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Xerox WorkCentre 5790 User Manual

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Table of Contents
Version 2.0
December 2010
®
Xerox
WorkCentre™
5735/5740/5745/5755/5765/5775/
5790

User Guide

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Table of Contents
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  Summary of Contents for Xerox WorkCentre 5790

  • Page 1: Xerox Workcentre

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 User Guide...
  • Page 2 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 3: Table Of Contents

    Table of Contents Getting Started ............. . . 7 Introduction .
  • Page 4 Fax from PC................109 Receiving a Fax .
  • Page 5 Internet Services ............205 Introduction .
  • Page 6 Safety Labels and Symbols............. . 304 Operational Safety Information .
  • Page 7: Getting Started

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Getting Started...
  • Page 8 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 9 Table of Contents Introduction ................10 Support .
  • Page 10: Introduction

    If you need assistance during or after product installation, please visit the Xerox website for online solutions and support. If you require further assistance, call our experts at the Xerox Support Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to...
  • Page 11: Device Overview

    Device Overview Device Overview Control Panel: Touch Screen and Numeric High Volume Finisher: This optional finisher Keypad. collates, offsets, stacks and staples your output. Booklet Maker, Tri-fold and Hole Punch kits can be installed with this finisher. Document Feeder and Document Glass: Used Booklet Maker and Trifolder: These are optional for scanning single or multiple documents.
  • Page 12: Services And Options

    Services and Options Services and Options There are a number of services and options available for use with your device. Many services are provided as standard and simply require enabling or configuring with additional third party hardware. Optional functions and kits are also available and can be purchased and installed. The options available are dependent on your WorkCentre model.
  • Page 13 The mono-scanner is provided as standard. Security kit provides additional security features, such as image overwrite options. Xerox Secure Access provides a card reading device to restrict access to the device. Color Scanner used to scan in color (factory fit).
  • Page 14: Workcentre Copier/Printer/Scanner Models

    Services and Options WorkCentre Copier/Printer/Scanner Models Key: Standard Optional Not Available WorkCentre Description Document Feeder feeds 75 (35 model only) or 100 single or double sided documents. Documents from A5 to A3 (5.5"x8.5" to 11"x17") can be fed. Fitted instead of the document glass cover. Paper Trays 3 and 4 high capacity paper trays.
  • Page 15 The mono-scanner is provided as standard. Security kit provides additional security features, such as image overwrite options. Xerox Secure Access provides a card reading device to restrict access to the device. Color Scanner used to scan in color (factory fit).
  • Page 16: Control Panel Overview

    Control Panel Overview Control Panel Overview Services Home: Provides access to the services Interrupt Printing: Use to pause the job which is available on the device. currently printing, to run a more urgent copy job. Services: Returns the display to the previous Start: Use to start a job.
  • Page 17: Power On And Off

    Power On and Off Power On and Off Power On Ensure that your device is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet of the device. Press the Power switch. The entire powering on process (to power on all installed options) takes less than 3 minutes.
  • Page 18: Energy Saver

    Power On and Off Energy Saver The device is designed to be energy efficient and automatically reduces its power consumption after periods of inactivity. The System Administrator can set up Energy Saver options. The Energy Saver button on the control panel causes the Power Down options to be displayed. To activate Energy Saver mode use the instructions below: Press the Energy Saver button on the control panel.
  • Page 19: Loading Paper

    Paper Settings screen is not displayed. For information about loading special media, refer to Media Types on page 233 of Paper and Media. Specification information for the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 is provided at www.xerox.com. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started...
  • Page 20: Loading Documents

    Close the document feeder. Note: Original documents are only scanned once even when several copies are selected. Specification information for the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 is provided at www.xerox.com. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Getting Started...
  • Page 21: Making Copies

    Making Copies Making Copies Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 22: Printing A Document

    Printing a Document Printing a Document Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers refer to the System Administrator Guide. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed.
  • Page 23: Sending A Fax

    Sending a Fax Sending a Fax Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 24: Server Fax

    Server Fax Server Fax Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections.
  • Page 25: Internet Fax

    Internet Fax Internet Fax Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections.
  • Page 26: Sending A Fax From The Pc

    Sending a Fax from the PC Sending a Fax from the PC Ensure that the correct Xerox print driver has been installed on your PC and the Fax from PC option is available. To install the print drivers refer to the System Administrator Guide.
  • Page 27: Workflow Scanning

    Workflow Scanning Workflow Scanning Workflow Scanning allows the user to scan a hard copy original and convert it into an electronic file. The file is placed into a specified filing location on a networked server, workstation or the device hard drive.
  • Page 28: Sending An E-Mail

    Sending an E-mail Sending an E-mail Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 29 Sending an E-mail Select the required features for your E-mail using the touch screen: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color. Note: This feature may not be available on your device. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
  • Page 30: Saving Jobs For Reprinting

    Saving Jobs for Reprinting Saving Jobs for Reprinting Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 31: Reprinting Saved Jobs

    Reprinting Saved Jobs Reprinting Saved Jobs Press the Services Home button. Select the Reprint Saved Jobs option. Folders containing the saved jobs are displayed. Select the folder required. If necessary, use the scroll bar to access all the folders. A list of the jobs in the folder is displayed. Select the job and select the print or save option required: •...
  • Page 32: Log In / Out

    Log In / Out Log In / Out If Authentication or Accounting has been enabled on the device, you may need to log in before using some or all of the services. A picture of a lock on a button indicates that you must log in to use that service.
  • Page 33: Enhance Productivity

    Enhance Productivity Enhance Productivity Your device is a powerful multi-functional device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different office environments. You can do more with less and streamline your workflow with these productivity enhancing features, for example: •...
  • Page 34: Maintenance And Consumables

    Xerox Cleaning Fluid or Anti-Static Cleaner can be used to clean the document glass, but must be applied using a cloth and not poured directly on the document glass. Remove any residue with a clean cloth or paper towel.
  • Page 35: Troubleshooting

    Troubleshooting Troubleshooting A variety of situations can affect the quality of your output. The animations and fault messages on the device help you to locate and resolve a problem easily. Some problems can be resolved by restarting your device. If after rebooting your device the problem has not been resolved, have a look at some of the areas below to identify solutions.
  • Page 36: Jam Clearance

    Troubleshooting Jam Clearance Paper and media jams happen for a variety of reasons. When a jam occurs, the device presents instructions on the screen explaining how to remove the jam. Paper Jams Any printed sheets removed will automatically reprint once the paper jam is cleared. The fault screen will indicate the location of the jam.
  • Page 37: Help

    The user documentation can be accessed and printed at the device, as described above. Other documents are either provided on disc or can be downloaded from the Xerox website. Faults Faults on the device can be accessed at the device. The screen displays fault listings, and the device error logs.
  • Page 38: On The Print Driver

    IP Address of the device and press Enter to view the Home page. Click Index to view the contents of the Internet Services site. Click Help to take you to the Xerox online support web site. Note: To find out the IP Address of your device, print a configuration report.
  • Page 39: Copy

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Copy...
  • Page 40 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 41 Table of Contents Introduction ................42 Making Copies .
  • Page 42: Introduction

    Introduction Introduction This section describes the copying features of the device, including options for Reduce/Enlarge, 2-Sided Copy, Layout Adjustments, Image Quality, Output Formats, Job Assembly, and other copy functions. When Start is pressed from within the copy service, the device scans your originals and temporarily stores the images.
  • Page 43: Making Copies

    Making Copies Making Copies Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 44: Copy Options

    Copy Options Copy Options The Copy tab includes basic copying selections such as Reduce/Enlarge, Paper Supply, 2-Sided Copy and Copy Output. Each option is described in detail below. Reduce/Enlarge A variety of options are available on your device to enable you to reduce or enlarge the output from your original, including selecting a specific ratio - either proportionately or independently - and choosing from a selection of pre-defined preset buttons.
  • Page 45: Paper Supply

    Copy Options Independent X-Y% This selection enables you to set different reduction or enlargement ratios for the X (width) and the Y (length) of the image. This will produce a distorted copy of your original. Select the Variable X-Y% buttons •...
  • Page 46: Sided Copy

    Copy Options 2 Sided Copy The device provides options to make one or two-sided copies from one or two-sided originals using either the document feeder or the document glass. The options are: • 1 > 1 sided use this option if your originals are printed on one side and you want single-sided copies.
  • Page 47 Copy Options • Multi Staple when this option is selected, depending on the size of your media, either three or four staples will be positioned on the edge selected. For example: • 4 Staples = A4 LEF, A3, 8.5x11” LEF, 11x17”, 8x10” LEF. •...
  • Page 48 Copy Options Using the Booklet Creation - On option the device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected media, so that a booklet is created when the copy set is folded in half. A cover can be inserted onto the booklet automatically, refer to Covers page 56.
  • Page 49: Finishing Devices

    Copy Options Finishing Devices Finishing Device Description Basic Office Finisher • Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Stacker Tray. • Paper weight 60 to 216 gsm (16 to 57 lb). •...
  • Page 50: Image Quality

    Image Quality Image Quality Your device can enhance the quality of your output using the Image Quality features. This section describes the options available and when they would usually be used. This includes features such as setting the device to suit the type of input and controlling the lightness, darkness, sharpness and contrast of the image.
  • Page 51: Image Enhancement

    Image Quality • Move the indicator down to soften the scanned image. Screen This option is available with Photo and Text, Text and Halftone Photo Original Type options. The Screen options are as follows: • Auto reduces the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area.
  • Page 52: Layout Adjustment

    Layout Adjustment Layout Adjustment Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from bound originals.
  • Page 53: Image Shift

    Layout Adjustment The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Areas feature in Original Size to enter the exact size of the page. Refer to Original Size on page 52 for more information.
  • Page 54: Edge Erase

    Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: •...
  • Page 55: Output Format

    Output Format Output Format The output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations to your copies, create booklets, combine several images onto one page and interleave transparencies.
  • Page 56: Covers

    Output Format Select the Reading Order required for the finished output, either Left to Right or Right to Left. Note: This option will not be displayed if it has not been enabled in Tools. Refer to Set Copy Defaults on page 263 of Administration and Accounting.
  • Page 57: Inserts

    Output Format Select the Printing Options required for the selected covers: • Blank provides a blank sheet as the cover. • 1 Sided prints an image on one side of the cover. • 2 Sided prints an image on both sides of the cover. •...
  • Page 58: Annotations

    Output Format Enter the page number of the insert. The page numbers are the physical page numbers and not the page numbers which may already be printed on the document. For copying 2-sided to 2-sided, each page of your document has 2 page numbers, so you need to count each side of your document.
  • Page 59: Page Numbers

    Output Format Page Numbers Use the following instructions to program Page Numbers: Select Output Format, then Annotations and the Page Numbers button. Select the On button. Select one of the arrow buttons to determine the position of the page number on the page. Select the Starting Page Number input box and use the numeric keypad to enter the first page number you want printed on your first copy output sheet.
  • Page 60: Bates Stamp

    Output Format Date Use the following instructions to add the Date: Select Output Format, then Annotations and the Date button. Select the On button. Select one of the arrow buttons to determine the position of the date on the page. Specify the date format by selecting the DD/MM/YYYY, the MM/DD/YYYY or the YYYY/MM/DD button.
  • Page 61: Transparency Separators

    Output Format Format and Style To specify the orientation, style and printing requirements for the selected annotations, select the Format option: • Orientation use to specify if the annotation is printed Portrait or Landscape. • Font Size use the -/+ buttons to select a font size for the annotation, or select the entry box and enter the size required using the numeric keypad.
  • Page 62: Page Layout

    Output Format Page Layout The Page Layout feature is ideal for handouts, story boards or for archival purposes. It allows up to 36 images to fit onto one sheet of paper. Your device will reduce or enlarge the images as needed, to display them either in landscape or portrait orientation on one page, based on the paper supply selected.
  • Page 63: Job Assembly

    Job Assembly Job Assembly Use the productivity features available on the Job Assembly tab to program a job that requires individual selections for specific pages or sections, produce a Sample Job before printing the whole job or for storing and retrieving frequently run job settings.
  • Page 64: Sample Job

    Job Assembly Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programmed and scanned. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job will be processed and printed.
  • Page 65: Save Job For Reprint

    Job Assembly Save Job for Reprint The Save Job For Reprint feature allows you to scan hard-copy documents as an electronic file (or Job) and place it into a folder located on the device. The job settings, such as 2-sided and image quality selections, are also stored with the image.
  • Page 66: Retrieve Saved Settings

    Job Assembly Retrieve Saved Settings This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings.
  • Page 67: Fax

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790...
  • Page 68 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 69 Table of Contents Fax Overview ................70 Fax .
  • Page 70: Fax Overview

    Fax Overview Fax Overview There are several Fax services which can be installed or enabled on your device. These are as follows: If Fax is installed, your device is connected directly to a telephone line and therefore gives you direct control over your fax transmissions. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates.
  • Page 71: Internet Fax

    Fax Overview Internet Fax Internet Fax enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is converted into E-mail format to transmit over the internet or intranet. Recipients are selected from an address book or entered manually using the keyboard.
  • Page 72: Fax

    If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. To select the Fax service, press the Services Home button.
  • Page 73: Dialing Options

    If required, select Add to add the number entered to the Recipient list. Enter additional numbers as required. The fax will be sent to all the numbers in the Recipient list. Select the required features for your fax job using the touch screen: Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number.
  • Page 74: Speed Dialing

    Speed Dialing If numbers have been entered into the Address Book they can be accessed via a Speed Dial number. Each entry in the Address Book is allocated a 3-digit Speed Dial number, shown next to the entry. For information about the Address Book, refer to Address Book on page 77.
  • Page 75: 2-Sided Scanning

    If more than one fax line is available, the following characters are also available: • Line 1 [<1>] selects line 1 to dial the number. Using the line selection identifier temporarily overwrites the fax settings and is for the current job only. •...
  • Page 76: Original Type

    Original Type Use this option to define the type of original being used for scanning. Making the correct selection enhances the quality of your output image. The options are: • Photo & Text is recommended for originals containing high quality photographs or line art and text.
  • Page 77: Address Book

    To select a Cover Letter: Select the Cover Letter button and select On. Select the To... field and enter the name of the recipient using the keyboard. • Up to 30 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. •...
  • Page 78: Using Chain Dial

    To edit an existing entry, in the address book, select the entry from the list and select the Edit Details button. Edit the entry as required and select Save. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the drop-down menu.
  • Page 79: Setting Up The Address Book

    Setting up the Address Book Individuals Select the Fax tab and the Address Book button. Select the Individuals button from the drop-down menu. Select an empty slot from the list of entries. If necessary, use the scroll bar. Select the Individual Name... field and enter the name of the recipient using the keyboard.
  • Page 80 Groups Group entries allow you to group individual entries under one number, for regularly used broadcast transmissions. When transmitting a fax you only have to enter the one group number to send to multiple destinations. Fax numbers can only be added to a group if they are entered as an individual entry.
  • Page 81: Image Quality

    Image Quality The Image Quality options provide access to the features which enhance the image quality or output quality. To access the Image Quality options, select Services Home and Fax. Then select the Image Quality tab. Image Options Lighten / Darken This provides manual control to adjust the lightness or darkness of the scanned images.
  • Page 82: Layout Adjustment

    Layout Adjustment The Layout Adjustment options allow you to specify the type and size of document for scanning, for example a custom size or book original. You can also specify how to process documents that are too big for the receiving fax machine.
  • Page 83: Book Faxing

    Book Faxing CAUTION: Do not close the document feeder when scanning bound originals. Select Book Faxing to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the document glass.
  • Page 84: Fax Options

    Fax Options The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Options, select Services Home and Fax. Then select the Fax Options tab. Confirmation Report Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job.
  • Page 85: Delay Send

    G3 (14.4 Kbps) • The standard Group 3 fax transmission rates. These are used in fax environments where there is existing noise or stress on the phone network which prevents higher speed fax transmissions working well. • Selects the transmission rate based on the maximum capabilities of the receiving fax machine. •...
  • Page 86 Mailboxes Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand.
  • Page 87 Store to Local Mailbox This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested. Select the Store to Mailbox button. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.
  • Page 88 Polling Using the Polling function, documents stored on a remote fax machine can be retrieved and printed on your device. Alternatively, documents stored on your device can be polled by a remote fax machine. Polling is a useful way of constantly providing access to updated information without having to re-distribute it.
  • Page 89 Poll Remote Fax The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time. More than one remote machine can be polled at a time. Select the Poll a Remote Fax button and select On.
  • Page 90: Job Assembly

    Fax Reports Various fax reports are available for printing on your device. Select one of the following reports to print: • Activity Report prints details of the last 50 fax transactions. • Address Book Individuals Report prints details of all entries in the individual directory. •...
  • Page 91 Select the options required for the second segment. Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programmed and scanned. After the last segment has been scanned, select End Build Job to indicate you have finished scanning and the job can be processed and completed.
  • Page 92: Server Fax

    Server Fax Server Fax If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. To select the Server Fax service, press the Services Home button.
  • Page 93: Dialing Options

    Server Fax Select the required features for your fax job using the touch screen: Dialing Characters are alphanumeric characters which have a specific fax function and can be entered as part of the fax number. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided. Original Type is used to define the original document as text, text and photo, or photo.
  • Page 94: 2-Sided Scanning

    Server Fax Dialing Characters Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required. To enter a fax number using the dialing characters: Select the Dialing Characters button. Use the numeric keypad to enter the number plus additional dialing characters.
  • Page 95: Original Type

    Server Fax Original Type Use this option to define the type of original to be used for scanning. Making the correct selection enhances the quality of your output image. The options are: • Photo & Text is recommended for originals containing high quality photographs or line art and text.
  • Page 96: Fax Directory

    Server Fax Fax Directory The Fax Directory is used to store individual fax numbers which are used frequently. The Fax Directory can be accessed from all screens where a fax number requires entering. Up to 29 entries can be added. Using the Fax Directory If numbers have been entered into the Fax Directory they can be accessed via the Fax Directory button.
  • Page 97: Image Quality

    Server Fax Image Quality The Image Quality options provide access to the features which enhance the image quality or output. To access the Image Quality options, select Services Home and Server Fax. Then select the Image Quality tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image.
  • Page 98: Layout Adjustment

    Server Fax Contrast The Contrast feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures.
  • Page 99 Server Fax Fax Options The Fax Options allow you to specify a specific time for sending your fax. To access the Fax Options, select Services Home and Server Fax. Then select the Fax Options tab. Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted.
  • Page 100: Internet Fax

    Internet Fax Internet Fax If Authentication or Accounting has been enabled on your device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of Getting Started. To select the Internet Fax service, press the Services Home button.
  • Page 101: New Recipient

    Internet Fax If an address book has been setup, enter the name of the recipient and select Search. A list of matching recipients is displayed. Select the E-mail address required and select Add (To:), Add (Cc:) or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple recipients can be added to the Recipient list in this way.
  • Page 102: Message

    Internet Fax Message: This option is used to enter a message for the internet fax. The message is the text contained within the internet fax and not the subject line. Using the keyboard, enter the message required. • Up to 128 alphanumeric characters can be entered.
  • Page 103: From

    Internet Fax From: To enter or edit the sender’s name: Select From. If a default name is displayed, select the X button to delete the entry. Using the keyboard, enter the E-mail address of the sender. • Up to 128 alphanumeric characters can be entered.
  • Page 104: 2-Sided Scanning

    Internet Fax 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. Documents must first be loaded in the document feeder to enable the 2 Sided option. The options are: •...
  • Page 105: Advanced Settings

    Internet Fax Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Internet Fax. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image.
  • Page 106 Internet Fax Contrast The Contrast feature controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures.
  • Page 107: Layout Adjustment

    Internet Fax Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
  • Page 108: Internet Fax Options

    Internet Fax Internet Fax Options The Internet Fax Options allow you to temporarily change the format of the image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. To access the Internet Fax Options, select Services Home and Internet Fax.
  • Page 109: Fax From Pc

    Fax from PC Fax from PC To fax your job, the fax option must be installed on your printer and fax must be enabled in the Installable Options screen. Select or create a document on your PC. With your document open in your application, select Print, then select your WorkCentre™...
  • Page 110 Fax from PC • Use the Delete button to delete an entry from the list. When you have selected all the options you require, select OK to continue making selections for the job. If you require a Cover Sheet to be sent with your fax document, select Print a Cover Sheet in the Cover Sheet tab.
  • Page 111: Fax From Pc Options

    Fax from PC Fax from PC Options Recipients Use the Recipients option to enter a recipient or group of recipients for your fax. Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. This screen displays the recipients for the current fax.
  • Page 112 Fax from PC Preferences The Preferences screen enables you to set up your Phonebooks and display preferences to suit your own requirements. Phonebook Preferences Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. Select the Preferences button at the bottom of the Fax Recipients screen to access the Phonebook Preferences screen.
  • Page 113: Cover Sheet

    Fax from PC Cover Sheet The Cover Sheet option enables you to add a cover sheet to your fax. Select Print a Cover Sheet to send a cover sheet with your job. The cover sheet options are displayed. • Select the Recipient Information to print: •...
  • Page 114 Fax from PC Options On this screen there are 5 fax transmission options that you may use to customize the transmission of your fax. Confirmation Sheet Here you can choose to print a Confirmation Sheet that will confirm the success or failure of the transmission. Select Print a Confirmation Sheet using the drop-down menu.
  • Page 115 Fax from PC Send Time This is sometimes called Delayed Send. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. The default setting will send the fax immediately. To send the fax at a specific time in the next 24 hours, select Send At and either type in or use the arrow buttons to choose the local time that you want the fax sent.
  • Page 116: Receiving A Fax

    Receiving a Fax Receiving a Fax All incoming faxes are submitted to the Active Jobs list as fax jobs and can be set-up to print immediately or be held in the job list until a secure passcode is entered. If the Fax service is available on your device, you can also configure received faxes to be forwarded to an E-mail address or file repository using the Fax Forward feature.
  • Page 117: Fax Forward

    Receiving a Fax Fax Forward This feature enables the device to send incoming fax jobs to one or more E-mail addresses, a repository, or a combination of both. Note: In order to enable the Fax Forwarding feature the device must have either Workflow Scanning or E-mail enabled and Fax must be installed and enabled.
  • Page 118 Receiving a Fax WorkCentre™ 5735/5740/5745/5755/5765/5775/5790...
  • Page 119: Workflow Scanning

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Workflow Scanning...
  • Page 120 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 121 Table of Contents Introduction ................122 Repositories .
  • Page 122: Introduction

    Introduction Introduction Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document. Use Workflow Scanning when both your device and your computer have access to the same specified filing location. The scanned file is placed in a network filing location known as a repository, as specified by the template selected on the device.
  • Page 123: Workflow Scanning Options

    Workflow Scanning Options Workflow Scanning Options To select the Workflow Scanning service, press the Services Home button. Select the Workflow Scanning option. Additional options and features are displayed. Most feature screens include the following buttons to confirm or cancel your choices. •...
  • Page 124: Selecting A Template

    Workflow Scanning Options Select the required features for your scanning job using the touch screen. If required, modify the template settings from the options on the Workflow Scanning, Advanced Settings, Layout Adjustment and Filing Options tabs: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color.
  • Page 125: Output Color

    Workflow Scanning Options Output Color Select the Auto Detect option in Output Color to automatically detect and match the color of your original and produce black and white, grayscale or color output from your original. The options are: • Auto Detect to select output that matches your original. •...
  • Page 126: Scan Presets

    Workflow Scanning Options Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on-screen and for printing most standard business documents.
  • Page 127: Advanced Settings

    Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Workflow Scanning. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: •...
  • Page 128: Resolution

    Advanced Settings • Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Move the indicator up to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures.
  • Page 129: Quality / File Size

    Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
  • Page 130: Layout Adjustment

    Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and Workflow Scanning. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned.
  • Page 131: Edge Erase

    Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: •...
  • Page 132: Filing Options

    Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored, for example the file name, the file format and the overwrite conditions. To access the Filing Options, select Services Home and Workflow Scanning. Then select the Filing Options tab.
  • Page 133: If File Already Exists

    Filing Options If File Already Exists This option is used to determine how the device handles duplicate filenames. • Rename New File use this option when you want the device to name the new file (or folder) with a unique name.
  • Page 134: Job Assembly

    Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Workflow Scanning. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of...
  • Page 135: Creating Templates

    Creating Templates Creating Templates Templates can be created, modified and deleted using the Internet Services option on your device. Template operations can only be performed once your System Administrator has defined the repositories and the Default template. This operation is performed within Internet Services. To access Internet Services: Open the web browser from your Workstation.
  • Page 136: Modifying A Template

    Creating Templates • Protocol, IP Address and Port if entering a new destination for the scanned images, select the protocol type and enter the address details. • Document Path use to specify a path to the destination selected, if required. •...
  • Page 137: Copying A Template

    Creating Templates Copying a Template A template can be copied and used as a base for a new template using Internet Services. To copy a template, select the Internet Services Scan option. Select the required template from the list on the left of the screen. Select the Copy button.
  • Page 138 Creating Templates File This option is used to select the filing location required for your scanned images. A default filing destination is always available. If additional locations have been defined by the System Administrator, these can also be added to the template. To add a new destination, select Add.
  • Page 139: Document Management Fields

    Creating Templates Document Management Fields This option enables users to assign descriptive data to a scanned job.The descriptive data can be accessed by other software applications to assist in searching, indexing and the automated processing of scanned documents. To add a field, select Add and enter the data required.
  • Page 140 Creating Templates Advanced Settings These settings provide advanced scanning options used to adjust image quality, select the file size and enhance the image. The following options are available: • Image Options are used to adjust the image quality applied to the scanned document.
  • Page 141: Compression Capability

    PDF/A. Compression Capability Use to choose PDF compression for the media type that is most frequently sent to your Xerox device. The device is capable of optimizing for mixed text and images, or for uniform text or images. •...
  • Page 142: Scan To Mailbox

    Scan to Mailbox Scan to Mailbox Scan to Mailbox allows you to scan hard copy originals and store them on the device for later retrieval. To use Scan to Mailbox you can use a default public folder or create a private folder using Internet Services.
  • Page 143: Using Scan To Mailbox

    Scan to Mailbox Select Create Folder and enter the folder name, a password and password confirmation (if required). Select Apply. The new folder is created and is displayed in the folder list. To access the private folder and customize the options, select the folder. If required, enter the folder password. Select Personalize Settings to customize the scanning selections using the Edit option.
  • Page 144 Scan to Mailbox Select Job Status to view all the job lists and check the status of your job. For more information, refer to Job Status on page 241 of Machine and Job Status. The scanned images are filed in the selected folder and can be accessed using Internet Services. Accessing Jobs in a Mailbox To access Internet Services, open the web browser from your workstation.
  • Page 145: Scan To Home

    Scan to Home Scan to Home Scan to Home allows you to scan hard copy originals at the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 and send them to a destination on the network which is specified as your "Home" destination. You enter your Network Authentication log in at the device.
  • Page 146 Scan to Home Make programing changes to Output Color (if available), 2-Sided Scanning, Original Type and Scan Presets as required. Additional Workflow Scanning options are provided on each of the tabs. Refer to the following sections for further information: • Advanced Settings on page 127 •...
  • Page 147: Print

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Print...
  • Page 148 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 149 Table of Contents Introduction ................150 Print and Fax Drivers .
  • Page 150: Introduction

    PPD Driver a PostScript Printer Description (PPD) file which is a readable text file that provides a uniform approach to specifying special features for print drivers that interpret PostScript. Xerox provides PostScript PPDs for use with generic Windows XP / Server 2003 / Vista PostScript print drivers.
  • Page 151 Global Print Driver this driver is available for PS, PCL or PCL6 printer description languages, the same as the device specific drivers mentioned above. This GPD manages Xerox and non-Xerox printers on your network with a single, easy-to-use interface. It simplifies enterprise printer management, making it easy to add and update printers without changing drivers.
  • Page 152: Printing A Document

    Printing a Document Printing a Document Ensure that the correct Xerox print driver has been installed on your PC. To install the print drivers refer to the System Administrator Guide. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed.
  • Page 153: Paper/Output

    Paper/Output Paper/Output Use the Paper/Output tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing and quality requirements. Note: Some features are only supported by specific printer configurations, operating systems, or driver types.
  • Page 154 Paper/Output • Delay Print use this option to enter a specific time to print the job. This is useful for large jobs or if you want all your jobs to print at the same time. When you select this job type, the Delay Print screen is displayed.
  • Page 155: Paper

    Paper/Output Paper This option displays information about the paper to use for the print job, such as size and type. To change the paper to use for printing, select the Paper drop-down menu. The options are: • Other Size select this option to display the Paper Size screen. Select the paper size and scaling amount required.
  • Page 156: 2-Sided Printing

    Note: Some media types, sizes, and weights cannot be automatically printed on both sides. Refer www.xerox.com for specifications information. Finishing Use to select the finishing options for the print job, such as stapling or hole punching. To change the finishing options, select the button to the right of the summary to display the finishing selection drop- down menu.
  • Page 157: Booklet Creation

    • Specify how much the page images are shifted outward (in 10ths of a point). Note: Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to www.xerox.com for specifications information. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Print...
  • Page 158: Output Destination

    Paper/Output Output Destination • Use this option to select the destination for your output from the tray choices in the drop-down menu. • Use Automatically Select to send the printed output to a destination based on the paper size. Note: If a destination appears in gray text, it may not be available due to other settings that you have selected.
  • Page 159: Special Pages

    Special Pages Special Pages The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages. The table provides a summary of the special pages for your print job. Up to 250 inserts and exception pages can be included in the table.
  • Page 160: Add Inserts

    Special Pages Add Inserts Use this option to add blank or pre-printed inserts to your printed document. To program the inserts, you enter the page number of the page before the insert. If an insert is required as your first page, Before Page 1 can be specified.
  • Page 161: Add Exceptions

    Special Pages Add Exceptions Use this option to specify the characteristics of any pages in the print job that differ from the settings used for the majority of the job. For example, your print job may contain 30 pages that print on standard-sized paper and two pages that print on a different size of paper.
  • Page 162: Image Options

    Image Options Image Options The Image Options tab enables you to adjust the lightness or darkness of the image. Move the slider to the left to darken the image or to the right to lighten the image. A graphical representation of the adjustment is shown.
  • Page 163: Layout/Watermark

    Layout/Watermark Layout/Watermark The Layout/Watermark tab contains settings for selecting page layout, booklet layout and watermark options. Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.
  • Page 164: Page Layout Options

    10 pages. Specify how much the page images are shifted outward (in 10ths of a point). Note: Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to www.xerox.com for specifications information. If your document is already formatted as a booklet, do not select Booklet Layout. Page Layout Options If the orientation is not already set in your application, select the orientation from the first drop-down menu.
  • Page 165: Watermark

    Layout/Watermark Watermark A watermark is a picture or text (independent of that provided by the application) that is printed on every page or the first page of the job. The watermark options are provided in the drop-down menu. There are pre-set watermarks listed available, Draft, Confidential and Copy.
  • Page 166: Advanced

    Advanced Advanced The Advanced tab enables you to select advanced printing options that are rarely changed. Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports. WorkCentre™...
  • Page 167: E-Mail

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 E-mail...
  • Page 168 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 169 Table of Contents Introduction ................170 E-mail .
  • Page 170: Introduction

    Introduction Introduction E-mail enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is E-mailed to the specified E-mail recipient or recipients over the internet or intranet. Using the E-mail feature allows you to add and remove recipients and edit the subject line of the E-mail message.
  • Page 171: Sending An E-Mail

    Sending an E-mail Sending an E-mail Load your documents face up in the document feeder input tray. Adjust the guide to touch the documents. Or... Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top right rear corner.
  • Page 172 Sending an E-mail Select the required features for your E-mail using the touch screen: Output Color is used to replicate the original colors or to change the output to black and white, grayscale or color. Note: This feature may not be available on your device. 2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
  • Page 173: E-Mail

    E-mail E-mail These E-mail options provide access to features which are required for programing basic E-mail jobs. Details such as the recipients addresses, Reply To information and the subject are entered here. New Recipient Use this option to enter details of all the recipients of the E- mail.
  • Page 174: Reply To

    E-mail Reply To The Reply To feature enables you to include an E-mail address you want the recipient to reply to. For example you can enter your personal E-mail address. If you logged in through authentication and your details are available in the Address Book, your E-mail address is displayed. Using the keyboard, enter the message required.
  • Page 175: Subject

    E-mail Subject: To enter a subject for the E-mail: Select the Subject field. Using the keyboard, enter the subject of the E-mail. • Up to 128 alphanumeric characters can be entered. • To delete a character use the backspace key, or to clear the entire entry select the X button. •...
  • Page 176: Scan Presets

    E-mail Scan Presets Use Scan Presets to optimize scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on-screen and for printing most standard business documents.
  • Page 177: Advanced Settings

    Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and E- mail. Then select the Advanced Settings tab. Image Options Select Image Options to adjust the lightness and darkness of the image, and to sharpen the image. The options are: •...
  • Page 178: Resolution

    Advanced Settings • Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image. • Move the indicator up to reproduce more vivid blacks and whites for sharper text and lines but less detail in pictures.
  • Page 179: Quality / File Size

    Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
  • Page 180: Layout Adjustment

    Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and E-mail. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned.
  • Page 181: Original Size

    Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.
  • Page 182: E-Mail Options

    E-mail Options E-mail Options The E-mail Options allow you to temporarily change the format of the E-mail image file, set a Reply To address and add a brief message. To access the E-mail Options, select Services Home and E-mail. Then select the E-mail Options tab.
  • Page 183 E-mail Options • XPS (XML Paper Specification) is a is a Microsoft proprietary format similar to PDF. • Image Only optimizes the file for viewing and printing and cannot be modified. • Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable.
  • Page 184: Job Assembly

    Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and E-mail. Then select the Job Assembly tab.
  • Page 185: Save And Reprint Jobs

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Save and Reprint Jobs...
  • Page 186 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 187 Table of Contents Introduction ................188 Saving a Job .
  • Page 188: Introduction

    Introduction Introduction Reprint Saved Jobs is a standard feature that can be enabled on your device. It enables you to retrieve jobs which have been stored on the device using the Store Job feature of the Copy service, the print driver or the Internet Services Print Submission option.
  • Page 189: Saving A Job

    Saving a Job Saving a Job Prior to using the Reprint Saved Jobs option, a job must be saved to a folder on the device. Jobs can be saved using the Copy service at the device, or at your PC using the print driver or Internet Services. Using the WorkCentre™...
  • Page 190: Using The Print Driver

    Saving a Job Using the Print Driver To store a job using the print driver: Open your document and select Print from the application’s File menu. The application Print window is displayed. Select the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 printer from the Printer Name drop-down menu.
  • Page 191: Using Internet Services

    Saving a Job Using Internet Services The Print option within Internet Services can also be used to create a Saved Job. The job file submitted must be a print ready file, such as a PDF or PostScript file. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device.
  • Page 192: Reprinting Saved Jobs

    Reprinting Saved Jobs Reprinting Saved Jobs Saved Jobs can be reprinted using the device touch screen or from Internet Services. Using the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Press the Services Home button. Select the Reprint Saved Jobs option. Folders containing the saved jobs are displayed. Select the folder required.
  • Page 193: Using Internet Services

    Reprinting Saved Jobs Using Internet Services You can reprint your saved jobs using Internet Services: Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100.
  • Page 194: Managing Folders

    Managing Folders Managing Folders The folders are set up by the System Administrator using Internet Services and can be managed by the users. Folder management tasks can be performed at the device, using the Reprint Saved Jobs service, or at your PC using Internet Services. Using the WorkCentre™...
  • Page 195: Modify Or Delete Folder

    Managing Folders Select the Jobs option. Select the Saved Jobs tab to access the folder options. Select Create New Folder. Input the name for the folder in the Name field. As a normal user you are only able to create Public folders. These are the other kind of folders you may see.
  • Page 196 Managing Folders Select options required for the folder. The folder can be deleted by selecting the Delete Folder button. The folder and the contents of the folder are deleted from the list on this screen and the list of available folders at the device.
  • Page 197: Id Card Copy

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 ID Card Copy...
  • Page 198 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 199 Table of Contents Introduction ................200 ID Card Copy .
  • Page 200: Introduction

    Introduction Introduction ID Card Copy enables you to scan each side of an ID card onto one side of a single sheet of paper. The ID card is placed on the document glass and the first side is scanned. When prompted, the card is turned over and the other side is scanned.
  • Page 201: Id Card Copy

    ID Card Copy ID Card Copy The ID Card Copy tab includes Paper Supply and Reduce / Enlarge options. Each option is described in detail below. Reduce / Enlarge Reduce or enlarge the size of the ID Card copy by setting the percentage or by selecting one of the reduction/enlargement presets.
  • Page 202: Image Quality

    Image Quality Image Quality The Image Quality tab includes Image Quality options for Side 1 and Side 2. Each option is described in detail below. Image Quality - Side 1 and Side 2 Use these features to enhance the image quality of your output. Individual settings can be selected for Side 1 and Side 2.
  • Page 203 Image Quality Background Suppression This enhances originals that have colored backgrounds, by reducing or eliminating the background on the output copy. This option is useful when your original is on colored paper. • Select Auto Suppression to automatically suppress unwanted background. •...
  • Page 204: Copying An Id Card

    Copying an ID Card Copying an ID Card Lift up the document feeder. Place the ID card face down onto the document glass and register it to the arrow at the top right rear corner. Close the document feeder. Press the Clear All (AC) button once to cancel any previous screen programing selections. Press the Services Home button and select the ID Card Copy option.
  • Page 205: Internet Services

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Internet Services...
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  • Page 207 Table of Contents Introduction ................208 Using Internet Services .
  • Page 208: Introduction

    Introduction Introduction Internet Services uses the embedded HTTP Server on the device. This allows you to communicate with the WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 through a web browser. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device over the internet or intranet.
  • Page 209: Using Internet Services

    Using Internet Services Using Internet Services Prior to connecting to Internet Services the device must be physically connected to the network with TCP/IP and HTTP enabled. An operational workstation with TCP/IP Internet or Intranet accessibility is also required. To access Internet Services: Open the web browser from your Workstation.
  • Page 210: Status

    Status Status The Status option provides information about the device. Welcome The Welcome page provides information about setting up and installing your device. Once you have reviewed this page it can be switched off using the Don’t Show Welcome Page again option. Description &...
  • Page 211: Configuration

    Status Configuration This section displays the configuration of the device and the option to print a configuration report. Consumables This option provides information on the life of the device consumables, such as the Toner Cartridge (R1) and Xerographic Module (R2). Trays This area displays status information about all the paper trays.
  • Page 212: Jobs

    Jobs Jobs The Jobs option provides information about the all the incomplete jobs in the Job List on the device and the Saved Jobs. Active Jobs Use this option to check the status of your job. The Active Jobs list displays a list of the current jobs and the status of each job.
  • Page 213: Print

    Print Print The Print option enables you to send a print ready job such as a PDF or PostScript file to the printer over the internet. You can send the job from your desktop or from a remote location. To use the Job Submission option: •...
  • Page 214: Scan

    Scan Scan The Scan option displays a list of all the Workflow Scanning templates that have been created using Internet Services. Use the Scan options to create, modify, copy or delete Workflow Scanning templates. For more information about the Scan options, refer to Workflow Scanning Options...
  • Page 215: Address Book

    Address Book Address Book The device supports two types of address book: • Internal - A global address book provided by LDAP (Lightweight Directory Access Protocol) services. • Public - An address book created from a list of names and addresses saved in a CSV file (Comma Separated Values) format.
  • Page 216: Properties

    Properties Properties The Properties option contains all the settings, setups and default values for installing and setting up the device. These are protected by a user name and password and should only be changed by your System Administrator. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Internet Services...
  • Page 217: Support

    Support Support The Support option contains the name and telephone number of your System Administrator and the telephone numbers you should use for Customer Support and Supplies. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Internet Services...
  • Page 218: Help

    Help Help Select the Help button to display the Help screens. The structure of the Help screens corresponds to the structure of the Internet Services options. Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of Internet Services.
  • Page 219: Paper And Media

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Paper and Media...
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  • Page 221 Table of Contents Introduction ................222 Trays 1 and 2 .
  • Page 222: Introduction

    It also identifies the orientation the media can be loaded, Long Edge Feed (LEF) or Short Edge Feed (SEF). Detailed media specifications for this device are provided at www.xerox.com. Paper Tray 1: This tray is standard on the device. It...
  • Page 223: Trays 1 And 2

    Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the device and feed the majority of media sizes. Media can be loaded Long Edge Feed (LEF) or Short Edge Feed (SEF). Your device uses a system of programable settings to manage the trays and media.
  • Page 224: Loading Trays 1 And 2

    Trays 1 and 2 Loading Trays 1 and 2 If Tray 1 or Tray 2 is set as a Dedicated tray, the media requested must be loaded in the tray and the settings cannot be adjusted. CAUTION: A problem will occur if a tray is opened while it is being used to feed media. Do not open Tray 1 if Tray 2 is open.
  • Page 225: Trays 3 And 4

    Trays 3 and 4 Trays 3 and 4 Trays 3 and 4 are optional high capacity paper trays. They are intended to be the primary feeders for the most commonly used media. They are set as dedicated trays and feed only A4 or 8.5x11” LEF sized media.
  • Page 226: Loading Trays 3 And 4

    Trays 3 and 4 Loading Trays 3 and 4 Only A4 or 8.5x11” LEF sized media can be loaded. The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user. Note: Your device does not warn you if the wrong sized media is loaded.
  • Page 227: Bypass Tray

    Bypass Tray Bypass Tray The Bypass Tray is a paper tray on the left hand side of your device and can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates media of all types including transparencies (non-paper backed), envelopes and tabs.
  • Page 228: Loading The Bypass Tray

    Bypass Tray Loading the Bypass Tray Your device alerts you if the Bypass Tray is selected for a job and the media requested does not match the media currently loaded. It also warns you if the tray runs out of paper during a job. Make sure the tray is in the down position.
  • Page 229: Tray 5

    Tray 5 Tray 5 Tray 5 is an optional high capacity paper source. When installed, Tray 5 takes priority as the primary paper feeder. This tray is a dedicated tray and as standard feeds A4 or 8.5x11” Long Edge Feed (LEF) media. Optional kits are available to accommodate 11x17”, A3, 8.5x14”, 8.5x11”...
  • Page 230: Loading Tray 5

    Tray 5 Loading Tray 5 The media size and type requested must be loaded in the tray and the settings cannot be adjusted by the user. Note: Your device does not warn you if the wrong sized media is loaded. CAUTION: A problem may occur if a tray is opened while it is being used to feed media.
  • Page 231: Tray 6 (Inserter)

    Tray 6 (Inserter) Tray 6 (Inserter) Tray 6 (Inserter) is an optional paper tray for use with the High Volume Finisher and is used for inserting post process sheets in the set. This tray provides a very convenient and efficient way of adding pre-printed covers or inserts to a job.
  • Page 232: Orientation Of Pre-Printed Media

    Tray 6 (Inserter) Orientation of Pre-printed Media It is important to load the media in the correct orientation so that it matches the output. The table below compares the various original orientations and how the pre-printed media should be loaded in each case.
  • Page 233: Media Types

    This section describes the different types of media which can be loaded in your device. For further information about media types and specifications, refer to www.xerox.com. The Type can be selected from a drop-down menu for the adjustable trays. It is important to select the correct Type setting for the media loaded in each tray.
  • Page 234 Labels should be left in the printing environment for designed for laser devices, 72 hours before being used in the printer to allow such as Xerox Labels are them to adjust to the ambient temperature. supported. The adhesives Leave labels sealed in their plastic wrapping until are designed to withstand they are ready to be loaded into the printer.
  • Page 235: Storage And Handling

    Storage and Handling Media Type Description Loading Instructions Envelopes The device supports Bypass Tray: diamond/banker, pocket • Load envelopes face-up. The flaps should always and wallet envelopes. be open and on the trailing edge. Lightweight and medium Optional Envelope Tray: weight are acceptable and •...
  • Page 236 Storage and Handling WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Paper and Media...
  • Page 237: Machine And Job Status

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Machine and Job Status...
  • Page 238 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 239 Table of Contents Introduction ................240 Job Status .
  • Page 240: Introduction

    Introduction Introduction This section explains how to use the Machine Status and Job Status functions. These are both accessed by buttons on the control panel. • Job Status displays all the jobs in the job list waiting to be processed, and the completed jobs. Each list can be viewed by selecting the relevant tab.
  • Page 241: Job Status

    Job Status Job Status The job lists can be accessed by pressing the Job Status button. Information about current jobs and completed jobs is displayed. Active Jobs This screen displays all the jobs currently in the list waiting to be processed. Each job is identified with the following information Owner, Name and Status.
  • Page 242: Held Jobs

    Job Status • Select All Jobs and use the drop-down list to filter the jobs and display only Copy, Print and Fax Received Jobs or Scan Jobs and Fax Sent Jobs which are active on the device. Held Jobs If the system administrator has set the machine to Hold All Jobs in a Private Queue or Hold All Jobs in a Public Queue, the Held Jobs tab displays a list of folders containing print jobs that have been submitted from an identified user.
  • Page 243: Unidentified Held Jobs

    Job Status Unidentified Held Jobs The Unidentified Held Jobs tab displays a list of unidentified print jobs that have been held in accordance with the Unidentified Job Policies. Identified jobs are held in the Held Jobs tab. Up to 150 jobs can be displayed. The Owner, Name and Status of each job is shown. •...
  • Page 244: Managing Jobs

    Job Status Managing Jobs Job Progress When a job is processing or a job in the Active Jobs list is selected, the Job Progress screen is displayed. The Job Progress screen provides information about the job and provides Job Control options. You can also view the Job Details and the Required Resources to complete the job.
  • Page 245: Machine Status

    Machine Status Machine Status When the Machine Status button is selected, information about the device is displayed. Machine Information General Information about the device is displayed on the right, providing customer support and supplies contact details, the machine serial number and the software version number.
  • Page 246: Faults

    Machine Software Versions This option displays the software version of each of the device components. This information may be required by a Xerox Representative for trouble-shooting purposes or when software upgrades are performed. Faults The Faults tab displays fault listings and the device error logs.
  • Page 247: Supplies

    Machine Status Supplies The Supplies tab provides status information about the device consumables. The percentage remaining is displayed for the Toner Cartridge (R1) and other customer replaceable units. The projected number of days remaining for the Document Feed Roll (R6), Xerographic Module (R2) and Fuser Module (R3) is also shown.
  • Page 248: Tools

    Machine Status Tools Tools provides access to the administrative and maintenance tools for the device. Access to the entire Tools options is restricted. General users are permitted to access options such as Display Brightness, Xerographic Module Cleaning, Option Enablement and Configuration Report. Note: Information about the Tools option is provided in the...
  • Page 249: Administration And Accounting

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Administration and Accounting...
  • Page 250 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 251 Xerox Customer Support ........
  • Page 252: Tools

    Tools Tools The settings on the device can be setup via two options, Internet Services or Tools. This guide explains the options available in Tools. For information about the settings available in Internet Services, refer to System Administrator Guide. These options should be setup and customized by the System Administrator. Therefore access to the Tools options is passcode protected.
  • Page 253: Device Settings

    Device Settings Device Settings The Device Settings are used to customize options which are specific to the device, such as Energy Saver and Paper Tray settings. General Select the General option to access the following settings: • Energy Saver on page 253 •...
  • Page 254: Audio Tones

    Device Settings Date & Time Some features and functions on the device require the local date and time, such as Annotations, Delay Send or the Configuration report. This utility enables you to set and change the local date and time on the device.
  • Page 255: Paper Management

    Device Settings Measurements This utility enables you to set the device to display measurements either in millimeters or inches, and the numeric separator as a period (full stop) or a comma. • Units is used to select Inches or mm (millimeters) as the unit of measure. •...
  • Page 256: Paper Substitution

    Device Settings • Auto Selection enables the device to choose the best media for the job. This setting also enables the device to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded. Select Enable or Disable. •...
  • Page 257: Consumables Management

    258 Service Plan This option is used to change your Xerox Service Plan. To change the plan, contact the Xerox Support Center with your machine serial number. Xerox will provide you with a Service Plan Authorization Number. Enter the number and select the Enter button.
  • Page 258: Timers

    Device Settings Toner Cartridge Reordering Toner usage depends on the type and the number of images printed. The device calculates how long the toner will last according to your usage and displays the information on the Machine Status Supplies screen. It also uses this information to inform you when to order a new Toner Cartridge (R1) and when to install it.
  • Page 259: Output Options

    Device Settings • Held Job Timeout use this option to enable the device to delete jobs which have been held in the job list for a specified period of time and have not been cleared by a user. E-mail, workflow scanning, incoming server fax, embedded fax and internet fax jobs are not affected by this setting.
  • Page 260: Display Brightness

    • When the message disappears the cleaning cycle is complete. Option Enablement If you have been instructed to enter an enablement code by the Xerox Support Center, use this option to enter the code. • Select the entry box and enter the code using the numeric keypad.
  • Page 261: Job Operation Rights

    Device Settings Contention Management The device is capable of processing several jobs at the same time, such as scanning, sending a fax, and printing a job. At times, 2 jobs may require the same resource and the contention management system decides which job has priority.
  • Page 262 Device Settings Document Feeder Size Sensing The Document Feeder automatically senses the size of the documents being fed from the input tray so that features such as Auto Paper selection can be used. It can automatically detect 18 different sizes of document which includes all the standard sizes the user is likely to use.
  • Page 263: Service Settings

    Service Settings Service Settings The Service Settings are used to customize options which are specific to individual services, such as Copy, Fax or Print. Feature Defaults Select the Feature Defaults option to access the following settings: • Set Fax Defaults on page 263 •...
  • Page 264: Job Sheets

    Service Settings Job Sheets Select the Job Sheets option to access the following settings: • Banner Sheets on page 264 • Output Error Sheets on page 264 • Scan Status Sheet on page 264 • Paper Type & Color on page 264 •...
  • Page 265: Reduce/Enlarge Presets

    Service Settings Reduce/Enlarge Presets Select the Reduce/Enlarge Presets option to access the following settings: • Reduce/Enlarge Presets on page 265 • Copy Presets on page 265 • ID Card Copy Presets on page 265 Reduce/Enlarge Presets Use to set the 6 reduction or enlargement ratios that are displayed when you select More on the Reduce/Enlarge panel of the Copy screen.
  • Page 266: Fax Settings

    Service Settings Fax Settings Select the Fax Settings option to access the following settings: • Fax Transmission Defaults on page 266 • Fax Country Setting on page 267 • Incoming Fax Defaults on page 268 • File Management on page 269 •...
  • Page 267 Service Settings Audio Line Monitor When the device is transmitting a fax the dialing, handshake and digital data creates audible beeps and buzzing sounds. The audio line monitor allows a user to listen to the call progress and hear the number dialled and the beginning of the handshake.
  • Page 268 Service Settings Incoming Fax Defaults This setting allows you to select the default options for incoming faxes. Auto Answer Delay This setting allows you to set a time delay before the device responds to a call. This is particularly useful if the device is attached to a shared telephone line. •...
  • Page 269: File Management

    Service Settings Default Output Options If your device is fitted with a finisher you are able to staple, 2 hole punch or 2-side your incoming faxes. This utility is used to specify the output options you require for all your incoming faxes. •...
  • Page 270 Service Settings Mailbox Setup Incoming Faxes can be stored in mailboxes prior to printing for convenience or added security. Users can print the faxes in their mailboxes at anytime. This option enables you to create, edit and delete mailboxes. There is also a facility to print a list of all 200 mailboxes. The Mailbox List displays the list of mailboxes available on the system.
  • Page 271: Optional Services

    Service Settings Fax Report Options There are 3 fax reports available, Activity Report, Broadcast and MultiPoll Report and Transmission Report. This option enables you to specify the appearance and printing behavior of these reports. • Activity Report provide information on the fax activities which have occurred on the device: •...
  • Page 272: Auto Image Rotation

    Service Settings Once a service has been enabled, it may require configuring using Internet Services. For further instructions, refer to the System Administration Guide. Note: Some services will require a Reboot to activate them on the device. Auto Image Rotation This feature enables the use of the Auto% reduction or enlargement and Auto paper selections for both print and copy.
  • Page 273: Network Settings

    Network Settings Network Settings These settings are used to enter the network parameters for the system. This section provides an overview of the options available. Detailed instructions for network installation are provided in the System Administrator Guide. Network Setup These options are used by the System Administrator to configure the network settings. Network settings for TCP/IP, Microsoft Network, Apple Talk and Netware can be configured.
  • Page 274: Display Network Settings

    This option is used to enable the device to be connected to a workstation via a USB cable. There are two modes of use for this option: • Software Tools is used to connect the Xerox Copier Assistant, Customer Utilities or a Portable Workstation for service call purposes. •...
  • Page 275: Accounting

    • • Xerox Standard Accounting is an accounting system setup using the Internet Services user interface. Once enabled, the IP Address of the device is entered and Xerox Standard Accounting can be setup. • Foreign Interface Device is used if a third party device is installed on the device for accounting purposes.
  • Page 276 Accounting Enabling and Initializing the Auditron To setup the Auditron you must first select the mode of authentication you require, then the Auditron must be initialized. Press the Machine Status button. Select the Tools tab. To have access to all the Tools options you must be logged in as an Administrator. To log in select the Log In/Out button on the control panel.
  • Page 277 Accounting Auditron Account Management Managing auditron accounts involves setting up the account, the password and limits and identifying the access level for that account. After a time the limits need to be reset and you may have to delete the account. Setup User Accounts and Access Rights All users of the machine must have a valid User Account to login.
  • Page 278 Accounting Setup General Accounts General Accounts can only be accessed if the user has login rights. The count is updated for the General Account only. Use General Accounts to track usage by administrative tasks or customers. No limit can be set for General Accounts. To create a new General Account select Accounting Settings and Internal Auditron Setup.
  • Page 279 Accounting Auditron Reports The Auditron report lists the total copies made by all User Accounts, Group Accounts and General Accounts since the accounts were reset. To print the report: Select Accounting Settings and Internal Auditron Setup. Select the Auditron Reports button. Select Print Account Report.
  • Page 280: Copy Activity Report

    Accounting Copy Activity Report Use this option to print a report after each copy session. The report details the type of job and the number of copies made during the session. This feature is intended for devices which are accessed by the general public and enables the user to be charged for the copies.
  • Page 281: Security Settings

    Security Settings Security Settings The Security Settings are used to manage the security features of the device. Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in System Administrator Guide. On Demand Image Overwrite If you have sent print jobs to the device that are confidential or sensitive, you can delete any data that is stored on the hard disk after the job has been printed.
  • Page 282: Troubleshooting

    Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that maybe occurring on the device. They provide various tests to check the functionality of the system and identify performance levels. User Interface Tests Use this option to run tests on the User Interface that will help you diagnose screen problems.
  • Page 283: Image Quality Test Patterns

    Troubleshooting Image Quality Test Patterns This feature enables you to print test prints that will help you and the Xerox Support Center diagnose image quality problems. Each test pattern checks parts of the printing process. There are 19 test patterns resident in the device memory that are used to test the functionality of the printing system.
  • Page 284: Image Quality Adjustment

    If the adjustment is unsuccessful the reasons are provided on the screen. Select Close and run the test again. Xerox Customer Support Use to enter your Xerox Support and Supplies Telephone numbers which are displayed on the device. • Customer Support Number is selected to enter the Xerox Support Center number supplied with your device.
  • Page 285: General Care And Troubleshooting

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 General Care and Troubleshooting...
  • Page 286 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 287 Xerox Support Center ........
  • Page 288: General Care

    There are several consumables on the device that need replenishing or replacing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number.
  • Page 289 General Care Staple Cartridges and Hole Punch Waste If your device is equipped with a finisher, or a convenience stapler, you will be required to replace the staple cartridge or cartridges when the device displays a message instructing you to do so. If your finisher has the optional hole punch unit, you will also be required to empty the hole punch waste container when prompted by the device.
  • Page 290: Cleaning The Device

    Wipe away any residue with a clean cloth or paper towel. Use a lint-free cloth, lightly dampened with water, Xerox cleaning fluid or Xerox film remove to clean the under side of the document cover or document feeder and the...
  • Page 291: Paper And Media Storage

    General Care Xerographic Module Maintenance At regular intervals, depending on device usage, this message will be displayed requesting that you perform the Xerographic Module (R2) maintenance procedures. When you open the front door further messages will tell you what to do. Note: You cannot use the device for printing or copying until you have completed this procedure.
  • Page 292: Troubleshooting

    If rebooting the device does not resolve the problem, use the instructions contained in this section to identify and solve the problem. If you still cannot fix the problem, contact the Xerox Support Center for advice.
  • Page 293: Status Messages

    Troubleshooting Hard Down Faults Hard Down faults prevent a subsystem, module or component from functioning properly. There are three categories of Hard Down faults. • Low Level Fault this occurs when a subsystem or module is unable to function correctly. For example, if during a stapler job a fault is detected, other features are still functional but the stapler is unavailable.
  • Page 294: Fault Displays

    Troubleshooting Fault Displays All faults that affect the users of the device are presented to the user by one of two methods: Interrupting Fault Interrupting faults are presented if the associated fault affects the entire device, where the device is not capable of accepting input or output.
  • Page 295: Fault Clearance

    Troubleshooting Tips on page 296 for further information. If you are still unable to resolve the problem, refer to Further Assistance on page 300 for instructions on how to contact the Xerox Support Center. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 General Care and Troubleshooting...
  • Page 296: Troubleshooting Tips

    Troubleshooting Troubleshooting Tips If you are experiencing difficulties using your device, check the suggestions below for problem solving advice: Problem Potential Solution The device will not power on • Check to see that the device is not in Energy Saver mode as indicated by the green light on the control panel.
  • Page 297 Troubleshooting Problem Potential Solution Paper Curls • Load the paper in the paper trays with the seam side of the paper up. Load the paper in the Bypass Tray with the seam side down. • Load non-standard media in the Bypass Tray. •...
  • Page 298 Troubleshooting Problem Potential Solution Streaks, lines, spots, solid lines • Clean the document glass and, if using the document feeder, also clean or dotted lines on the prints the Constant Velocity Transport glass (the thin strip of glass to the left of the document glass), especially near the plastic ramp on the glass.
  • Page 299 Troubleshooting Problem Potential Solution Double image or show through • Check the quality of the original. (ghosting) • Clean the document glass, if it is being used. • Rotate the original 180 degrees and try the job again. The device cannot sense the •...
  • Page 300: Further Assistance

    If a fault cannot be resolved by following the touch screen instructions, check the Troubleshooting Tips on page 296 - they may help to solve the problem quickly. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company.
  • Page 301: Safety And Regulations

    Version 2.0 December 2010 ® Xerox WorkCentre™ 5735/5740/5745/5755/5765/5775/ 5790 Safety and Regulations...
  • Page 302 ©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
  • Page 303 Table of Contents Notices and Safety ..............304 Safety Labels and Symbols .
  • Page 304: Notices And Safety

    Please read the following instructions carefully before operating the device. Refer to them as needed to ensure the continued safe operation of your device. Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
  • Page 305: Operational Safety Information

    Operational Safety Information Operational Safety Information Your Xerox device and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox device, follow these safety guidelines...
  • Page 306: Laser Safety Information

    • Always exercise care when moving or relocating the device. Please contact your local Xerox dealer to arrange relocation of the device to a location outside of your building. •...
  • Page 307: Emergency Power Off

    If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.
  • Page 308: Maintenance Information

    Operational Safety Information Maintenance Information WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when used on electromechanical equipment. • Any operator device maintenance procedures will be described in the user documentation supplied with the device. •...
  • Page 309: Basic Regulations

    Consult the dealer or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the device. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.
  • Page 310: European Union

    To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this device can be obtained from Xerox. Turkey RoHS Regulation In compliance with Article 7 (d). We hereby certify "It is compliant with the EEE Regulation."...
  • Page 311: Copy Regulations

    Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Obligations or Securities of the United States Government, such as: •...
  • Page 312 Copy Regulations Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed. Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: • Earnings or Income •...
  • Page 313: Canada

    Copy Regulations Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Current bank notes or current paper money. Obligations or securities of a government or bank. Exchequer bill paper or revenue paper.
  • Page 314: Fax Regulations

    Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business,...
  • Page 315 You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack. If this Xerox device causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible.
  • Page 316: Canada

    DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this device, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. WorkCentre™ 5735/5740/5745/5755/5765/5775/5790...
  • Page 317: Material Safety Data

    (1-800-ASK-XEROX) to determine whether this Xerox device is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If you are managing the disposal of your Xerox device, please note that the device may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations.
  • Page 318: Energy Program Compliance

    Xerox ENERGY STAR equipment is preset at the factory. Your device will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 1 minute 5735, 2 minutes 5740, 5 minutes 5745, 8 minutes 5755/5765 and 15 minutes 5775/5790.
  • Page 319: Eh&S Contact Information

    EH&S Contact Information For more information on Environment, Health, and Safety in relation to this Xerox device and supplies, please contact the following customer help lines: USA: 1-800 828-6571...
  • Page 320 EH&S Contact Information WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Safety and Regulations...
  • Page 321: Index

    Confirmation Report, 84, 141 Constant Velocity Transport Glass, 290 Consumables, 34 Background Suppression, 51, 81, 105, 127, 177, Consumables Safety Information, 308 Contacting Xerox, 38 Basic Copying, 21 Contrast, 51, 98, 106 Basic E-mail, 28 Control Panel, 16 Basic E-mailing, 173...
  • Page 322 Copying Books, 52 Copying Templates, 135 Echo test, 283 Counters, 210, 247 Edge Erase, 54, 131, 140, 181 Cover Letter, 76 Edit Image Enhancement, 140 Covers, 56, 159 Electrical Supply, 305 Creating a Private Folder, 142 E-mail, 28, 170, 173 Creating Booklet, 55 Address Book, 176 Creating Booklets, 157...
  • Page 323 Faxing from Books, 83 Background Suppression, 51 FCC Regulations, 309 Contrast, 51 Feature Defaults Image Erase, 131, 140 Fax, 266 Image Options, 81, 97, 105, 127, 140, 162, 177 Feeding Documents, 20 Image Overwrite Setup, 281 File Format, 108, 132, 182 Image Quality File Name, 132, 182 ID Card, 202...
  • Page 324 Managing Jobs, 244 Managing Jobs, 244 Promote, 244 Manual Dialing, 73, 93 Releasing Jobs, 244 Material Safety Data, 317 Measurements Setting, 255 Media Storage and Handling, 235 Media Types, 233 LAN Fax, 26, 71 Message, 173 Language button, 16 Messages, 294 Layout Adjustment Meter Reading, 247 Book Copying, 52...
  • Page 325 Booklet, 47 Power On, 17 Output options, 46 Power Outlet Electrical Safety, 305 Overview, 11 Pre-printed Media, 232 Copy, 21 Pre-Programmed Settings, 65, 66 E-mail, 28, 170 Print, 22, 150, 213 Fax, 23, 70 Advanced Options, 166 Fax from PC, 26, 71 Advanced Paper Selection, 155 ID Card Copy, 200 Booklet Creation, 157...
  • Page 326 Resolution, 76, 95, 106, 128, 140, 178 Print Quality Problems, 282 Retrieve Saved Settings, 66 Security, 281 Timers, 258 Settings, 252, 253 Setup Accounting, 275 Safety Contact Information, 319 Sharpness, 50, 97, 105, 127, 177 Safety Labels and Symbols, 304 Shifting the Image, 53 Sample Set, 64 Size of Original, 82...
  • Page 327 Watermark, 165 WEEE Directive 2002/96/EC, 318 Workflow Scanning, 27, 122 Templates, 135 Workflow Scanning Options, 123 Workflow Scanning Templates, 122 Xerographic Module, 288 Xerox Customer Support, 284 Xerox Support Center, 10 XPS, 132, 182 Z Fold, 48 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Index...
  • Page 328 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790 Index...