Page 1 620/820 ADVANCED OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.
Page 2 This Advanced Operation Guide is for models 620 and 820. In this guide, 620 refers to the 62 cpm (copies per minute) model and 820 to the 82 cpm model. NOTE: This Advanced Operation Guide contains information that corresponds to using both the inch and metric versions of these copiers.
Page 3 Introduction This Advanced Operation Guide includes the following chapters: 1 Copying Functions Describes the full-featured copying functions of the copier. 2 Document and Output Management Functions Explains the copier’s versatile functions for managing original documents and jobs during and after copying. 3 System Settings Covers general default settings.
Page 4: Guides Included
Guides Included The following guides are included with this copier. Refer to the proper guide for your needs. Operation Guide Describes how to load paper, basic copier operations, and troubleshooting. Advanced Operation Guide (This Guide) Covers copying details in depth as well as default settings. Conventions in This Guide The following conventions are used depending on the nature of the description.
Page 5: Table Of Contents
Contents Introduction ..............................i Guides Included .......................... ii Conventions in This Guide ......................ii Copying Functions ..................1-1 Paper Source ...........................1-2 Original Size ..........................1-3 Copy Quantity ..........................1-7 Original Orientation ........................1-8 Offset Mode ..........................1-10 Stapling ..........................1-11 Punching ..........................1-13 Combine Mode ........................1-15 Margin Mode ..........................1-18 Centering Originals ........................1-20 Border Erase ..........................1-21...
Page 6 Copy Count per Department ....................4-14 Activating and Deactivating Job Accounting ................4-18 Job Accounting Default Settings .................... 4-19 Copying with Job Accounting ON ..................4-28 Appendix ..................... Appendix-1 Paper .......................... Appendix-2 Specifications ......................Appendix-9 Intercompatible Functions ..................Appendix-12 Glossary ........................Appendix-16 Index ........................
Page 7: Copying Functions
Copying Functions This chapter explains the following topics. • Paper Source...1-2 • Original Size...1-3 • Copy Quantity...1-7 • Original Orientation...1-8 • Offset Mode...1-10 • Stapling...1-11 • Punching...1-13 • Combine Mode...1-15 • Margin Mode...1-18 • Centering Originals...1-20 • Border Erase...1-21 • Page Numbering...1-25 •...
Page 8: Paper Source
Copying Functions Paper Source Switch the paper supply to the MP tray or different cassettes to select paper of different sizes. Follow the steps as below to select the paper source. Place the originals in the document Paper Size Ready to copy. 11x8 processor or on the platen.
Page 9: Original Size
Copying Functions Original Size Specify the size of originals that will serve as the basis for scanning. Be sure to specify the original size when copying originals of nonstandard sizes. Choose the original size from the following groups of original size. •...
Page 10: Other Standard Size
Copying Functions Other Standard Size Follow the steps as below to specify the other standard sizes. Place the originals in the document processor or on the platen. Press [Function]. Press [Original Size]. Paper Size Ready to copy. 11x8 100% Paper Original Duplex Combine...
Page 11: Copying Functions
Copying Functions Press [Size Entry]. Paper Size Ready to copy. 11x8 100% Original Size Shortcut Back Auto 8½x14" 8½x13½" 2x2" Select 5½x8½" 11x17" 8½x13" 2x2" size Size Entry 8½x11" 8½x5½" 2x2" Other 11x8½" 11x15" 2x2" stand.Size Press [+] and [-] to specify the vertical Paper Size Ready to copy.
Page 12: Custom Size
Copying Functions Custom Size Follow the steps as below to specify one of the four custom sizes. Place the originals in the document processor or on the platen. Press [Function]. Press [Original Size]. Paper Size Ready to copy. 11x8 100% Paper Original Duplex...
Page 13: Copy Quantity
Copying Functions Copy Quantity Specify the copy quantity for individual jobs within the range of 1 to 9,999. Follow the steps as below to specify the copy quantity. Place the originals in the document processor or on the platen. Use the numeric keys on the operation Paper Size to copy.
Page 14: Original Orientation
Copying Functions Original Orientation Specify the original orientation to use these functions. • Duplex mode • Split mode (separate copies from two-sided originals) • Margin mode • Centering originals • Border erase • Combine mode • Memo mode • Page numbering •...
Page 15 Copying Functions Press [Original Orientation]. Paper Size Ready to copy. 11x8 100% Auto Image Memo Proof Copy Rotation Backing Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Top Edge Top] or [Top Edge Left] Paper Size...
Page 16: Offset Mode
Copying Functions Offset Mode Deliver the printed copies so that each set is stacked perpendicular to the previous set. NOTE: Paper of the same size must be loaded in the different cassettes with portrait and landscape orientations. The supported paper sizes are 11 × 8 ", A4, B5 and 16K.
Page 17: Stapling
Copying Functions Stapling You can staple sets of copies. NOTE: Stapling requires the optional document finisher. The orientations of the original and corresponding staple positions are as follows. Originals Copies Orientation of Original Platen Document Processor One staple Two staples (Left/Right) Two staples (Top) One staple Two staples (Left/Right)
Page 18 Copying Functions Press [1 staple] or [2 staples]. Paper Size Ready to copy. 11x8 100% Staple/Punch Shortcut Back Staple Punch Select Original Orientation. 1 staple 2 holes Top Edge 2 staples 3 holes Select the staple position. Paper Size Ready to copy. 11x8 100% Shortcut...
Page 19: Punching
Copying Functions Punching Punch holes in sets of finished copies in preparation for binding. NOTE: Punching requires the optional document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Originals Copies Orientation of Original Platen Document Processor...
Page 20 Copying Functions Press [2 holes] or [3 holes] for the inch Paper Size Ready to copy. 11x8 model. Press [2 holes] or [4 holes] for 100% the metric model. Staple/Punch Shortcut Back Staple Punch Select Original Orientation. 1 staple 2 holes Top Edge 2 staples 3 holes...
Page 21: Combine Mode
Copying Functions Combine Mode Images from either two or four originals are reduced and combined onto a single copy. The page boundary of each original can be indicated by a solid or dotted line. NOTE: Combine mode is available for the copy paper sizes of A3, B4, A4, A4R, B5, B5R, 11 × 17", 11 ×...
Page 22 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The orientations of the original and corresponding output are as follows. Originals Copies Orientation of Original Platen Document...
Page 23 Copying Functions Press [Combine] ([Merge copy]). Paper Size Ready to copy. 11x8 100% Paper Original Duplex Combine Selection Size Mixed Size Continuous Density Zoom Originals Scan Original Margin/ Form Page # Down Image Centering Overlay Collate/ Border Booklet Cover Offset Erase Basic User choice...
Page 24: Margin Mode
Copying Functions Margin Mode You can shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. The supported margin width is as follows. Margin Width Inch models 0 to 3/4" (in 1/8" increments) Metric models 0 to 18 mm (in 1-mm increments) Margin on the Back Side...
Page 25 Copying Functions Press [Auto] or [Front/Back margin]. Paper Size Ready to copy. 11x8 100% [Auto] specifies the margin on the back Back page margin Back side automatically based on the front margin. Select Original Orientation. If you choose [Front/Back margin], use Auto If AUTO is selected for duplex [ ], [ ], [ ] and [ ] to specify the...
Page 26: Centering Originals
Copying Functions Centering Originals When you copy onto paper larger than the original size, you can center the original image on the paper. Follow the steps as below for centering. Place the originals in the document processor or on the platen with the top edge facing either the rear or the left side of the copier.
Page 27: Border Erase
Copying Functions Border Erase Use this mode to prevent the appearance of shadows from around the edges of originals. Choose from the following Border Erase modes. • Sheet Border Erase - Use this mode to erase black borders around the single sheet original. Originals Copies •...
Page 28: Sheet Border Erase
Copying Functions Sheet Border Erase Follow the steps as below to erase the black borders from around the edges of the single sheet original. Place the originals in the document processor or on the platen. Press [Function]. Press [Border Erase] ([Erase Mode]). Paper Size Ready to copy.
Page 29: Separate Border Erase
Copying Functions Press [Book Erase]. Paper Size Ready to copy. 11x8 100% Border Erase Shortcut Back Erase the border shadow of origina or shadow from center of book . Bord Erase Individual Sheet BordrErase Book Erase Press [+] and [-] to specify the border Paper Size Ready to copy.
Page 30 Copying Functions Select the border for which you will Paper Size Ready to copy. 11x8 specify the width to erase. 100% Shortcut Back Border Erase Select Original ¼ " ¼ " Orientation. Bottom Bord Erase Individual ¼ " ¼ " Sheet BordrErase Book...
Page 31: Page Numbering
Copying Functions Page Numbering Numbers the multiple pages of original in sequential order. The formats of numbering include: [-1-], [P. 1], or [1/n]. The format [1/n] prints the total number of pages in the place of [n]. The page number will be centered at the bottom of the page. Originals [-1-] [P.
Page 32 Copying Functions Press [+] or [-] to select the starting page Paper Size Ready to copy. 11x8 and press [Close]. 100% Select 1st page Back Select Original Orientation . Page Top Edge To specify the starting a number other than 1, press [Select start #] ([Setting start page]). Press [+] or [-] to select the starting Paper Size Ready to copy.
Page 33 Copying Functions Press [+] or [-] to select the total number Paper Size Ready to copy. 11x8 of pages and press [Close]. 100 % Select denominator # Back You can also enter the number with the 999) numeric keys after pressing [# keys] Select Original Orientation.
Page 34: Cover Mode
Copying Functions Cover Mode Copies the first page and/or the last page onto colored paper or thick paper which is fed from a paper source other than the normal paper source. Front Cover Originals Duplex Copy on front side Back Cover Originals Duplex Copy on front side...
Page 35 Copying Functions Adding the back cover is optional. The paper source to supply the paper for the cover is specified using the system menu. Refer to Specifying Cassette for Cover Paper on page 3-9. Thick paper or transparencies must be supplied from the MP tray. IMPORTANT: During one-sided copying, duplexing and copying on the back of covers are not available even if specified.
Page 36: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the scanned original is overlayed onto the form. NOTE: To register the form, refer to Form Box on Forms Originals Copies page 2-2. Follow the steps as below for form overlay.
Page 37 Copying Functions Select the form from the list and press Back Close [Close]. Form Form003 8½x11" Form002 8½x11" Form001 8½x11" ------ Down ------ The arrow means direction of registered form . Set original and form directions . Place the original for the form on top of the other originals. When using the platen, place the original for the forms first.
Page 38: Booklet From Sheets
Copying Functions Booklet from Sheets Creates booklet of two-sided copies with facing pages from one-sided or two-sided originals. A booklet, such as a magazine, is available by folding at the center like a magazine. You can copy the cover page onto colored paper or thick paper. The paper source to supply the paper for the cover is specified using the system menu.
Page 39 Copying Functions For top binding The folded copies can be read from top to bottom. Originals Copies Specifying a booklet cover When using colored paper or thick paper for front or back covers, you can specify how to copy. Front Cover Originals No copying Copy on...
Page 40 Copying Functions Press [Booklet]. Paper Size Ready to copy. 11x8 100% Booklet Shortcut Back Edit one or two sided original page and output a Book. Booklet Use Book ⇒ Booklet for book origina Book Booklet Specify the binding direction of both the Paper Size 2 sided mode.
Page 41: Booklets From Facing Pages
Copying Functions Booklets from Facing Pages Delivers booklets, such as a magazine, by adding front and back covers (with or without copying). The paper source to supply the paper for the cover is specified using the system menu. Refer to Specifying Cassette for Cover Paper on page 3-9.
Page 42 Copying Functions Press [Booklet]. Paper Size Ready to copy. 11x8 100% Paper Original Duplex Combine Selection Size Mixed Size Continuous Density Zoom Originals Scan Original Margin/ Form Page # Down Image Centering Overlay Collate/ Border Booklet Cover Offset Erase Basic User choice Program Function...
Page 43 Copying Functions Press the Start key to start scanning the original. Scan next original(s) is displayed. Place the next original and press the Start key. After scanning all originals, press [Scanning finished] to start copying. 1-37...
Page 44: Memo Mode
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space. NOTE: Memo mode is available for the copy paper sizes of A3, B4, A4, A4R, B5, B5R, 11 × 17", 11 ×...
Page 45 Copying Functions Press [Memo Pages]. Paper Size Ready to copy. 11x8 100% Auto Image Memo Proof Copy Rotation Backing Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Layout A] or [Layout B].
Page 46: Continuous Scan
Copying Functions Continuous Scan Scans multiple originals for a single copy job without using the document processor. You can also prepare single copy jobs if there are too many originals to place at once when using the document processor. Divide the original into smaller sets and scan each set with the document processor. In Continuous Scan mode, you can continue scanning originals until you press [Scanning finished].
Page 47: Proof Mode
Copying Functions Proof Mode Delivers a single copy of a high-volume copy job to check before approving the job. If there are any problems with the copy, simply cancel the job to avoid wasting paper. Follow the steps as below to check a single copy in a job. Press [Function] and then [ Down].
Page 48: Repeat Copy
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 49: Outputting Repeat Copy Jobs
Copying Functions Outputting Repeat Copy Jobs Press the Repeat Copy key to list the Repeat Copy jobs and review the list of registered jobs. You can view, print, and delete registered jobs. Re-Printing Jobs Follow the steps as below to output Repeat Copy jobs again. Press the Repeat Copy key.
Page 50: Reviewing Jobs
Copying Functions Reviewing Jobs Follow the steps as below to check the registered Repeat Copy jobs. Press the Repeat Copy key. Mixed Size originals Select the job to review and press [Check Details]. User Original Registration Date Type Norm. Copy Norm.
Page 51: Deleting Repeat Copy Jobs
Copying Functions Deleting Repeat Copy Jobs Follow the steps as below to delete registered Repeat Copy jobs. Press the Repeat Copy key. Mixed Size originals Select the job to delete and press Repeat Copy [Delete]. User Original Registration Date Type Norm.
Page 52: Backing Sheets For Transparencies
Copying Functions Backing Sheets for Transparencies When two or three transparencies are stacked on top of each other, static electricity may make them difficult to handle. This mode automatically inserts a backing sheet between transparencies for easier handling. You can copy the same image onto the backing sheet or make multiple copies from the original.
Page 53 Copying Functions Press [OHP Backing] ([OHP Back]). Paper Size Ready to copy. 11x8 100% Auto Image Memo Proof Copy Rotation Backing Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Copy] or [Blank].
Page 54: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: You can select Auto Image Rotation as the default mode. Refer to Selecting Auto Image Rotation on page 3-14.
Page 55: Output Destination
Copying Functions Output Destination Particular trays of the document finisher or multi-job tray can be specified as the output destination for completed copies. Destination Description Auto Copies are sent to an empty tray. If multiple trays are empty, copies are sent to the bottom tray first and higher trays thereafter. Tray A Sent to the tray A of the document finisher.
Page 56: Ecoprint Mode
Copying Functions EcoPrint Mode Helps reduce the toner used for copies. Use this mode when high-quality copying is not required (e.g., when making test copies). NOTE: Copies in this mode are somewhat lighter. Follow the steps as below for EcoPrint mode. Press [Function] and then [ Down].
Page 57: Inverted Copying
Copying Functions Inverted Copying Inverts black and white portions of the image for copying. Follow the steps as below for inverted copying. Press [Function] and then [ Down]. Press [Negative Image]. Paper Size Ready to copy. 11x8 100% Auto Image Memo Proof Copy Rotation...
Page 58: Mirror Image
Copying Functions Mirror Image Copies the mirrored images of the original. Follow the steps as below for mirror image copying. Press [Function] and then [ Down]. Press [Mirror Image]. Paper Size Ready to copy. 11x8 100% Auto Image Memo Proof Copy Rotation Backing Pages...
Page 59: Mixed Size Originals Mode
Copying Functions Mixed Size Originals Mode Using the document processor, scans originals of different sizes for automatic copying onto paper sizes matching each original. NOTE: In this mode, up to 30 originals of different sizes can be placed in the document processor at the same time.
Page 60: Originals Of Different Widths
Copying Functions Originals of Different Widths Place all originals of different widths. NOTE: This setting is only available for metric models. The supported combinations of originals are as follows. • A3, B4, A4 and B5 • B4, A4R and B5 •...
Page 61: Document Processor
Copying Functions Follow the steps as below for automatic paper selection. Place originals in the document processor. IMPORTANT: When placing the originals of different widths, be sure to flip up the original guide on the document processor. Press the Mixed Size Originals key. Mixed Size originals Press [Mixed Size Copies].
Page 62: Multi-Page Forms
Copying Functions Multi-Page Forms Using the document processor, multiple originals bound together, such as accounting forms, are scanned as a single original. NOTE: Place the original forms one by one in the document processor. Insert originals binding side first in the document processor.
Page 63: Programmed Copying
Copying Functions Programmed Copying Registers combinations of up to eight copy modes and functions displayed on the operation panel as a single program. After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs to identify them.
Page 64: Using Programs To Copy
Copying Functions Using Programs to Copy Follow the steps as below to copy using registered programs. Press [Program]. Press the program number (1 to 8) to Paper Size Ready to copy. 11x8 recall the program. 100% Recall Reg./Delete Register Delete Change Name Basic...
Page 65: Deleting Programs
Copying Functions Deleting Programs Follow the steps as below to delete programs. Press [Program]. Press [Delete]. Paper Size to copy. 11x8½" 100% Reg./Delete 4 in 1 Register Margin Left Bord Erase Delete Sheet Change Name User choice Function Program Press the number (1 to 8) of the program Delete registration to delete.
Page 66: Assigning Register Keys
Copying Functions Assigning Register Keys Assigns three frequently used functions listed on the [Function] screen to register keys. You can also assign functions on the [Basic] screen and the [User choice] screen. Assigning Register Keys Follow the steps as below to assign register keys. NOTE: Assigning register keys requires that registered buttons be displayed.
Page 67: Deleting Register Keys
Copying Functions Deleting Register Keys Follow the steps as below to delete register keys. Press a registered register key to display the assigned function. Press [Shortcut] ([Register]) to display Paper Size Ready to copy. 11x8 Create Shortcut (Register). Combine Shortcut Back Layout Border line...
Page 68: Programming Multi-Part Jobs
Copying Functions Programming Multi-Part Jobs Using job build, individual sets of originals are scanned in separate steps for a single copy job. In each step of the scanning process you can specify different settings (such as zooming and border erase) and you can specify different types of originals. Other examples include inserting a blank sheet between sets of copies from each step and specifying a front cover page during a duplexing step.
Page 69 Copying Functions Complete the Settings Common to All Steps Specify Duplexing and Repeat Copy. NOTE: Repeat Copy is used to enable additional copies later. A variety of other settings and functions are available besides those shown in this example. Refer to Specifying Copy Functions on page 1-67 for details.
Page 70 Copying Functions Complete the settings for original A Specify the MP tray (for colored paper) for the paper selection setting. Press [Basic]. On the next screen, press Ready to Job build. [Paper Selection]. Place originals then press Start key. Job Build Step 1 sided 2 sided Copy...
Page 71 Copying Functions Select the cassette 1. Press [Close] to Scan next original(s). Place the originals and press start key. return to the screen of step 10. Press [Scanning finished ] when starting copy. Paper Selection Back 11x8½" Plain 11x8½" Recycled 11x8½"...
Page 72 Copying Functions Step 6: Complete the settings for original D. Specify the cassette 1 (for standard paper) for the paper selection setting. Press [Paper Selection]. Scan next original ( s). Place the originals and press start key . Press [Scanning finished ] when starting copy. Job Build Step 1 sided...
Page 73: Paper Selection
Copying Functions All originals have been scanned. Press [Scanning finished] to start the job. If there are no problems with the accomplished copies, you can use Repeat Copy to produce additional copies in the desired quantity as needed. Refer to Repeat Copy on page 1-42 for details. You are now completed programming a copy job with job build.
Page 74: One-Sided Copying Or Duplexing
Copying Functions Press [Close]. One-Sided Copying or Duplexing Select one-sided copying or duplexing as follows. On the [Basic] screen, press Ready to Job build. [1 sided/2 sided] ([1-sided/2-sided]). Place originals then press Start key . Job Build Step NOTE: The setting for one-sided 1 sided 2 sided Copy 11x8½"...
Page 75: Processing Of Finished Copies
Copying Functions Processing of Finished Copies Specify stacking of accomplished copies as follows. If your copier is equipped with the optional document finisher, you can also specify stapling or hole punching. Function Optional Equipment Description Stacking Document finisher: None Each completed set is rotated 90° before stacking.
Page 76 Copying Functions For hole punching, press [Punch Mode] Ready to Job build. and complete the settings. Refer to Place originals then press Start key. Punching on page 1-13 for details. Punch Mode Back Punch Preview Select Original Orientation. 2 holes Top Edge 3 holes For center margin stapling, press...
Page 77: Density Level
Copying Functions Original Orientation Specify the original orientation as follows. On the [Basic] screen, press [Original Ready to Job build. Orient.]. Place originals then press Start key . Job Build Step 1 sided 2 sided Copy 11x8½" Paper Original 1 sided/ Type Selection 2 sided...
Page 78: Original Quality
Copying Functions Original Quality Specify the Image Quality mode to match the type of original as follows. Press [Quality]. On the next screen, Ready to Job build. press [Original Image]. Place originals then press Start key . Job Build Step Text + Photo Density 4 Original...
Page 79 Copying Functions Border Erase Prevents the appearance of shadows from around the edges of originals. Press [Edit]. On the next screen, press Ready to Job build. [Border Erase] ([Erase Mode]). Place originals then press Start key . Job Build Step Auto Border Original...
Page 80: Margin Mode And Centering Originals
Copying Functions Repeat Copy Specify Repeat Copy as follows. Use Repeat Copy to enable the production of additional copies as needed after a copy job is completed. Press [Edit]. On the next screen, press Ready to Job build. [Repeat Copy]. Place originals then press Start key .
Page 81 Copying Functions Page Numbering Specify page numbering in the sequence of originals as follows. Press [Edit]. On the next screen, press Ready to Job build. [Page #] ([Page numbering]). Place originals then press Start key . Job Build Step NOTE: The page numbering setting Auto applies to all other steps.
Page 82 Copying Functions 1-76...
Page 83: Document And Output Management Functions
Document and Output Management Functions This chapter explains the functions used for managing original documents as well as jobs during and after copying. • Document Management Functions...2-2 • Output Management Functions...2-16...
Page 84: Document Management Functions
Document and Output Management Functions Document Management Functions Overview of Document Management Functions Document management functions enable you to store documents (i.e., scanned images of originals) on the copier’s hard disk for printing later. Documents are assigned to different ‘boxes’, the document storage areas, depending on the functions to be used.
Page 85: Document And Output Management Functions
Document and Output Management Functions Complete the scanning settings required for the original. The following functions are available. Functions Basic Selection of original sizes, selection of document sizes, zooming, and original orientation Quality Density level and original quality Edit Border erase Press the Start key to start scanning the original.
Page 86: Shared Data Box
Document and Output Management Functions Deleting Forms Delete unnecessary forms. Press the Document Management key. Under the Form Box, press [Box function. Editing]. 10/10/'08 05:34 nagement Synergy Print Box Form box Document Document Document Form Printing Input Printing Reg. Editing Editing Select the form to delete and press Box Editing...
Page 87: Printing Documents
Document and Output Management Functions Press [Change Name] and enter the Ready to register document(s). Original 8½x11" document name. Place originals then press Start key. 08/0 Document Input For instructions on entering characters, Shared Data Box refer to Entering Characters When Using Auto 1 sided Documents...
Page 88 Document and Output Management Functions Complete the function settings as required. The following functions are available. Functions Basic Paper selection, collate/offset, duplexing, and stapling or hole punching Edit Image compositing, margins, covers, page numbering, booklets, and output destination To select other documents, press [Select document]. Use the numeric keys to enter the copy quantity.
Page 89: Deleting Documents
Document and Output Management Functions Deleting Documents Delete unnecessary documents in the Shared Data Box. Press the Document Management key. Under Shared Data Box, press [Box Select function . Editing]. 10/1 Document Management Shared Data Box Synergy Print Box Form box Document Document Document...
Page 90: Synergy Print Box
Document and Output Management Functions Synergy Print Box Register originals as documents in the Synergy Print Box to print later in the desired quantity as needed without the originals themselves. Up to ten of these documents can be combined into a single copy job for printing.
Page 91: Combining And Printing Documents
Document and Output Management Functions Combining and Printing Documents Combine and print documents stored in the Synergy Print Box as follows. You can combine up to 10 documents for printing as a single copy job. Press the Document Management key. Under Synergy Print Box, press Select function.
Page 92: Batch Printing Of Documents
Document and Output Management Functions Complete the function settings as required. The following functions are available. Functions Basic Paper selection, collate/offset, duplexing, and stapling or hole punching Edit Image compositing, margins, covers, page numbering, booklets, and output destination If you select documents that were registered from a computer and choose [W/ current setting] ([Current setting]), only the settings for paper selection and collate/offset will be available.
Page 93 Document and Output Management Functions Press [Print once all data] to start nting Cancel printing. Order of Print once Select: indication all data 1 SUN 05:46 Document 1 SUN 05:46 Properties 1 SUN 05:46 1 SUN 05:46 Select/ Down Cancel 1 SUN 05:45 Finish selecting...
Page 94 Document and Output Management Functions Check the displayed selection. Check/Correct Details To print the first page, press [Print from Item Details 1st] ([Head Print]). User name - - - - - - - - Document Name Doc001 Change Registration Size 8½x11"...
Page 95: Deleting All Documents
Document and Output Management Functions Select the document to delete and press Box Editing [Delete]. Order of indication Doc005 1 SUN 05:46 NOTE: You can change the document Document Doc004 1 SUN 05:46 Properties collate order. Press [Order of Doc003 1 SUN 05:46 indication] and choose from [Sort by Doc002...
Page 96 Document and Output Management Functions Press [Delete all Data/Box] ([Delete all box data]). Order of Delete all indication Data/Box 1 SUN 05:46 Document 1 SUN 05:46 Properties Password 1 SUN 05:46 1 SUN 05:46 Down Delete 1 SUN 05:45 gement Synergy Print Box Press [Yes].
Page 97: Document And Output Management Functions
Document and Output Management Functions Press [Box Password]. Order of Delete all indication Data/Box 1 SUN 05:46 Document 1 SUN 05:46 Properties Password 1 SUN 05:46 1 SUN 05:46 Down Delete 1 SUN 05:45 gement Synergy Print Box Use the numeric keys to enter the new Stop password and press [Enter].
Page 98: Output Management Functions
Document and Output Management Functions Output Management Functions Overview of Output Management Functions Output management functions enable you to manage multiple copy jobs in job queue. You can manage both queued and finished jobs. You can manage print jobs sent from computers using optional printer functions in the same manner as copy jobs.
Page 99: Using Output Management Functions
Document and Output Management Functions Using Output Management Functions Manage jobs using output management functions from the [Prt Status] ([Prnt Status]) and [Job History] screens. Press the Print Management key to Print Management display the [Prt Status] ([Prnt Status]) screen. User Original Registration Date...
Page 100: Job History] Screen
Document and Output Management Functions [Job History] Screen The screen lists completed and/or canceled jobs. Print Management User Original Registration Date Res. Stop Check Details Job History Prt Status Job List: Provides completed job information. The most recent job is listed at the very top of the list.
Page 101: System Settings
System Settings This chapter covers how to configure various settings of the copier using the menus on the operation panel. The main configurable settings are as follows. • Default Settings for Copying...3-2 • Common Default Settings...3-20 • Weekly Timer...3-36 • Configuring MP Tray...3-39 •...
Page 102: Default Settings
System Settings Default Settings This section explains how to change default settings which are applied when the copier is powered up or the Reset key is pressed. You can customize the initial state of the copier to meet your needs. This section has two subsections of Default Settings for Copying and Common Default Settings.
Page 103: Accessing The Copy Default Screen
System Settings Accessing the Copy Default Screen Follow the steps as below to begin changing the default settings. Press the System Menu/Counter key. Press [Copy Default]. System Menu / Counter System Menu Copy Language Accounting Default MP tray Setting Management Machine Document Register...
Page 104: Density Steps
System Settings Select [Manual] or [Auto]. Density Mode Back Select default mode of density , auto or manual. Manual Auto System Menu Copy Default Press [Close] to finalize the setting or [Back] to cancel the setting. The touch panel will return to the Copy Default screen.
Page 105: Original Image
System Settings Original Image Original image optimizes the copied image depending on the content of the original document - whether it contains mostly text, photo image or both. Specify the default original quality as follows. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Original Image System Menu / Counter...
Page 106: Adjusting Background Intensity
System Settings Adjusting Background Intensity If the background on copies appears too dark, you can lighten it. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Background System Menu / Counter Density Adj and press [Change #].
Page 107: Correcting Black Line
System Settings Press [Close]. The touch panel will return to the Copy Default screen. Correcting Black Line Set Fine Black Line correction to reduce the black lines (dragged stains not appearing on the original) that may occur when copying using the document processor. Access the Copy Default screen.
Page 108: Selecting Copy Paper For Zooming
System Settings Press [Close]. The touch panel will return to the Copy Default screen. Selecting Copy Paper for Zooming Automatically specifies the copy paper according to the selected zooming level or according to the size of the original document. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select APS Setting System Menu / Counter...
Page 109: Selecting Default Cassette
System Settings Press [On] and select the paper to type Select media type (APS) Back for automatic paper selection. Select media type (s) for Auto Paper Selection . Thick Plain Front page Labels Cardstock paper Transp- Recycled Color Envelope arency Rough Preprinted Prepunched...
Page 110: Automatic Zoom
System Settings Press [ ] or [ ] to select Paper Source System Menu / Counter for Cover and press [Change #]. Copy Default Default menu Setting mode Paper Selection APS Setting Most Suitable Size Select media type (APS) Plain Default Paper Source Cassette 1 Paper Source for Cover...
Page 111: Adjusting Auto Density
System Settings Adjusting Auto Density Adjusting the median density for Auto Density by changing the reference density. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Adjust auto System Menu / Counter density and press [Change #].
Page 112: Adjusting Manual Density: Text+Photo Mode
System Settings Press [Close]. The touch panel will return to the Copy Default screen. Adjusting Manual Density: Text+Photo Mode Adjust the median value for the manual density range. This adjustment optimizes for copying documents containing both text and photo images. Access the Copy Default screen.
Page 113: Adjusting Manual Density: Photo Mode
System Settings Press [Close]. The touch panel will return to the Copy Default screen. Adjusting Manual Density: Photo Mode Adjusts the median value for the manual density range. This adjustment optimizes for copying documents containing photo images. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Adj.
Page 114: Selecting Collating And Offsetting Output
System Settings Selecting Collating and Offsetting Output Chooses collating and/or offsetting output as the default output. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Collate/Offset System Menu / Counter and press [Change #].
Page 115: Default Margin
System Settings Default Margin Specifies the default margins for copying. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Default margin System Menu / Counter width and press [Change #].
Page 116: Selecting Maximum Number Of Copies
System Settings Press [+] and [-] to specify the widths to Default erase width Back erase the borders. Adjust default setting of erase width . ¼ ½ Border " Gutter " System Menu Copy Default The range for the width is as follows. Setting Range Inch models 0 to 2"...
Page 117: Enabling Job History Display
System Settings Press [ ] or [ ] to select Repeat Copy System Menu / Counter and press [Change #]. Copy Default Default menu Setting mode Auto Image Rotation Rotate Default margin width Left ¼ " 0 " ¼ " ½...
Page 118: Enabling [Shortcut] ([Register]) Key
System Settings Enabling [Shortcut] ([Register]) Key Enables the [Shortcut] ([Register]) key so that it is displayed while various operations are made on the touch panel. You can assign up to three frequently used functions listed on the [Function], [Basic] and [User choice] screens to the preset keys. Access the Copy Default screen.
Page 119: Customizing Additional Functions Screen
System Settings Customizing Additional Functions Screen Allows you to customize the layout of the Additional Functions screen to your preference. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Customize System Menu / Counter (User Choice) (Customize (Add function)) and press [Change #].
Page 120: Common Default Settings
System Settings Common Default Settings The following are the settings configured for changing the defaults of the copier. • Enabling Auto Cassette Switching...3-21 • Selecting Paper Size...3-22 • Selecting Media Type...3-22 • Enabling Quick Access to MP Tray Settings...3-23 • Specifying the Paper Weight to the Media Type...3-23 •...
Page 121: Enabling Auto Cassette Switching
System Settings Use the numeric keys to enter the Enter the administrator number . four-digit management code. By default, the management code is 6200 for the 62 cpm model and 8200 for the 82 cpm model. The Machine Default screen will be displayed.
Page 122: Selecting Paper Size
System Settings Selecting Paper Size Specifies the paper size for the cassettes 3 and 4. The copier can automatically switch to one of these cassettes depending on the paper size by specifying [Auto Detection]. Also, select [Centimeter] or [Inch] as the unit of measurement. The cassettes 3 and 4 support the following paper sizes.
Page 123: Enabling Quick Access To Mp Tray Settings
System Settings Select the media type. Media Type (Cassette 1) Back Select and display media type . Thick Plain Custom 1 Custom paper Recycled Color Custom 2 Custom Preprinted Custom 3 Custom High Bond Letterhead Custom 4 Custom Quality System Menu Machine Default Press [Close].
Page 124: Allowing Duplex Copying For Custom Media Type
System Settings Press [ ] or [ ] to select Media Type System Menu / Counter (paper weight) and press [Change #]. Machine Default Default menu Setting mode Media Type (Cassette 2) Recycled Media Type (Cassette 3) Plain Media Type (Cassette 4) Plain Check MP tray sizing Media Type (paper weight )
Page 125: Making Copying On Letterhead Paper Easy
System Settings Select [On] to allow duplex copying or Custom 1 Back [Off] to prohibit duplex copying to the custom media type. System Menu Machine Default Select media type (2sided ) Press [Close]. Press [Close]. The touch panel will return to the Machine Default screen. Making Copying on Letterhead Paper Easy Copying the original onto letterhead paper requires that the orientation of the original and the target paper match with each other.
Page 126: Auto Detect Originals
System Settings Select [Adj. Print Direction] or, to switch Special paper action mode Back this feature off, select [Speed Priority]. Define settings for Prepunched , Preprinted and Letterhead paper. [Speed Priority] lets copying revert to the normal copying speed. Adj. Print Direction Speed Priority...
Page 127: Orientation Of Original Document
System Settings Orientation of Original Document Specifying the orientation of the original document on the platen. This is accomplished by telling the copier the direction to which the top side of the original faces. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Original System Menu / Counter...
Page 128: Setting Low-Power Timer Timeout
System Settings Use [+] to increase the time or [-] to Sleep mode changing time Back decrease the time from 1 to 240 Set Changing time to turn automatically into sleep mode after last setting,or when copying is done . minutes.
Page 129: Selecting Output Destination
System Settings Press [ ] or [ ] to select Auto Clear System Menu / Counter Time Setting and press [Change #]. Machine Default Default menu Setting mode Special paper action mode Adjust print direction Original Orientation Top Edge Top Minute Sleep mode changing time Low power mode chng .
Page 130: Activating Operation Panel Sound
System Settings Select the desired output destination for Select Copy output tray Back finished copies. Set the default copy output destination . Auto Tray 3 Tray A Tray 4 Tray 1 Tray 5 Tray 2 System Menu Machine Default Press [Close]. The touch panel will return to the Machine Default screen. Activating Operation Panel Sound Activates the sound for confirmation when the operation panel keys are pressed.
Page 131: Adjusting Date And Time
System Settings Select [On] to enable or [Off] to disable Silent Mode Back the silent mode. Use this mode if you are distracted by moter sounds . System Menu Machine Default Press [Close]. The touch panel will return to the Machine Default screen. Adjusting Date and Time Specifies the date and time.
Page 132: Setting Time Zone
System Settings Setting Time Zone Specifies the time zone in reference to Greenwich Mean Time. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Time Zone System Menu / Counter and press [Change #].
Page 133: Activating Auto Sleep
System Settings Press [ ] or [ ] to select Management System Menu / Counter code change (Change MGMT code with #) and press [Change #]. Machine Default Default menu Setting mode Key sound ON /OFF Silent Mode Date/Time 10/10/08 07: 01 Time Zone GMT +09:00 Management code change...
Page 134: Activating Auto Clear
System Settings Activating Auto Clear When this setting is activated, the copier reverts to the state after warm-up if no copies are made. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Auto Clear System Menu / Counter and press [Change #].
Page 135: Overwriting Hard Disk Contents
System Settings Overwriting Hard Disk Contents If the copier is equipped with the optional security kit, you can specify the method for overwriting the contents of the hard disk. NOTE: For details on methods of hard disk overwriting, refer to the security kit Operation Guide. This setting is available only if the copier is equipped with the optional security kit.
Page 136: Weekly Timer
System Settings Weekly Timer The copier will automatically turn on and off at the specified times on the specified weekdays. This feature enables you to make copies immediately in the morning and frees you from the task of turning it off at night. NOTE: When using the Weekly Timer, leave the copier plugged in even when it is not in use.
Page 137: Temporarily Canceling The Weekly Timer
System Settings Weekly Timer Specifies the time to turn the copier on and off for each day of the week. Access the Weekly timer (Week timer) screen. (For instructions, refer to Accessing the Weekly timer (Week timer) Screen on page 3-36.) Select the day to program the timer.
Page 138: Weekly Timer On/Off
System Settings Weekly Timer On/Off Activates and deactivates the Weekly Timer. Access the Weekly timer (Week timer) screen. (For instructions, refer to Accessing the Weekly timer (Week timer) Screen on page 3-36.) Select [On] to activate or [Off] to y timer deactivate the Weekly Timer.
Page 139: Configuring Mp Tray
System Settings Configuring MP Tray The following sections explain how to specify the size and type of the paper loaded in the MP tray. Selecting Paper Size for MP Tray The following table explains the options available for specifying the paper size and the paper sizes for the MP tray.
Page 140: Registering Non-Standard Sizes For Originals
System Settings Registering Non-standard Sizes for Originals You can register up to four non-standard sizes for the original documents of non-standard size. These non-standard sizes are displayed on the touch panel as the options for paper sizes. Press the System Menu/Counter key. Press [Register Orig.
Page 141 System Settings Press [Close]. Press [Close]. The touch panel will return to the System Menu screen. 3-41...
Page 142: Setting Document Management Defaults
System Settings Setting Document Management Defaults These settings help you work with the Form Box, Shared Data Box and Synergy Print Box. The following settings are available. • Print Document List...3-43 • Resetting Document Box...3-45 • Specifying Name and Password to Document Box...3-45 •...
Page 143: Print Document List
System Settings Print Document List You can print a list of documents in the Form Box, Shared Data Box and Synergy Print Box. Document List, Form Box Document List, Shared Data Box 3-43...
Page 144 System Settings Document List, Synergy Print Box NOTE: Before printing lists, be sure that the cassette is loaded with 11 × 8 " (or A4) paper. Access the Document Management screen. (For instructions, refer to Accessing the Document Management Screen on page 3-42.) Press [Print the list] under the specific Document Management data box.
Page 145: Resetting Document Box
System Settings Resetting Document Box Deletes all documents in the Form Box, Shared Data Box or Synergy Print Box, so that the box is reset to the initial, clean state. Before initializing, be sure that the box does not contain any documents that should not be deleted.
Page 146: Deleting All Documents In Box
System Settings To name the box, select Box name and press [Change #]. Default menu Setting mode Box name Password (Not specified ) Change # System Menu Document Management Box Editing Enter the box name and press [End]. For instructions on entering characters, refer to Entering Characters When Using Document Management Functions on page 3-58.
Page 147 System Settings Select the box containing the documents Box Editing to be deleted. To select the box, directly Select box No . press the touch panel key, or enter the number using the numeric keys followed by [Enter]. System Menu Document Management Press [Reset Box].
Page 148 System Settings Press [Set saving term] ([Set save Document data saving term Back period]). Use [+] or [-] to specify the Set saving term for documents in synergy print box . period to store the documents from 1 to 7 days. Set saving Days term...
Page 149: Hard Disk Management
System Settings Hard Disk Management The HDD Management screen allows you to check the free space on the hard disk or delete the unwanted data to free up space. Follow these steps. Press the System Menu/Counter key. Press [BOX Management] ([Hard Disk System Menu / Counter Management]).
Page 150: Printing Reports
System Settings Printing Reports You can print the following reports using the operation panel. Copy status report Machine status report 3-50...
Page 151 System Settings DigitalDot coverage Report The digitaldot coverage report indicates the number of copying volume that has been made. It also shows the black toner coverage in percentage for individual paper sizes including the following. • Total toner coverage • Toner coverage for copying •...
Page 152 System Settings Use the numeric keys to enter the Enter the administrator number . four-digit management code. By default, the management code is 6200 for the 62 cpm model and 8200 for the 82 cpm model. The Print Report Menu screen will be displayed.
Page 153: Checking Total Copy Count
System Settings Checking Total Copy Count You can read the total copy count on the operation panel. You can also print this information as a counter report. Counter report NOTE: Before printing reports, be sure that the cassette is loaded with 11 × 8 "...
Page 154: Refreshing The Drum
System Settings Refreshing the Drum Refreshing the drum is recommended if images on copies appear blurred, warped, or if blank areas appear. The process takes approx. one minute. Load the paper of size 11 × 8 " (or A4) or 11 × 17" (or A3) in the MP tray. Press the System Menu/Counter key.
Page 155: Entering Characters On Touch Panel
System Settings Entering Characters on Touch Panel To enter characters on the touch panel such as department names (for job accounting) or copying programs, etc., use the following procedures. Input Screen Inch Models Keyboard Name to display Stop Char.Limit:32 including # AllDel .
Page 156 System Settings Capital keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Num./Sym. Space Numeral/Symbol keyboard Furigana (HalfKana) Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Num./Sym. Space Metric Models Keyboard Name to display Stop Char.Limit:32 including # AllDel .
Page 157: Entering Characters
System Settings Capital keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Symbol 1 Symbol 2 Space Symbol 1 keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Symbol 1 Symbol 2 Space Symbol 2 keyboard...
Page 158 System Settings Press [b], [c], [d] and [e] in order. Name to display Stop Char.Limit:32 including # Char.Limit: 32 including # AllDel . Capital Letter Num./Sym. Space When entering all characters are complete, press the [End] key. Entering Characters When Using Document Management Functions Enter text as follows for form names, document names, and so on.
Page 159 System Settings Press the [a], [b], [c], [d] and [e] keys in Enter name. this order. The character display field will Char.Limit:16 including # show abcde. Shift Space Press the [End] key. 3-59...
Page 160 System Settings 3-60...
Page 161: Job Accounting
Job Accounting This chapter explains how to manage job accounting on copier use shared among various departments. • Overview of Job Accounting...4-2 • Managing Accounts...4-4 • Copy Count per Department...4-14 • Activating and Deactivating Job Accounting...4-18 • Job Accounting Default Settings...4-19 •...
Page 162: Overview Of Job Accounting
Job Accounting Overview of Job Accounting You can manage accounting the copy count incurred by individual departments by assigning a unique ID code to each department. Job accounting helps the following activities in business organizations. • Integrated management of optional printing and scanning statistics through the use of an identical department ID code.
Page 163: Accessing The Job Accounting Screen
Job Accounting Accessing the Job Accounting Screen Set up job accounting from the Job Accounting screen. Follow these steps to access the Job Accounting screen. Press the System Menu/Counter key. Press [Job Accounting]. System Menu / Counter System Menu Copy Language Accounting Default...
Page 164: Managing Accounts
Job Accounting Managing Accounts You can add and delete departments and define restrictions to copy count as needed. New Account Follow these steps to create new accounts by entering an account ID code (of up to eight digits), account name, and restrictions on usage as desired. Access the Job Accounting screen.
Page 165: Job Accounting
Job Accounting Select Name to display and press New register [Change #]. Setting Item Value Account ID 33333333 Name to display (Not specified ) Change # System Menu Management Edit Enter the department name and press Name to display Stop [End].
Page 166: Restricting Usage Copier
Job Accounting Restricting Usage Copier You can restrict the use of the copier functions depending on the department. Different functions can be restricted depending on the job accounting default settings (specifically, depending on whether you select [All] or [Each] for Copy/Printer Output Management). Refer to Copy/Printer Output Management on page 4-23 for details.
Page 167: Restricting Printing ([All)
Job Accounting Press [Permitted] to allow copying or [Is Copy Back not permitted] ([Is not permited]) to prohibit copying. Permitted Is not permitted Job Accounting Press [Close]. The touch panel will return to the usage restriction screen. Restricting Printing ([All]) Specify whether printing is authorized when the copier is equipped with the option printer kit.
Page 168 Job Accounting Select Output limitation and press New register [Change #]. 33333333 3st sales division Setting Item Value Copy Permitted Printer Permitted Output limitation No limit Scanner transmission No limit Change # System Menu Management Edit Press [Counter limit] to restrict the Output limitation Back number of copies.
Page 169: Restricting Copying ([Each)
Job Accounting To restrict the number of copies for Scanner transmission Back scanning, press [Counter limit] and use the numeric keys to enter the number of copies from 1 to 999999. No limit Limited value Counter Clear limit Is not permitted Job Accounting Press [Close].
Page 170: Restricting Printing ([Each)
Job Accounting Restricting Printing ([Each]) Prohibiting printing is applicable to the copier when it is equipped with the optional printer kit. NOTE: Turn Printer Job Accounting [On] in the job accounting default settings to use this function. Refer to steps 1 to 11 of New Account on page 4-4 and display the usage restriction screen. Set [Copy/Printer Output Management:] to [Each] on page 4-23.
Page 171: Editing Department Information
Job Accounting Select the department ID code to delete Management Edit and press [Delete]. ID-Code Order of indication 11111111 1st sales division NOTE: To change the order of the 22222222 2st sales division Mgt. Inf . -------- Correction departments displayed by sorting, press [Order of indication].
Page 172: Changing Restrictions On Usage
Job Accounting To change the ID-code, select Account Department inform . edit Back ID and press [Change #]. Setting Item Value Account ID 11111111 Name to display 1st sales division Change # System Menu Job Accounting Management Edit Press [Clear] to blank the current entry. Account ID Back Use the numeric keys to enter the new...
Page 173 Job Accounting Press [Management Edit]. Job Accounting Job Accountg T Register /Sett. Total Job Each Job Management Job Accntg Accounting Accounting Edit Def. Set. System Menu Select the department ID code to Close change and press [Limit in use]. Order of indication 1st sales division 2st sales division...
Page 174: Copy Count Per Department
Job Accounting Copy Count per Department You can read the overall copy count or the count per individual department. The copy count can be reset to 0 as desired. Total Copy Count Tracks the total copy counts of all departments. You can print the total in the form of job accounting reports.
Page 175 Job Accounting By function: copying and printing managed separately ([Each] is selected) By paper size NOTE: Specify which type of report is printed in the Copy/Printer Output Management of the job accounting default settings. To reset the copy volume, press unting Close [Counter clear].
Page 176: Copy Count By Department
Job Accounting Copy Count by Department Tracks the copy count per individual department. The copy count per department can be reset as necessary. Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Press [Each Job Accounting].
Page 177 Job Accounting Press [Yes]. The count value of this ID -code will be deleted Are you sure? Press [Close]. Press [Close]. The touch panel will return to the Job Accounting screen. 4-17...
Page 178: Activating And Deactivating Job Accounting
Job Accounting Activating and Deactivating Job Accounting Turn job accounting on or off as necessary. Setting Description Job accounting is activated. Job accounting is deactivated. Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Select [On] or [Off].
Page 179: Job Accounting Default Settings
Job Accounting Job Accounting Default Settings You can specify the default job accounting settings as below. • Copy Job Accounting...4-19 • Printer Job Accounting...4-20 • Reports on Printing Errors...4-21 • Printing from Unregistered Sources (Printer)...4-22 • Copy/Printer Output Management...4-23 • Scanner Job Accounting...4-23 •...
Page 180: Printer Job Accounting
Job Accounting Press [Close]. The touch panel will return to the Job Accounting screen. Printer Job Accounting Activate or deactivate job accounting when the copier is used as a printer. Setting Description Printer Job Accounting is activated. Printer Job Accounting is deactivated. NOTE: This setting is displayed only if the copier is equipped with the optional printer kit.
Page 181: Reports On Printing Errors
Job Accounting Reports on Printing Errors When using job accounting to manage printing, you can specify whether or not an error report is printed in case that users attempt to print using incorrect department codes. Setting Description Prints an error report. Does not print an error report.
Page 182: Printing From Unregistered Sources (Printer)
Job Accounting NOTE: When the user attempts to print Account ID mismatch. using the incorrect department ID code, Account ID mismatch will be displayed Output Tray Count/Set and the job will not be printed. When the user presses [Cancel], an error report Plain will be printed.
Page 183: Scanner Job Accounting
Job Accounting Press [Close]. The touch panel will return to the Job Accounting screen. Copy/Printer Output Management You can choose whether copying and printing are managed together or separately. NOTE: Changing this setting affects which setting items are available in the usage restriction screen.
Page 184: Response To Unauthorized Requests
Job Accounting Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Press [Job Accntg Def. Set.]. Job Accounting Job Accountg T Register/Sett. Total Job Each Job Management Job Accntg Accounting Accounting Edit Def.
Page 185: Default Of Copy Limitation
Job Accounting Select Apply limit and press [Change #]. Job Accounting Def set . Setting Item Value Copy Job Accounting Print. Job Accounting Printer error report Others Mgt. Reg. (print) Copy/Printer output mgt . Change # Scanner Job Accounting Apply Limit Subsequently System Menu Job Accounting...
Page 186: Total Count By Size
Job Accounting Press [Close]. Press [Close]. The touch panel will return to the Job Accounting screen. Total Count by Size, 1-5 You can register specific paper sizes to monitor so that you can check the copy count. You can also register types of paper.
Page 187: Media Type
Job Accounting Select a paper size and press [Close]. Select size Back 11x17" 8½x14" Folio 8½x11" 5½x8½" Job Accounting Job Accounting Def set . Total size 1 To specify a media type, press [Select Back Close Media Type]. tals of paper size and type. Paper Size Media Type 11x 17"...
Page 188: Copying With Job Accounting On
Job Accounting Copying with Job Accounting ON When job accounting is activated, users must enter their department ID-code on the numeric keys to use the copier. IMPORTANT: After copying, be sure to press the Job Accounting key to display the initial screen so that the next user can enter his or her department ID-code.
Page 189 Appendix The appendix covers the following topics. • Paper...Appendix-2 • Specifications...Appendix-9 • Intercompatible Functions...Appendix-12 • Glossary...Appendix-16 Appendix-1...
Page 190: Paper
Appendix Paper Basic Paper Specifications This copier is designed to print on standard copy paper as used in regular (‘dry’) copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Page 191: Choosing The Appropriate Paper
Appendix Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the copier.
Page 192: Moisture Content
Appendix Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Page 193: Appendix
Appendix Paper Grain Paper is cut into sheets either with the grain running parallel to the length (long grain) or with the grain parallel to the width (short grain). Avoid using short-grain paper because it may be supplied incorrectly; use long-grain paper. Other Paper Specifications Porosity: The density of the paper fibers.
Page 194: Special Paper
Appendix Special Paper This section describes copying onto special paper and copy media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 45 g/m² to less than 60 g/m²) •...
Page 195 Appendix Postcards Before loading postcards into the MP tray, fan them and align the edges. If the postcard paper is curled, Rough straighten it before loading. Copying onto curled edge postcards may cause jams. Rough Do not use perforated return postcards. edge Some postcards may still have rough edges on the back side caused by a paper cutter.
Page 196 Appendix Colored Paper Colored paper must conform to the specifications listed on the page 2 of the Appendix. In addition, the pigments in the paper must be able to withstand the heat of copying (up to 200 °C or 392 °F). Preprinted Paper Preprinted paper must conform to the specifications listed on the page 2 of the Appendix.
Page 197: Specifications
Appendix Specifications NOTE: These specifications are subject to change without notice. Copier Copying System Indirect electrostatic system Originals Supported Sheets, books, and three-dimensional objects (maximum size: A3) Copy Sizes Cassettes 1 and 2 11 × 8 " and A4 Cassettes 3 and 4 11 ×...
Page 198 Appendix Copying Performance Copying Speed Platen (1:1) 62 cpm model 11 × 17"/A3: 31 sheets/min × 14"/B4: 37 sheets/min 11 × 8 "/A4: 62 sheets/min × 11"/A4R: 43 sheets/min B5: 60 sheets/min B5R: 47 sheets/min 82 cpm model 11 × 17"/A3: 41 sheets/min ×...
Page 199: Optional Document Finisher
Appendix Optional Document Finisher Number of Trays Supported Paper Sizes Trays A (Without 11 × 17", 8 × 14", A3, B4 and Folio: 1500 sheets stapling) 11 × 8 ", 8 × 11", 5 × 8 ", A4, A4R, B5, B5R, A5R, B6R and A6R: 3000 sheets Trays B 11 ×...
Page 200: Intercompatible Functions
Appendix Intercompatible Functions This is a full-featured copier with an array of different functions. Many features can also be combined for more efficient copying. Intercompatible features are given in the following charts. Secondary Function Y 31 31 Y Y N Y Auto paper selection N N N N N Y Y N Y...
Page 201 Appendix Secondary Function Auto paper selection One-sided copying Y 10 10 Y 11 Y Y 13 Y Y 36 Y Duplex mode: 1-sided 2-sided Y 10 10 Y 11 Y Y 13 Y Y 36 Y Duplex mode: 2-sided 2-sided Y 35 Y Y 10 10 Y 11 Y 15 Y 9 13 Y...
Page 202 Appendix Secondary Function Document management: Registering originals for the N N N N N N N Y Y N Y Y N N N Y Y N N Form Box Document management: Registering originals for the N Y N N N Y Y N Y Y N N Y Y N N...
Page 203 Appendix Secondary Function Document management: Registering originals for the N N N N N Y N Y N N N N N N N N N N N N N N N N N Form Box Document management: Registering originals for the N N N N N Y Y N N N N N N N N Y N N N N N N N N Shared Data Box...
Page 204: Glossary
Appendix Glossary Auto Low-Power Mode A mode designed to conserve electricity, activated when the copier is left unused for a specific period. In Low-Power mode, the copier consumes less power than in standby mode. Auto Sleep Mode A mode designed for electrical power saving, activated when the copier is left unused for a specific period.
Page 205: Index
Index Index Numerics Types of page boundary lines 1-16 Common default settings 3-20 2-in-1 mode 1-15 Accessing the Machine Default screen 3-20 4-in-1 mode 1-16 Activating auto clear 3-34 Activating Auto Sleep 3-33 Activating operation panel sound 3-30 Accessing the Copy Default screen 3-3 Adjusting date and time 3-31 Accessing the Document Management screen 3-42 Allowing duplex copying to custom media type...
Page 206 Index Page numbering 1-25 Density mode 3-3 Paper source 1-2 Density steps 3-4 Programmed copying 1-57 Document finisher Appendix-11 Programming multi-part jobs 1-62 Document management functions 2-2 Proof mode 1-41 Form Box 2-2 Punching 1-13 Overview of document management functions Repeat copy 1-42 Stapling 1-11 Shared Data Box 2-4...
Page 207 Index Editing department information 4-11 Choosing the appropriate paper Appendix-3 Managing accounts 4-4 Special paper Appendix-6 New account 4-4 Paper Selection 3-7 Overview of job accounting 4-2 Paper source 1-2 Restricting Usage Copier 4-6 Postcards Appendix-7 Job accounting default settings 4-19 Preprinted paper Appendix-8 Copy job accounting 4-19 Printing reports 3-50...
Page 208 Index Types of page boundary lines 1-16 Selecting auto image rotation 3-14 Selecting collating and offsetting output 3-14 Selecting copy paper for zooming 3-8 Weekly Timer 3-36 Selecting default cassette 3-9 Accessing the Weekly timer (Week timer) Selecting default zoom 3-13 screen 3-36 Selecting maximum number of copies 3-16 Temporarily canceling the Weekly Timer 3-37...
Page 209 For best results and machine performance, we recommend that you use only our original supplies for your products.
Page 212 First edition 2008.11 Printed in China 302KP56040...

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Kyocera TASKalfa 620 Operation Manual

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3 System Settings

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