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Novell GROUPWISE 8 - DISTRIBUTION LISTS Manual

Distribution lists, groups, and organizational roles
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Distribution Lists, Groups, and
V I
Organizational Roles
Chapter 17, "Understanding Distribution Lists, Groups, and Organizational Roles," on
page 277
Chapter 18, "Creating and Managing Distribution Lists," on page 279
Chapter 19, "Using eDirectory Groups as GroupWise Distribution Lists," on page 293
Chapter 20, "Using eDirectory Organizational Roles as GroupWise Distribution Lists," on
page 299
Distribution Lists, Groups, and Organizational Roles
VI
275

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Summary of Contents for Novell GROUPWISE 8 - DISTRIBUTION LISTS

  • Page 1 Distribution Lists, Groups, and Organizational Roles Chapter 17, “Understanding Distribution Lists, Groups, and Organizational Roles,” on page 277 Chapter 18, “Creating and Managing Distribution Lists,” on page 279 Chapter 19, “Using eDirectory Groups as GroupWise Distribution Lists,” on page 293 Chapter 20, “Using eDirectory Organizational Roles as GroupWise Distribution Lists,”...
  • Page 2 276 GroupWise 8 Administration Guide...

  • Page 3: Public Vs. Personal Address Lists

    Understanding Distribution Lists, Groups, and Organizational Roles Distribution lists are specific to GroupWise. Groups and organizational roles are eDirectory objects that can be configured to work with GroupWise. Distribution lists, groups, and organizational roles are all sets of users and (optionally) resources that can be addressed as a single entity.

  • Page 4: Edirectory Groups And Organizational Roles

    You can determine which users see the distribution list in the Address Book. System visibility enables all users in your GroupWise system to see the distribution list. Domain visibility enables all users in the distribution list’s domain to see the distribution list. Post Office visibility enables all users in the distribution list’s post office to see the distribution list.

  • Page 5: Creating And Managing Distribution Lists

    Creating and Managing Distribution Lists ® A GroupWise distribution list can contain GroupWise users, resources, and other distribution lists. When creating the distribution list, you can determine each entry’s participation in the list (primary recipient, carbon copy recipient, or blind copy recipient). Section 18.1, “Creating a New Distribution List,”...
  • Page 6 GroupWise Post Office: Select the post office the distribution list will be assigned to. The distribution list can contain members of other post offices. 3 Select Define Additional Properties, then click OK. 4 On the Identification page, fill in the following fields: Description: Specify a description to help you identify the purpose or members of the distribution list.
  • Page 7 5 Click GroupWise > Membership to display the Membership page. 6 Click Add, select the user, resource, distribution list, eDirectory group, or organizational role you want to add as a member, then click OK to add the member to the list. By default, the member is added as a primary recipient (To: recipient).

  • Page 8: Adding Members To A Distribution List

    18.2 Adding Members to a Distribution List Distribution lists can contain users, resources, groups, organizational roles, and other distribution lists. ® 1 In ConsoleOne , right-click the Distribution List object, then click Properties. 2 Click GroupWise > Membership to display the Membership page. 3 Click Add, select the user, resource, distribution list, group, or organizational role you want to add as a member, then click OK to add the member to the list.

  • Page 9: Removing Members From A Distribution List

    4 If you want to change the member’s recipient type, select the member, click Participation, then click To, CC, or BC. 5 Repeat Step 3 Step 4 to add additional members. 6 Click OK to save your changes. Distribution lists are typically managed by an administrator in ConsoleOne. Starting in GroupWise 7, users can be granted rights to modify distribution lists, as described in Section 18.6, “Enabling Users to Modify a Distribution List,”...

  • Page 10: Renaming A Distribution List

    2 Select the post office to which you want to move the distribution list, then click OK to move the distribution list. 18.5 Renaming a Distribution List Situations might arise where you need to give a distribution list a new name. For example, you might need to move the distribution list to another post office that already has a user, resource, or distribution list with the same name.
  • Page 11 3 Click Add, then select one or more users who can edit the distribution list. 4 Click OK to grant the rights. 5 Notify the users that they have rights to modify the distribution list. To give a specific user rights to edit one or more distribution lists: 1 Browse to and right-click a User object, then click Properties.

  • Page 12: Deleting A Distribution List

    5 Notify the user that he or she has rights to modify the distribution lists. In the GroupWise client, the editable distribution list does not appear any different to the user who has rights to edit it, except that Add and Remove are active for that user. In Online mode, the user can edit the distribution list in the GroupWise Address Book.
  • Page 13 The formats that include first name, last name, and first initial are not valid. For example, using DL1 as the distribution list ID, Research as the post office, and novell.com as the Internet domain, if you select the two valid formats, members of the distribution list receive messages sent using either of the following addresses: dl1.research@novell.com...

  • Page 14: Changing A Distribution List's Visibility In The Address Book

    If you override the Internet domain name, the For Incoming Mail, Recipients are Known Exclusively by This Internet Domain Name option becomes available. Enable this option if you only want the distribution list to be able to receive messages addressed with this Internet domain name.

  • Page 15: Creating A Nickname For A Distribution List

    Domain: The distribution list is displayed in the Address Book for all users in the distribution list’s domain. Post Office: The distribution list is displayed in the Address Book for all users on the distribution list’s post office. None: The distribution list not displayed in the Address Book. 3 Click OK to save your changes.

  • Page 16: Adding External Users To A Distribution List

    4 Fill in the following fields: Domain.PO: Select the post office where you want to assign the nickname. This can be any post office in your GroupWise system; it does not have to be the distribution list’s post office. Object ID: Specify the name to use as the distribution_list_name portion of the nickname. Visibility: Nicknames are not displayed in the Address Book.

  • Page 17: Creating An External Domain

    18.9.1 Creating an External Domain You create an external domain to represent the world outside your GroupWise system. 1 In ConsoleOne, right-click GroupWise System, then click New > External Domain. 2 Provide a unique name for the domain, then click OK. 18.9.2 Creating an External Post Office You create an external post office in the external domain to hold External User objects.
  • Page 18 292 GroupWise 8 Administration Guide...

  • Page 19: Using Edirectory Groups As Groupwise Distribution Lists

    Using eDirectory Groups as GroupWise Distribution Lists ® ® Novell eDirectory groups can be configured to function as GroupWise distribution lists. Section 19.1, “Setting Up an eDirectory Group for Use in GroupWise,” on page 293 Section 19.2, “Seeing Which Members of an eDirectory Group Have GroupWise Accounts,”...

  • Page 20: Seeing Which Members Of An Edirectory Group Have Groupwise Accounts

    When GroupWise users send messages to the group, only those group members who have GroupWise accounts receive messages. For information about using dynamic groups with GroupWise, see TID 3074853 in the Novell Support Knowledgebase (http://www.novell.com/support). 19.2 Seeing Which Members of an eDirectory...

  • Page 21: Changing A Group's Visibility In The Address Book

    The Member To field in the top window displays the members who have GroupWise accounts. The Role Occupant field in the bottom window displays all members. 2 When you have finished viewing the information, click OK. 19.3 Changing a Group’s Visibility in the Address Book An eDirectory group’s visibility level determines which users see the group in the Address Books.

  • Page 22: Moving A Group

    3 In the Visibility field, select the desired visibility level. System: The group is displayed in the Address Book for all users in your GroupWise system. Domain: The group is displayed in the Address Book for all users in the group’s domain. Post Office: The group is displayed in the Address Book for all users on the group’s post office.

  • Page 23: Renaming A Group

    2 Select the post office to which you want to move the group, then click OK to move the group. 19.5 Renaming a Group Situations might arise where you need to give an eDirectory group a new name. For example, you might need to move the group to another post office that already has an object (user, resource, distribution list, group, or organizational unit) with the same name.
  • Page 24 298 GroupWise 8 Administration Guide...
  • Page 25 20.1 Setting Up an Organizational Role for Use in GroupWise ® By default, Novell eDirectory organizational roles are not automatically available for use as distribution lists in GroupWise. To make an organizational role available, you need to assign it to a GroupWise post office.

  • Page 26: Seeing Which Members Of An Organizational Role Have Groupwise Accounts

    Post Office: Select the post office where you want to assign the organizational role. You can choose any post office you want. If you plan to limit visibility of the organizational role to users on a specific post office or in a specific domain, you should select that post office or a post office in the desired domain.

  • Page 27: Changing An Organizational Role's Visibility In The Address Book

    The top window displays the members who have GroupWise accounts. The bottom window displays all members. 2 When you have finished viewing the information, click OK. 20.3 Changing an Organizational Role’s Visibility in the Address Book An organizational role’s visibility level determines which users see the role in the Address Books. You can control the availability of a role by displaying it in the Address Book for all users in your GroupWise system, in the Address Book for those users in the role’s domain only, in the Address Book for those users on the role’s post office only, or not displaying it at all.

  • Page 28: Renaming An Organizational Role

    The organizational role retains the same name on the new post office as it has on the current post office. If another object (user, resource, distribution list, group, or organizational role) assigned to the new post office has the same name, you will need to rename one of them before you move the organizational role.

  • Page 29: Removing An Organizational Role From Groupwise

    20.6 Removing an Organizational Role from GroupWise If you decide that you no longer want an organizational role to be a public address list in GroupWise, you can remove its association with a GroupWise post office, so that it returns to being just an eDirectory organizational role.
  • Page 30 304 GroupWise 8 Administration Guide...

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