Gathering Phase Guidelines - Polycom RealPresence 800s Getting Started Manual

RealPresence Collaboration Server 800s/Virtual Edition Getting Started Guide
During the Gathering Phase, a mix of live video from connected endpoints is combined with both static and
variable textual information about the conference into a slide which is displayed on all connected endpoints.
All connected participants are kept informed about the current conference status including names of
connected participants, participant count, participant type (video/audio) etc.
During the Gathering Phase, the audio of all participants can be heard, and the video of active speakers is
displayed in the video windows as they begin talking.

Gathering Phase Guidelines

● The Gathering Phase slide can be displayed at any time during the conference by entering the Show
Participants DTMF code, *88.
● The Gathering Phase is not supported in Video Switching Conferences.
● The names of the first eight participants to connect are displayed. If eight or more participants
connect, the 8th row displays "...".
● Static text in the Gathering Phase slide such as the field headings: Organizer, Duration, Video/Audio
Participants, Access Number, IP are always displayed in the language as configured in the Polycom
Virtual Meeting Rooms Add-in for Microsoft Outlook. The following languages are supported:
 English
 Korean
 French
 Japanese
 German
 Simplified Chinese
 International Spanish
● Dynamic text in the Gathering Phase slide such as the meeting name, participants' names, access
numbers and the additional information entered in the Info1/2/3 fields of the Gathering Settings tab
of the conference Profile are displayed in the language of the meeting invitation.
● The language of a Gathering Phase slide of a conference configured to include a Gathering Phase
that is not launched by the Polycom Conferencing Add-in for Microsoft Outlook is configured by the
administrator. Using the Collaboration Server Web Client, the administrator selects the language for
the Gathering Phase slide. The language selected can be different to that of the Collaboration Server
Web Client used by the administrator to perform the configuration.
● Content can be sent during the Gathering Phase. The content is displayed in the large video window
of the participant's layout while the Gathering slide is displayed in a smaller video window in the
layout.
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