Using The Document Server; Storing Data - Ricoh Aficio 2045e General Settings Manual

Using the Document Server

Storing Data

v File name
Stored documents are automatically
named "COPY0001", "COPY0002".
You can change assigned file names.
v User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name us-
ing the name assigned to the user
code, or by entering the name di-
rectly.
Reference
For details about user codes, see
p.70 "User Code".
v Password
You can set a password for stored
documents, and use it to prevent
others printing them. When a pass-
word is set for the documents,
appears next to the documents.
Reference
To store documents without using
Document Server functions, see
the manuals for those modes.
Important
r Data stored in the machine might
be lost if some kind of failure oc-
curs. The manufacturer shall not
be responsible for any damage re-
sulting from loss of data.
Note
r Data stored in the Document Serv-
er is set to be deleted after three
days (72 hours) by default. You can
specify the period after which
stored data is automatically delet-
ed. See p.65 "Auto Delete File".
Using the Document Server
r If you do not want stored data to
be automatically deleted, select
[No] in Auto Delete File before stor-
ing a document. If you select [Yes]
later, data stored after will be auto-
matically deleted.
A
Press the {Document Server} key.
B
Press [Scan Original].
C
Enter a file name, user name, or
password if necessary.
Note
r If you do not enter a file name,
one is automatically assigned.
Reference
p.36 "To register or change the
user name"
p.37 "To change the file name"
p.37 "To set or change the pass-
word"
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