Data Encryption; Data Restoration - Fuji Xerox ApeosPort-II C4300 User Manual

10 System Settings
Important • If the system administrator's user ID and password are forgotten, the machine configuration
For information on how to set [Data Encryption], refer to Data Encryption (P.290).
For information on how to set [Service Rep. Restricted Operation], refer to Service Rep. Restricted
Operation (P.291).
For information on how to set [Passcode Entry from Control Panel], refer to Passcode Entry from
Control Panel (P.350).
For information on how to set the system administrator's user ID, refer to System Administrator Login
ID (P.342).
The manager (of the organization that this machine is used for) must be follow the
instructions below:

Data Encryption

Select whether to encrypt the data recorded on the hard disk of the machine.
By setting data encryption, copy (P.47), fax (P.105), scan (P.165), or print (P.228) data is
automatically encrypted when written to the hard disk. The encryption prevents unauthorized
access to the stored data. In order to activate this feature, set an encryption key.
1
Select [Data Encryption].
2
Select [On].
3
Select [Keyboard], and enter a 12-
character encryption key.
4
Select [Save].
5
Repeat Steps 3 and 4 to reenter the same encryption key.
10

Data Restoration

The encrypted data cannot be restored at the following.
Starting the use of the data encryption feature and changing the settings
290
password that can be easily assumed and not to store the registered password in a location
that is easily accessible to other persons.
will not be able to recover in case of malfunction.
Set [Passcode Entry from Control Panel] to [On].
Set [Maximum Login Attempts] to 5 times.
Note that the hard disk security will not be warranted if you do not correctly follow the above
setting instructions.
Assign appropriate persons as system and machine administrators, and manage and train
them properly.
Note that Security Kit is used to protect deleted document data from being recovered; it does
not protect documents stored in mailboxes on the hard disk.
Install an anti-bugging device on the internal network that the machine with Security Kit is
located on, and perform the network settings properly to protect the machine from
interceptions.
To block unauthorized access, install a firewall device between the external network and the
internal network that the machine is located on.
When a trouble occurs in the hard disk.
When you have forgotten the encryption key.
When you have forgotten the System Administrator user ID and a password when making the
[Service Rep. Restricted Operation] set to [On].