E-Mail Options; File Name; File Format - Xerox WorkCentre 5790 User Manual

E-mail Options

E-mail Options

The E-mail Options allow you to temporarily change the
format of the E-mail image file, set a Reply To address and
add a brief message. To access the E-mail Options, select
Services Home and E-mail. Then select the E-mail Options
tab.

File Name

This feature enables you to name the file that is sent by E-mail.
1. Using the keyboard, enter the name of the file.
• Up to 50 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to
clear the entire entry select the X button.
• Use the Keyboards... button to access additional
language keyboards.
2. Select Save to save your selections and exit.

File Format

The File Format determines the type of file created. You can select the file format you wish to use for
your scanned image. The options are:
• PDF (Portable Document Format) allows recipients
with the right software to view, print or edit the file, no
matter what their computer platform.
• Image Only optimizes the file for viewing and
printing and cannot be modified.
• Searchable runs the file through an Optical
Character Recognition (OCR) process. This can
take a few minutes but allows the text in the file
to be searchable and editable. If Searchable is selected, the Document Language menu
becomes available. Select the appropriate language from the menu.
Depending on the receiving device, the PDF selection may not be compatible when the resolution
is set to 200 dpi.
• PDF/A is an industry standard format for long term document preservation based on the PDF
format. The Advanced Settings may need checking to ensure they are appropriate for extended
use.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an Optical Character Recognition (OCR) process. This can
take a few minutes but allows the text in the file to be searchable and editable. If Searchable
is selected, the Document Language menu becomes available. Select the appropriate
language from the menu.
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