Xerox ColorQube 9201 System Administrator Manual page 191

their documents at the device. The administrator creates metadata entries when they configure
Document Management Fields within a Workflow Scanning - Default Template.
A Validation Server is a service or application that is used to validate the metadata entered by the user
when they scan their documents.
The Validation Server feature provides a way to reduce inconsistencies or inaccuracies in the data
entered by a user.
When the user scans a document at the device and enters metadata, if one or more of the metadata
objects require validation, the device will send the metadata to the validation server. The validation
server checks the data against the criteria that has been set up on the validation server. The validation
server either accepts the data as valid, or returns an error message which is displayed on the device.
If the validation server returns a successful validation response, then the job will proceed. If the metadata in the template or
metadata entered at the local UI is invalid, then the job will be canceled and is not transferred to
the
the network.
Providing these levels of validation will ensure that the data entered via the system user interface will
meet the requirements for that workflow.
Information Checklist
Before starting the procedure, please ensure the following items are available or have been performed.
• Ensure the device is fully functioning on the network. TCP/IP and HTTP must be configured on the
device.
• Ensure your validation server or application is installed on your network.
• Ensure Network Scanning is configured on your device.
• To communicate with the Validation server via HTTPS, SSL must be enabled on the device.
At your Workstation:
1. Open the web browser and enter the IP address of the device in the Address bar, and press
[Enter].
2. Click the [Properties] tab.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
Click on the [Login] button.
4.
5. Click on the [Services] link.
6. Click on the [Workflow Scanning] link.
7. Select [Validation Servers] in the directory tree.
The Validation Servers page will allow you to configure the following settings:
• Add – Displays the [Add Validation Server] page, which allows you to configure a new
validation server.
• Edit – Displays a page which allows you to edit the above settings for the selected server.
• Delete – Deletes the selected server.
8. In the Validation Servers area, click on the [Add] button to add a new validation server, or select
an existing validation server from the list and click on the [Edit] button to display the Add
Validation Server page.
Xerox ColorQube™ 9201/9202/9203
System Administrator Guide
Workflow Scanning
183