Immediate Image Overwrite; Overview - Xerox ColorQube 9201 System Administrator Manual

Security

Immediate Image Overwrite

Overview

The Immediate Image Overwrite feature provides security conscious customers with the ability to
overwrite jobs from the device's image disk. The device's hard disk stores data similarly to the way a
hard drive functions on a personal computer, but with the data encrypted for extra protection. When
Print, Copy, E-mail, Internet Fax and Scan jobs are submitted to the device, information is stored on the
device's hard disk (if these features are installed and configured on the device). Immediate Image
Overwrite performs an overwrite on a job by job basis, immediately after each job has been processed.
For devices with network connectivity, all jobs that pass through the device are immediately
overwritten. For devices without network connectivity and which have Embedded Fax installed, all fax
jobs are immediately overwritten.
Note: Copy jobs are not stored on the device's image disk, so they do not need to be overwritten.
Once enabled the feature becomes immediately operational and requires no configuration by the
System Administrator.
Immediate Image Overwrite and Internet Fax Jobs
Note: Internet Fax jobs are not overwritten until the job's Delivery Status Notifications (DSN's)
and Message Disposition Notifications (MDN's) have been received, or timeout occurs, i.e. the job
is not overwritten until after the Delivery Confirmed state or Sent state is exited. This means that
the job may not be overwritten for up to 72 hours as this is the maximum timeout setting for an
Internet Fax job.
Information Checklist
Before starting ensure the following item is available or has been performed:
• Ensure the device is fully functioning in its existing configuration prior to installation.
To Verify that Immediate Image Overwrite is an Installed Option
Print a Configuration Report as follows:
1. Press the <Machine Status> button.
2. Touch the [Machine Information] tab.
3. Touch [Information Pages].
4. Touch [Configuration Report].
Touch [Print], then touch [Close]
5.
On the Configuration Report, check under the Security heading if Immediate Image Overwrite is an
installed option.
170 Xerox ColorQube™ 9201/9202/9203
System Administrator Guide