Ricoh 2045e Scanner Reference
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Ricoh 2045e Scanner Reference

Ricoh 2045e Scanner Reference

Printer/scanner unit
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Table of Contents

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See also: Manual
Printer/Scanner Unit
Network Scanner
1
Preparations for Use as a Network Scanner
2
Setting Originals
3
4
Sending Scan File by E-mail
Sending Scan File by Scan to Folder
5
Using the Document Server Function
6
Using the Network Delivery Scanner Function
7
Using the Network TWAIN Scanner Function
8
Appendix
9
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Type 2045e

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh 2045e

  • Page 1: Operating Instructions

    Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it. Type 2045e Operating Instructions...
  • Page 2 EN USA B654-8707...
  • Page 3 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Scanner function is available when Printer/Scanner option is installed to your machine.
  • Page 4 Network interface cable with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2045e Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.

  • Page 5: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r The manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the PDF file manuals. r Two CD-ROMs are provided: •...
  • Page 6 v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating en- vironment for DeskTopBinder V2 Lite in detail.

  • Page 7: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 Symbols ...1 Names of Major Options ...1 1. Network Scanner Outline...3 E-mail ...3 Scan to Folder...4 Document Server ...5 Network Delivery Scanner...6 Network TWAIN Scanner ...7 Control Panel...8 Display Contents ...10 2.
  • Page 8 4. Sending Scan File by E-mail Preparation for Sending by E-mail ...45 E-mail Screen...46 Sending Scan File by E-mail ...47 Procedure for Sending E-mail ...47 Simultaneous Storage and Sending by E-mail...57 Checking the Status of E-mail ...58 5. Sending Scan File by Scan to Folder Preparation for Sending by Scan to Folder...59 Scan to Folder Screen ...60 Sending Scan File by Scan to Folder...61...
  • Page 9 9. Appendix Relationship between Resolution and File Size...99 When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner...99 When Using as a Network TWAIN Scanner...100 Relationship between File Type Specified and File Type Used When Sending E-mail...102 Max.

  • Page 11: How To Read This Manual

    Names of Major Options Major options of this machine are referred to as follows in this manual: • Printer/Scanner Unit Type 2045e The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional Binder V2 Lite/Professional •...

  • Page 13: Network Scanner

    Outline By installing the printer/scanner controller, the machine can be used as a net- work scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a network TWAIN scan- ner.

  • Page 14: Scan To Folder

    Network Scanner Client computer An e-mail with scan file attached is re- ceived from the e-mail server using e- mail software. Check the content of the file using an ap- plication appropriate for the file type. Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win- dows on the same network.

  • Page 15: Document Server

    Client computer Scan file that is sent from the machine is received in the shared folders of Win- dows. Check the content of the file using an ap- plication appropriate for the file type. Document Server Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Pro- fessional from a client computer via a network.

  • Page 16: Network Delivery Scanner

    Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. Reference p.85 “Using the Network Delivery Scanner Function”...

  • Page 17: Network Twain Scanner

    Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire- less LAN) [optional]).

  • Page 18: Control Panel

    Network Scanner Control Panel This illustration shows the control panel when options are installed. ZHSS011N.eps {User Tools/Counter} key Use to change default or operation pa- rameters according to the operating con- ditions. Display panel Displays the operation status and mes- sages.
  • Page 19 Indicators Display errors and the machine status. d: Add Staple indicator D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator Reference For more information, see General Settings Guide. Function status indicators •...

  • Page 20: Display Contents

    Network Scanner Display Contents This section explains the normal screen configuration. The display's contents differ depending on the function. Note r The Copy screen is set as the default screen when the machine is turned on. You can change this setting in the System Settings. See General Settings Guide. Using e-mail Press the {Scanner} key to display the e-mail screen (when [E-mail/ Folder] has been selected in [Destination List Display Priority 1] and [E-mail Address] has been se-...
  • Page 21 Using as a network delivery scanner Press the {Scanner} key to display the Network Delivery Scanner screen (when [Delivery Server] has been selected in [Destination List Display Priority 1]). If the Net- work TWAIN Scanner screen appears, press [Exit]. Reference For information about Destination List Priority, see p.20 “Destination List Set- tings”.
  • Page 22 Network Scanner...

  • Page 23: Preparations For Use As A Network Scanner

    2. Preparations for Use as a To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
  • Page 24 Preparations for Use as a Network Scanner Settings Original Orientation Priority Change Initial Mode v Destination List Settings For explanations of settings, see p.20 “Destination List Settings”. Settings Destination List Display Priority 1 Destination List Display Priority 2 Select Title Update Delivery Server Destination List Note...
  • Page 25 Setting procedure Press the {User Tools/Counter} key. Press [Scanner Features]. Press [Send Settings]. Press the item to be set. Example: TWAIN Standby Time setting Change the setting. • To select an item, touch its key on the screen. The item is highlighted. •...

  • Page 26: Scan Settings

    Preparations for Use as a Network Scanner Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the fol- lowing. For the list about settings and defaults, see p.13 “Scanner Features”. v Default Scan Settings Various basic settings (scan type, resolution, image density, scan size) can be set.
  • Page 27 Note r If either [SADF] or [Batch] is specified when scanning, this setting is invalid. r If [Off] is selected, sending will start automatically after one page of original is scanned. r If [Set Wait Time] is selected, en- ter the waiting time in seconds (3-999) for placing additional originals with the number keys.
  • Page 28 Preparations for Use as a Network Scanner r If a paper jam occurs or any of the following operation is per- formed while the machine is waiting for additional originals, the countdown stops and does not start again until the {#} key is pressed.
  • Page 29 v Change Initial Mode If you use the settings which are displayed when modes are cleared, reset, or immediately after the op- eration switch is turned on as the initial mode, select [Standard]. Select [Program No.10] when you use the settings stored in Program No.10 as the initial mode.

  • Page 30: Destination List Settings

    Preparations for Use as a Network Scanner • Scan Size X3: 10 - 432 mm (0.4” - 17.0”) Y3: 10 - 297 mm (0.4” - 11.7”) Keep the scan area settings within these range. When all dimensions are entered, press [OK]. Make sure that the area specified in step (X3 and Y3) is shown in...

  • Page 31: Send Settings

    Send Settings This section explains how to set the defaults for sending settings such as the compression level for scan file and how the machine switches to the network TWAIN scanner function. The send settings consist of the fol- lowing. For the list about settings and defaults, see p.13 “Scanner Features”.
  • Page 32 Preparations for Use as a Network Scanner v Max. E-mail Size Select whether the size of an e-mail is limited or not. When [On] is selected, enter the size limit (64 - 102400 KB) with the number keys. Note r When the SMTP limits the size, match that setting.

  • Page 33: Programs

    Programs You can store frequently used set- tings in the machine memory and re- call them for future use. Note r You can store up to 10 programs for the scanner mode. r You can use the settings stored in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] in [Scanner Fea-...

  • Page 34: Recalling A Program

    Preparations for Use as a Network Scanner Recalling a Program Make sure the {Scanner} key is se- lected, press the {Program} key. Press [Recall]. Press the number of the program you want to recall. The stored settings are displayed. Note r Program numbers with m al- ready have settings in them.

  • Page 35: Installing Software

    Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.
  • Page 36 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows: Installation Sequence Insert the CD-ROM. The installer starts up. Select the software. installation complete message is displayed. Restart your PC. For information about the software that can be installed by Auto Run, see p.29 “Software Supplied on CD-ROM”.

  • Page 37: Software For Using A Network Twain Scanner

    Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of Desk- TopBinder V2 Lite, see p.29 “DeskTopBinder V2 Lite”.

  • Page 38: Software For Using The Network Delivery Scanner Function

    Preparations for Use as a Network Scanner Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieve file, it is nec- essary to install TWAIN Driver on the client computer.

  • Page 39: Desktopbinder V2 Lite

    DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.31 “DeskTopBinder V2 Lite”. Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.
  • Page 40 Preparations for Use as a Network Scanner Type2045e TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed. v File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \DRIVERS\TWAIN v System requirements...
  • Page 41 DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of file such as scan file, files created with ap- plications, and existing scan files. This software allows you to use various func- tions for scan files stored in the Document Server, e.g., viewing stored files.
  • Page 42 Preparations for Use as a Network Scanner v Software installed with DeskTopBinder V2 Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server. In addition, the file delivered to in-trays can be retrieved or the arrival of file can be received at the client computer with this software.
  • Page 43 • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) •...
  • Page 44 Preparations for Use as a Network Scanner...

  • Page 45: Setting Originals

    This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.

  • Page 46: Placing On The Exposure Glass

    Setting Originals When scanning using the e-mail function, Speci- the Scan to Folder fy the function, the Docu- orien- ment Server function, tation. or the delivery scan- ner function. (Specified on the con- trol panel screen) When scanning using the TWAIN scanner function (Specified in the Scan- ner Control dialog...

  • Page 47: Placing In The Auto Document Feeder

    v When placing the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- mally, use this orientation for placing originals.
  • Page 48 Setting Originals v When placing the originals so that the top edges touch the back of the v When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver.

  • Page 49: Original Orientation And Scan Area

    Original Orientation and Scan Area To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation and page flow must be set when plac- ing the original. When using the e-mail function, the Scan to Folder function, the Docu- ment Server function, and the net- work delivery scanner function, settings are made on the control panel...

  • Page 50: For E-Mail, Scan To Folder, And A Network Delivery Scanner

    Setting Originals For E-mail, Scan to Folder, and a Network Delivery Scanner Make settings for one-sided/two- sided combination, Batch/SADF, mixed original sizes, and original orientation. Note r The defaults can be changed us- ing the initial scan settings [Orig- inal Setting], [Original Feed Type Priority], [Mixed Original Sizes Pri- ority], and [Original Orientation Pri- ority].

  • Page 51: For A Network Twain Scanner

    Mixed size selection A When originals of different sizes are placed, select [Mixed Size]. Note r If [Mixed Size] is selected and [Auto Detect] is selected for scan size, the maximum size detected is set as the scan size. For originals smaller than this size, a blank space will appear in the resulting image.

  • Page 52: Scanning Originals In Several Times

    Setting Originals Scanning Originals in Several Times Multiple originals can be scanned as a single file by dividing them and scan- ning them using the exposure glass or the ADF. When scanning originals di- viding in several times, there are two waiting status for setting additional originals: the machine waits for a des- ignated time, or keeps waiting until...
  • Page 53 Note r When the scan settings are changed while performing the procedure, the count- down for additional origi- nals is stopped. Press the {Start} key to restart the countdown. When using the ADF A Select [SADF] in [Original Feed Type]. B Press the {Start} key.
  • Page 54 Setting Originals Press the {Start} key. When there are additional origi- nals to scan, place them and press the {Start} key. Repeat this step until all originals are scanned. After all originals are scanned, press the {#} key. Storing or sending will start.

  • Page 55: Preparation For Sending By E-Mail

    4. Sending Scan File by E-mail Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the preparation for sending file by e-mail system, various display screens, procedures for sending, and how to check the sending result when this function is used.

  • Page 56: E-Mail Screen

    Sending Scan File by E-mail E-mail Screen The screen when using the machine for e-mail is as shown. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [U Prev.] or [T Next].

  • Page 57: Sending Scan File By E-Mail

    Sending Scan File by E-mail Procedure for Sending E-mail Scan file is sent after specifying scan settings and destinations. Press the {Scanner} key. If user codes are set, enter a user code with the number keys, and then press the {#} key. The Scanner Function screen ap- pears.
  • Page 58 Sending Scan File by E-mail If the network delivery scanner screen appears, switch to the screen for sending e-mail. A Press [ B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The E-mail screen appears. Specify the destination. To specify a destination, you can select it from the list, select it by specifying a registration number,...
  • Page 59 Using a registration number to select a destination A Press [Registration No.]. B Use the number keys to enter the five-digit registration number that has been assigned to a destination. If the entered number is less than five digits long, press the {#} key after the last number.
  • Page 60 Sending Scan File by E-mail Searching to select a destination from the Destination List A Press [ B Press [Search by Dest. Name]. Note r To search using e-mail ad- dresses, press [E-mail Ad- dress]. The soft keyboard is displayed for entering a user name.
  • Page 61 Note r Press the item, and the soft keyboard is displayed for en- tering information appears. Enter the first character or characters of the item. r One reference item of Ad- vanced Search can be added when [Search Options] is spec- ified in [Program/ Change LDAP Server] of [Key Operator Tools] of [System Settings].
  • Page 62 Sending Scan File by E-mail H Press [Exit]. Note r A searched e-mail address can be registered in the list. Press [ProgDest], and a screen for entering the address ap- pears. For information about registering destinations, see General Settings Guide. Checking selected destinations A Use the destination field at the top of the screen to check...
  • Page 63 When selecting a sender from the list A Press [Attach Sender's Name]. B Select the sender. Note r When a protection code has been set, a screen for entering the protection code appears after selecting the sender. En- ter the protection code, and then press [OK].
  • Page 64 Sending Scan File by E-mail Note r When [Return Receipt] is se- lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destina- tion party does not support MDN (Message Disposition Notification), the e-mail may...
  • Page 65 Note r When [Return Receipt] is select- ed, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing soft- ware used by the destination party does not support MDN (Message Disposition Notifi- cation), the setting in [Return Receipt] becomes invalid.
  • Page 66 Sending Scan File by E-mail When selecting a message from the list A Press [Subject/Message]. B Press [E-mail Message]. C Select a message. D Press [OK] twice. Manual entry of a message The operation to specify a message “Thank you for what you did yes- terday.”...

  • Page 67: Simultaneous Storage And Sending By E-Mail

    Simultaneous Storage and Sending by E-mail You can use e-mail with the Docu- ment Server. Scan file is stored in the Document Server at the same time the file is sent by e-mail. Note r This section explains mainly the operation for simultaneous storage and sending of e-mail.

  • Page 68: Checking The Status Of E-Mail

    Sending Scan File by E-mail Checking the Status of E-mail The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted. Note r When [Print & Delete Scanner Jour- nal] is set to [Delete all after printing], the whole journal is printed when the number of records reaches 100.

  • Page 69: Sending Scan File By Scan To Folder

    5. Sending Scan File by Scan Scan file can be sent to the folders of the FTP server or the shared folders of Win- dows. This chapter explains the preparation for sending file by Scan to Folder, various display screens, procedures for sending, and how to check the sending result when this function is used.

  • Page 70: Scan To Folder Screen

    Sending Scan File by Scan to Folder Scan to Folder Screen The screen when using the machine for Scan to Folder is as shown. Destination field The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [U Prev.] or [T Next].

  • Page 71: Sending Scan File By Scan To Folder

    Sending Scan File by Scan to Folder Procedure for Sending by Scan to Folder Scan file is sent after specifying scan settings and destinations. Press the {Scanner} key. If user codes are set, enter a user code with the number keys, and then press the {#} key.
  • Page 72 Sending Scan File by Scan to Folder If the network delivery scanner screen appears, switch to the screen for Scan to Folder. A Press [ B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The E-mail screen appears. E Press [ The Scan to Folder screen ap- pears.
  • Page 73 Using a registration number to select a destination folder A Press [Registration No.]. B Use the number keys to enter the five-digit registration number that has been assigned to a destination folder. If the entered number is less than five digits long, press the {#} key after the last number.
  • Page 74 Sending Scan File by Scan to Folder I If entering a password to log on is required, press [Manual In- put] on the right side of the password field. The soft keyboard is displayed for entering a password. J Enter a password. K Press [OK].
  • Page 75 G Press [Manual Input] on the right side of the path field. The soft keyboard is displayed for entering the path for the folder. H Enter the path for the folder. Note r This is an example of enter- ing a pass to send to the sub- folder “lib”...
  • Page 76 Sending Scan File by Scan to Folder Searching to select a destination folder from the network A Press [Enter Destination]. B Press [SMB]. C Press [Browse Network] on the right side of the path field. The client computers list on the same network appears.
  • Page 77 Searching to select a destination folder from the Destination List A Press [ B Press [Search by Dest. Name]. The soft keyboard is displayed for entering a user name. C Enter part of the destination folder name. Note r Enter the first character or characters of the destination name.
  • Page 78 Sending Scan File by Scan to Folder Note r The scan file is given a 21-dig- it (except the extension) file name which combines the time and date of scanning originals with a 4-digit page number. (Example : When one page is scanned in TIFF at 15.10 seconds, 3.30 p.m., 31 December, 2003, the file name is 200312311530150100001.tif)
  • Page 79 If the entered number is less than five digits long, press the {#} key after the last number. Example: To enter 00002 Press the {2} key, and then press the {#} key. Note r When a protection code has been set, a screen for entering the protection code appears after selecting the sender.

  • Page 80: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan File by Scan to Folder Press the {Start} key. Note r To interrupt scanning, press the {Clear/Stop} key or press [Stop] on the screen. r When using the Batch function or the SADF function, place the next original after the others have been scanned.

  • Page 81: Checking The Status Of Scan To Folder

    Checking the Status of Scan to Folder The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted. Note r When [Print & Delete Scanner Jour- nal] is set to [Delete all after printing], the whole journal is printed when the number of records reaches 100.
  • Page 82 Sending Scan File by Scan to Folder...

  • Page 83: Using The Document Server Function

    6. Using the Document Server Scan file obtained by scanning originals can be stored in the hard disk of the ma- chine using the Document Server, and the stored file can be used later. Using DeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de- leted with a client computer.

  • Page 84: Storage Procedure

    Using the Document Server Function Storage Procedure Scan and store the file in the Docu- ment Server. Press the {Scanner} key. If the user codes are set, enter a user code with the number keys, and then press the {#} key. The Scanner Function screen ap- pears.
  • Page 85 B Press [Store Only]. Note r To store and deliver scan files, press [Send & Store]. See p.57 “Simultaneous Storage and Sending by E-mail”, p.70 “Simultaneous Storage and Sending by Scan to Folder”, or p.93 “Simultaneous Stor- age and Delivery”. r [Store Only] cannot be pressed if even a single destination or sender is selected.
  • Page 86 Using the Document Server Function B Select the user name. Note r The user names shown here are names that were pro- gramed on the Key Operator Tools tab in System Settings. To enter a name not shown here, press [Non-programed Name], and then enter the user name.

  • Page 87: Viewing A List Of Stored Files

    Viewing a List of Stored Files From the list of stored files, you can delete the files stored in the Docu- ment Server or change the file infor- mation. To show the list of stored files, perform the following steps: Press the {Scanner} key.

  • Page 88: Viewing The List

    Using the Document Server Function Viewing the List The list of stored files has the following elements. v When using the network delivery scanner function, e-mail, or Scan to Folder v When displaying information of a selected stored file Keys for searching files Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.
  • Page 89 [Manage/Delete File] Press to manage or delete files stored in the Document Server or to change file information etc.. [Send] Press to send or deliver files stored in the Document Server. For more infor- mation, see p.81 “Sending Stored Files by E-mail or Scan to Folder, or Deliv- ering”.

  • Page 90: Searching For Files

    Using the Document Server Function Searching for Files You can search for files from the stored files using the user name or file name. Searching by user name On the screen with the list of stored files, press [Search by User Name].

  • Page 91: Sending Stored Files By E-Mail Or Scan To Folder, Or Delivering

    Sending Stored Files by E-mail or Scan to Folder, or Delivering Files stored in the Document Server can be sent by e-mail or Scan to Fold- er, or delivered to the delivery server. Note r This section explains how to select files to be sent or delivered.

  • Page 92: Managing Stored Files

    Using the Document Server Function Managing Stored Files -Displaying and Downloading Stored Files Using a Web Browser Using a Web browser in a client com- puter, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Files List screen for the Docu-...

  • Page 93: Changing File Information

    Changing File Information The information about files stored in the Document Server (user name, file n a m e , a n d p a s s w o r d ) c a n b e changed. Limitation r Information about files waiting for delivery cannot be changed.
  • Page 94 Using the Document Server Function Changing the file name A Press [Change File Name]. The soft keyboard is displayed for changing the file name. B Enter the new file name. Reference For information about how to enter characters, see Gener- al Settings Guide.

  • Page 95: Using The Network Delivery Scanner Function

    7. Using the Network Delivery Scan file can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

  • Page 96: Network Delivery Scanner Screen

    Using the Network Delivery Scanner Function Network Delivery Scanner Screen The screen when using the machine as a network delivery scanner is as shown. Network delivery scanner icon Shows that the screen for network deliv- ery scanner function is displayed. Destination field The selected destination is shown here.

  • Page 97: Delivering Scan File

    Delivering Scan File Delivery Procedure Scan file is delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and a subject. Press the {Scanner} key. If user codes are set, enter a user code with the number keys, and then press the {#} key.
  • Page 98 Using the Network Delivery Scanner Function B Press [Switch Destination List]. C Press [Delivery Server]. D Press [Exit]. The Network Delivery Scanner screen appears. Specify the destination. To specify a destination, you can select it from the list, specifying a registration number, select it after search for it, or directly enter the e- mail address.
  • Page 99 Example: To enter 00009 Press the {9} key, and then press the {#} key. C To select more destinations, re- peat step B. Note r To deselect a destination, press [U Prev.] or [T Next] to display the destination in the destination field, and then press the {Clear/Stop} key.
  • Page 100 Using the Network Delivery Scanner Function B Enter the destination. Note r Enter the e-mail address of the destination when send- ing via the delivery server. r It is possible to use letters, numbers, and periods. The symbols ()\,;:” cannot be used.
  • Page 101 r When [Return Receipt] is se- lected, an e-mail notifying that the file has been read by the destination party is sent to the sender selected here. To use [Return Receipt], it is necessary to make settings such as the e-mail address in advance in ScanRouter V2 Professional.
  • Page 102 Using the Network Delivery Scanner Function C Press [User (Dest.) Name]. The soft keyboard is displayed for entering a sender name. D Enter part of the sender name. Note r Enter the first character or characters of the sender name. r It is necessary to differentiate between capital and small letters.

  • Page 103: Simultaneous Storage And Delivery

    Press the {Start} key. Note r To interrupt scanning, press the {Clear/Stop} key or [Stop] on the screen. r When using the SADF or Batch function, place the next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”. Simultaneous Storage and Delivery You can use the network delivery...

  • Page 104: Checking The Status Of Delivery

    Using the Network Delivery Scanner Function Checking the Status of Delivery The status of the last 100 deliveries can be checked. For every new deliv- ery record after 100, the oldest record is deleted. Note r When [Print & Delete Scanner Jour- nal] is set to [Delete all after printing], the whole journal is printed when the number of records reaches 100.

  • Page 105: Using The Network Twain Scanner Function

    8. Using the Network TWAIN This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

  • Page 106: Scanning Originals

    Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. Start DeskTopBinder V2 Lite, and then select the scanner driver. A On the [Start] menu, point to [Program], point to [DeskTop- Binder V2], and then click [Desk- TopBinder V2].
  • Page 107 Note r For advanced settings, click [Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help. C According to the settings of [Document:] and [Orientation:], change the other setting of the [Document] group. Reference p.41 “For a Network TWAIN Scanner”...

  • Page 108: Functions Of The Twain Driver

    Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. v Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.

  • Page 109: Appendix

    Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.

  • Page 110: When Using As A Network Twain Scanner

    Appendix Letter (8 x 11) The scanning size must be manually entered. When Using as a Network TWAIN Scanner Reference To specify the scanning area or resolution when using the machine as a net- work TWAIN scanner, see TWAIN driver Help. v When Binary or Halftone is selected as the Colors/ Gradations The originals can be scanned using combinations marked with m in the table (Original orientation: S).
  • Page 111 v When Gray Scale is selected as the Colors/ Gradations The originals can be scanned using combinations marked with m in the table (Original orientation: S). 11x17 Legal x14) Letter x11) The scanning size must be manually entered. Relationship between Resolution and File Size 1000 1100 1200...

  • Page 112: Relationship Between File Type Specified And File Type Used When Sending E-Mail

    Appendix Relationship between File Type Specified and File Type Used When Sending E-mail The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type. File type specified Scan type Text (Print)

  • Page 113: Max. Number Of Addresses Which Can Be Specified And Files Which Can Be Stored

    Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored The number of ad- dresses which can be When sending e-mail and sending by Scan to specified at a time Folder at the same time: 550 when sending...

  • Page 114: Troubleshooting

    Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

  • Page 115: When An Error Message Appears On The Control Panel

    When an Error Message Appears on the Control Panel Note r If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative.
  • Page 116 Appendix Message Captured file exceeded max. number of pages per file. Cannot send the scanned data. Connection with LDAP server has failed. Check the server status. Entered protection code for destina- tion is incorrect. Please re-enter. Exceeded max. data capacity. Check the scanning resolution, then press Start again.
  • Page 117 Message Exceeded max. number of alphanumeric characters for the path. Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files. Exceeded max. number of files which can be used in Document Server at the same time.
  • Page 118 Appendix Message Memory is full. Cannot scan. The scanned data will be deleted. Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete. Memory is full. Scanning has been can- celled. Do you want to store the scanned data? No HDD is available for this function.
  • Page 119 Message Selected file is currently in use. Cannot change user name. Selected file is currently in use. Cannot delete it. Sender's name is not selected. Please specify sender's name. Sending the data has failed. The data will be resent later. Sending the data has failed.

  • Page 120: When An Error Message Appears On The Client Computer

    Appendix Message The entered path is not correct. Please re-enter. The specified group contains some invalid destination(s). Do you want to select only valid des- tination(s)? Updating the destination list. Please wait. Specified destination(s) or sender's name has been cleared. Updating the destination list has failed.
  • Page 121 Message [Cannot find the scanner. Check if the scanner main power is on.] [Cannot specify any more scanning area.] [Clear Misfeed(s) in ADF.] [Cannot add any more scanning mode.] [Error has occurred in the scanner.] [Error has occurred in the scanner driver.] [Fatal error has occurred in the scanner.] [Insufficient memory.
  • Page 122 Appendix Message [Invalid Winsock version. Please use version 1.1 or high- er.] [No response from the scanner.] [No User Code is registered. Consult your system ad- ministrator.] [Please call your service representative.] [Scanner is in use for other function. Please wait.] [Scanner is not available.

  • Page 123: Specifications

    Specifications Scan method Scan speed Maximum power consumption Image sensor type Scan type Interface Maximum scan size Scan size that can be detected au- tomatically Resolution Variable range of scan resolution File formats that can be sent by e- mail Compression method Protocol Flatbed scanning...

  • Page 124: Index

    INDEX Automatic Tilt Correction Auto run program Checking the status of delivery {Check Modes} key {Clear Modes} key {Clear/Stop} key Compression (Black & White) Compression (Gray Scale) Default Scan Settings DeskTopBinder V2 Lite Destination List Display Priority 1 Destination List Display Priority 2 Destination List Settings Display Contents E-mail...
  • Page 125 Relationship between File Type Specified and File Type Used When Sending E-mail Relationship between resolution and file size Resolution Save Scanner Features Scanning mode registration Scanning originals Scanning Originals in Several Times ScanRouter V2 Lite Scan Settings Scan size Scan to Folder Scan type Selecting a custom size Select Title...
  • Page 126 B654-8707...

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