Job Accounting - Kyocera TASKalfa 620 Service Manual

2KN/2KP

(2) Job accounting

New account
Creates new accounts by entering an account ID code
(of up to eight digits), account name, and restrictions
on usage as desired.
1. Press [Management Edit].
2. Press [Register].
3. Select Account ID and press [Change #].
4. Enter the department ID code from 0 to 99999999
using the numeric keys.
5. Press [Close].
6. Select Name to display and press [Change #].
7. Enter the department name and press [End].
8. Press [Next].
9. Specify restrictions on copying and press [Registr.].
Deleting account
Deletes the department accounts registered.
1. Press [Management Edit].
2. Select the department ID code to delete and press
[Delete].
3. Press [Yes].
Editing department information
Changes the name and ID code registered for the
department.
1. Press [Management Edit].
2. Select the department ID code to edit and press
[Mgt. Inf. Correction].
3. Select Account ID and press [Change #].
4. Press [Clear].
5. Enter the new ID code (up to eight digits) using the
numeric keys.
6. Press [Close].
7. Select Name to display and press [Change #].
8. Press [AllDel.] and enter the new name.
9. Press [End].
10. Press [Close].
Changing restrictions on usage
Changes the restriction on copying and printing per
individual department.
To restrict the number of copies, printouts, or scanned
images during job accounting, turn Copy Job Account-
ing from [Off] to [On] in the job accounting default set-
tings.
When the copier is equipped with the optional printer
kit and/or the scanner kit, activate Printer Job Account-
ing and Scanner Job Accounting in the job accounting
default settings.
1. Press [Management Edit].
2. Select the department ID code to change and press
[Limit in use].
3. Select the restriction on copying and press [Close].
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Total copy count
Tracks the total copy counts of all departments and
print the total in the form of job accounting reports. The
total copy count can be reset as necessary.
1. Press [Total Job Accounting]. The total copy count
is displayed.
2. Press [Print Report] and select the report type to
print this information as a copy management report.
3. Press [Report by Function] to count a list of reports
by function.
4. Press [Report by Size] in the total count by size set-
ting of the job accounting default settings for a list
of reports by copy paper size.
5. To reset the copy volume, press [Counter clear].
6. Press [Yes].
Copy count by department
Tracks the copy count per individual department. The
copy count per department can be reset as necessary.
1. Press [Each Job Accounting].
2. Select the ID-code of the department and press
[Total]. The copy count of the selected department
is displayed.
3. To reset the copy count, press [Counter clear].
4. Press [Yes].
5. Press [Close].
Activating and deactivating job accounting
Turns job accounting on or off as necessary.
1. Select [On] or [Off].
2. Press [Close].
3. Press [End].
Copy job accounting
Activates or deactivates job accounting for copy jobs.
1. Press [Job Accntg Def. Set.].
2. Select [Copy Job Accounting] and press [Change
#].
3. Select [On] or [Off].
4. Press [Close].
Printer job accounting
Activates or deactivates job accounting when the
copier is used as a printer.
This setting is displayed only if the copier is equipped
with the optional printer kit.
1. Press [Job Accntg Def. Set.].
2. Select [Print. Job Accounting] and press [Change
#].
3. Select [On] or [Off].
4. Press [Close].
Reports on printing errors
Sets whether an error report is printed in case that the
user attempts to print using the incorrect department
codes.
This setting is displayed only if Printer Job Accounting
is [On].
1. Press [Job Accntg Def. Set.].
2. Select [Reports for Printer error report] and press
[Change #].
3. Select [On] or [Off].
4. Press [Close].