Protecting Private Items As A Mailbox Owner; Becoming A Proxy User In Another User's Mailbox - Novell GROUPWISE 8 - LINUX-MAC CLIENT Manual

Modify options/folders Change the options in your Mailbox. The proxy can edit any of your
Options settings, including the access given to other users. If the proxy also has Mail rights, he
or she can create or modify folders.
Read items marked Private: Read the items you marked Private. If you don't give a proxy
Private rights, all items marked Private in your Mailbox are hidden from that proxy.
6 Repeat
You can select All User Access in the Access List and assign rights to all users in the Address
Book. For example, if you want all users to have rights to read your mail, you would assign
Read rights to All User Access.
7 To delete a user from the Access List, click the user, then click Remove User.
8 Click OK.

10.2 Protecting Private Items as a Mailbox Owner

You can limit a proxy's access to individual items in your Mailbox or Calendar by marking items
Private.
When you mark an item Private, you prevent unauthorized proxies from opening it. Proxies cannot
access items marked Private unless you give them those rights in your Access List.
If you mark an item Private when you send it, neither your proxies nor the recipient's proxies can
open the item without rights. If you mark an item Private when you receive it, it cannot be read by
your unauthorized proxies, but it can be read by the sender's proxies. Appointments marked Private
display in Busy Search according to the status you selected when you accepted the appointment.
1 In an open item, click Actions > Mark Private.
or
In your Calendar, click an item in the Appointments, Reminder Notes, or Task List, then click
Actions > Mark Private.
It is also possible to set up a rule to automatically mark an item as Private when it is moved into a
certain folder or calendars. For example, if you want to keep all items in a sub-calendar private, you
can assign a rule to mark all items in that calendar as Private. For more information on creating a
rule, see Section 9.4, "Creating a Rule," on page
10.3 Becoming a Proxy User in Another User's
Mailbox
1 In the Main Window, click the Mode Selector, then click Proxy.
2 To add a user, type the name in the Name field, then click OK.
The user's Mailbox is opened. The name of the person for whom you are acting as proxy is
displayed at the top of the Folder List.
If the user has not yet given you proxy rights in his or her Access List, the name is added to the
Proxy List but the user's Mailbox is not opened.
3 To remove a user, click the name, then click Remove.
4 To return to your own Mailbox, click the Mode Selector, then click your name.
184 GroupWise 8 Linux/Mac Client User Guide
Step 4 and Step 5 to assign rights to each user in the Access List.
177.