Xerox ColorQube 9201 System Administrator Manual page 266

Embedded Fax
h. The [File Name] field will display the filename that will be applied to the forwarded fax
document.
Click on the [Customize] button to define how the File Name is generated. For further
information, refer to
i. Check the [Email Notification (without Attachment)] checkbox to enable for a notification
e-mail to be sent to the specified address when a fax is received and forwarded.
j. Enter a e-mail address in the [Notification Address] field.
13. Click on the [Save] button to return to the Fax Forward On Receive screen.
14. Repeat above steps, if necessary for a further four rules.
Custom Attachment Name
When a fax is forwarded to an e-mail address, the fax is attached as a file. This page is used to build up
a unique file name for the fax attachment based on individual text elements which can be enabled and
rearranged.
The Custom Attachment Name is accessed by clicking the [Customize] button in the Fax Forward On
Receive screen for Forward to Email and Forward to File Destination.
At Your Workstation:
1. At your Workstation, open the web browser and enter the IP address or Host Name of the device
in the Address bar, and press [Enter].
2. Click on the [Properties] tab.
3. If prompted, enter the Administrator User ID and Password. The default is [admin] and [1111].
4. Click on the [Login] button.
5. Click on the [Services] link.
6. Click on the [Embedded Fax] link, select [Fax Forward] in the directory tree, The Fax Forward on
Receive screen displays.
7. Click on the [Edit] button, the Rule screen displays.
8. Click on the [Customize] button, the Custom Attachment Name screen displays.
a. In the Display area, the following are programmed as Standard option, which can be
selected by checking the relevant checkbox:
• Date - selecting this allows the date "<Received_Date>" to display, when the fax is
forwarded, this is replaced by the current date.
• Time - selecting this allows the date "<Received_Time>" to display, when the fax is
forwarded, this is replaced by the current time.
b. For Custom Text, further four text field are available. Check the required checkbox to allow
text entry into the corresponding field. Up to 20 characters or numbers are allowed per field.
c. The Position area will displays the order of the fields which comprise the attachment file
name. You can re-arrange the order of the fields appear by selecting a field and using the up
and down arrows.
d. Click on the [Save] button.
258 Xerox ColorQube™ 9201/9202/9203
System Administrator Guide
Custom Attachment Name on page 258.