Operating Environment And Notes; Operating Environment; For Administrator - Ricoh Aficio 2045e General Settings Manual

Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un-
der the following conditions:

Operating Environment

• The condition of the machine is normal. (For example, it is not damaged,
modified, or lacking components.)
• When the machine is connected to a network, the machine is protected from
illegitimate access including unauthorized packet sniffing.
• The machine is managed by an administrator with thorough knowledge of
the machine and capable of providing the proper conditions under which us-
ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To
avoid any risks on the network, further security is required.
• Security of this machine cannot be assured if any hardware component is de-
tached or replaced with an inappropriate component. If these things have the
possibility of occurring, other security measures are necessary.
• Regularly check that the Extended Security function is on. While the machine
is in this mode, the security mark
8
play panel. Be sure to check it particularly after the machine is moved or a
power failure occurs. See p.150 "Setting Extended Security".
• Avoid using a single number or consecutive numbers for an access code such
as "00000000" or "12345678". Since the numbers like this are easy to guess, us-
ing them will not provide the appropriate level of security.
• Remote document management using SmartNetMonitor for Admin is not
available when the Extended Security function is on.
• User code is a function to help manage the use of the machine. It is not to pro-
tect confidential documents from others. See p.70 "User Code".
• As for using the delivery function, the security of this machine can assure
only the protection of documents having a password set and stored in the
Document Server. Be sure to select the destination correctly when delivering
documents.
152
is displayed at the upper right of the dis-