Page 1: System Administrator Guide
Xerox ColorQube 8700 / 8900 Color Multifunction Printer Imprimante multifonction couleur Xerox ColorQube 8700 / 8900 ® ® System Administrator Guide Guide de l’administrateur système...
Page 2 © 2012 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
Page 3: Table Of Contents
Configuring FTP and SFTP Filing Settings ....................27 IP ......................................28 Enabling TCP/IP ..............................28 Configuring TCP/IP Settings at the Control Panel ..................28 Configuring IP Settings in CentreWare Internet Services ..............29 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 4 Configuring the Proxy Server ..........................53 NTP ..................................... 54 WSD ....................................55 Enabling WSD ................................. 55 Sleep Mode Network Settings ..........................56 Configuring Sleep Mode Settings ........................56 Sleep Mode Network Settings Advanced ..................... 56 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 5 Configuring Local Authentication Settings ....................60 Configuring Network Authentication Settings ..................61 Configuring Smart Card Authentication Settings..................64 Configuring Xerox Secure Access Unified ID System Authentication Settings ......66 Configuring Authorization Settings ........................68 Configuring Local Authorization Settings ....................68 Configuring Network Authorization Settings .....................
Page 6 UNIX, Linux, and AS/400 Printing ........................116 ® Xerox Services for UNIX Systems ....................... 116 Printing from a Linux Workstation ....................... 117 Adding the Printer ............................... 118 Printing with CUPS ............................. 118 AS/400 ..................................118 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 7 Scan to USB................................... 146 Enabling Scan to USB ............................146 Scanning to a User Home Folder .......................... 147 Configuring the Printer for the Xerox Scan Utility ..................149 Enabling Remote Scanning using TWAIN ......................150 ColorQube 8700/8900 Color Multifunction Printer...
Page 8 Enabling Network Accounting ........................176 Setting Network Accounting Workflow Options..................176 Configuring Job Limits Server Settings ....................... 177 Disabling the Job Limits Web Service ......................177 Selecting User Prompts and Validation Options ..................177 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 9 Setting the Fax Country at the Control Panel ....................199 Setting the Paper Size Preference at the Control Panel ................200 Xerox Online Support ..............................201 Enabling Xerox Online Support ........................201 Updating the Printer Software ..........................202 Enabling Upgrades ............................. 202 Manually Upgrading Printer Software ......................
Page 10 Contents Audit Log Event Identification Numbers Audit Log Event Identification Numbers ......................206 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 11: Introduction
Introduction This chapter includes:  Overview ....................................12  More Information ................................13 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 12: Overview
10. Configure Print, Scan, and Fax features. For details, see Printing on page 107, Scanning on page 125, Faxing on page 151. 11. Configure Accounting. For details, see Accounting on page 171. Note: Not all printer models support these features. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 13: More Information
More Information Resource Location Installation Guide Packaged with the printer. Quick Use Guide Packaged with the printer.  ColorQube 8700 Color Multifunction Printer: User Guide www.xerox.com/office/CQ8700docs  ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs Recommended Media List United States:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/paper...
Page 14 Introduction ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 15: Initial Setup
This chapter includes:  Physically Connecting the Printer ..........................16  Initial Setup at the Control Panel ..........................17  Initial Setup in CentreWare Internet Services ...................... 19  Physical Connection Settings ............................21 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 16: Physically Connecting The Printer
Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 17: Initial Setup At The Control Panel
In CentreWare Internet Services, click Status > Configuration Report. To print the report, click Print Configuration Page. To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration Report at Startup on page 18. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 18: Disabling The Configuration Report At Startup
The printer automatically acquires a network address from a DHCP server by default. To assign a static IP address, configure DNS server settings, or configure other TCP/IP settings, see on page 28. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 19: Initial Setup In Centreware Internet Services
Click Apply. Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. In CentreWare Internet Services, click Properties > Security.
Page 20: Using The Configuration Overview Page
At the printer control panel, press the Machine Status button, then touch the Machine Information tab. Touch Installed Options. All installed options registered in CentreWare Internet Services and their status appear. Set options to Locked or Unlocked on the Tools & Services page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 21: Physical Connection Settings
Software Tools: Select this option if you are using Xerox Copier Assistant, or if you want to disable Direct Printing via Driver. Xerox representatives also use this option to connect directly to the printer and use diagnostic software and other software utilities.
Page 23: Network Configuration
SMTP Server ..................................44  LDAP ...................................... 46  HTTP ..................................... 50  POP3...................................... 52  Proxy Server ..................................53  NTP ......................................54  WSD ...................................... 55  Sleep Mode Network Settings ............................. 56 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 24: Appletalk
Under Zone Name, type a new zone name or use the default AppleTalk local zone. The default AppleTalk local zone is *. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 25: Netware
IPX internetwork. As servers start up and shut down, they can advertise and remove their services using SAP. Under Protocol, select Enabled. Under SAP Frequency, type the time in seconds between 15–300. The default time value is 60 seconds. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 26: Configuring Netware Bindery Settings
Type a name for the context. The default entry for this field is Xerox_DS_Context. If you are using bindery or bindery emulation, leave this field blank. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 27: Ftp/Sftp Filing
Passive mode transfers data over a random port specified by the FTP server from a connection made from the printer.  Active mode transfers data over a fixed, known port from a connection made from the server. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 28: Enabling Tcp/Ip
12. Touch IP Gateway, type the gateway address using the touch screen keypad, then touch Save. Configuring Dynamic Address Settings At the printer control panel, press the Machine Status button. Touch Tools > Network Settings > TCP/IP Settings. Touch Dynamic Addressing. Touch DHCP, then touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 29: Configuring Ip Settings In Centreware Internet Services
STATIC disables dynamic addressing and allows you to type a static IP address. Type the Machine IP Address, Subnet Mask, and Gateway Address.  DHCP allows your DHCP server to assign an IP address to the printer. Dynamic DNS Registration is enabled. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 30 To use an IPv6 address before using an IPv4 address, select Prefer IPv6 Address over IPv4. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 31 If you have a DHCP server, and the printer recognizes your DNS server, the address appears under DNS Server Addresses. If you want to use other DNS servers, type the IPv4 or IPv6 server address under Additional DNS Server Addresses. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 32 12. Under Append Device Domain, select Enabled to add the domain of the printer to the Domain Name Search List. 13. To add the parent domains of the printer to the Domain Name Search List, under Append Parent Domains, select Enabled. 14. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 33: Slp
The maximum MTU for IP over Ethernet is 1500 bytes. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 34: Snmp
Click Apply to save the new settings or Undo to retain the previous settings. Click Apply after enabling the protocols and before navigating to any other pages to ensure Note: that your settings are saved. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 35: Configuring Snmpv1/V2C
Authentication to verify that the message is from a valid source  Encryption of packets to prevent unauthorized access Before you begin:  Ensure that Secure HTTP (SSL) is enabled.  Ensure that a certificate is installed on the printer. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 36: Configuring Snmp Advanced Settings
Under Print Drivers/Remote Clients Account, click Account Enabled. To reset the default password, ® click Reset. This account allows Xerox clients and drivers limited access to objects on the printer. Click Save to apply the new settings or Undo to retain the previous settings.
Page 37 Select the type of traps that the SNMP manager receives under Traps to be Received. Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to the previous page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 38: Ssdp
Under Time to Live, type a number between 1–60 router hops for discovery advertisement. The default number of hops is 4. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 39: Microsoft Networking
If desired, type an IP Address for a secondary server. Note: If DHCP is configured, WINS IP Addresses are overridden. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 40: Lpr/Lpd
This setting can cause jobs to print slowly but results in accurate banner page information. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 41: Raw Tcp/Ip Printing
Type the End of Job Timeout between 0–1800 seconds to specify the amount of time to pass before a job processes with an End of Job character. The default time is 300 seconds. Type 0 to disable end of job detection by timeout. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 42 Job data is not parsed when bidirectional communication and PDL switching are disabled. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 43: Smb Filing
SMB as needed. Features listed use SMB, but cannot use Kerberos authentication. Disable these features or configure them to use a protocol other than SMB for FIPS 140 compliance. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 44: Smtp Server
None: The server does not require the printer to provide a user name or password.  System: The printer uses the information provided in the Login Name and Password fields to access the server. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 45: Configuring Smtp Connection Encryption Settings
Under To Address, type an email address. To send a test email to the address, click Send Email. If the email transmission succeeds, a confirmation message appears. If the transmission fails, an error message appears. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 46: Ldap
Type a Friendly Name for the LDAP Server. Type the appropriately formatted address and port number. The default port number is 389. Select the LDAP server type from the LDAP Server menu. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 47: Configuring Ldap Server Optional Information
Contexts are used with the Authentication feature. You can configure the printer to add an authentication context automatically to the Login Name provided by the user. Note: Contexts are only used if you configure LDAP server settings and select NDS as the server type. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 48: Configuring Ldap User Mappings
Login Name field. If you are using an ADS LDAP server, this field is typically sAMAccountName. Do not use wildcard characters if you want a search for a specific person to return an exact match. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 49 For example, to find the user with an sAMAccountName of Bob, type (objectClass=user) (sAMAccountName=Bob). Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 50: Http
If you are using the Default Xerox Device Certificate, you can install the Generic Xerox ® Trusted CA Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer. To download the certificate, click Download the Generic Xerox Trusted CA Certificate.
Page 51: Http Web Services
The Advanced Web Services page displays all services currently enabled on the printer and their port numbers. To remove all login restrictions for web services on the printer, under Web Services IP Lockout, click Clear Lockout. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 52: Pop3
Under POP3 Settings, select Enable receipt of Email via POP3. Type a Polling Interval value between 1–60 minutes. The default value is 15 minutes. 10. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 53: Proxy Server
Select the Proxy Server address type. Options are IPv4 Address, IPv6 Address, or Host Name. Type the appropriately formatted address and port number. The default port number is 8080. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 54: Ntp
Address: Port. The default port number is 123. Click Apply to save the new settings or Undo to retain the previous settings. Note: Restart your printer for the new settings to take effect. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 55: Wsd
It is supported in Windows Vista and Windows Server 2008 operating systems. WSD is one of several supported communication protocols. Enabling WSD In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WSD. Under WSD Services, select Enabled. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 56: Sleep Mode Network Settings
The printer processes the list and displays the top four packet types if the corresponding protocols have been enabled. Packet types that do not have the corresponding protocol enabled are skipped. Click Return to return to the Sleep Mode Settings page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 57: Security
USB Port Security ................................102  Displaying or Hiding Network Settings on the Control Panel ................ 103  Hiding User Names on the Control Panel ......................104  Verifying the Software ..............................105 See also: www.xerox.com/security ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 58: Setting Access Rights
When Xerox Secure Access authentication is configured, users swipe a pre-programmed identification card at the control panel. The printer compares the user credentials to the information stored on the Xerox Secure Access server. To use Xerox Secure Access, purchase and ®...
Page 59: Authorization
To retrieve the home directory and email address of a user when using Scan to Home, or Email Scanning features, under Personalize the machine's touch interface, select Automatically retrieve the following information for the authenticated user from LDAP. 10. Click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 60: Configuring Authentication Settings
Configure Authorization settings.  If you enabled Personalization, configure LDAP server settings. The Xerox Access Setup page in CentreWare Internet Services provides links to authentication, authorization, and personalization configuration settings. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods.
Page 61: Configuring Network Authentication Settings
Configure Authorization settings.  If you enabled Personalization, configure LDAP server settings. The Xerox Access Setup page in CentreWare Internet Services provides links to authentication, authorization, and personalization configuration settings. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods.
Page 62 To specify server settings for an alternate authentication server, click Add New. 10. To copy the settings from another server, select a server from the list and click Copy From. 11. Click Edit to update the settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 63: Configuring Authentication Server Settings For Smb
To specify server settings for an alternate authentication server, click Add New. To copy the settings from another server, select a server from the list and click Copy From. Click Edit to update the settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 64: Configuring Smart Card Authentication Settings
Configure Authorization settings.  If you enabled Personalization, configure LDAP server settings. The Xerox Access Setup page in CentreWare Internet Services provides links to authentication, authorization, and personalization configuration settings. In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click Login Methods.
Page 65 Access Setup page. Specifying the Method the Printer Uses to Acquire Email Address of Users On the Xerox Access Setup page, under Action, next to Acquiring Logged in User's Email Address, click Edit. Under Acquire logged in user's email address from, select an option: ...
Page 66: Configuring Xerox Secure Access Unified Id System Authentication Settings
When Xerox Secure Access authentication is configured, users swipe a pre-programmed identification card at the control panel. The printer compares the user credentials to the information stored on the Xerox Secure Access server. To use Xerox Secure Access, purchase and install the Xerox Secure Access Unified ID System.
Page 67 Security Configuring Xerox Secure Access On the Xerox Access Setup page, under Action, next to Xerox Secure Access Setup, click Edit. Configure the remote server. For details, see the instructions provided with your server hardware. Once the server is configured, it communicates with the printer and automatically completes the configuration process.
Page 68: Configuring Authorization Settings
Click Login Methods. Configuring Network Authorization Server Settings On the Xerox Access Setup page, under Action, next to Authorization Server, click Edit. Under Authorization Configuration, select SMB or LDAP. If you select LDAP, under Configuration click the link to open the configuration page for LDAP Servers.
Page 69: User Permissions
Logged In Users Roles are roles that you create. These roles apply to authenticated users only. You can assign users from the User Database to the role, or you can create a role that applies to all authenticated users. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 70 On the Paper Trays page, under Role State, next to each tray, select Not Allowed to restrict users from using the tray. Click the Lock icon to lock all trays or click the Unlock icon to unlock all trays. Click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 71 Click Un-Merge to disassociate the Application ID, or click Delete to delete the Application ID. Click Close. To create a custom Application ID, click Add Manually. Under Application ID, type an Application ID. Click Save. Click Close to return to the Applications page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 72 In CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. Under Action, next to User Permission Roles, click Edit. Click the Logged In Users tab. Next to a role, click Edit User Mappings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 73 Groups assigned to the role appear in the Users in Assigned Groups list. To remove a group, select the group in the Users in Assigned Groups list and click Remove. To remove all groups from the list, click Remove All. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 74 Temporarily Disabling Print Permissions for all Users On the Troubleshooting page, click the Permission Enablement tab. To disable print restrictions for all users, next to Print, under Actions, select Disable. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 75: Secure Http (Ssl)
Ensure that the date and time configured on the printer is correct. The time that is set on the printer ® ® is used to set the start time for the Xerox Device Certificate. A Xerox Device Certificate is installed when you enable HTTP (SSL).
Page 76: Fips 140-2
 Validates certificates for features where the printer is the client in the client-server relationship. CA certificates for LDAP, Xerox Extensible Interface Platform (EIP), and SMart eSolutions are examples.  Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or SNMPv3 are examples.
Page 77: Enabling Fips 140 Mode And Checking For Compliance
For each reason, a link is provided. Click the appropriate link to disable the protocol, replace the certificate, or allow the printer to use the non-compliant protocol. Note: When FIPS 140 Mode is enabled, only FIPS-compliant certificates can be installed on the printer. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 78: Stored Data Encryption
Click Apply to save the new settings or Undo to retain the previous settings. ® CAUTION: The printer restarts. This interrupts or deletes current jobs. Xerox recommends that you back up jobs and folders before enabling User Data Encryption. ColorQube 8700/8900 Color Multifunction Printer...
Page 79: Ip Filtering
12. Restart your printer for the new settings to take effect. Editing an IP Filter Rule In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Click Edit and edit the rule. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 80: Arranging The Execution Order Of Ip Filter Rules
Arranging the Execution Order of IP Filter Rules In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Under Move selected rule to position, select the position and click Move. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 81: Audit Log
For LAN Fax jobs, one audit log entry is recorded for each LAN Fax job.  For Email jobs, one audit log entry is recorded for each SMTP recipient within the job. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 82 Authentication must be configured to record the user name in the Audit Log.  Completion Status  Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled. See also: Audit Log Event Identification Numbers on page 206 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 83: Ipsec
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > IPsec. Touch Disable IPsec. Note: IPsec can be enabled in CentreWare Internet Services only. Managing Actions Use actions to more specifically manage how IPsec controls dependent protocols. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 84 If you selected ESP or BOTH for the IPsec Security type, select one or more of the following Encryption types: Note: If the IPsec Security type is set to AH, the Encryption type options do not appear.   3DES  None ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 85 If the IPsec Security type is set to AH, the Encryption type options do not appear.   3DES  Null 10. Click Save to apply the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 86: Managing Protocol Groups
To edit or delete a protocol group, select the protocol group from the list, and click Edit or Delete. Managing Host Groups Host groups are groupings of computers, servers, or other devices that you want to control using security policies. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 87: Managing Security Policies
To prioritize policies, under Saved Policies, select the policy you want to move, then click the Promote or Demote buttons. Editing or Deleting a Security Policy To delete a policy, under Saved Policies, select the policy and click Delete. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 88: Security Certificates
 Install a device certificate on the printer. ® Note: When you enable HTTPS, a Xerox Device Certificate is created and installed on the printer automatically.  Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.
Page 89: Creating And Installing A Xerox ® Device Certificate
® Creating and Installing a Xerox Device Certificate ® If you do not have a server functioning as a Certificate Authority, install a Xerox Device Certificate on ® the printer. When you create a Xerox Device Certificate the printer generates a certificate, signs it, and ®...
Page 90: Creating A Certificate Signing Request
Creating a Certificate Signing Request If you do not install a Xerox Device Certificate, you can install a CA-signed device certificate. Create a Certificate Signing Request (CSR), and send it to a CA or a local server functioning as a CA to sign the CSR.
Page 91: Installing Root Certificates
Certificate details appear on the View/Save Device Certificate page. To save the certificate file to your computer, at the bottom of the page, click Save Base-64 encoded (PEM). Click Cancel to return to the Security Certificates page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 92: Specifying The Minimum Certificate Key Length
Note: You cannot delete the Default Xerox Device Certificate. ® Click Reset to Machine/Device Factory Defaults to delete all certificates except the Default Xerox Device Certificate. Specifying the Minimum Certificate Key Length You can specify the minimum encryption key length required for certificates. If a user attempts to upload a certificate that contains a key that does not meet this requirement, a message appears.
Page 93: Enabling And Configuring 802.1X At The Control Panel
Type the user name required by your authentication switch and server using the touch screen keyboard. Touch Password, and type the password using the touch screen keyboard. 10. Touch Save, then touch Save again. 11. Touch Close. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 94: Enabling And Configuring 802.1X In Centreware Internet Services
Certificate details appear on the View/Save Device Certificate page. To save the certificate file to your computer, at the bottom of the page, click Save Base-64 encoded (PEM). Click Cancel to return to the previous page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 95 12. To save the new password, select the check box next to Select to save new password. A password is not required for EAP-TLS authentication. 13. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 96: System Timeout
(Mins), and Timeout (Secs), touch the arrows. To instruct the printer to display a warning message before it logs a user out of the touch screen, under Warning Screen, touch Enabled. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 97: Overwriting Image Data
Fax Dial Directories  Fax Mailbox contents Note: Full image overwrite takes approximately 60 minutes to complete. Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 98: Scheduling Routine Deletion Of Image Data
Jobs stored in the Scan to Mailbox feature  Fax Dial Directories  Fax Mailbox contents  Full Image Overwrite deletes all image data from the printer memory and hard drive. 11. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 99: Manually Deleting Image Data
To acknowledge the message and start the process touch Overwrite. Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 100 Enabling Immediate Image Overwrite at the Control Panel At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Image Overwrite Security. Touch Immediate Overwrite. Touch Enable. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 101: Postscript Passwords
Retype the password to verify. Under Job Start Password, type a password. Retype the password to verify. Click Apply to save the new settings or Cancel to return to the previous screen. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 102: Usb Port Security
You can find the installation instructions and the necessary part in the compartment inside of Tray 1.  The USB Port settings do not affect the rear Type B port. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 103: Displaying Or Hiding Network Settings On The Control Panel
You can show or hide the IPv4 address or host name of the printer on the control panel touch screen. In CentreWare Internet Services, click Properties > Security. Click Display Network Settings. Select Show IPv4 Address or Show Host Name. To hide network information, select Hide Network Information. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 104: Hiding User Names On The Control Panel
You can hide the user name of a logged in user from displaying on the control panel. In CentreWare Internet Services, click Properties > Security. Click Hide User Name. To hide the user name, under Hide User Name, click Yes. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 105: Verifying The Software
You can test the printer software to confirm that it is operating correctly. The test checks software files to confirm that they are not corrupt. If the printer software appears to be functioning improperly, a Xerox representative can ask you to perform this test.
Page 107: Printing
Configuring Secure Print Settings ..........................114  Hold All Jobs ..................................115  UNIX, Linux, and AS/400 Printing ..........................116  Print from USB ................................119  Print from Mailbox ................................. 120 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 108: Saving And Reprinting Jobs
If allowed, you can rename the folder and change folder permissions. Click Apply to save the new settings or Cancel to return to the previous screen. The updated folder appears in the Folders list. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 109: Saving And Printing Jobs
To save your job as a secure job, type in and retype a 4–10 digit passcode in the passcode fields, then click OK. Click OK to save your settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 110: Backing Up Saved Jobs
11. Click Start to begin restoring Saved Jobs or Undo to retain the previous settings. CAUTION: When you restore backed-up jobs, existing stored jobs are overwritten, and the Default Public Folder is emptied. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 111: Printing Jobs From Centreware Internet Services
Click Submit Job to print the document. Note: To ensure that the job was sent to the queue, wait for the job submission confirmation message to appear before you close this page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 112: Managing Banner Page Printing Options
Under Banner Sheet Identification, select the information that prints on the banner page:  Job Owner User ID and Job Name  Xerox Network Accounting User ID and Job Name  Generic User ID and Job Number Touch Save. ColorQube 8700/8900 Color Multifunction Printer...
Page 113: Enabling Banner Page Printing In The Print Driver
Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Click OK. Note: If banner page printing is disabled in CentreWare Internet Services or at the control panel, setting the print driver to print banner pages is ignored. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 114: Configuring Secure Print Settings
Passcode requires users to type a passcode to release a Secure Print job at the control panel. Type a number from 4 through10 to specify the length of the Secure Print password. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 115: Chapter Hold All Jobs
Click Apply. Enable authentication or configure other related settings if necessary. At the bottom of the page, under Related Configuration Settings, click Edit under Action next to the setting you want to configure. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 116: Unix, Linux, And As/400 Printing
NIS clients can then print to any of the queues listed on the server map without setting up local queues. For more information on how to set up NIS-based printing, see your UNIX or Linux operating system documentation. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 117: Printing From A Linux Workstation
Change to the directory created by the expansion of the Printer Definition .tgz file. Type ./setup then press Return or Enter. The installation creates a Xerox directory in /usr or /opt depending on your operating system. Launching XSUS To launch XSUS from a terminal window prompt as root, type xpadmin, then press Enter or Return. XSUS automatically detects if the X server on your system is able to run in graphical mode or not and starts accordingly.
Page 118: Adding The Printer
Support website. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files. Follow the instructions that are included with the PPD.
Page 119: Print From Usb
Enable USB ports. For details, see USB Port Security on page 102. Enabling Print from USB In CentreWare Internet Services, click Properties > Services. Click Print From > Print from USB. Under Print from USB, select Enabled. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 120: Print From Mailbox
Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive. Enabling Print From Mailbox In CentreWare Internet Services, click Properties > Services. Click Print From > Print From Mailbox. Under Print From Mailbox, select Enabled. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 121: Managing Copy Functions
Managing Copy Functions This chapter includes:  Specifying Default Copy Settings ..........................122  Changing the Reading Order ............................. 123  Accessing Copy Presets ..............................124 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 122: Specifying Default Copy Settings
Image Quality: Original Type, Image Options, Image Enhancement, and Color Balance settings.  Layout Adjustment: Original Size, Image Shift, and Edge Erase settings.  Output Options: Set Annotations for copy jobs.  Job Assembly: Set Build Job options. Touch Save Defaults. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 123: Changing The Reading Order
Under Print Order, touch either:  Hide Reading Order  Show Reading Order If Show Reading Order is selected, default reading order options appear. Touch either Left to Right or Right to Left. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 124: Accessing Copy Presets
To change a preset that uses an independent percentage for the width and length of the image, touch Independent X-Y%. Touch the X and Y for the preset you want to change, then type the scale percentage using the touch-screen keypad. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 125: Scanning
Scan to USB ..................................146  Scanning to a User Home Folder ..........................147  Configuring the Printer for the Xerox Scan Utility ..................... 149  Enabling Remote Scanning using TWAIN ......................150 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 126: Scanning To A Folder On The Printer
Workflow Scanning. For instructions on using this feature, see the User Guide for your printer model:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs  ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs...
Page 127: Managing Folders And Scanned Files
Next to Cleanup time, select:  Hourly to have files deleted at the beginning of every hour.  Daily and specify the time of day for the delete process to run. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 128 Select Mailboxes, then select the folder you want to modify. Click Modify Folder. Under Folder Operations, type a new password for Change Folder Password. Retype the password for Confirm Folder Password, then click Save Password. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 129 Used: The space currently used to hold scanned images.  Available: The space left for scanned images.  Percentage Used: The amount of space used by scanned images as a percentage of the total space. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 130: Scanning To An Email Address
The email feature allows you to scan a document and send it to an email address as an attachment. For instructions on using this feature, see the User Guide for your printer model:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs ...
Page 131 To configure LDAP server settings, under Server Configuration, next to Network Address Book (LDAP), click Edit. To enable or disable Personalization, under Feature Enablement, next to Acquire Email from Network Address Book, click Enable Personalization or Disable Personalization. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 132 Configuring Email Security Settings Configuring Encryption and Signing Settings On the Email Setup page, click the Security tab. To edit encryption and signing settings, on the Security tab, under Encryption/Signing, click Edit. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 133 If you select Editable by user, select the default setting for users at the control panel. Under Email Encryption Default, select On or Off. Under Encryption Algorithm, select an encryption method. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 134: Managing The Email Address Book
If you select On under Allow LDAP Email Address without the @ Requirement, the number of items returned by an LDAP search can increase. Managing the Email Address Book To manage the email address book, see Internet Fax and Email Address Book on page 191. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 135: Workflow Scanning
To specify how and where scanned images are stored, create a template. You can create, manage, and ® store multiple templates in a template pool repository on a network server. Xerox software, such as SMARTsend and ScanFlowStore, is designed to help you create and manage Workflow Scanning templates.
Page 136 System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 11. Click Save to apply the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 137 System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save to apply the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 138 System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. 12. Click Save to apply the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 139 Select a script language supported by your Web server. Right-click and save the appropriate .zip or .tgz file to your computer. Extract the downloaded file to the root of the Web services home directory. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 140: Configuring The Default Template
The default template cannot be deleted. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Default Template. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 141 Validate Data Before Scanning options can be available if validation servers are configured for the printer. Click Apply to save the new settings or Cancel to return to the previous screen. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 142 Record User Input to Job Log check box is cleared. Click Apply. Under Filing options, click Edit. 10. Next to File Format, select PDF. Note: Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 143: Configuring Workflow Scanning General Settings
Custom Naming: Under Display, select the elements you want to use to build the file name. As you select display elements, they appear in the Position field. The display elements are:  Date  Time  Job ID  User ID ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 144: Configuring Template Pool Repository Settings
Note: If you are not using a template pool repository, select Update Now to return a partial list of templates. This option does not update workstation-based templates created using the Xerox Scan Utility (XSU). Press the Services Home button on the control panel, then touch the Workflow Scanning icon.
Page 145: Setting Template Display Settings For The Control Panel
The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory. Type a Response Timeout between 5–100 seconds. Click Apply to save the new settings or Cancel to return to the previous screen. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 146: Scan To Usb
In CentreWare Internet Services, click Properties > Services. Click Scan to USB > General. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 147: Scanning To A User Home Folder
System instructs the printer to use specific credentials when accessing the repository. If you select System, type the credentials in the User Name and Password fields. To update an existing password, select Select to save new password. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 148 11. To specify Kerberos Ticket Filing properties, click Prefer Filing with Kerberos Ticket. 12. To save a copy of the job log in the scan repository, under Report Options, under Save Job Log (.XST) in Repository select Enable. 13. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 149: Configuring The Printer For The Xerox Scan Utility
 ® You cannot delete templates created in the Xerox Scan Utility from the printer control panel ® or from CentreWare Internet Services. Templates must be deleted in the Xerox Scan Utility by the user who created them.  ®...
Page 150: Enabling Remote Scanning Using Twain
Enable Remote Start to allow users to scan images into a TWAIN-compliant application using the TWAIN driver. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Remote Start (TWAIN). Under Start Job via Remote Program, click On. Click Apply. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 151: Faxing
Faxing This chapter includes:  Embedded Fax ................................152  Server Fax ..................................161  Internet Fax ..................................166  LAN Fax ....................................169 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 152: Embedded Fax
Enabling Embedded Fax At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch Fax Setup. Touch Enable. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 153: Configuring Embedded Fax Settings
Touch Fax Number, then type the fax number using the touch screen keypad. Note: Customers in the Czech Republic are advised to contact their Xerox representative to perform this function. Touch Line Name, then type a Line Name for the printer using the touch screen keyboard, and touch Save.
Page 154 If your printer has a finisher with a hole punch, and you want documents hole punched, touch Enable under Hole Punch. To have faxes printed on both sides of the page, touch Enable under 2-Sided. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 155: Setting Transmission Defaults
Setting Transmission Defaults At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch the down arrow to scroll. Touch Transmission Defaults. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 156: Send Header Text
Next to Select Line Monitor Volume, touch the desired level. Options are High, Medium, and Low. Next to Select Line Monitor Duration, touch the Up and Down arrows to select a value between 1–25 seconds that the printer monitors the line. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 157: Fax Reports
11. Touch Save. Printing a Fax Report You can print the following fax reports from the printer control panel:  Activity Report  Protocol Report  Dial Directory Report  Group Directory Report ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 158: Fax Forwarding
To forward to an email address, select the check box next to Email. The Forward to Email fields activate. To forward to a file location, select the check box next to SMB Protocol. The Forward to File Destination activates. 10. Click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 159: Fax Polling
Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll. You can also retrieve faxes stored on other fax machines. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 160 If you are unsure, select Keep 1-72 hours, then select 24 hours. For instructions on using this feature, see the User Guide for your printer model:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs  ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs...
Page 161: Server Fax
Note the user account and password.  Create a directory within the FTP or SFTP root to be used as a fax repository. Note the directory path. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 162 In the Document Path field, type the directory path of the folder starting at the root of the shared folder. For example, if you have a folder named scans in the shared folder, type \scans. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 163 Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository.  Authenticated User instructs the printer to use the user name of the logged in user when accessing the repository. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 164 System: The printer uses the information provided in the Login Name and Password fields to access the server. Type the Login Name and Password if the system directly accesses the file server. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 165: Configuring Server Fax General Settings
Click Server Fax > Defaults and Policies. Under Filing Options, click Edit. Under Delay Start, click Specific Time to adjust the delay start setting. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 166: Internet Fax
To configure SMTP settings, next to SMTP, click Edit. For details, see SMTP on page 44. To configure POP3 settings, next to POP3, click Edit. For details, see POP3 on page 52. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 167: Configuring General Internet Fax Settings
To print a cover sheet containing the email message of the requester before printing the fax job, select Print cover sheet with incoming Email messages. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 168: Configuring Address Book Settings
Editing Internet Fax Security Settings On the Internet Fax Setup page, click the Security tab. To configure Access Control settings, on the Security tab, next to Access Control for Internet Fax Service, click Edit. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 169: Lan Fax
Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line. For details about using or configuring LAN Fax, see the driver help. Note: Not all printer models support this feature. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 171: Accounting
Accounting This chapter includes:  Xerox Standard Accounting ............................172  Network Accounting ..............................176  Accounting Using an Auxiliary Access Device ..................... 178  Enabling Accounting in Print Drivers ........................179 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 172: Xerox Standard Accounting
Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups.
Page 173: General And Group Accounts
Type a Friendly Name for the user. This name is associated with the user in the User Database. Type a unique User ID for the new user. The user types this name to log in at the control panel. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 174: Assigning Users To An Account
The job is deleted from the print queue, and any sheets remaining in the paper path finishes printing. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 175: Printing A Report
In CentreWare Internet Services, click Properties > Login/Permissions/Accounting > Accounting Method. Click Report and Reset. Click Generate Report. Right-click the Right-click to download link and save the .csv file to your computer. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 176: Network Accounting
Print Error Sheet instructs the printer to print an error sheet if pre-authorization fails.  Touch User Interface instructs the printer to display a message on the control panel touch screen if pre-authorization fails. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 177: Configuring Job Limits Server Settings
To hide text typed at the control panel, under Mask Entries, select Yes. Asterisks * replace any characters typed in the field. To check that accounting credentials entered at the control panel conform to the format specified in your validation server, under Validation, select Enabled. Click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 178: Accounting Using An Auxiliary Access Device
On the Accounting page, next to Import Customer Logo, click Import. Click Browse or Choose File. Select a .png file that is not larger than 300 x 200 pixels, and click Open. Click Import. Click Reboot Machine. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 179: Enabling Accounting In Print Drivers
From the Start menu, select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt to prompt users to type their User ID and Account ID each time they print. If you do not want users to log in, select Do Not Prompt and type the user information in the Default User ID and Default Account ID fields.Select Mask User ID and Mask Account ID to show...
Page 181: Administrator Tools
Setting the Paper Size Preference at the Control Panel .................. 200  Xerox Online Support ..............................201  Updating the Printer Software ..........................202  Resetting the Printer to Factory Default Settings ..................... 204 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 182: Monitoring Alerts And Status
The default time is 0 minutes. Click Apply to save the new settings or Undo to retain the previous settings. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 183: Local Ui Alerts
Click Apply to save the new settings or Undo to retain the previous settings. Notes:  You can view the status on the Description & Alerts page under Status.  To view current supplies status, click Status > Supplies. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 184: Energy Saving Settings
If you selected Time, touch Warm Up Time, and select the time that the printer wakes on that day. Touch Energy Saver Time, and select the time that the printer sleeps on that day. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 185: Setting The Date And Time
To set the date, touch Date, select a format and set the date. To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 186: Taking The Printer Offline
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Troubleshooting. Touch Resets. Touch Software Reset. Under Reset Options, select the type of reset you want:  All Software  Network Software  Copy Software Touch Reset. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 187: Smart Esolutions And Billing Information
SMart eSolutions is not available in all countries. See your Xerox representative for details. Before you begin:  Create an account on Xerox.com to receive your meter read information. To create an account, go to www.xerox.com/meterreads  Ensure that SNMP and TCP/IP are enabled.
Page 188: Supplies Assistant
The printer supply list appears with the current % Life Remaining of each supply. ® Note: If the % Life Remaining is zero, no data has been transmitted to Xerox Maintenance Assistant Maintenance Assistant provides options for troubleshooting your printer. You can send detailed ®...
Page 189: View Usage And Billing Information
The impression counts shown are used for billing. In CentreWare Internet Services, click Status > Billing Information. The list of pages printed or created by the printer appears. Click Refresh to update the page. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 190: Cloning
If View Feature Details is selected, the Install Clone File field does not appear. Click Hide Feature Details to see the Install Clone File field. Click Install. Note: This procedure causes the printer to restart and be unavailable over the network for several minutes. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 191: Address Books
Note: Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently. When this feature is enabled, the Device Address Book can fill quickly.
Page 192 Add your new content to the existing Device Address Book merges your new file with the current file. No data is lost. Replace the existing Device Address Book with your new content overwrites the stored address book data with the new data. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 193 System Administrators Only to require users to log in as an administrator to edit the address book.  Open to All Users to allow anyone to edit the address book. Click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 194: Fax Address Book
You can save fax machine phone numbers as speed dial entries at the control panel. For instructions on using this feature, see the User Guide for your printer model:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700docs  ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900docs...
Page 195: Font Management Utility
You can download the CentreWare Font Management Utility for your printer model:  ColorQube 8700 Color Multifunction Printer: www.xerox.com/office/CQ8700drivers  ColorQube 8900 Color Multifunction Printer: www.xerox.com/office/CQ8900drivers...
Page 196: Network Logs
Touch Enhanced. Enhanced records a detailed list of network actions that have occurred on the printer. Only use Enhanced logging when instructed to do so by your Xerox service or support technician as it can cause increased job processing times.
Page 197: Customizing Printer Contact Information
You can customize this information to display your company contact information for printer users. To add your own custom information: In CentreWare Internet Services, click Support. Click Edit Settings. Update the fields with your information and click Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 198: Setting Job Deletion Options At The Control Panel
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > Authorization. Touch Job Deletion. To restrict users from deleting jobs, touch System Administrator Only. To allow all users to delete jobs, touch All Users. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 199: Setting The Fax Country At The Control Panel
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings > Fax Country Setting. Select your country from the list. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 200: Setting The Paper Size Preference At The Control Panel
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > Paper Management > Paper Size Preference. To display paper sizes in inches or metric, touch Inches or Metric. Touch Save. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 201: Xerox Online Support
Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet.
Page 202: Updating The Printer Software
Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. Before you begin:  Determine the current software version of your printer.  Download the latest software update file in .dlm format for your printer model: ...
Page 203: Manually Updating The Software Using A Usb Flash Drive
Software installation begins several minutes after the software is submitted to the printer. Once installation begins, CentreWare Internet Services is disabled. You can monitor the installation progress from the printer control panel. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 204: Resetting The Printer To Factory Default Settings
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > Reset UI to Factory Settings. Touch Restart. CAUTION: All current settings are lost. All settings are reset to factory defaults. ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 205 Audit Log Event Identification Numbers This appendix includes:  Audit Log Event Identification Numbers ......................206 ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 206: Audit Log Event Identification Numbers
USB Flash Drive Scan to Home Scan to Home job ® PagePack login PostScript Passwords Network User Login SA login User Login Service Login Diagnostics Audit log download IIO feature status SA pin changed ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...
Page 207 Smartcard (CAC/PIV) (Enable/disable/configure) IPv6 (Enable/disable/configure) 802.1X (Enable/disable/configure) Abnormal system termination Local authentication (Enable/disable) Web User Interface authentication (Enable network or local) FIPS 140 (Enable/disable/configure) ® Xerox Secure Access login SA PIN reset ColorQube 8700/8900 Color Multifunction Printer System Administrator Guide...

This manual is also suitable for:

Colorqube 8900

Xerox ColorQube 8700 System Administrator Manual

1 Introduction

2 Initial Setup

3 Network Configuration

4 Security

5 Printing

6 Managing Copy Functions

7 Scanning

8 Faxing

9 Accounting

10 Administrator Tools

Quick Links

System Administrator Guide

Related Manuals for Xerox ColorQube 8700

Summary of Contents for Xerox ColorQube 8700