Checking Availability - Novell GROUPWISE 8 - LINUX-MAC CLIENT Manual

9 If you want to make sure the people and resources for the appointment are available, you can
do a busy search by clicking Busy Search on the toolbar. See
page 110.
You can specify many options, such as making this appointment a high priority, requesting a
reply from recipients, and more, by clicking the Send Options tab.
10 Click Send on the toolbar.

Checking Availability

Use Busy Search to find a time when all the people and resources you want to schedule for a
meeting are available.
"Performing a Busy Search" on page 110
"Changing Busy Search Options" on page 111
Performing a Busy Search
1 In an appointment you are creating, specify usernames and resource IDs in the To field.
2 Specify the first possible day for the meeting in the Start date field.
3 Specify the meeting's duration.
4 Click Busy Search on the toolbar.
The legend at the bottom of the Busy Search dialog box shows the meaning of the various
Show Appointment As patterns on the grid.
If appears to the left of the username or resource, you can click a scheduled time across from
the username or resource on the Individual Schedules tab to display more information about the
appointment in the box below. However, the user or resource owner must give you appointment
Read rights in their Access List before the
Mailbox Owner" on page
To exclude a username or resource from the search without deleting it, click the Available
Times tab, then deselect the check box next to the user or resource. Excluding a person or
resource from the search is useful if a user (like a CC recipient) should be invited to a meeting
but does not necessarily need to attend. To include a user or resource name that has been
excluded, select the check box next to the user or resource.
5 To remove a user or resource from the Invite to Meeting list after the search, click the Available
Times tab, click Invite to Meeting, select the username or resource you want to remove, then
press Delete, then click OK.
This is useful if you want to include several conference rooms in the search to find one that is
available, then eliminate those you do not want.
6 Complete and send the appointment.
If you want to do a busy search before creating an appointment, click Tools > Busy Search.
Specify information in the Busy Search dialog box, then click OK to perform a busy search.
When you find a time you want for a meeting, click Request Meeting to transfer the
information to a new appointment view, then complete the appointment.
You can change the search range for one appointment by scheduling the appointment with
Tools > Busy Search and changing the number in the Number of days to search field.
This method is useful when looking to schedule recurring appointments or planning
appointments that may be further in the future.
110 GroupWise 8 Linux/Mac Client User Guide
icon appears. See
183.
"Checking Availability" on
"Granting Proxy Rights as a