If File Already Exists; Document Management; Add File Destinations - Xerox WorkCentre 5790 User Manual

If File Already Exists

This option is used to determine how the device handles
duplicate filenames.
• Rename New File use this option when you want the
device to name the new file (or folder) with a unique
name.
• Add Date To Name this option appends a date and
time stamp to the filename.
• Append to Existing File use this option to add the
newly created scanned image file to an existing document with the same name as the document
being scanned.
Note: This option is not available with Multi-Page Tiff and PDF file format options.
• Overwrite Existing File the new file overwrites the existing file with the same name.
• Do Not Save the scanned images are not saved if a file with the same name exists.
Select Save to save your selections and exit.

Document Management

The Document Management feature enables users to
assign descriptive data to a scanned job. The descriptive
data can be accessed by other software applications to
assist in searching, indexing and the automated processing
of scanned documents.
The Document Management data requirements are
individually defined and programmed within the workflow
scanning template.
The Document Management data fields can be either mandatory or optional. If the data is
mandatory, the user is prompted to enter the data before scanning is allowed. Once the required data
is entered, the user can commence scanning the job. If the data is optional, the user is prompted to
enter the data, but can complete the job without the data if required.

Add File Destinations

This option allows you to select additional network locations as filing destinations for your scanned
documents. These additional filing destinations must be set up by the System Administrator using
Internet Services.
1. Select the destination required from the list.
2. To view information about the destination, select View Details.
3. Select Save to save your selections and exit.
The destination filing path and information is displayed.
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Filing Options
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Workflow Scanning