Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on Search using the Search using the what you want to do what you want to do table of contents table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 3 Conserve Copy multiple pages on Copy on both sides of the one side of one sheet of paper paper Copy on the front and back of a card Downloaded From ManualsPrinter.com Manuals...
Page 4 Reduce copy mistakes Check the number of Print one set of copies for scanned pages before proofing making copies Downloaded From ManualsPrinter.com Manuals...
Page 5 Make a copy of this type of original More original pages than Mixed colour and black & white originals can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a Book or pamphlet (make book (one page at a time) facing page copies) Downloaded From ManualsPrinter.com Manuals...
Page 6 Make a copy on this type of paper Envelopes and other A3 wide paper special media Tab Paper Transparency film Downloaded From ManualsPrinter.com Manuals...
Page 7 Add the date or page numbers Add the date Add a stamp Add the page number Add text Downloaded From ManualsPrinter.com Manuals...
Page 8 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for Punch holes in output punching Downloaded From ManualsPrinter.com Manuals...
Page 9: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 11 Conserve Print on both sides of the Print multiple pages on one paper side of the paper Downloaded From ManualsPrinter.com Manuals...
Page 12: Print Without A Computer
Print without a computer F T P Print a file on an FTP Print a file in a USB memory device Print a file in a network Print a file stored in the folder machine Downloaded From ManualsPrinter.com Manuals...
Page 13 Print attractive output Print matching the size of Adjust the brightness and the paper contrast Print using colour settings Bring out faint text and suitable for the data lines Select the print mode Downloaded From ManualsPrinter.com Manuals...
Page 14 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for Punch holes in output punching Print specific pages on the front side of the paper Downloaded From ManualsPrinter.com Manuals...
Page 15 Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees Downloaded From ManualsPrinter.com Manuals...
Page 16 Add text or an image Add a watermark to print Overlay an image on the data print data Overlay a fixed form on the print data Downloaded From ManualsPrinter.com Manuals...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18: Send A Fax
SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 19 Conserve Send when the rate is Send two original pages as lowest a single page Relay a transmission through a branch office Downloaded From ManualsPrinter.com Manuals...
Page 20 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both ID card or other card sides Downloaded From ManualsPrinter.com Manuals...
Page 21 Prevent transmission to the wrong destination Check the destination once Check the result of more before sending transmission Check the log of previous Stamp scanned original transmissions pages Downloaded From ManualsPrinter.com Manuals...
Page 22 Send a clear document Adjust the exposure Adjust the image quality Specify the size before Send without shadows at sending the edges Downloaded From ManualsPrinter.com Manuals...
Page 23 Save trouble Store frequently used Send to multiple settings destinations X X X X - 6 7 8 9 X X X X - 6 7 8 9 X X X X - 9 8 7 4 X X X X - 9 8 7 4 View the transmission log Easily specify an address X X X X - 4 5 6 7...
Page 24 Security is important Check the destination once Send confidentially more before sending Initiate reception of a Print protected reception document from a sending data machine Send a document at the other machine's request Downloaded From ManualsPrinter.com Manuals...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone Downloaded From ManualsPrinter.com Manuals...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 27 Send a clear image Adjust the contrast or Adjust the resolution image quality before sending Send without shadows at Suppress the background of the edges a transmitted document Downloaded From ManualsPrinter.com Manuals...
Page 28 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both Original with background sides Downloaded From ManualsPrinter.com Manuals...
Page 29 Prevent transmission to the wrong destination Check the result of Check the log of previous transmission transmissions Stamp scanned original pages Downloaded From ManualsPrinter.com Manuals...
Page 30 Send a smaller file Send at low resolution Compress a file before sending Reduce an image before Send an image in black & sending white Send two original pages as ID or other card a single page Downloaded From ManualsPrinter.com Manuals...
Page 31 Save trouble Store frequently used Send to multiple settings destinations a a a @ a a . a a . c a a a @ a a . a a . c o b b b @ b b . b b . b b b @ b b .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Downloaded From ManualsPrinter.com Manuals...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files Downloaded From ManualsPrinter.com Manuals...
Page 34 Search for a file Search for a file using a keyword Downloaded From ManualsPrinter.com Manuals...
Page 35 Organize my files Delete a file Delete all files Periodically delete files Change the folder Downloaded From ManualsPrinter.com Manuals...
Page 36: Maintain The Machine
MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge Replace the toner Dispose of punch collection container waste Downloaded From ManualsPrinter.com Manuals...
Page 37 Clean the machine Clean the document glass and Clean the main charger of automatic document feeder the photoconductive drum Clean the original feed Clean the bypass feed roller roller Clean the laser unit Downloaded From ManualsPrinter.com Manuals...
Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 39: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) Return to top page button Adobe Reader Help button If an operation does not proceed as expected, click this Opens Adobe Reader Help.
Page 40: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 41: Please Note
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 42: Table Of Contents
PASSWORD......1-16 SHARP OSA ......1-41 REMOTE OPERATION OF THE MACHINE.
Page 43 BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENANCE ....1-43 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-43 • CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM .
Page 44: Part Names And Functions
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (2) (3) When a finisher is installed Automatic document feeder Exit tray unit (right tray) This automatically feeds and scans multiple originals.
Page 45 BEFORE USING THE MACHINE (10) (11) Tray 1 (10) Tray 4 (when a stand/2 x 500 sheet paper drawer is installed)* This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-26) This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-26) Tray 2 (11) USB connector (A type)
Page 46: Interior
BEFORE USING THE MACHINE INTERIOR (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (12) Toner cartridges (18) Main power switch These contain toner for printing. When the toner runs out This is used to power on the machine. in a cartridge, the cartridge of the colour that ran out must When using the fax or Internet fax functions, keep this be replaced.
Page 47: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Paper feed roller Scanning area This roller rotates to automatically feed the original. Originals placed in the document feeder tray are scanned here. Document feeding area cover ☞ REGULAR MAINTENANCE (page 1-43) Open this cover to remove an original misfeed or clean Original size detector...
Page 48: Side And Back
BEFORE USING THE MACHINE SIDE AND BACK USB connector (A type) When the fax expansion kit is installed Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician.
Page 49: Operation Panel
This blinks while print data is being received and lights easier to use. steadily while printing is taking place. Function key To use the Sharp OSA function, press this key to switch to Sharp OSA mode. Contents Downloaded From ManualsPrinter.com Manuals...
Page 50 BEFORE USING THE MACHINE (10) (11) PRINT DOCUMENT READY FILING DATA LINE IMAGE SEND DATA COPY SYSTEM JOB STATUS SETTINGS LOGOUT (12) (13) (14) (15) (16) (17) (18) (10) [BLACK & WHITE START] key (15) [STOP] key ( Press this key to copy or scan an original in black and Press this key to stop a copy job or scanning of an white.
Page 51: Touch Panel
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. To enter text, see "ENTERING TEXT" (page 1-60). Using the touch panel Example 1 Spool Job Queue Sets / Progress Status Job Queue Copy 020 / 001 Copying Complete Copy...
Page 52: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Example 4 Ready to scan for copy. Function Review Full Colour Original A4 2-Sided Copy Shift:Right Colour Mode Margin Shift Front:10mm/Back:10mm Output Job Detail Plain Settings Edge:10mm Erase Special Modes Centre:10mm Auto Exposure File Front:2-Sided/Back:Insert Covers/Inserts Insertion A:10Page/B:10Page 100% Quick File...
Page 53: Turning The Power On And Off
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right.
Page 54: Energy Save Functions
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 55: User Authentication
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 56: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( LOGOUT • However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.
Page 57: Authentication By Login Name / Password
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. Please enter your login name / password.
Page 58: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Touch the [Password] key. Please enter your login name / password. A text entry screen for entering the password will appear. User Authentication Login Name Enter your password that is stored in "User Registration" in the User Name User 0001 system settings (administrator).
Page 59: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( LOGOUT • However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.
Page 60: Remote Operation Of The Machine
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.
Page 61: Items Recorded In The Job Log
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 62: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Number of specified sets or reserved destinations. Sets Number of Completed Number of completed sets or number of destinations to which Sets transmission was successfully completed. Number of Reserved Number of reserved original pages of a copy, print, scan job, or other Pages job.
Page 63: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Item name Description Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. Original Type Original type (text, printed photo, etc.) set in the exposure settings screen.
Page 64: Loading Paper
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2...
Page 65: Useable Paper
Plain paper that can be used • SHARP standard plain paper (80 g/m (21 lbs.)). For paper specifications, see the specifications in the Safety Guide. • Pain paper other than SHARP standard paper (60 g/m to 105 g/m (16 lbs. to 28 lbs.)) Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper.
Page 66: Paper That Cannot Be Used
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 67: Tray Settings For Tray 1 To 4
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5R to A3 (7-1/4"...
Page 68: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings.
Page 69: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray.
Page 70: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 71: Loading Envelopes
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. •...
Page 72: Originals
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Maximum original size...
Page 73: Printer
BEFORE USING THE MACHINE Adjust the original guides to the size of the originals. Place the original. Make sure the edges of the originals are even. Indicator Insert the originals face up all the way into the document feeder line tray.
Page 74: Placing The Original On The Document Glass
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When the original is a non-standard size, see the Maximum original size appropriate explanation below for the mode you are using.
Page 75: Downloaded From Manualsprinter.com Manuals
BEFORE USING THE MACHINE Close the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner. Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down.
Page 76: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 77 BEFORE USING THE MACHINE Product name Product number Description Sharpdesk 1 licence kit MX-USX1 This software enables integrated management of documents and computer files. Sharpdesk 5 licence kit MX-USX5 Sharpdesk 10 licence kit MX-US10 Sharpdesk 50 licence kit MX-US50 Sharpdesk 100 licence kit MX-USA0 This stamps each original page after it is scanned in image send Stamp unit...
Page 78: Finisher
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open.
Page 79: Finisher Maintenance
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 80: Close The Cover
BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover.
Page 81: Punch Module
BEFORE USING THE MACHINE PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste.
Page 82: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 83: External Account Module (Mx-Amx3)
OFF" (page 1-12). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 84: Regular Maintenance
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the toner collection container. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine.
Page 85 BEFORE USING THE MACHINE Scanning area If coloured lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.
Page 86: Cleaning The Main Charger Of The Photoconductive Drum
BEFORE USING THE MACHINE CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. Open the front cover.
Page 87 BEFORE USING THE MACHINE Repeat step 4 with each of the other main chargers. There are a total of 4 places to be cleaned in the machine as shown. Main charger Replace the charger cleaner in its original position. Push the toner collection container into the machine.
Page 88: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
Page 89: Cleaning The Laser Unit
BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (coloured lines) may form in the printed image. Identifying lines (coloured lines) caused by a dirty laser unit • Coloured lines always appear in the same place. (The lines are never black.) •...
Page 90 BEFORE USING THE MACHINE Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached. (2) Use your other hand to press down on the hook that secures the cleaner and remove the cleaner.
Page 91 BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning.
Page 92 BEFORE USING THE MACHINE Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the centre of the cleaning tool and slowly press up from below.
Page 93: Replacing The Toner Cartridges
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. When the message appears in the message display, replace the toner cartridge for the indicated colour. Ready to scan for copy.
Page 94: Open The Front Cover
BEFORE USING THE MACHINE Open the front cover. Locations of colour toner cartridges (A): Yellow (B): Magenta (C): Cyan (D): Black Pull the toner cartridge toward you. Raise the toner cartridge lever and gently pull the toner cartridge horizontally toward you. When pulling out the toner cartridge, pull it out gently.
Page 95 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 96: Replacing The Toner Collection Container
BEFORE USING THE MACHINE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container.
Page 97 BEFORE USING THE MACHINE Place the box on a flat surface. Place a sheet of newspaper on the surface before placing the box. Do not point the holes down as used toner will spill out. Remove the seals around the holes. Grasp the edge of each seal and pull it out toward you.
Page 98 BEFORE USING THE MACHINE Push the toner collection container into the machine. Push the box in until it clicks into place. Close the front cover. Caution • Do not throw the toner collection container into a fire. Toner may fly and cause burns. •...
Page 99: Replacing The Stamp Cartridge
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the automatic document feeder. Open the holders on the automatic document feeder that hold the original pressure sheet.
Page 100 BEFORE USING THE MACHINE Install a new stamp cartridge. Push the stamp unit back in. Push the stamp unit in until it clicks into place. Replace the original pressure sheet. Push the holders in until they click into place. Close the automatic document feeder. 1-59 Contents Downloaded From ManualsPrinter.com Manuals...
Page 101: Entering Text
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Description This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen Caps will continue to appear until the [Caps] key is touched again so that it is no longer highlighted.
Page 102: Changing The Entry Mode
The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest authorised service representative.
Page 103 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT ....... . . 2-34 BEFORE USING THE MACHINE AS A •...
Page 104 COPIER COPYING BOTH SIDES OF A CARD ON ONE CONVENIENT COPY FUNCTIONS SHEET OF PAPER (Card Shot) ....2-80 INTERRUPTING A COPY RUN (Interrupt PRINTING THE DATE AND A STAMP ON copy).
Page 105: Before Using The Machine As Acopier
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE When the [COPY] key is pressed on the operation panel, the base screen of copy mode appears. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 106: Document Filing
COPIER Original feed display (12) [Output] key This appears when an original is inserted in the Touch this to select an output function such as sort, automatic document feeder. group, offset, staple sort, or punch. ☞ OUTPUT (page 2-34) Original size display This shows the size of the original.
Page 107 COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 108: Copying Sequence
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 109: Output Settings
COPIER Output settings Select copy output settings. Output Offset Right Tray Tray The main settings are as follows: ☞ Sort • Sort mode Sort mode (page 2-35) ☞ Staple • Group mode Group mode (page 2-35) Sort ☞ Punch • Offset mode Offset function (page 2-35) ☞...
Page 110 COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞...
Page 111: Originals
COPIER ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key that is displayed when the [Job Detail Settings] key is touched, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen.
Page 112 COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
Page 113: Paper Trays
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Open the paper settings screen.
Page 114: Basic Procedure For Making Copies
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges Indicator...
Page 115 COPIER Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 116: Making A Copy Using The Document Glass
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 117 COPIER Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 118: Automatic 2-Sided Copying
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Originals Copies Copies Automatic 2-sided copying of 1-sided Automatic 2-sided copying of 2-sided 1-sided copying of 2-sided originals originals originals Place the originals face up in the document feeder tray with the edges Indicator line...
Page 119 COPIER Check the paper to be used and the Ready to scan for copy. colour mode. Full Colour 2-Sided Copy Original Colour Mode Output Make sure that the desired paper (tray) and colour mode are Job Detail Plain Settings selected. Special Modes Auto •...
Page 120: Automatic 2-Sided Copying Using The Document Glass
COPIER AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the Original size detector document glass, and then gently close the automatic document feeder. Document glass scale Document glass scale mark...
Page 121 COPIER Select the 2-sided copy mode. 2-Sided Copy Binding (1) Touch the [1-Sided to 2-Sided] key. Change (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Check the paper to be used and the Ready to scan for copy.
Page 122 COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. 2-20 Contents Downloaded From ManualsPrinter.com Manuals...
Page 123: Copy Colour Modes
COPIER COPY COLOUR MODES The colour mode of the [COLOUR START] key is normally set to [Full Colour] so that copying takes place in full colour mode when the [COLOUR START] key is pressed. If colour originals are mixed together with black & white originals, set the colour mode to [Auto] to have the colour mode change appropriately for each original.
Page 124 COPIER Selecting single colour copying When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Colour Mode Single Colour R(Red) B(Blue) G(Green) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears.
Page 125: Changing The Exposure And Original Image Type
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 126: Selecting The Original Type And Manually Adjusting The Exposure
COPIER SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE If you wish to select the original type or manually adjust the exposure, touch the [Exposure] key in the base screen of copy mode and follow the steps below. Select the original image type. Exposure Touch the appropriate original image type key for the original.
Page 127 COPIER Adjust the exposure level. Exposure Copy of Copy Touch the key to make the copy darker. Auto Text Colour Tone Touch the key to make the copy lighter. Enhancement Text/ Text/Photo Manual Prtd.Photo • Using a copy or printed page as an original Printed When using a copy or printed page from the machine as an Photo...
Page 128: Reduction/Enlargement/Zoom
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 129: Manually Selecting The Ratio (Preset Ratios/Zoom)
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five (four) preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Set the ratio.
Page 130 COPIER When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key. System Settings (Administrator): Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added.
Page 131: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 132: Original Sizes
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key that is displayed when the [Job Detail Settings] key is touched in the base screen of copy mode and then follow the steps below.
Page 133: Storing Frequently Used Original Sizes
COPIER Enter the original size. (1) Enter the X (horizontal) dimension of the Original OK OK original. Auto Touch the X (width) numeric value display key to open a (25 432) Manual number entry screen. Enter the width of the original with (25 297) Custom the numeric keys, and touch the [OK] key in the number...
Page 134 COPIER Store the original size. Original OK OK X254 Y210mm Auto (1) Touch the [Store/Delete] tab. Manual (2) Touch a key for storing a custom original Custom Size size. Recall Store/Delete Touch a key that does not show a size ( If you wish to edit or clear a previously stored key...
Page 135 COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key that is displayed when the [Job Detail Settings] key is touched in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original OK OK Inch...
Page 136: Output
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, and punch. All explanations of the settings below assume that a finisher is installed.
Page 137: Output Modes
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. This function groups copies by page. Example: Sorting the output into 5 sets Example: Groups of 5 copies of each page Originals Output Originals...
Page 138 COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation (for the staple sort and punch functions)"...
Page 139 COPIER Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is B5R to A3 (7-1/4" x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper and special media such as transparency film and tab paper cannot be used.
Page 140: Making Copies Using The Bypass Tray
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 141: Set The Paper Size
COPIER Select the type of paper used in the Bypass Tray Type/Size Setting Cancel Select the paper type. bypass tray. Plain Pre-Printed Recycled Letter Head Select the paper type that you will use. Pre-Punched Colour Thin Paper Labels Heavy Paper 1 Heavy Paper 2 Transparency Tab Paper...
Page 142 COPIER Enter the paper size of the bypass tray When the [Custom Size] key is touched, the paper size entry screen appears. Touch the X (width) numeric value display key to open a Type Bypass Tray Type/Size Setting number entry screen. Enter the width of the paper with Type Recall the numeric keys, and touch the [OK] key in the number...
Page 143: Special Modes
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key that is displayed when the [Job Detail Settings] key is touched is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of four screens. Touch the keys to move between the screens.
Page 144 COPIER Special modes menu (2nd screen) Special Modes Transparency Covers/Inserts Multi Shot Inserts Book Copy Tab Copy Card Shot [Covers/Inserts] key [Book Copy] key ☞ ☞ USING A DIFFERENT PAPER TYPE FOR COVERS COPYING A PAMPHLET (Book Copy) (page 2-73) (Covers/Inserts) (page 2-58) [Tab Copy] key...
Page 145 COPIER Special modes menu (4th screen) Special Modes Mixed Size Original Slow Scan Original Count Mode [Original Count] key [Slow Scan Mode] key ☞ ☞ CHECKING THE NUMBER OF SCANNED COPYING THIN ORIGINALS (Slow Scan Mode) ORIGINAL SHEETS BEFORE COPYING (Original (page 2-128) Count) (page 2-123)
Page 146: Adding Margins (Margin Shift)
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift The punch holes cut off...
Page 147 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 148: Erasing Peripheral Shadows (Erase)
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase Using the erase function function Shadows appear here Shadows appear on the...
Page 149 COPIER Select the erase settings. (1) Touch the desired erase mode. Special Modes Select one of the four positions. Touch the keys Cancel Erase to change the screens. Edge Centre Edge Edge+Centre Touch the [Side Erase] key to open the following screen. Erase Erase (0 20)
Page 150: Copying Each Facing Page Of Abound Document (Dual
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document The facing pages are copied...
Page 151 COPIER Select Dual Page Copy. Special Modes (1) Touch the [Job Detail Settings] key. Dual Page Margin Shift Erase Copy (2) Touch the [Special Modes] key. Tandem ☞ Pamphlet Copy Build Copy SPECIAL MODES (page 2-41) (3) Touch the [Dual Page Copy] key so that it is (3) (4) highlighted.
Page 152: Making Copies In Pamphlet Format (Pamphlet Copy)
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 153 COPIER Select pamphlet copy settings. Special Modes Cancel Pamphlet Copy (1) If the original is 1-sided, touch the [1-Sided] Original Left Right key. If the original is 2-sided, touch the Binding Binding 1-Sided 2-Sided Cover [2-Sided] key. Setting (2) Select the binding edge ([Left Binding] or [Right Binding]).
Page 154 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning of the original and copying...
Page 155: Copying A Large Number Of Originals At Once (Job Build)
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 156 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOUR START] key or the [BLACK &...
Page 157: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)
COPIER USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
Page 158 COPIER Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [COLOUR START] key or the [BLACK & WHITE START] key is pressed, the copies will automatically be divided between the master and slave machines.
Page 159 COPIER In this situation... A punch module is installed on the master machine but not on the slave machine. • Copying without punching: tandem copy is possible. • Copying with punching: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key.
Page 160: Using A Different Paper Type For Covers (Covers/Inserts)
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 161: Inserting Covers In Copies (Cover Settings)
COPIER INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
Page 162 COPIER Select cover settings. Cancel Front Cover Setting Paper Tray (1) If the cover sheet will be copied on, touch Print on Front Cover Bypass the [Yes] key. Otherwise, touch the [No] Tray 1-Sided 2-Sided key. Plain If the [No] key is touched, only cover insertion will be performed.
Page 163 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( • The document glass cannot be used. •...
Page 164: Inserting Insert Sheets In Copies (Insert Settings)
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 165 COPIER Select insert settings. Insertion Type A Setting Paper Tray (1) If the insert will be copied on, touch the Print on Insert Sheets Bypass [Yes] key. Otherwise, touch the [No] key. Tray 1-Sided 2-Sided If the [No] key is touched, only insert sheet insertion will Plain be performed.
Page 166: Changing Cover/Insert Settings
COPIER Specify the pages where inserts A and B will be inserted. Insertion Settings (1) Touch the [Insertion Type A] key or the Insertion Page Insertion Insertion Type A Type B [Insertion Type B] key. Insertion Bypass Tray 1 Total:4 Tray Specify the page where the highlighted insert will be Plain...
Page 167 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying of the originals in the document feeder tray begins. To cancel scanning and copying... Press the [STOP] key ( • Use the same size of paper for the inserts as for the copies. •...
Page 168: Changing Cover/Insert Settings
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 4th page, insert A 5th page, insert A 7th page, insert B...
Page 169 COPIER Example: Touch insert A at page 4 Touch the key of the page that you wish to delete or change. Page Layout If you do not need to change the setting, touch the [OK] key Insertion Insertion Insertion Insertion and go to step 6.
Page 170 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Covers/Inserts Insertion Paper Tray Front Cover Settings Type A Setting Insertion Settings Insertion Back Cover Page Layout Type B Setting 2-68 Contents Downloaded From ManualsPrinter.com Manuals...
Page 171: Adding Inserts When Copying On Transparency Film
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 172 COPIER Select insert settings. (1) Select whether or not the insert paper will Special Modes be copied on ([Yes] or [No]). Cancel Transparency Inserts Print on Insert Sheets Insertion Sheet (2) Touch the [OK] key. Tray 1 You will return to the base screen of copy mode. Plain Explanation of (A) When transparency inserts is selected, paper suitable for...
Page 173: Copying Multiple Originals Onto One Sheet (Multi Shot)
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 174 COPIER Select the number of originals to be Special Modes copied onto one sheet of paper, the Cancel Multi Shot Layout Border layout, and the border. 2in1 4in1 (1) Touch the [2in1] key or the [4in1] key. If needed, the images will be rotated. (2) Select the layout.
Page 175: Copying A Pamphlet (Book Copy)
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 176 COPIER Select book copy settings. (1) Select the binding position ([Left Binding] Special Modes or [Right Binding]). Cancel Book Copy Left Right (2) To insert a cover, touch the [Cover Setting] Binding Binding Cover key. Setting If a cover will not be added, go to step 4. Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator).
Page 177 COPIER Place the original face down on the document glass. Place the opened front cover and back cover face down. Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first original. Scanning begins. Scan the remaining original pages in the following order: Opened inside of front cover and 1st page Opened 2nd and 3rd page ·...
Page 178 COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Copying will begin. Read-End To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
Page 179: Copying Captions Onto Tab Paper (Tab Copy)
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. Prepare originals that The image is shifted match the tab positions.
Page 180 COPIER Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray Originals Insert the originals so that the side with no tab text enters first. • Document glass Reverse Final image side Load the tab paper so that the tab on the first sheet is away from you.
Page 181 COPIER Load the tab paper. When using the bypass tray, place the paper with the print side Reverse side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY"...
Page 182: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front...
Page 183 COPIER Select card shot settings. (1) Enter the original size. Special Modes With the [X] key highlighted, enter the X (horizontal) Cancel Card Shot dimension of the original with the keys. Size Reset (25 210) Touch the [Y] key and enter the Y (vertical) dimension of Fit to (25 210) the original with the...
Page 184 COPIER • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot...
Page 185: Printing The Date And A Stamp On Copies (Stamp)
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 186: General Procedure For Using Stamp
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key.
Page 187 COPIER Select Stamp. Layout Cancel Stamp For detailed information on each of the stamp items, see the Date Stamp following sections: Date: ADDING THE DATE TO COPIES (Date) Page Text Numbering (page 2-87) Stamp: STAMPING COPIES (Stamp) (page 2-89) Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering) (page 2-91)
Page 188 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 189: Adding The Date To Copies (Date)
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 04/APR/2010 Touch the [Date] key in the stamp selection screen.
Page 190 COPIER Check the displayed date. If you need to Cancel Date change the date, touch the [Date First Page Bk(Black) YYYY/MM/DD Print Colour Change] key. MM/DD/YYYY 04/APR/2010 All Pages DD/MM/YYYY Set the date that you wish to use and touch the [OK] key. Date Change MM DD, YYYY Date Change...
Page 191: Stamping Copies (Stamp)
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 192 COPIER Touch the [Print Colour] key and set the Cancel Stamp colour and density. First Page Bk 1 CONFIDENTIAL PRIORITY Bk(Black) Touch the colour that you wish to use. Size FOR YOUR INFO. DO NOT COPY All Pages Larger If you wish to darken the selected colour, touch the key.
Page 193: Printing Page Numbers On Copies
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, colour, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 194 COPIER Touch the [Print Colour] key. Cancel Page Numbering Page Numbering Format Touch the colour that you wish to use. Bk(Black) Print Colour 1,2,3.. (1),(2),(3).. When you have finished selecting the settings, touch the [OK] Total Page key. -1-,-2-,-3-.. P.1,P.2,P.3.. Auto Page Number <1>,<2>,<3>..
Page 195 COPIER If covers/inserts will be inserted, touch Page Number the [Covers/Inserts Counting] key if you First Number Last Number Auto Covers/Inserts Auto want to include the covers/inserts in the Counting Printing Starts from Page page number count and want page Manual numbers printed on the covers/inserts.
Page 196 COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 197: Printing Text On Copies (Text)
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting Touch the [Text] key in the stamp selection screen.
Page 198 COPIER Touch the [Print Colour] key. Cancel Text First Page Touch the colour that you wish to use. When you have finished AAA AAA selecting the settings, touch the [OK] key. Pre-Set All Pages Bk(Black) Recall/Entry Store/Delete Print Colour Print Colour Bk(Black) R(Red) C(Cyan)
Page 199 COPIER Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-84). Touch the [Store/Delete] key. Cancel Text First Page Pre-Set All Pages Bk(Black) Recall/Entry Store/Delete...
Page 200: Checking The Stamp Layout (Layout)
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. Layout Cancel Stamp Date Stamp Page Text Numbering The [Layout] key can only be touched when stamp items have been selected. If the layout is correct, touch the [OK] Layout key.
Page 201 COPIER Touch the key of the desired destination Move position. Select the location to move the selected item. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings.
Page 202: [Image Edit] Key
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 3rd special modes menu screen, the image edit menu screen opens. Image edit menu screen Image Edit Special Modes Mirror Multi-Page Photo Repeat Image Enlargement Colour Stamp Image Edit Adjustments Centring...
Page 203: Repeating Photos On A Copy (Photo Repeat)
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2"...
Page 204 COPIER Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens. (4) Touch the [Image Edit] key. (5) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-100) Select Photo Repeat settings.
Page 205: Creating A Large Poster (Multi
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Copy (enlarged image on 8 sheets of A3 (11"...
Page 206 COPIER Set the enlargement size and the original size. Ready to scan for copy. Copies will be delivered in 2 parts. (1) Select the size system that you wish to use Image Edit for multi-page enlargement. Border Print Cancel Multi-Page Enlargement Touch the keys to display the screen that shows Enlargement Size...
Page 207 COPIER Touch the [OK] key. Ready to scan for copy. Copies will be delivered in 2 parts. You will return to the special modes screen. Touch the [OK] key Image Edit to return to the base screen of copy mode. Border Print Cancel Multi-Page Enlargement...
Page 208: Reversing The Image (Mirror Image)
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 209: Copying A3 (11" X 17") Originals With No Edge Cut-Off (A3 (11" X 17") Full Bleed)
COPIER COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut-off at the edges. A3W (12"...
Page 210 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying...
Page 211: Copying In The Centre Of The Paper (Centring)
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 212 COPIER • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted. 2-110 Contents Downloaded From ManualsPrinter.com Manuals...
Page 213: [Colour Adjustments] Key
COPIER [Colour Adjustments] KEY When the [Colour Adjustments] key is touched in the 3rd special modes menu screen, the colour adjustments menu screen opens. Colour adjustments menu screen Colour Adjustments Special Modes Suppress RGB Adjust Sharpness Background Colour Stamp Image Edit Adjustments Colour Balance Brightness...
Page 214: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three colour components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 215: Adjusting The Sharpness Of An Image (Sharpness)
(5) Touch the [Sharpness] key. ☞ [Colour Adjustments] KEY (page 2-111) Adjust the image. Colour (1) Touch the [Soft] key or the [Sharp] key. Adjustments Cancel Sharpness (2) Touch the [OK] key. You will return to the special modes screen. Touch the...
Page 216: Whitening Faint Colours In Copies (Suppress Background)
COPIER WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 217 COPIER Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOUR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 218: Adjusting The Colour (Colour Balance)
COPIER ADJUSTING THE COLOUR (Colour Balance) The colour, tone, and density of colour copies can be adjusted. Each of the colours yellow, cyan, magenta, and black Light Dark are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once.
Page 219 COPIER Adjust the colour balance. (1) Select the colour to be adjusted. Colour Adjustments Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). Cancel Colour Balance If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
Page 220: Adjusting The Brightness Of Acopy (Brightness)
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Darker Original Brighter Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Job Detail Settings] key.
Page 221: Adjusting The Intensity Of A Copy (Intensity)
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. Weakening the Original Strengthening intensity the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 222: Checking Copies Before Printing (Proof Copy)
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 223 COPIER Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-35) 2-Sided Copy Up to 999 copies (sets) can be set. If an incorrect number of copies is set...
Page 224 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. One set of copies is printed again using the adjusted settings. Check the results. If further adjustments are needed, repeat steps 6 through 8. (Repeating Proof Copy does not decrease the remaining number of sets to be printed.) Touch the [End] key.
Page 225: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)
COPIER CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Insert the originals face up in the document feeder tray.
Page 226 COPIER After scanning is finished, check the 130 pages of original have been scanned. number of sheets that were scanned and Copy the scanned data? touch the [OK] key. Cancel Copying will begin. • When job build mode is used, the number of scanned sheets appears when the [Read-End] key is touched.
Page 227: Copying Originals Of Different Sizes (Mixed Size Original)
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling output on a uniform paper size.
Page 228 COPIER Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that are the same length aligned on the left. A3 (11" x 17") A4 (8-1/2" x 11") Place with the sides that are the same length aligned on the left.
Page 229 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When [Different Width] is selected, 2-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. •...
Page 230: Copying Thin Originals
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray.
Page 231 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 232: Convenient Copy Functions
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 233 COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 234: Copy
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 235: Job Queue Screen And Completed Job Screen
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 236 COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy 020 / 000 Waiting (1) (2) Indicates the number (position) of the job in the job Status queue.
Page 237: Cancelling A Job That Is Waiting In The Queue
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] key. Spool Job Queue Sets / Progress Status Job Queue...
Page 238: Giving Priority To A Job In The Queue
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key.
Page 239: Checking Information On A Copy Job Waiting In The Queue
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS Checking job details (1) Touch the [Print Job] key. Spool Job Queue Sets / Progress...
Page 240: Storing Copy Operations (Job Programs)
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A3 (11"...
Page 241: Storing (Editing/Deleting) A Job Program
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. Recall Store/Delete Touch a numeric key.
Page 242 COPIER Select the copy settings that you wish to To store, make selections and press Cancel [OK], to delete, press [Cancel]. store in the job program and touch the Full Colour 2-Sided Copy Colour Mode [OK] key. Output Job Detail Plain Settings To assign a name to the program, touch the [Program Name]...
Page 243: Appendix
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 2-sided copying of 1-sided originals •...
Page 244 COPIER Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 245 COPIER Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 246 COPIER Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 247 COPIER Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 248 COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page 3rd page...
Page 249 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS .
Page 250 PRINTER PRINT FUNCTIONS FOR SPECIAL CHECKING THE PRINT STATUS PURPOSES ......3-48 JOB STATUS SCREEN .
Page 251: Printer Function Of The Machine
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks...
Page 252: Printing From Windows
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary depending on the software application. Open the printer driver properties window.
Page 253 PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as the paper size set in the software application. •...
Page 254: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 255: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 256: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 257: Start Printing
PRINTER Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password.
Page 258: Viewing Printer Driver Help
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 259: Saving Frequently Used Print Settings
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 260 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
Page 261: Using Saved Settings
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 262: Changing The Printer Driver Default Settings
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 263 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-15 Contents Downloaded From ManualsPrinter.com Manuals...
Page 264: Printing From A Macintosh
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 265: Printing
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected.
Page 266 PRINTER Click the [Print] button. Printing begins. 3-18 Contents Downloaded From ManualsPrinter.com Manuals...
Page 267: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 268: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 269: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 270 PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
Page 271: Frequently Used Functions
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOUR MODE • PRINTING MULTIPLE PAGES ON ONE PAGE • TWO-SIDED PRINTING (page 3-26) (page 3-29) • FITTING THE PRINT IMAGE TO THE PAPER • STAPLING OUTPUT/PUNCHING HOLES IN (page 3-28) OUTPUT (page 3-31)
Page 272: Black And White Printing
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab.
Page 273: Selecting A Print Mode Setting
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high.
Page 274: Two-Sided Printing
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper Print results orientation Windows Macintosh...
Page 275 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 276: Fitting The Print Image To The Paper
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 277: Printing Multiple Pages On One Page
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 278 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) Macintosh (1) Select [Layout].
Page 279: Stapling Output/Punching Holes In Output
PRINTER STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 280 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears.
Page 281: Convenient Printing Functions
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 3-45) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 3-37) (page 3-48)
Page 282 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 283: Increasing The Margin (Margin Shift)
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 284: Creating A Large Poster (Poster Printing)
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 285: Functions To Adjust The Size And Orientation Of The Image
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch ABCD holes).
Page 286: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 287: Adjusting Line Widths When Printing (Line Width Settings)
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 288: Reversing The Image (Mirror Image)
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab.
Page 289: Colour Mode Adjustment Function
PRINTER COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab.
Page 290: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text ABCD ABCD and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale.
Page 291: Selecting Colour Settings To Match The Image Type (Advanced Colour)
PRINTER SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression.
Page 292 PRINTER Macintosh (1) Select [Color]. (2) Select colour print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the colour image type. An image type to match the data to be printed can be selected from the pull-down menu.
Page 293: Functions That Combine Text And Images
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted.
Page 294: Printing An Image Over The Print Data (Image Stamp)
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 295: Creating Overlays For Print Data (Overlays)
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX...
Page 296: Print Functions For Special Purposes
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 297 PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.6.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 298: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 299: Printing A Carbon Copy (Carbon Copy)
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy...
Page 300: Printing Text On Tabs Of Tab Paper (Tab Paper Print/Tab Paper Settings)
PRINTER PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Print (PCL6 only) You can print on each sheet of tab paper that you insert in the desired page position.
Page 301 PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings.
Page 302 PRINTER Tab Paper Settings When you have finished preparing the data to be printed on the tabs in the software application, select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
Page 303: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of Example: the paper. When pages 4 and 8 are specified as page settings. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be...
Page 304: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Example: Printing 4 sets of copies Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
Page 305: Saving And Using Print Files (Retention/Document Filing)
PRINTER SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 306 PRINTER Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings.
Page 307 PRINTER Automatically print all stored data When user authentication is enabled in the system settings (administrator), all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: •...
Page 308: Printing Without The Printer Driver
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 309: Directly Printing A File On An Ftp Server
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide.
Page 310: Directly Printing A File In Usb Memory
PRINTER Print the selected file. Cancel Print file-01.tiff (1) Select print conditions. If you selected a file (PCL or PS) in step 3 that includes Auto Number of Prints B/W Print Paper Select print settings, the settings will be applied. (1 999) Fit to Page Output...
Page 311 PRINTER Touch the [USB Memory] key. External Data Access Back Network Folder USB Memory Touch the key of the file that you wish to USB Memory print. File or Folder Name file-01.tiff • The icon appears to the left of keys of files that can be file-02.tiff printed.
Page 312: Directly Printing A File In Anetwork Folder
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Press the [DOCUMENT FILING] key.
Page 313 PRINTER Access the network folder. Workgroup Name Search (1) Touch the key of the workgroup that you Work 1 wish to access. Work 2 Work 3 Work 4 (2) Touch the key of the server or computer Work 1 that you wish to access. Server Name Search If a screen appears prompting you to enter a user name...
Page 314 PRINTER Print the selected file. Cancel Print file-01.tiff (1) Select print conditions. If you selected a file (PCL or PS) in step 3 that includes Auto Number of Prints B/W Print Paper Select print settings, the settings will be applied. (1 999) Fit to Page Output...
Page 315: Directly Printing From A Computer
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 316: E-Mail Print
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 317: Checking The Print Status
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 318: Spool Screen/Job Queue Screen/Completed Job Screen
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 319 PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 020 / 000 Waiting (1) (2) Status Indicates the number (position) of the job in the job queue.
Page 320: Printing An Encrypted Pdf File
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 321: Giving A Print Job Priority/Cancelling A Print Job
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key.
Page 322: Cancelling A Print Job
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. Spool Job Queue Sets / Progress Status Job Queue Copy 020 / 001 Copying...
Page 323: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 324: Appendix
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Macintosh Function PCL6 Windows PPD Frequently used Copies 1-999 1-999 1-999 1-999 functions Orientation N-Up Number of 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16 2,4,6,9,16...
Page 325 PRINTER Macintosh Function PCL6 Windows PPD *9,10,11 Colour mode Colour Adjustment adjusting function Text To Black/ Vector To Black Advanced Colour Functions to Watermark combine text and Image Stamp images Overlay Image Quality Print Mode Normal/ Normal/ Normal/ Normal/ High Quality High Quality High Quality High Quality...
Page 326 CHAPTER 4 FACSIMILE This manual provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX TRANSMISSION METHODS ....4-25 PREPARATIONS FOR FAX .
Page 327 FACSIMILE CALLING A FAX MACHINE AND INITIATING FAX RECEPTION RECEPTION (Polling) ..... . 4-88 • INITIATING POLLING RECEPTION RECEIVING FAXES ......4-52 MANUALLY .
Page 328 FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-111 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-112 •...
Page 329: Before Using The Machine As Afax
FACSIMILE BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone...
Page 330: Make Sure The Main Power Switch Is In The "On" Position
FACSIMILE MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indicator on the operation panel is lit, the main power is on. If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 331: Checking The Date And Time
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 332: Base Screen Of Fax Mode
FACSIMILE BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode. PRINT DOCUMENT READY...
Page 333 FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Ready to send. Speaker Resend Address Book (10) Mode Switch Job Detail (11) Sub Address Settings Memory TX Special Modes Direct TX (12) File Auto Reception...
Page 334 FACSIMILE Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. You can assign frequently used functions to these keys to access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 335 FACSIMILE [R] key When the machine is connected to a PBX, the "PBX Setting" can be enabled to automatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number inside your PBX, touch the [R] key before dialling to temporarily cancel the "PBX Setting".
Page 336: Address Book Screen
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. CCC CCC 0123456789 Condition Settings AAA AAA BBB BBB Address Review Global DDD DDD CCC CCC Sub Address EEE EEE FFF FFF Freq.
Page 337: Changing The Display Of One-Touch Keys In The Address Book Screen
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-17) •...
Page 338 FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index.
Page 339: Fax Transmission Sequence
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number •...
Page 340 FACSIMILE Special mode settings Touch the [Job Detail Settings] key and then the [Special Address Book Auto Modes] key to select special modes such as timer Mode Switch Exposure Job Detail transmission and the erase function. Sub Address Settings Standard Resolution Special Modes Memory TX...
Page 341: Entering Destinations
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.
Page 342: Retrieving A Fax Number From The Address Book
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 343: Retrieving A Stored Destination
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Ready to send. Speaker Resend Scan Send Address Book Mode Switch Auto Job Detail Sub Address Settings Memory TX Special Modes...
Page 344: Checking And Deleting Entered Destinations
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review Global CCC CCC...
Page 345: Using A Search Number To Retrievea Destination
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 346: Retrieving A Destination From Aglobal Address Book
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. Condition Settings (1) Touch the [Address Book] key in the base Address Review AAA AAA...
Page 347: Address Book
FACSIMILE Select the destination. (1) Touch the key of the desired destination. Condition Settings If no names are found that match the search letters, a Detail Address Review message will appear. Touch the [OK] key to close the XXX AAA 0123456789 Search Again message and touch the [Search Again] key to search...
Page 348: Using The Resend Function
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax (including Direct SMTP addresses) are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 349: Chain Dialling
FACSIMILE CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 350: Basic Transmission Methods
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
Page 351 FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-33) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 352: Placement Orientation Of The Original
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.
Page 353: Transmittable Original Sizes
FACSIMILE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Maximum original size Using the automatic document 131 mm (height) x 140 mm (width) 297 mm (height) x 1000 mm* (width) feeder (5-1/8" (height) x 5-1/2" (width)) (11-5/8"...
Page 354: When The Line Is Busy
FACSIMILE WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled.
Page 355: Fax Destination Confirmation Mode
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
Page 356: Using The Automatic Document Feeder For Transmission
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator line aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 357: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 358: Using The Document Glass For Transmission
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, Original size place the original face down on the detector...
Page 359 FACSIMILE If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key.
Page 360: Using The Document Glass To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, Original size place the original face down on the detector document glass, and then gently close the automatic document feeder.
Page 361 FACSIMILE Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmission... While "Dialling. Press [ ] to cancel" appears in the display, press the [STOP] key ( • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search •...
Page 362: Transmission Using The Speaker
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 363: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 364 FACSIMILE Enter the destination fax number. CCC CCC Pause Next Address (1) Touch the [Address Book] key in the base 0123456789 Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired Global CCC CCC DDD DDD destination.
Page 365 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 366 FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.
Page 367 FACSIMILE Resend to unsuccessful destinations. Detail of Broadcast0003 Address Start Time Status (1) Touch the [Failed] tab. Retry 1/ 1 DDD DDD 10:01 04/04 NG000000 (2) Touch the [Retry] key. EEE EEE 10:10 04/04 NG000000 Failed All Destinations File • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
Page 368: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 369: Job Detail Settings
FACSIMILE JOB DETAIL SETTINGS When the [Job Detail Settings] key is touched, keys for image settings appear. The [Special Modes] key also appears to allow the selection of special modes. The currently configured setting appears at the top of the [Exposure] key, the [Resolution] key and the [Original] key. (1) (2) Auto Address Book...
Page 370: Automatically Scanning Both Sides Of An Original (2-Sided Original)
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Display the original settings screen. (1) Touch the [Job Detail Settings] key. (2) Touch the [Original] key.
Page 371: Specifying The Scan Size And Send Size (Enlarge/Reduce)
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
Page 372 FACSIMILE Specifying the original scan size (Specify using a standard size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Display the original settings screen.
Page 373 FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Display the original settings screen.
Page 374 FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 375: Changing The Exposure
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 376: Changing The Resolution
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution When to select...
Page 377: Fax Reception
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Ready to send.
Page 378: Receiving A Fax
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. Beep A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.
Page 379: Receiving A Fax Manually
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Receive] key that appears. Telephone mode. Speaker Resend Scan Send Address Book...
Page 380: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 381: Forwarding Received Faxes
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 382: Forwarding Received Faxes To Anetwork Address
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax...
Page 383 FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 384 FACSIMILE Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 385: Special Modes
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES To display the special modes menu screen, touch the [Job Detail Settings] key in the base screen and then touch the [Special Modes] key. The special modes menu consists of 3 screens. Touch the key to switch between the two screens.
Page 386 FACSIMILE (14) [Transaction Report] key (16) [Memory Box] key ☞ ☞ CHANGING THE PRINT SETTINGS FOR THE SENDING A FAX WHEN ANOTHER MACHINE TRANSACTION REPORT (Transaction Report) POLLS YOUR MACHINE (Polling Memory) (page (page 4-84) 4-91) (15) [Own Name Select] key (17) [Polling] key ☞...
Page 387: Storing Fax Operations (Program)
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2"...
Page 388 FACSIMILE Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. (3) Touch the [Program] key.
Page 389: Erasing Peripheral Shadows On The Image (Erase)
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
Page 390 FACSIMILE Select the erase settings. Special Modes (1) Touch the desired erase mode. Cancel Erase Edge Edge Edge+Centre Erase Erase Select one of the 4 erase modes. (0 20) Touch the [Side Erase] key to open the following screen. Side Erase Cancel Erase position for Original Side 2...
Page 391: Transmitting An Original As Two Separate Pages (Dual
FACSIMILE TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
Page 392 FACSIMILE Select Dual Page Scan. Special Modes (1) Touch the [Job Detail Settings] key. Dual Page Program Erase Scan (2) Touch the [Special Modes] key. ☞ Timer Card Shot 2in1 SPECIAL MODES (page 4-60) (3) Touch the [Dual Page Scan] key so that it is highlighted.
Page 393: Sending A Fax At A Specified Time
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 394 FACSIMILE Set the time with the keys. Special Modes Cancel (1) Specify the day. Timer Day of the Week Time If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives.
Page 395: Sending Two Pages As A Single Page
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission Landscape-oriented originals...
Page 396 FACSIMILE Select 2in1. Special Modes (1) Touch the [Job Detail Settings] key. Dual Page Program Erase Scan (2) Touch the [Special Modes] key. ☞ Timer Card Shot 2in1 SPECIAL MODES (page 4-60) (3) Touch the [2in1] key so that it is highlighted.
Page 397: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front...
Page 398 FACSIMILE Specify the original size. Special Modes Cancel (1) Enter the original size. Card Shot Size Reset (25~210) • Touch the X (width) numeric value display key and enter the width. Fit to (25~210) Send Size • Touch the Y (height) numeric value display key and enter the height.
Page 399: Sending A Large Number Of Pages (Job Build)
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 400 FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 401: Transmitting Originals Of Different Sizes (Mixed Size Original)
FACSIMILE TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 402 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( • Once mixed size originals has been selected, an original scan size cannot be specified. •...
Page 403: Faxing Thin Originals (Slow Scan Mode)
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly.
Page 404 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 405: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
FACSIMILE CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Insert the originals face up in the document feeder tray.
Page 406 FACSIMILE When scanning ends, check the number of original sheets scanned and touch the XX pages of original have been scanned. (P.x) Send the scanned data? [OK] key. Cancel Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched.
Page 407: Stamping Scanned Originals
FACSIMILE STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink. Originals are Originals scanned...
Page 408 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. •...
Page 409: Changing The Print Settings For The Transaction Report
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 410 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 411: Adding Your Sender Information To Faxes (Own Number Sending)
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2010/Sat 3:00 PM AAAAA FAX No.
Page 412: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens.
Page 413: Calling A Fax Machine And Initiating Reception (Polling)
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
Page 414 FACSIMILE Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 415: Initiating Polling Reception Manually
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 416: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 417: Scanning A Document Into Polling Memory
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 418 FACSIMILE Select job detail settings and special Public Box Press [Start] to scan original. modes. Scan Send Auto Memory Box To select scan settings (image quality, exposure, original size, Job Detail List Settings two-sided original) or a special mode setting, touch the [Job Detail Settings] key.
Page 419: Printing A Document Stored In The Public Box
FACSIMILE PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key.
Page 420: Deleting A Document From The Public Box
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens.
Page 421: Performing F-Code Communication
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 422: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 423: Confidential Communication Using F-Codes
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 424: F-Code Confidential Transmission
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.
Page 425: Printing A Fax Received By F-Code Confidential Reception
FACSIMILE PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. The machine rings and the fax is received.
Page 426 FACSIMILE Enter the print passcode with the Enter PIN via the 10-key. numeric keys. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen.
Page 427: Polling Reception Using F-Codes
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 428 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition Settings screen. AAA AAA BBB BBB Address Review CCC CCC DDD DDD (2) Touch the one-touch key of the desired Global Sub Address EEE EEE FFF FFF destination.
Page 429: Polling Memory Transmission Using F-Codes
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 430: Polling Box
FACSIMILE Touch the key of the F-code memory Cancel Memory Box - Data Store polling box. Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Public Box Specify the number of polling times. Memory Box - Data Store (1) Touch the key for the desired number of times.
Page 431: Printing A Document Stored For F-Code Polling Transmission
FACSIMILE PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Job Detail Settings] key.
Page 432: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 433: Relay Request Transmission Using F-Codes
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 434 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition Settings screen. AAA AAA BBB BBB Address Review CCC CCC DDD DDD (2) Touch the one-touch key of the desired Global Sub Address EEE EEE FFF FFF destination.
Page 435: Relay Broadcast Transmission Using F-Codes
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 436: Using An Extension Phone
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 437: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.
Page 438: Checking The Status Of Fax Jobs
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 439: Job Queue Screen And Completed Job Screen
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 440 FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:08 04/04 000/001 Waiting Indicates the number (position) of the job in the job Time reserved / Time started queue.
Page 441 FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Number of Completion of a broadcast successful...
Page 442: Operation When A Job In The Job Queue Is Completed
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 443: Checking A Reserved Job Or The Job In Progress
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail of Broadcast0001 Progress:...
Page 444: Checking Completed Jobs
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 445: Cancelling A Fax In Progress Or Areserved Fax
FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Job Queue Address Set Time...
Page 446: Giving Priority To A Reserved Fax
FACSIMILE GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 447: Checking The Activity Log (Image Sending Activity Report)
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 448: Information Appearing In The Result Column
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation...
Page 449 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. USB memory mode can be used without installing a peripheral device. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE .
Page 450 SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX ... . . 5-104 SPECIAL MODES ......5-64 •...
Page 451: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 452 SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-34) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞...
Page 453: Preparations For Use As A Network Scanner
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off".
Page 454: Settings Required In The Web Pages
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 455: Storing A Destination For Scan To Desktop
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 456: Before Sending To A Direct Smtp Address
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 457: Base Screen
SCANNER/INTERNET FAX BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode.
Page 458: Base Screens
SCANNER/INTERNET FAX BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode Ready to send. Resend Scan Address Book Mode Switch Job Detail Address Entry Settings Send Settings Special Modes File Quick File (10) Base screen of USB memory mode Base screen of Internet fax mode...
Page 459 SCANNER/INTERNET FAX (11) [File Name] key (13) Touch this key to store or change a file name. A file name When "Hold Setting for Received Data Print" is enabled, previously stored in the Web pages can also be changed. this appears when a fax has been received. Touch this key to open a password entry screen.
Page 460: Address Book Screen
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. AAA AAA XXX@XX.XXX.com Condition Settings Address Review AAA AAA BBB BBB Global DDD DDD CCC CCC Address Search EEE EEE FFF FFF Freq. ABCD EFGHI JKLMN OPQRST UVWXYZ etc. Sort Address (10) (11)
Page 461: Changing The Display Of One-Touch Keys In The Address Book Screen
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 462 SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index.
Page 463: Scan Send Sequence
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 464 SCANNER/INTERNET FAX Special mode settings Special modes can be selected. ☞ Scan Address Book Auto Mono2/Auto SPECIAL MODES (page 5-64) Mode Switch Exposure Colour Mode Job Detail Address Entry Settings 200X200dpi PDF/PDF Resolution File Format Send Settings Special Modes Auto File Special Modes Original...
Page 465: Original Sizes
SCANNER/INTERNET FAX ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) 297 mm (height) x 1000 mm* (width) (5-1/8" (height) x 5-1/2" (width)) (11-5/8"...
Page 466: Entering Destinations
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 467: Retrieving A Destination
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Job Detail Address Entry Settings Send Settings Special Modes File Quick File Specify the destination.
Page 468: Checking And Deleting The Selected Destinations
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings Address Review...
Page 469: Using A Search Number To Retrievea Destination
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 470: Entering An Address Manually
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Change the mode. Scan Address Book Mode Switch (1) Touch the [Mode Switch] key. Job Detail Address Entry Internet Fax Settings Send Settings Special Modes...
Page 471: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen.
Page 472 SCANNER/INTERNET FAX Select the destination. Ready to send. Condition (1) Touch the key of the desired destination. Settings Detail If no names are found that match the search characters, a Address Review XXX AAA xxx@xx.xxx.com message will appear. Touch the [OK] key to close the Search Again XXX BBB yyy@xx.xxx.com...
Page 473 SCANNER/INTERNET FAX Storing a destination from a global address book in the machine's address book A destination address obtained from a global address book can be stored as a destination (one-touch key) in the address book of the machine. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display information on the selected destination.
Page 474: Using The Resend Function
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 475: Transmitting An Image
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 476 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition Settings screen. Address Review AAA AAA BBB BBB Global (2) Touch the one-touch key of the desired DDD DDD CCC CCC Address Search destination. EEE EEE FFF FFF Freq.
Page 477 SCANNER/INTERNET FAX Specify the orientation in which the Scan Scan Size 100% Send Size Original original is placed. Auto Auto To enable the original to be scanned in the correct orientation (the 2-Sided Image Orientation Booklet orientation of the top edge of the original that is shown at the top of the 2-Sided display), specify the orientation in which the original was placed in step 1.
Page 478 SCANNER/INTERNET FAX • When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen.
Page 479: Changing The Subject, File Name, Reply-To, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 480 SCANNER/INTERNET FAX To change "Reply-To", touch the Send Settings [Reply-To] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To Body Text Add 'Reply to' to Cc If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed.
Page 481 SCANNER/INTERNET FAX Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
Page 482: Sending An Image In Usb Memory Mode
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 483 SCANNER/INTERNET FAX Change to USB memory mode. (1) Touch the [Mode Switch] key. (2) Touch the [USB Mem. Scan] key • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared.
Page 484 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 8.
Page 485 SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
Page 486: Entering A File Name
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT"...
Page 487: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 488 SCANNER/INTERNET FAX Change to Internet fax mode. (1) Touch the [Mode Switch] key. (2) Touch the [Internet Fax] key. Display the original settings screen. Internet Fax Auto Address Book Mode Switch Exposure Job Detail (1) Touch the [Job Detail Settings] key. Address Entry Settings 200X100dpi...
Page 489 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. A beep will sound to indicate that the operation is completed. When finished, press [Read-End]. Open the automatic document feeder and remove the original. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 490: Changing The Subject, File Name, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 491 SCANNER/INTERNET FAX Enter the body text and touch the [OK] Clear All Body Entry Thank you for your continuous support. We have attached scanned data, key. which you have requested. which you have requested. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key.
Page 492: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those...
Page 493 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition Settings screen. Address Review BBB BBB AAA AAA Global (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Search destination. EEE EEE FFF FFF Freq.
Page 494 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 495: Broadcast Transmissions That Include Internet Fax Destinations
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 496 SCANNER/INTERNET FAX Display details on the broadcast Job Queue Address Start Time Pages Status Broadcast0002 10:00 04/04 990/010 NG 000000 Complete transmission. Broadcast0003 10:05 04/04 050/005 Send OK Detail (1) Touch the key of the completed broadcast Broadcast0004 10:08 04/04 001/001 Send OK transmission.
Page 497: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 498: Job Detail Settings
SCANNER/INTERNET FAX JOB DETAIL SETTINGS When the [Job Detail Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key. Scan Address Book Auto Mono2/Auto...
Page 499: Automatically Scanning Both Sides Of An Original (2-Sided Original)
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode.
Page 500: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.
Page 501 SCANNER/INTERNET FAX Specifying the original scan size (Specify using a standard size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the job detail settings screen.
Page 502 SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Select the mode and display the job detail settings screen.
Page 503 SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 504: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 505 SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode (1) Select the original image type. Scan Moiré Reduction Exposure Touch the original image type key that matches the Auto Text original image type. Text/ Text/Photo Manual...
Page 506: Changing The Resolution
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the job detail settings screen. (1) Touch the [Mode Switch] key and select the desired mode. (2) Touch the [Job Detail Settings] key. (3) Touch the [Resolution] key. ☞...
Page 507: Changing The File Format
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 508 SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) Select the file type. File Type Compression Mode TIFF None (2) Select the compression mode. Encrypt PDF MH (G3) Colour/Grey Programmed MMR (G4) (1-99) Specified Pages per File ● Scanning in colour/greyscale (1) Touch the indicated key to select File Type Compression Ratio...
Page 509 SCANNER/INTERNET FAX To change the number of pages per file, File Type Compression Ratio TIFF enter the number of pages and exit the Encrypt PDF Medium format settings. Colour/Grey Programmed JPEG High (1) Touch the [Specified Pages per File] (1-99) Specified Pages per File checkbox so that a checkmark appears.
Page 510 SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 511: Changing The Colour Mode
SCANNER/INTERNET FAX CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method...
Page 512: Special Modes
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES To display the special modes menu screen, touch the [Job Detail Settings] key in the base screen and then touch the [Special Modes] key.
Page 513 SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-64). 1st screen 2nd screen Internet Fax Internet Fax Special Modes...
Page 514: Storing Scan Operations (Programs)
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.
Page 515 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Job Detail Settings] key. (2) Touch the [Special Modes] key. (3) Touch the [Program] key. ☞ SPECIAL MODES (page 5-64) Retrieve the stored program. Program Program 1 Program 2 (1) Touch the desired program key. Program 3 Program 4 (2) Touch the [OK] key.
Page 516: Erasing Peripheral Shadows On The Image (Erase)
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase Using the erase...
Page 517 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select the desired mode. (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. (4) Touch the [Erase] key. ☞ SPECIAL MODES (page 5-64) Select the erase settings.
Page 518 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 519: Scanning An Original As Two Separate Pages (Dual
SCANNER/INTERNET FAX SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
Page 520 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select the desired mode. (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-64) Select Dual Page Scan. Scan Special Modes (1) Press the [Dual Page Scan] key so that it is Dual Page...
Page 521: Sending An Image At A Specified Time (Timer Transmission)
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00 begins automatically...
Page 522 SCANNER/INTERNET FAX Set the time with the keys. Special Modes Cancel (1) Specify the day. Timer Day of the Week Time If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives.
Page 523: Whitening Faint Colours In The Image (Suppress Background)
SCANNER/INTERNET FAX WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
Page 524 SCANNER/INTERNET FAX Select the suppress background setting. Special Modes Cancel (1) Adjust the background suppression level. Suppress Background Light areas of the original may be suppressed as background. Touch the [+] key to suppress only faint background. Touch the [-] key to suppress faint to dark background. (2) Touch the [OK] key.
Page 525: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front...
Page 526 SCANNER/INTERNET FAX Specify the original size. Special Modes Cancel (1) Enter the original size. Card Shot Size Reset (25 210) • Touch the X (width) numeric value display key and enter the width. Fit to (25 210) Send Size • Touch the Y (height) numeric value display key and enter the height.
Page 527 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting"...
Page 528: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 529 SCANNER/INTERNET FAX Select job build mode. Scan Special Modes (1) Touch the keys to switch through Slow Scan Mixed Size Mode Original Build the screens. Original File Quick File (2) Touch the [Job Build] key so that it is Count highlighted.
Page 530: Scanning Originals Of Different Sizes (Mixed Size Original)
SCANNER/INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 531 SCANNER/INTERNET FAX Select the mixed size original setting. Scan Special Modes (1) Touch the keys to switch through Mixed Size Slow Scan Mode Build Original the screens. Original File Quick File (2) Touch the [Mixed Size Original] key so that Count it is highlighted.
Page 532: Scanning Thin Originals
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
Page 533 SCANNER/INTERNET FAX Select slow scan mode. Scan Special Modes (1) Touch the keys to switch through Mixed Size Slow Scan Build Original Mode the screens. Original File Quick File (2) Touch the [Slow Scan Mode] key so that it is Count highlighted.
Page 534: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
SCANNER/INTERNET FAX CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
Page 535 SCANNER/INTERNET FAX When scanning ends, check the number of original sheets scanned and touch the XX pages of original have been scanned. (P.x) Send the scanned data? [OK] key. Cancel Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched.
Page 536: Stamping Scanned Originals
SCANNER/INTERNET FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink.
Page 537: Stamp
SCANNER/INTERNET FAX Select "Verif. Stamp". Scan Special Modes (1) Touch the keys to switch through Verif. Stamp the screens. (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) (1) (3) Touch the [OK] key. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 538: Sending Two Pages As A Single Page
SCANNER/INTERNET FAX SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
Page 539 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Mode Switch] key and select [Internet Fax]. (2) Touch the [Job Detail Settings] key. (3) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-64) Select 2in1. Internet Fax Special Modes (1) Touch the [2in1] key so that it is Dual Page Program...
Page 540 SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 541: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 542 SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 543: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 544: Job Queue Screen And Completed Job Screen
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 545 SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 10:22 04/04 000/004 Waiting (1) (2) Displays the number (position) of the job in the job queue.
Page 546 SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped"...
Page 547: Operation When A Job In The Job Queue Is Completed
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 548: Checking Completed Jobs
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 549: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. Job Queue Address Set Time...
Page 550: Giving Priority To A Scan Transmission Job
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 551: Checking The Internet Fax Activity
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 552: Internet Fax Reception Functions
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 553: Manually Receiving Internet Faxes
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [Fax Receive] key to connect to the mail server and retrieve received faxes. Ready to send.
Page 554: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 555: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 556 SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 557 SCANNER/INTERNET FAX Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded.
Page 558: Scanning From A Computer
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 559 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 560 SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Page 561 SCANNER/INTERNET FAX Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 562 SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 5-114 Contents Downloaded From ManualsPrinter.com Manuals...
Page 563: Metadata Delivery
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 564: Preparations For Metadata
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 565: Transmitting Metadata
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display Scan Address Book Mode Switch the metadata set screen. Job Detail Address Entry Internet Fax Settings Send Settings...
Page 566 SCANNER/INTERNET FAX Enter the selected metadata item. (1) Touch the key of the value that you wish to User ID Cancel enter. Direct Entry • When the entry values of the metadata item are in the Value 1 Value 2 form of selections, the selections are shown as keys.
Page 567: Metadata Fields
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
Page 568 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 569: Overview
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 570: Uses Of Document Filing
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, colour mode, and special mode settings must be reselected.
Page 571: Before Using Document Filing
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Main Folder Quick File Folder Custom Folder...
Page 572 DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full colour...
Page 573 DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 574: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 575: Using Document Filing In Each Mode
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data. Copy mode The original is saved as an image file at the same time it is copied.
Page 576: Base Screen Of Document Filing
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Press the [DOCUMENT FILING] key to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. HDD Status Search File Store File Retrieve File...
Page 577: Saving Files With Document Filing
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 578 DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. •...
Page 579: Saving A File With "File
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 580 DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. •...
Page 581: File Information
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-12). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
Page 582 DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Touch the [File Name] key. Cancel File Information A text entry screen will appear. Enter the file name and touch Password Confidential the [OK] key. User Name Name 1 A maximum of 30 characters can be entered.
Page 583 DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Enable the confidential property. Cancel File Information Password Confidential (1) Select the [Confidential] checkbox so that a...
Page 584: Saving A Document File Only
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] key is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 585 DOCUMENT FILING [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Scan to HDD Colour Mode Full Colour Mono2/Auto Colour Mode Colour Auto 2 Colour Mono2 Greyscale The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed.
Page 586 DOCUMENT FILING [Exposure] key To adjust the exposure, touch the [Exposure] key. Select an appropriate exposure mode for the original and touch the key to adjust the exposure level. When finished, touch the [OK] key. Scan to HDD Moiré Reduction Exposure Text/ Auto...
Page 587 DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-64) in "5. SCANNER / INTERNET FAX". Special Modes Special Modes Special Modes Original Dual Page...
Page 588: Performing "Scan To Hdd
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Press the [DOCUMENT FILING] key. DOCUMENT FILING Touch the [Scan to HDD] key. HDD Status Search File Store File Retrieve...
Page 589: Using Stored Files
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 590 DOCUMENT FILING Select the file that you wish to retrieve. • Select the folder in the folder selection screen. Custom Folder Search Back Main Folder When the folder is selected, the files in the folder will File Name User Name Date appear.
Page 591: Folder And File Selection Screens
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled When user authentication is enabled Main Folder...
Page 592: File Selection Screen
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. Custom Folder Search Back Main Folder File Name User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3...
Page 593: Selecting A File
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Press the [DOCUMENT FILING] key. DOCUMENT FILING If the file was stored using "File", touch HDD Status Search the [File Folder] key. If the file was File Store File Retrieve File...
Page 594: Job Settings Screen
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. Cancel Job Settings file-01 Name 1 F. Colour Custom Folder Back Search Main Folder File Name...
Page 595: Printing A Stored File
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 596: Print Settings Screen
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 F. Colour Number of Prints Auto Paper Select (1 999) Print and Delete the Data Output Print and Save the Data 2-Sided Special Modes B/W Print [Paper Select] key Use this key to set the paper size.
Page 597: Multi-File Printing
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Custom Folder Search Back Main Folder File Name User Name Date file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03 Name 3 04/04/2010 Filter by Job All Files...
Page 598 DOCUMENT FILING Printing a selected file. The number of selected files appears in the number of selected Cancel Job Settings/Print files display. Number of Selected Files:5 If you wish to use the number of copies that was stored with the file, go to step (3).
Page 599: Batch Printing
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Touch the [Batch Print] key. Select All Enter Back...
Page 600 DOCUMENT FILING If a password has been established, Cancel Batch Print touch the [Password] key. User 1 All Files Name 1 User Name Enter the password with the numeric keys (5 to 8 digits) and Change PRT.No. Password touch the [OK] key. Only files that have the same password will be selected.
Page 601: Sending A Stored File
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 602: Send Settings Screen
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX". Example of scan mode (2) (3) Ready to send.
Page 603: Properties Of Stored Files
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 604 DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •...
Page 605: Moving A Stored File
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-26) Touch the [Move] key. Cancel Job Settings file-01...
Page 606 DOCUMENT FILING Touch the [Move] key. Cancel Job Settings / Move file-01 Name 1 F. Colour Select the folder the file is moved to. File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 607: Deleting A Stored File
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-26) Touch the [Delete] key. Cancel Job Settings file-01 Name 1...
Page 608: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 609: Searching For A Stored File
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 610 DOCUMENT FILING Using the user name to search There are four ways to select the user name: Search (A) Touch the key of the user name. Select user name. Cancel The touched user name is highlighted. Name 1 Name 2 Default User If you accidentally select the wrong user name, touch the Name 3...
Page 611 DOCUMENT FILING Touch the [Start Search] key. Cancel Start Search Search The search results will appear in a screen similar to the Name 1 User Name following screen. A list of the files that match your search File or Folder Name file 1 criteria will appear.
Page 612 DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Press the [DOCUMENT FILING] key. DOCUMENT FILING Touch the key of the folder that you wish Main Folder Search Back...
Page 613 DOCUMENT FILING Using the user name to search There are four ways to select the user name: Search (A) Touch the key of the user name. Select user name. Cancel The touched user name is highlighted. Name 1 Name 2 Default User If you accidentally select the wrong user name, touch the Name 3...
Page 614 DOCUMENT FILING Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search Search checkbox so that it is selected User Name Name 1 To search only files that are in the current folder, select File or Folder Name file-01 the [Search within Current Folder] checkbox Password...
Page 615 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "SYSTEM SETTINGS MENU"...
Page 616 Storing/Calling of System Settings ..7-134 Sharp OSA Settings ..... . 7-135 SYSTEM SETTINGS FOR FAX System Settings (General) List .
Page 617: System Settings
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 618: System Settings (General)
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the PRINT DOCUMENT READY...
Page 619: System Settings (General) List
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List"...
Page 620 SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-22 ■ Paper Tray Settings ● Tray Settings Tray 1 Plain, A4 (8-1/2" x 11") Tray 2 Plain, A3 (11" x 17") Tray 3* Plain, Auto-AB (Auto-Inch) 7-22 Tray 4* Plain, Auto-AB (Auto-Inch) Bypass Tray Plain, Auto-AB (Auto-Inch)
Page 621 SYSTEM SETTINGS Fax Data Receive/Forward Item Factory default setting Page 7-44 ■ Fax Data Receive/Forward ● Internet Fax Manual Reception* Reception Start – 7-44 Manual Reception Key in Initial Screen Enable ● Internet Fax Data Forward* – 7-45 * When the Internet fax expansion kit is installed. Printer Condition Settings Item Factory default setting...
Page 622 SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-51 ■ Document Filing Control USB-Device Check Item Factory default setting Page – 7-56 ■ USB-Device Check User Control Item Factory default setting Page 7-57 ■ User Control* ● Amend User Information –...
Page 623: Total Count
SYSTEM SETTINGS Total Count The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. Job Count This displays or prints out the counts of all jobs. Touch the [Total Count] key. System Settings Admin Password Exit List Print Total Count...
Page 624: Device Count
SYSTEM SETTINGS Device Count This is used to display or print the counts of the peripheral devices installed on the machine. Touch the [Total Count] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings...
Page 625: Default Settings
SYSTEM SETTINGS Default Settings Display Contrast Use this to adjust the display to make it easier to view. Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition...
Page 626: Clock
SYSTEM SETTINGS Clock Use this to set the date and time in the machine's built-in clock. "Disabling of Clock Adjustment" (page 7-92) has been enabled in the system settings (administrator), the date and time cannot be set. Clock Adjust Set the time. Touch the [Default Settings] key.
Page 627 SYSTEM SETTINGS Adjust the date and time. (1) Touch the [Year], [Month], [Day], [Hour], System Settings Clock Adjust and/or [Minute] keys and use the Year Month Hour Minute keys to set the current date and time. 2010 (2) To synchronize the time with an Internet Specify Time Zone time server, select the [Synchronize with Synchronize with Internet Time Server...
Page 628 SYSTEM SETTINGS Touch the [Daylight Saving Time System Settings Clock Adjust Setting] key. Clock Adjust Daylight Saving Time Setting Date Format Select the [Enable Daylight Saving Time System Settings Daylight Saving Time Setting Setting] checkbox ( Enable Daylight Saving Time Setting Date Select Setting Type Clock Adjust...
Page 629 SYSTEM SETTINGS Set the starting time and ending time of System Settings Daylight Saving Time Setting daylight saving time. Set the Start Time. Month Hour Minute ● When "Date" is selected for the setting type (1) Touch the [Month], [Day], [Hour] and Use UTC [Minute] keys and enter the starting time of daylight saving time with the...
Page 630: Date Format
SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward...
Page 631: Keyboard Select
SYSTEM SETTINGS Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition...
Page 632: List Print (User)
SYSTEM SETTINGS List Print (User) A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. Touch the [List Print (User)] key.
Page 633: Printer Test Page
SYSTEM SETTINGS Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). Touch the [List Print (User)] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray...
Page 634: Sending Address List
SYSTEM SETTINGS Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. Touch the [List Print (User)] key. System Settings Admin Password Exit List Print Total Count Default Settings (User)
Page 635: Document Filing Folder List
SYSTEM SETTINGS Document Filing Folder List This shows the folder names for document filing. Touch the [List Print (User)] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition Document Filing USB-Device Check...
Page 636: Paper Tray Settings
SYSTEM SETTINGS Paper Tray Settings Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. Touch the [Paper Tray Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data...
Page 637 SYSTEM SETTINGS Select the paper size. System Settings (1) Touch the desired paper size. Type Tray 1 Type/Size Setting Size Type (2) Touch the [OK] key. Plain 1 / 2 216x330(8 x13) 216x340 216x343 • The paper sizes that can be selected vary by paper tray and model. For more information, see "Tray Settings"...
Page 638 SYSTEM SETTINGS Direct entry of the paper size When the bypass tray is selected and a paper type other than transparency film or envelope is selected in step 3 of "Tray Settings" (page 7-22), you can follow the steps below to enter the paper size. Touch the [Custom Size] key.
Page 639 SYSTEM SETTINGS Similar Sizes When auto-AB is selected for the bypass tray, "216 mm x 330 mm (8-1/2" x 13")", "216 mm x 340 mm (8-1/2" x 13-2/5")", and "216 mm x 343 mm (8-1/2" x 13-1/2")" paper sizes can be used. When auto-inch is selected, 8-1/2" x 14" and 8-1/2" x 13-2/5"...
Page 640 SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Plain, Pre-Printed, A3, A4, A4R, A5R, B4, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), Recycled, Letter Head, 216 mm x 343 mm (8-1/2" x 13-1/2"), Pre-Punched, Colour, 11"...
Page 641: Paper Type Registration
SYSTEM SETTINGS Paper Type Registration Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. Touch the [Paper Tray Settings] key.
Page 642: Auto Tray Switching
SYSTEM SETTINGS Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. Touch the [Paper Tray Settings] key. System Settings Admin Password Exit List Print...
Page 643: Custom Size Registration (Bypass)
SYSTEM SETTINGS Custom Size Registration (Bypass) If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored.
Page 644: Address Control
SYSTEM SETTINGS Address Control This is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. To configure one-touch keys for fax and F-code memory boxes, see "SYSTEM SETTINGS FOR FAX" (page 7-136) Storing a One-touch Key (E-mail / Internet Fax / Direct SMTP) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address.
Page 645 SYSTEM SETTINGS Enter the destination name. Next Exit Direct Address / Individual E-mail Internet Fax Direct SMTP (1) Touch the [Name] key. Search Number (2) Enter the destination name on the text entry Name screen that will appear. Initial Index Enter up to 36 characters for the name.
Page 646 SYSTEM SETTINGS Enter the destination address. Next Exit Direct Address / Individual E-mail Internet Fax Direct SMTP (1) Touch the [Address] key. Search Number (2) Enter the destination address on the text AAA AAA Name entry screen that will appear. User 1 Initial Index...
Page 647: Check The Settings
SYSTEM SETTINGS E-mail Check the settings. Next Exit Direct Address / Individual (1) Touch the keys to switch through E-mail Internet Fax Direct SMTP the screens. Registration is completed. Search Number (2) Check the key name. Key Name AAA AAA If you need to change the name that appears in the key, File Format Colour/Grey...
Page 648 SYSTEM SETTINGS ● To set the format E-mail Scanning in Mono 2 Next Exit Direct Address / Individual No.001 (1) Touch the desired file type key. File Format Compression Mode File Type (2) Touch the desired compression mode key. None Encrypt PDF MH(G3) (3) Touch the [OK] key.
Page 649: Storing A Group Key
SYSTEM SETTINGS Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition...
Page 650 SYSTEM SETTINGS Touch the [Index] key. Next Exit Direct Address / Group Search Number BBB BBB Group Name Initial Address Index Key Name Select the index. (1) Touch the key of the desired index. Next Exit Direct Address / Group No.001 (2) Touch the [OK] key.
Page 651 SYSTEM SETTINGS Check the key name. Next Exit Direct Address / Group Search Number Registration is completed. If you need to change the name that appears in the key, touch Group Name BBB BBB the [Key Name] key and enter the correct name (maximum of Initial 18 characters).
Page 652 SYSTEM SETTINGS Direct entry • To enter an address that is not stored in a one-touch Direct Address / Group key, touch the [Direct Entry] key, select the mode, and Select address. enter the address. Direct Entry AAA AAA E-mail Address Review Internet Fax BBB BBB...
Page 653: Storing A Program
SYSTEM SETTINGS Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 654 SYSTEM SETTINGS Select settings for the program. Enter program you require. Cancel (1) Touch the [Mode Switch] key to select the Scan Address Book Mode Switch mode that you wish to store in the program. Job Detail Address Review Internet Fax Settings Special Modes (2) Select the destinations and settings that...
Page 655: Amend/Delete
SYSTEM SETTINGS Amend/Delete Follow the steps below to edit or delete a one-touch key, group, or program. Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition...
Page 656 SYSTEM SETTINGS Edit/Delete ● Editing (1) Touch the keys of the items that you wish to Delete Exit Direct Address / Amend/Delete E-mail Internet Fax Direct SMTP edit. Search Number Edit the items in the same way as you stored them. Name AAA AAA (2) Touch the [Exit] key.
Page 657: Changing The Name Of A Custom Index
SYSTEM SETTINGS Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data...
Page 658: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured.
Page 659: Internet Fax Data Forward
SYSTEM SETTINGS Internet Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. Touch the [Fax Data Receive/Forward] System Settings Exit...
Page 660: Printer Condition Settings
SYSTEM SETTINGS Printer Condition Settings The printer condition settings are used to configure basic printer settings. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 661 SYSTEM SETTINGS Settings Item Settings Copies 1 - 999 sets Orientation • Portrait • Landscape Default Paper Size A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", 8K, 16K Default Output Tray* •...
Page 662: Pcl Settings
SYSTEM SETTINGS PCL Settings This is used to set the symbol sets, fonts, and line feed code used in PCL6 environment. Touch the [Printer Condition Settings] System Settings Exit Admin Password key. List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings...
Page 663 SYSTEM SETTINGS Settings Item Description Selections PCL Symbol Set Setting Specify the symbol set used for Select from 35 items. printing. PCL Font Setting Use this to select the font used for • Internal Font printing. • Extended Font (List of internal fonts when extended fonts are not installed.) PCL Line Feed Code This setting is used to select how...
Page 664: Postscript Settings
SYSTEM SETTINGS Postscript Settings When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. This procedure can be performed when the PS3 expansion kit is installed. Touch the [Printer Condition Settings] System Settings Exit...
Page 665: Document Filing Control
SYSTEM SETTINGS Document Filing Control This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. Touch the [Document Filing Control] System Settings Admin Password Exit key. List Print Total Count Default Settings...
Page 666 SYSTEM SETTINGS Touch the [User Name] key. Exit Next Custom Folder Registration No.001 User 1 Folder Name Initial Password User Name Select the user. Custom Folder Registration Cancel Select user name. AAA AAA BBB BBB Default User CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG...
Page 667 SYSTEM SETTINGS Touch the [Exit] key. Next Exit Custom Folder Registration No.001 Registration is completed. Folder Name User 1 Initial Password User Name BBB BBB To create another folder... Touch the [Next] key and repeat the procedure from step 3. Up to 1000 custom folders can be created.
Page 668: Amend/Delete Custom Folder
SYSTEM SETTINGS Amend/Delete Custom Folder Follow the steps below to edit or delete a custom folder. Touch the [Document Filing Control] System Settings Admin Password Exit key. List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition...
Page 669 SYSTEM SETTINGS Edit/Delete ● Editing (1) Touch the keys of the items that you wish to Delete Exit Custom Folder / Amend/Delete edit. No.001 User 1 Folder Name Edit the items in the same way as you stored them. Initial Password (2) Touch the [Exit] key.
Page 670: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward...
Page 671: User Control
SYSTEM SETTINGS User Control • This setting can only be configured when "User Authentication Setting" (page 7-80) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. Amend User Information The information of the currently logged in user can be edited. Select the [User Control].
Page 672 SYSTEM SETTINGS Editable items User Information Settings User Name Edit the name of the user (max. 32 characters). This user name is used for the key name in the login screen, the document filing user name and the sender name. (The user name must be unique.) Initial Enter the initials (maximum of 10 characters).
Page 673: System Settings (Administrator)
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication...
Page 674: When User Authentication Is Enabled
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-80) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 675 SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. Enter your user number. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used. Admin Login •...
Page 676: System Settings (Administrator) List
SYSTEM SETTINGS System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. User Control Item Factory default setting...
Page 677 SYSTEM SETTINGS Item Factory default setting Page ● Automatically print stored jobs after login Disable 7-89 ● Display Usage Status after Login Always Display 7-89 * This cannot be set on the machine. Set this in "User Control" in the Web pages. Energy save Item Factory default setting...
Page 678 SYSTEM SETTINGS Item Factory default setting Page ● Customize Key Setting* Copy Customize 1 Special Modes Customize 2 File Customize 3 Quick File Scan Customize 1 Special Modes Customize 2 File Customize 3 Quick File Internet Fax* Customize 1 Special Modes Customize 2 File Customize 3...
Page 679 SYSTEM SETTINGS Item Factory default setting Page ● Remote Operation Settings Remote Software Operation Allow Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP Operation from Specified PC Allow Operational Authority Prohibited 7-93 Hostname or IP Address of PC –...
Page 680 SYSTEM SETTINGS Item Factory default setting Page ● Registration Adjustment 7-96 Auto Adjustment – ● Optimization of the Hard Disk – 7-96 ● Tandem Connection Setting IP Address of Slave Machine 0.0.0.0 Port Number 50001 7-96 Disabling of Master Machine Mode Disable Disabling of Slave Machine Mode Disable...
Page 681 SYSTEM SETTINGS Item Factory default setting Page ● Add or Change Extra Preset Ratios Reduction – 7-98 Enlargement – ● Setting a Maximum Number of Copies 7-98 ● Initial Margin Shift Setting Side 1 7-99 10 mm (1/2") Side 2 ●...
Page 682 SYSTEM SETTINGS Printer Settings Item Factory default setting Page 7-104 ■ Printer Settings ● Default Settings 7-104 Prohibit Notice Page Printing Enable 7-104 Prohibit Test Page Printing Disable 7-104 A4/Letter Size Auto Change Varies depending on country and region. 7-104 Print Density Level Colour 7-104...
Page 683 SYSTEM SETTINGS Image Send Settings Item Factory default setting Page 7-107 ■ Image Send Settings ● Operation Settings 7-107 Default Display Setting Mode Scan (Fax* 7-107 Hold settings for a while after scanning has been completed Disable Switch Automatically to Copy Mode Screen Disable Address Book Default Selection Tab Switch...
Page 684 SYSTEM SETTINGS Item Factory default setting Page Settings to Disable the Registration of Destination 7-111 Disable Registering Destination from Operation Panel • Group (Direct Entry) Disable 7-111 • Group (Address Book) Disable • Individual Disable Disable Registering Destination on Web Page* •...
Page 685 SYSTEM SETTINGS Item Factory default setting Page ● Scan Settings 7-113 Default Sender Set – 7-113 Default Colour Mode Settings Colour Mode Auto, Greyscale 7-113 B/W Mode Mono2 Disable Change of B/W Setting in Auto Mode Disable Initial File Format Setting •...
Page 686 SYSTEM SETTINGS Item Factory default setting Page Original Print on Transaction Report Print Out Error Report Only 7-115 Transaction Report Print Select Setting • Single Sending Print Out Error Report Only 7-116 • Broadcasting Print Out All Report • Receiving No Printed Report Activity Report Print Select Setting •...
Page 687 SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-121 ■ Document Filing Settings ● Default Mode Settings Sharing Mode 7-121 ● Sort Method Setting Date 7-121 ● Document Output Options Print Copy Enable Printer Enable Scan Send Disable I-Fax Send (Incl.
Page 688 SYSTEM SETTINGS Item Factory default setting Page ● Default Colour Mode Settings Colour Auto 7-121 Mono 2 ● Default Exposure Settings Exposure Auto 7-122 Original Image Type Text Moiré Reduction Disable ● Initial Resolution Setting 600X600dpi 7-122 ● Colour Data Compression Ratio Setting Medium 7-122 ●...
Page 689 SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-124 ■ List Print (Administrator) ● Administrator Settings List – 7-124 ● Image Sending Activity Report – 7-124 ● Allow/Reject Number List* – 7-124 ● Allow/Reject Mail & Domain Name List* –...
Page 690 SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-126 ■ Enable/Disable Settings ● Printer Condition Settings 7-126 Disable Blank Page Print Disable 7-126 ● User Control 7-126 Disabling of Printing by Invalid User Disable 7-126 ● Operation Settings 7-126 Cancel Auto Clear Timer Disable 7-126...
Page 691 SYSTEM SETTINGS Item Factory default setting Page ● Image Send Settings 7-128 Disable Switching of Display Order Disable 7-128 Disable Scan Function PC Scan Disable 7-128 USB Memory Scan Disable Settings to Disable the Registration of Destination 7-128 Disable Registering Destination from Operation Panel •...
Page 692 SYSTEM SETTINGS Item Factory default setting Page Disable Direct Entry • E-mail Disable 7-130 • Internet Fax (Incl. Direct SMTP)* Disable • Fax* Disable Disable PC-I-Fax Transmission* Disable 7-130 Disable PC-Fax Transmission* Disable 7-130 ● Document Filing Settings 7-130 Disable Stamp for Reprinting Disable 7-130 Batch Print Settings...
Page 693 Storing/Calling of System Settings ● Restore Factory Defaults – 7-134 ● Store Current Configuration – 7-134 ● Restore Configuration – 7-134 Sharp OSA Settings Item Factory default setting Page ■ 7-135 Sharp OSA Settings ● Default Display Setting* Document Filing 7-135 ●...
Page 694: User Control
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key and configure the settings. • Authentication Method Setting User Authentication Setting To select one of the following authentication methods, touch the [Authentication Method Setting] key after These settings enable or disable user authentication and selecting the [User Authentication] checkbox specify the authentication method.
Page 695: User Registration
SYSTEM SETTINGS Store • The login screen will vary depending on the authentication method that is selected. For more The number of users that can be stored is as follows: information, see "When User Authentication is A maximum of 1000 items can be stored. Enabled"...
Page 696 SYSTEM SETTINGS Amend/Delete User Name Administrator User Other User Login Name admin users Other Select the user. (See the users* – Exit Password User / Amend/Delete Safety Select user to amend/delete. Guide.)* AAA AAA BBB BBB Default User CCC CCC DDD DDD Auth to: Login Locally...
Page 697 SYSTEM SETTINGS A folder ("My Folder") can be Pages Limit Group Registration specified as the folder used by the My Folder user for document filing. A previously This is used to store groups of Account Limit Settings. created folder can be selected or you The page limits for each user are specified by selecting can create and select a new folder.
Page 698 SYSTEM SETTINGS Edit or Delete Authority Group Registration Use this to store groups of user authority settings. The Select a stored group. authority of each user is specified by selecting one of these stored groups when the user is stored. Pages Limit Group / Register/Clear Select the pages limit group for register/clear.
Page 699 SYSTEM SETTINGS List of settings and factory default settings of Edit or delete the group. template groups Select a stored group. Depending on the machine specifications and peripheral devices installed, it may not be possible to Authority Group / Register/Clear use some settings.
Page 700 SYSTEM SETTINGS Factory-stored authority group Item Admin User Guest Document Filing Scan to HDD • Colour Mode Only Black Approval Setting Allowed Allowed & White Allowed Allowed Allowed Prohibited • Special Modes Approved Document Filing Print • Colour Mode Only Black Approval Setting Allowed Allowed...
Page 701 SYSTEM SETTINGS Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Sets of preferred settings can be as groups. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine;...
Page 702 SYSTEM SETTINGS • When the single user is selected User Count Display Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the This displays the total number of pages printed by each [Reset All] key with no counts selected.
Page 703 SYSTEM SETTINGS A Warning when Login Fails Automatically print stored jobs after login This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. When user authentication is enabled, this setting This prevents an unauthorised person from attempting to specifies whether or not the page counts of a user guess a password.
Page 704: Energy Save
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode Auto Power Shut-Off Timer Toner Save mode can be enabled to reduce toner The time until Auto Power Shut-Off activates can be set...
Page 705: Operation Settings
SYSTEM SETTINGS Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of The time until Auto Clear activates can be set to any the beep that sounds when you touch a key.
Page 706: Disabling Of Bypass Printing
SYSTEM SETTINGS Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing This setting is used to prohibit the use of the covers and other jobs ahead of a job that has been stopped* inserts function.
Page 707: Remote Operation Settings
SYSTEM SETTINGS Operation by User who Has Password Initial Original Count Setting [Allow Operational Authority] checkbox This is used to allow a user who has a password to This specifies whether or not "Original Count" in the operate the machine. For information on the password, special functions is enabled for each function.
Page 708: Device Control
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. 11" x 17", 11" x 17", Original Size Detector Setting 8-1/2" x 13-2/5" 8-1/2" x 13-2/5" (216 mm x 340 mm), (216 mm x 340 mm), One of the five groups of standard original sizes shown Inch-3...
Page 709: Disabling Of Duplex
SYSTEM SETTINGS Disabling of Duplex Disabling of Stapler (When a finisher is installed.) This is used to disable two-sided printing, such as when the duplex module malfunctions. This setting is used to prohibit stapling, such as when To enable this setting, select the checkbox the stapler unit of the finisher malfunctions.
Page 710: Auto Paper Selection Setting
SYSTEM SETTINGS Auto Paper Selection Setting Tandem Connection Setting The paper types* that the Auto Paper Selection function When two machines are used as network printers using will select can be specified. Select one of the following TCP/IP protocol, use this setting to configure the port settings: number and IP address of the machine used as the •...
Page 711: Fusing Control Settings
SYSTEM SETTINGS Detect Standard in Auto Colour Mode When colour mode is set to auto in copy mode, five levels are available for the detection of the original. Specify the number with the keys. When the "Closer to B/W" setting is configured, it makes the original easier to be detected as black and white original.
Page 712: Copy Settings
SYSTEM SETTINGS Copy Settings The following settings are related to copying. Touch the [Copy Settings] key and configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings Add or Change Extra Preset Ratios The copier settings are reset when the [POWER] key Two enlargement preset ratios (101% to 400%) and two...
Page 713: Initial Margin Shift Setting
SYSTEM SETTINGS Initial Margin Shift Setting Initial Tab Copy Setting The default setting for margin shift can be set from 0 mm This is used to set the default image shift width (tab (0") to 20 mm (5/8") in increments of 1 mm (1/8"). width) for tab copying.
Page 714: Auto Colour Calibration
SYSTEM SETTINGS Auto Selection Setting of Tray that Auto Colour Calibration is Supplied the Paper This is used to perform automatic colour correction when the colour in colour copies is off. The machine prints a When this setting is enabled and paper is loaded in a test patch, the test patch is scanned, and the colour is tray while the machine is on standby in copy mode, that automatically corrected.
Page 715 SYSTEM SETTINGS B/W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Page 716: Network Settings
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key and configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF"...
Page 717: Enable Ethertalk
SYSTEM SETTINGS Entering an IP address manually Enable EtherTalk To set a permanent IP address, select the [DHCPv6] checkbox ( To use the machine on an EtherTalk network, this Touch the [Manual Address] key, [Prefix Length] key, setting must be enabled. and [Default Gateway] key, and enter the respective To enable this setting, select the checkbox values...
Page 718: Printer Settings
SYSTEM SETTINGS Printer Settings Default Settings Printer condition settings are described below. Touch the [Printer Settings] key, touch the [Default Settings] key, and configure the settings. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. Enable Detected Paper Size in Bypass Tray To enable this setting, select the checkbox This is used to prohibit printing when the paper size...
Page 719: Interface Settings
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Touch the [Printer Settings] key, touch the [Interface Settings] key, and configure the settings. Hexadecimal Dump Mode USB Port Emulation Switching This function is used to print the print data from a If the machine is connected using the USB port, select...
Page 720: Port Switching Method
SYSTEM SETTINGS Port Switching Method This setting is used to select when port switching takes place. • Switch at End of Job: The port changes to auto selection when printing ends. • Switch after I/O Timeout: When the time set in "I/O Timeout"...
Page 721: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Operation Settings The operation settings below apply to all image send functions. Touch the [Image Send Settings] key, touch the [Operation Settings] key, and configure the settings. Default Display Setting Own Name and Destination Set Five screen selections are available for the base screen...
Page 722 SYSTEM SETTINGS Registration of Own Name Select Deleting a sender name This is used to store sender names used in "Own Name Select". Touch the [Amend/Delete] key. Up to 18 numbers (maximum of 20 digits each) can be stored. Control numbers are from 01 to 18. The lowest Touch the sender name key that you number not yet in use is automatically assigned when wish to delete.
Page 723: Initial Resolution Setting
SYSTEM SETTINGS Initial Resolution Setting Default Exposure Settings The following settings are available for the default This setting is used to set the default exposure level for resolutions of scan, Internet fax, and fax mode. scanning originals in image send mode. •...
Page 724: Disable Switching Of Display Order
SYSTEM SETTINGS Must Input Next Address Key at Disable Switching of Display Order Broadcast Setting This is used to prohibit changes to the order of display (order search number, ascending, descending) in the This setting is used to require that the [Next Address] Address Book.
Page 725 SYSTEM SETTINGS (When the [Select/Cancel All] key is touched, all settings Settings to Disable the become . When the key is touched in the checked condition, all settings become Registration of Destination This is used to prohibit the storing of destinations. Disable Registration of Program Storing from the machine, storing from the Web page, This prohibits the use of the address book when a...
Page 726 SYSTEM SETTINGS Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox touch the [OK] key.
Page 727: Scan Settings
SYSTEM SETTINGS Scan Settings The following settings are related to scanning. Touch the [Image Send Settings] key, touch the [Scan Settings] key, and configure the settings. Default Sender Set Initial File Format Setting If a sender is not selected when a Scan to E-mail This is used to set the default file format for Scan to transmission is performed, the sender information stored E-mail and USB memory mode when the e-mail address...
Page 728 SYSTEM SETTINGS Touch the [Add Selected] key and select Maximum Size of E-mail the address. Attachments (E-mail) Select one of the keys and touch the [OK] key. To prevent the transmission of excessively large image Touch the [OK] key. files in scan mode, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB.
Page 729: I-Fax Settings
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Default Settings] key, and configure the settings.
Page 730: Transaction Report Print Select Setting
SYSTEM SETTINGS Transaction Report Print Select • If you only select the "Print Daily at Designated Time" setting and the number of recorded Setting transactions exceeds 201 before the specified time, each new transaction will delete the oldest This is used to select whether or not a transaction report will transaction (the oldest transaction will not be be printed, and if printed, the condition for being printed.
Page 731: Rotation Sending Setting
SYSTEM SETTINGS I-Fax Send Settings I-Fax Send Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and the [I-Fax Send Settings] key, and configure the settings. I-Fax Reception Report On/Off Maximum Size of E-mail Setting Attachments (E-mail) This setting is used to request a reception report when To prevent the transmission of excessively large image...
Page 732: Recall In Case Of Line Busy
SYSTEM SETTINGS Recall in Case of Line Busy (This setting is only effective for Direct SMTP transmission.) This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason.
Page 733 SYSTEM SETTINGS I-Fax Receive Settings I-Fax Receive Settings are described below. Touch the [Image Send Settings] key, the [I-Fax Settings] key, and touch the [I-Fax Receive Settings] key, and configure the settings. Touch the [Hostname or IP Address] key Auto Receive Reduce Setting and enter the hostname.
Page 734: Reception Check Interval Setting
SYSTEM SETTINGS Reception Check Interval Setting • When there are no stored anti junk mail addresses, only the [Enter] key can be selected. This is used to specify the interval at which the machine • If the first character of the entry is not "@", the entry automatically checks the mail server (POP3 server) for is identified as an address.
Page 735: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key and configure the settings. System Settings Default Mode Settings Document Output Options / Print Copy Printer Scan Send This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a I-Fax Send Fax Send...
Page 736: Default Output Tray
SYSTEM SETTINGS Default Exposure Settings Default Output Tray (When a right tray is installed.) This setting is used to adjust the exposure level for scanning in document filing mode. This setting is used to select the default output tray for printing a file stored by Scan to HDD.
Page 737 FILING] key is pressed can be changed to the Sharp select [All Folders OSA external application selection screen. (Including folders Select the [Sharp OSA] key so that it is highlighted and registered hereafter)]. touch the [OK] key. Delete Protected File...
Page 738: List Print (Administrator)
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Allow/Reject Mail & Domain Name List Lists of the administrator settings for the following modes can be printed.
Page 739: Security Settings
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. IPsec can be used for data transmission/reception on a SSL is a protocol that enables the encryption of network.
Page 740: Enable/Disable Settings
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other).
Page 741 SYSTEM SETTINGS Disabling of Tray Setting Disabling of Master Machine Mode This setting is used to prohibit tray settings. This prohibits the use of the machine as a master To enable this setting, select the checkbox machine for tandem printing. touch the [OK] key.
Page 742 SYSTEM SETTINGS Disabling of Auto Paper Selection Disable Scan Function This setting is used to disable the Auto Paper This is used to disable PC scan and USB memory Selection function. scan. When this setting is enabled, automatic selection of When these modes are disabled, they are greyed out paper that is the same size as the original on the when the mode is selected in the base screen.
Page 743 SYSTEM SETTINGS Disable Registering Destination on Web Page Disable Registration of Memory Box (When network connection is enabled.) (When the facsimile expansion kit is installed.) Disable address control from the Web page. Disable all types of memory box registration. To use this setting, select the checkboxes of the To use this setting, select the desired items desired items from the following and touch the [OK]...
Page 744 SYSTEM SETTINGS Settings to Disable Transmission Document Filing Settings These settings are used to disable the following transmission operations. Disable Stamp for Reprinting Disable [Resend] on Fax/Image Send Mode When a stored file is called up and printed, this setting Disable the use of the [Resend] key on the basic prohibits the selection of a "Stamp"...
Page 745: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key and configure the settings. System Settings Cancel Change Administrator Password Enter the administrator password.(From 5 to 32 characters) New Password Confirmation Touch the [New Password] key and enter the new password.
Page 746: Product Key
SYSTEM SETTINGS Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key and configure the settings. • Depending on the peripheral devices installed, it may not be possible to use some settings. •...
Page 747: Data Backup
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job.
Page 748: Storing/Calling Of System Settings
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be called up, and the factory default system settings can be restored. Touch the [Storing/Calling of system settings] key and configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 749: Sharp Osa Settings
"TURNING THE POWER ON AND OSA external application selection screen. OFF" (page 1-12) in "1. BEFORE USING THE Select the [Sharp OSA] key so that it is highlighted and MACHINE ". touch the [OK] key. External Account Setting (When the external account module is installed.)
Page 750: System Settings For Fax
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains System Settings that are related to fax mode. System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings for Fax (Administrator) List"...
Page 751: Address Control
SYSTEM SETTINGS Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. One-touch keys can also be stored in the Web pages.
Page 752 SYSTEM SETTINGS Enter the destination name. Next Exit Direct Address / Individual E-mail Internet Fax Direct SMTP (1) Touch the [Name] key. Search Number (2) Enter the destination name on the text entry Name screen that will appear. Initial Index Address Enter up to 36 characters for the name.
Page 753 SYSTEM SETTINGS Enter the destination fax number. Next Exit Direct Address / Individual No.001 (1) Enter the destination fax number with the Cancel Fax No. Enter the Fax No. via the 10-Key pad, then press [OK]. numeric keys. Pause 0123456789 (2) Touch the [OK] key.
Page 754 SYSTEM SETTINGS Check the International Correspondence Next Exit Direct Address / Individual Mode. Internet Fax Direct SMTP E-mail Registration is completed. Search Number The setting is displayed next to the [Mode] key Key Name AAA AAA To change the setting, follow these steps: Mode 33.6 kbps/None (1) Touch the [Mode] key.
Page 755: Programming An F-Code Memory Box (Polling Memory)
SYSTEM SETTINGS Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
Page 756 SYSTEM SETTINGS Touch the [Sub Address] key. F-Code Memory Box / Polling Memory Next Exit No.001 Box Name Polling Memory Sub Address Enter a sub-address and passcode. F-Code Memory Box / Polling Memory Next Exit No.001 (1) Enter a sub-address. Cancel Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK].
Page 757: Programming An F-Code Memory Box (Confidential)
SYSTEM SETTINGS Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission.
Page 758 SYSTEM SETTINGS Touch the [Sub Address] key. F-Code Memory Box / Confidential Next Exit No.001 Box Name Confidential RX Sub Address Print PIN Enter a sub-address and passcode. F-Code Memory Box / Confidential Next Exit No.001 (1) Enter a sub-address. Cancel Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK].
Page 759 SYSTEM SETTINGS Touch the [Exit] key. F-Code Memory Box / Confidential Next Exit No.001 Registration is completed. Box Name Confidential RX Sub Address 000000 / 111111 Print PIN 0000 To program another memory box... Touch the [Next] key and repeat the procedure from step 4. 7-145 Contents Downloaded From ManualsPrinter.com Manuals...
Page 760: Programming An F-Code Memory Box (Relay Broadcast)
SYSTEM SETTINGS Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax).
Page 761 SYSTEM SETTINGS Touch the [Sub Address] key. F-Code Memory Box / Relay Broadcast Next Exit No.001 Relay Broadcast Box Name Sub Address Recipient Enter a sub-address and passcode. F-Code Memory Box / Relay Broadcast Next Exit No.001 (1) Enter a sub-address. Cancel Sub Address / Passcode Enter the sub address / passcode via the 10-key pad,then press [OK].
Page 762 SYSTEM SETTINGS Touch the [Exit] key. F-Code Memory Box / Relay Broadcast Next Exit No.001 Registration is completed. Box Name Relay Broadcast Sub Address 000000/111111 Recipient 10 Addresses To program another memory box... Touch the [Next] key and repeat the procedure from step 4. 7-148 Contents Downloaded From ManualsPrinter.com Manuals...
Page 763: Editing And Deleting F-Code Memory Boxes
SYSTEM SETTINGS Editing and Deleting F-code Memory Boxes Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition Document Filing USB-Device Check Settings Control Touch the [F-Code Memory Box] key.
Page 764 SYSTEM SETTINGS Example: Editing/deleting a memory box for polling Touch the [Exit] key. memory Exit Memory Box / Amend/Delete Select memory box to amend/delete. Polling Memory • If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: - The key is used in a reserved transmission or a transmission in progress.
Page 765: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually.
Page 766: Fax Data Forward
SYSTEM SETTINGS Fax Data Forward When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. This procedure can be performed when the fax expansion kit is installed. Touch the [Fax Data Receive/Forward] System Settings Exit...
Page 767: System Settings For Fax (Administrator) List
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Image Send Settings Item Factory default setting...
Page 768 SYSTEM SETTINGS Item Factory default setting Page Distinctive Ring Detection* Disable 7-157 PBX Setting Disable 7-157 Fax Send Settings 7-158 Auto Reduction Sending Setting Enable 7-158 Rotation Sending Setting All Enable 7-158 Quick On Line Sending Enable 7-158 Printing Page Number at Receiver Enable 7-158 Date/Own Number Print Position Setting...
Page 769: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings.
Page 770: Remote Reception Number Setting
SYSTEM SETTINGS Remote Reception Number Setting Activity Report Print Select Setting Fax reception can be activated from an extension phone This is used to have the Image Sending Activity Report connected to the machine by entering a 1-digit number that is stored in the machine's memory printed at regular and pressing the key twice on the phone's keypad.
Page 771: Distinctive Ring Detection
SYSTEM SETTINGS Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. To enable this setting, select the checkbox touch the [OK] key. This setting is enabled by factory default. If the other machine supports Super G3, ECM will function regardless of this setting.
Page 772: Fax Send Settings
SYSTEM SETTINGS Fax Send Settings The fax send settings are used to enable or disable certain fax functions to better suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Send Settings] key to configure the settings. Auto Reduction Sending Setting Date/Own Number Print Position Setting...
Page 773 SYSTEM SETTINGS Recall in Case of Line Busy Recall in Case of Communication Error This program is used to set the number of recall attempts and the interval between recall attempts when This determines how many times your machine will a transmission is not successful due to the line being automatically re-attempt the call if a fax transmission busy or other reason.
Page 774: Number Of Calls In Auto Reception
SYSTEM SETTINGS Fax Receive Settings The fax reception settings can be enabled or disabled to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Receive Settings] key to configure the settings. Number of Calls in Auto Reception Duplex Reception Setting This used to have received faxes printed on both sides of the paper.
Page 775 SYSTEM SETTINGS Set the Telephone Number for Data A3 RX Reduce Forwarding This program can only be activated in Canada. When this program is enabled and an A3 (11" x 17") size When a problem prevents the machine from printing a fax is received, the fax is reduced to letter width before received fax, the received fax can be forwarded to another printing.
Page 776 SYSTEM SETTINGS Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the key.
Page 777: Fax Polling Security
SYSTEM SETTINGS Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory. Press the numeric keys to store the fax Polling Security Setting number.
Page 778: Chapter 8 Troubleshooting
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative.
Page 779: Removing Misfeeds
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution Fusing The fusing unit is hot. Take care not to burn yourself when removing a misfeed. unit • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 780: Paper Misfeed Illustrations
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 781 TROUBLESHOOTING (3) Paper misfeed in the fusing unit (6) Paper misfeed in the bypass tray Rotate knob and remove the Remove the misfed paper. misfed paper. If the misfed paper is inside (7) Paper misfeed in tray 1 to tray 4 (side) the fusing area, press down on the green part to tilt the The misfeed may have...
Page 782 TROUBLESHOOTING (10) Paper misfeed in the finisher Open the front cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Turn roller rotating knob in the direction of the arrow to remove the misfed paper. Make sure that there is no misfed paper in the machine.
Page 783: Removing Staple Jams
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case.
Page 784 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 785: Problems Related To Copying Operation
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-8 •...
Page 786 TROUBLESHOOTING Problem Point to check Solution Image rotation does Did you select the paper size or copy Copy using automatic paper selection and automatic not take place. ratio manually? ratio selection. Are you copying using settings that do Rotate copying can generally be combined with other not allow rotate copying? special modes, however, some combinations are not possible.
Page 787: Problems Related To Copy Results
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light Is the image too light or too dark? Select an appropriate exposure mode for the original or too dark. being copied and adjust the exposure level manually. Has an appropriate exposure mode for Select one of the following modes depending on the the original type been selected?
Page 788: Problems Related To Printing Operation
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-11 •...
Page 789 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the IP address selected correctly? If the machine does not have a permanent IP address place. (Windows) (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
Page 790 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur place. while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout". ➞...
Page 791: Problems Related To Print Results
TROUBLESHOOTING Problem Point to check Solution Direct printing of a file Is "IPsec Settings" enabled on the When "IPsec Settings" is enabled in the system settings in a shared folder on a machine? (administrator), direct printing of a file in a shared folder computer is not may not be possible in some computer environments.
Page 792 TROUBLESHOOTING Problem Point to check Solution Part of the image is Does the paper size specified by the job Make sure that the paper size setting matches the size cut off. match the size of paper loaded in the of paper loaded in the tray. tray? The paper size setting is selected as follows: Windows:...
Page 793 TROUBLESHOOTING Problem Point to check Solution Many nonsense Is your computer or the machine in an If little free space remains in the memory or hard drive of characters are printed. unstable state? your computer, or many jobs have been spooled on the machine and it has little free memory remaining, printed text may turn into nonsense characters.
Page 794 TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-18 •...
Page 795: Problems Related To Transmission
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line socket, the wall socket, and not take place. securely? any extension adapters to make sure that all connections are secure. ☞...
Page 796 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...
Page 797: Problems Related To Reception
TROUBLESHOOTING Problem Point to check Solution Transmission does Is the machine's clock set to the correct Set the clock to the correct time. ➞ System Settings > "Default Settings" > "Clock" not begin at the time? specified time. Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished.
Page 798: Problems Related To Telephone
TROUBLESHOOTING Problem Point to check Solution The machine does not Has the reception mode been set to When the reception mode is set to "Manual Reception", begin fax reception. "Manual Reception" in the system the machine will not receive faxes automatically. To settings? have the machine receive faxes automatically, set the reception mode to "Auto Reception".
Page 799 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 800: Problems Related To One-Touch Individual Keys / Group Keys
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-23 •...
Page 801 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the image file exceed the e-mail If your administrator has set a limit on the size of not take place. attachment limit set in the system transmitted files, a file that exceeds the limit cannot be settings (administrator)? transmitted.
Page 802 TROUBLESHOOTING Problem Point to check Solution The received image Does the viewer program used by the The recipient may be able to open the file if you change file cannot be opened. recipient support the format of the the file type and compression mode selected at the time received image data? of transmission.
Page 803: Problems Related To Scan Results
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is Is the original scan size setting smaller Set the scan size to the actual original size. clipped. than the actual original size? If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
Page 804 TROUBLESHOOTING Problem Point to check Solution The [COLOUR START] Are Internet fax or fax destinations If Internet fax or fax destinations are included in the key indicator is not lit. included? destinations, only the [BLACK & WHITE START] key can be used. JPEG was selected for Did you press the [BLACK &...
Page 805 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 806: Problems Related To Filing
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-29 •...
Page 807: Problems Related To File Management
TROUBLESHOOTING Problem Point to check Solution A job cannot be stored Do custom folders appear in "Folder Click the [Get Folder Name] button in the document in a custom folder. Information"? filing save screen of the printer driver to call up the (When printing) custom folders that have been created on the machine.
Page 808: General Problems
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-32 •...
Page 809: Problems Related To Machine Operation
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine Have functions been disabled by the Some functions may have been disabled in the system functions cannot be administrator? settings (administrator). Check with your administrator. used. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings.
Page 810: Printing Is Not Possible Or Stops During A Job
TROUBLESHOOTING Problem Point to check Solution The operation panel Does the message "Call for service. Make sure that the LINE indicator is not lit and that the cannot be used. Code:xx-xx*." appear in the touch DATA indicator is not blinking or lit and then switch off panel? the [POWER] key ( ) and the main power switch.
Page 811: The Paper Misfeeds
Are multiple sheets feeding at once? Fan the paper well before loading it. Are you using paper that is not within Use SHARP-recommended paper. Using paper that is the specifications? not supported may result in misfeeds, creases, or smudges.
Page 812: Paper Does Not Feed From The Paper Tray
TROUBLESHOOTING Problem Point to check Solution The paper misfeeds. Is A5 (5-1/2" x 8-1/2") size paper Load A5 (5-1/2" x 8-1/2") size paper in tray 1 (the first loaded? tray), in tray 2 (the second tray), or in the bypass tray. When loading A5 (5-1/2"...
Page 813: Smudges Appear On Printed Output
Point to check Solution Smudges appear on Are you using paper that is not within Use SHARP-recommended paper. Using paper that is printed output. the specifications? for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
Page 814: Printing Takes Place On The Wrong Side Of The Paper
TROUBLESHOOTING Problem Point to check Solution Printing takes place Is the paper loaded with the print side • Trays 1 to 4: on the wrong side of facing in the correct direction? Load the paper with the front side facing up*. the paper.
Page 815: Punching Does Not Take Place
TROUBLESHOOTING Problem Point to check Solution Stapling does not take Does a message appear instructing you Replace the staple cartridge. Do not forget to replace place. to add staples? the staple case. ☞ "REMOVING STAPLE JAMS" (page 8-6) Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together.
Page 816: The Stapling Position Or Punch Position Is Not Correct
TROUBLESHOOTING Problem Point to check Solution Punching does not Have functions been disabled by the Some functions may have been disabled in the system take place. administrator? settings (administrator). Check with your administrator. The stapling position Is the stapling position set correctly? Check the stapling position setting.
Page 817 Operation Guide MODEL: MX-2301N MX2301-GB-Z1 Downloaded From ManualsPrinter.com Manuals...

Sharp MX-2301N Operation Manual

Chapter 1 Before Using the Machine

Chapter 2 Copier

Chapter 3 Printer

Chapter 4 Facsimile

Quick Links

OPERATION GUIDE

Chapters

Troubleshooting

Related Manuals for Sharp MX-2301N

Summary of Contents for Sharp MX-2301N