 62 Font Management Utility and Unicode, 321 IP Address Front View, 6 How to verify, 13 FTP, 175 IP Filtering, 147 FTP (File Transfer Protocol), 175 IP Sec, 154 IPv4, 67 IPv6, 68 Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...
Page 333 NetWare NCP (NetWare Core Protocol), 175, 177 Microsoft Windows XP, 113 NetWare Settings Configuration, 95 Windows Add Printer Wizard, 108 Network Accounting, 297 Xerox Printer Installer, 108, 116 Configure, 298 Print Protocols, 21 Enable and Configure Network Printer Driver Accounting, 297...
Page 334 Searchable PDF/A, 29 TCP/IP Settings on Windows XP, 84 Searchable XPS, 30 Trays, 56 Security, 141 Troubleshooting, 311 Security @ Xerox, 142 E-mail, 313 Security Policies, 155 Embedded Fax, 319 Server Fax, 259 Internet Fax, 315 Authentication and Authorisation, 259 Network Accounting, 319 Xerox ColorQube™...
Page 335 Machine Authentication, 173 Workflow Scanning Image Settings, 192, 211 WSD (Web Services for Devices), 287 Enable, 287 Xerox ColorQube Series, 2 Xerox Printer Installer, 108, 116 Xerox Secure Access, 301 Access Authentication Configuration, 302 Configure on the Device, 303 Xerox ColorQube™ 9201/9202/9203...
Page 336 Index Xerox ColorQube™ 9201/9202/9203 System Administrator Guide...

This manual is also suitable for:

Colorqube 9202 Colorqube 9203

Xerox ColorQube 9201 System Administrator Manual

1 Introduction

2 Device Connection and Quick Setup

3 General Setup

1000 M

4 Internet Services

5 Network Installation

6 Print Drivers

7 Authentication

8 Security

9 Workflow Scanning

10 Scan to Home

11 Scan to Mailbox

12 E-Mail

13 Internet Fax

14 Embedded Fax

15 Server Fax

16 LAN Fax

17 Reprint Saved Jobs

18 Custom Services

19 Extensible Services Setup

20 WSD (Web Services for Devices)

21 Xerox Standard Accounting

22 Network Accounting

23 Xerox Secure Access

24 Software Upgrade

25 Troubleshooting

Index

Quick Links

Troubleshooting

Need help?

Questions and answers

Related Manuals for Xerox ColorQube 9201

Summary of Contents for Xerox ColorQube 9201