Fuji Xerox ApeosPort-VII C4421 Manuals

Manuals and User Guides for Fuji Xerox ApeosPort-VII C4421. We have 1 Fuji Xerox ApeosPort-VII C4421 manual available for free PDF download: User Manual

Fuji Xerox ApeosPort-VII C4421 User Manual (516 pages)

Brand: Fuji Xerox | Category: Printer | Size: 9 MB

Table of Contents
3
1 Before Using the Device

17
- Preface
  
  18
- Using this Guide
  
  19
  - Organization of this Guide
    19
  - Conventions
    20
- Important Security Instructions
  
  22
- Device Components
  
  23
  - Main Unit
    23
  - Control Panel
    27
- Graphic Symbol List
  
  29
- License
  
  30
2 Setup

31
3 Basic Operations

63
- Power Saver Mode
  
  64
  - Entering the Power Saver Mode
    64
  - Exiting the Power Saver Mode
    64
- Warmer Mode
  
  66
  - Setting the Warmer Mode
    66
- Touch Screen
  
  67
  - Home Screen
    67
  - Basic Operation
    73
  - Common Operation Buttons
    75
  - Entering Text and Numerals
    76
- Login to Authentication Mode
  
  77
  - Login to Authentication Mode Using Touch Screen
    77
  - Login to Authentication Mode Using the IC Card Reader
    77
- Customization Feature
  
  78
  - Customizing the Home Screen
    78
  - Customizing the Features List
    79
- One-Touch App
  
  82
  - Creating One-Touch App
    82
  - Deleting or Hiding One-Touch App
    83
- Using Centreware Internet Services
  
  84
- Loading Paper
  
  87
  - Paper that We Recommend
    87
  - Usable Paper
    87
  - Unacceptable Paper
    90
  - Storing and Handling Paper
    90
  - Loading Paper in Trays 1 to 4
    91
  - Loading Paper in Bypass Tray
    93
  - Loading Envelopes
    95
  - Changing the Paper Settings
    97
- Loading Originals
  
  99
  - Document Feeder
    99
  - Document Glass
    100
  - Loading Custom Size Documents
    102
4 Print

103
- Features Overview
  
  104
  - To Get the Latest Software
    104
- Print from Computers
  
  105
- Print Data Stored in the Device
  
  107
  - Sample Set
    107
  - Delayed Print
    108
  - Secure Print
    108
  - Charge Print
    109
  - Private Charge Print
    110
- Print Data Saved in USB Memory Device
  
  113
  - Print from USB
    114
  - Photo Print
    115
  - Removing the USB Memory Device
    115
  - Features List
    116
- The Other Print Services
  
  117
  - Printing from Mobile Device
    117
  - Airprint
    118
  - Google Cloud Print
    120
  - Mopria Print Service
    123
5 Copy

125
- Features Overview
  
  126
- Copy Basic Operation
  
  127
- Operations During Copying
  
  128
  - Canceling a Copy
    128
  - Copying Next Original
    128
  - Confirming the Job Status
    128
  - Interrupting the Copy Job
    128
- ID Card Copy
  
  129
- Features List
  
  130
  - Quantity
    130
  - [Presets]
    130
  - [Output Color]
    130
  - [2 Sided Copying]
    130
  - [Paper Supply]
    130
  - [Reduce / Enlarge]
    131
  - [Slight Reduction]
    131
  - [Pages Per Side]
    131
  - [Lighten / Darken]
    131
  - [Copy Output]
    132
  - [Original Type]
    132
  - [Mixed Size Originals]
    132
  - [Original Orientation]
    132
  - [Original Size]
    132
  - [Sharpness]
    132
  - [Saturation]
    132
  - [Image Enhancement]
    132
  - [Color Effects]
    133
  - [Color Balance]
    133
  - [Color Shift]
    133
  - [Book Copying]
    133
  - [2 Sided Book Copying]
    133
  - [Edge Erase]
    134
  - [Image Shift]
    134
  - [Mirror Image]
    134
  - [Negative Image]
    134
  - [Image Rotation]
    134
  - [Booklet Creation]
    135
  - [Covers]
    135
  - [Repeat Image]
    136
  - [Annotations]
    137
  - [Watermark]
    137
  - [Preset Repeat Image]
    137
  - [Build Job]
    137
  - [Sample Job]
    137
  - [Delete Outside / Delete Inside]
    138
  - [Next Original]
    138
6 Fax

139
- Features Overview
  
  140
- Fax Basic Operation
  
  141
- Editing the Specified Recipient Information
  
  143
- Operations During Faxing
  
  145
  - Canceling the Fax Job
    145
  - Scanning the Next Original
    145
  - Confirming the Job Status
    145
- Internet Fax
  
  146
  - Sending Internet Fax
    146
  - Receiving Internet Fax
    147
  - Useful Features
    147
- Direct Fax
  
  149
  - Preparation
    149
  - Sending Direct Fax
    149
- Features List
  
  150
  - [Enable Broadcast]
    150
  - [Presets]
    150
  - [Preview]
    150
  - [2 Sided Scanning]
    150
  - [Resolution]
    150
  - [Lighten / Darken]
    150
  - [Original Type]
    150
  - [Reduce / Enlarge]
    151
  - [Confirmation Options]
    151
  - [Read Receipts]
    151
  - [Delivery Receipts]
    151
  - [Starting Rate]
    151
  - [Mixed Size Originals]
    152
  - [Transmission Header]
    152
  - [Original Size]
    153
  - [Book Faxing]
    153
  - [Priority Send]
    153
  - [Delay Start]
    153
  - [Cover Page]
    154
  - [Pages Per Side]
    154
  - [Remote Folder]
    154
  - [F Code]
    155
  - [Remote Polling]
    155
  - [On-Hook (Manual Send/Receive)]
    155
  - [Chain Dial]
    155
  - [Internet Fax Subject]
    155
  - [Internet Fax Message]
    155
  - [Internet Fax Profile]
    156
  - [Encryption]
    157
  - [Digital Signature]
    157
  - [Next Original]
    157
- Store for Polling
  
  158
  - Printing/Deleting Files Stored for Polling
    158
- Receiving Faxes
  
  160
  - Switching between Auto Receive and Manual Receive
    160
  - Using Auto Receive
    160
  - Using Manual Receive
    160
  - Using Folder Receive
    161
- Resending/Deleting Undelivered Faxes
  
  162
7 Scan

163
- Features Overview
  
  164
- Scan to Folder
  
  165
- Email
  
  166
  - Editing Recipient Information
    167
  - Specifying Output File Format
    167
- Scan
  
  170
- Scan to USB
  
  172
- Scan to Desktop
  
  174
  - Storing Data Scanned by the Device on a Network Computer
    174
  - Starting a Scan Job Via Computer Operation
    174
- Operations During Scanning
  
  176
  - Stopping the Scan Job
    176
  - Scanning the Next Original
    176
  - Confirming the Job State
    176
- Importing Scanned Data
  
  177
- Features List
  
  182
  - [Presets]
    182
  - [Preview]
    182
  - [Color Scanning]
    182
  - [2 Sided Scanning]
    182
  - [Resolution]
    182
  - [Original Type]
    182
  - [Original Orientation]
    182
  - [PDF Security - File Open Password]
    182
  - [Original Size]
    183
  - [Mixed Size Originals]
    183
  - [Lighten / Darken]
    183
  - [Sharpness]
    183
  - [Reduce / Enlarge]
    183
  - [Quality / File Size]
    183
  - [Photographs]
    183
  - [Background Suppression]
    183
  - [Contrast]
    184
  - [Shadow Suppression]
    184
  - [Color Space]
    184
  - [Book Scanning]
    184
  - [Edge Erase]
    185
  - [File Name Conflict]
    185
  - [Next Original]
    185
  - [Scan (URL) - Message]
    185
  - [Scan(Url) -Email Subject]
    185
  - [Subject]
    185
  - [From:]
    185
  - [Message]
    185
  - [Read Receipts]
    186
  - [Reply To]
    186
  - [Split Send]
    186
8 Send from Folder

187
- Creating a Folder
  
  188
- Operation to Folder
  
  190
- Change Folder Settings
  
  191
- Deleting a Folder
  
  192
- Printing a File in a Folder
  
  193
9 Job Flow Sheets

195
10 Address Book

205
- Registering Recipients
  
  206
- Detailed Items Settings
  
  207
- Creating Recipient Groups
  
  211
- Modifying Contacts or Groups
  
  212
- Deleting Contacts or Groups
  
  213
- Filtering and Searching Contacts
  
  214
  - Filtering
    214
  - Searching
    214
- Starting the App from the Address Book
  
  215
- Batch Registration of Address Book
  
  216
  - Downloading Template
    216
  - Registering the Address Book with the Device
    216
- Importing the Address Book to Other Devices
  
  217
  - Downloading the Device Address Book
    217
  - Importing to Other Devices
    217
11 Jobs

219
- Jobs Overview
  
  220
- Checking Completed/Current/Pending Jobs
  
  221
- Canceling the Active/Pending Jobs
  
  222
- Promoting Pending Jobs
  
  223
- Printing Pending Jobs
  
  224
12 General Settings

225
- Overview
  
  226
- [Language]
  
  227
  - [Keyboard]
    227
  - [Display Language Button on Home]
    227
- [Information & Reports]
  
  228
  - [Device Configuration]
    228
  - [Software Version]
    228
  - [Wireless LAN Status]
    228
  - [Print Reports]
    228
- [Notifications]
  
  234
- [Paper Tray Settings]
  
  235
  - [Common Settings]
    235
- [Supplies]
  
  239
- [Billing Information]
  
  240
  - [User Account Billing Information]
    240
- [Maintenance]
  
  241
  - [Support
    241
  - [EP Diag/Repair Request]
    242
  - [EP Registration]
    242
  - [Quick Setup Home]
    242
  - [Software Options]
    243
  - [Software Options - USB]
    243
  - [Software Update]
    243
  - [Power on Self Test]
    243
  - [Check Smart Card Details]
    243
  - [Delete All Certificates / Initialize Settings]
    243
  - [Non-Genuine Toner / Drum Cartridge]
    244
  - [Image Quality]
    244
  - [NVM Read / Write]
    244
  - [Altitude Settings]
    244
  - [Adjust Fusing Temperature]
    244
  - [Process Control Setup]
    244
  - [Ink Setoff Prevention]
    245
  - [Copy Image Quality]
    245
  - [Coated Paper Print Mode]
    245
  - [Clean Developer Unit and Transfer Module]
    245
  - [Toner Density Settings]
    245
  - [Refresh Toner]
    245
  - [Clean Transfer Belt]
    245
  - [Primary Transfer Current Adjustment]
    245
  - [2 Sided Color Scanning Calibration]
    245
  - [Adjust Color Registration]
    245
  - [Adjust Image Transfer]
    246
13 Advanced Settings

247
- Overview
  
  248
- [System Settings]
  
  249
  - [System Clock / Timers]
    249
  - [Power Saver Settings]
    250
  - [Audio Tones]
    251
  - [Screen / Button Settings]
    252
  - [Image Quality]
    254
  - [Reports]
    255
  - [Watermark]
    256
  - [Force Annotation]
    258
  - [Print Universal Unique ID]
    259
  - [Image Log Control]
    260
  - [Notify Job Completion by Email]
    262
  - [Plug-In Settings]
    262
  - [Other Settings]
    263
- [App Settings]
  
  266
  - [Copy Settings]
    266
  - [ID Card Copy Settings]
    268
  - [Print Settings]
    269
  - [Scan Settings]
    275
  - [Scan to Folder Settings]
    280
  - [Email Settings]
    280
  - [Fax Settings]
    282
  - [Internet Fax Settings]
    289
  - [Store for Polling Settings]
    293
  - [Address Book Settings]
    294
  - [Send from Folder Settings]
    294
  - [Jobs Settings]
    295
  - [Job Flow Sheets Settings]
    296
  - [USB Settings]
    297
  - [Web Applications Setup]
    298
  - [Web Browser Setup]
    298
  - [Remote Assistance Settings]
    299
- [Connectivity & Network Setup]
  
  300
  - [Port Settings]
    300
  - [Wireless LAN Settings]
    305
  - [Protocol Settings]
    305
  - [Device's Email Address / Host Name]
    307
  - [Proxy Server List]
    308
  - [EP Proxy Server Setup]
    309
  - [Outgoing / Incoming Email Settings]
    310
  - [Remote Authentication / Directory Service]
    311
  - [Security Settings]
    316
  - [Register Google Cloud Print]
    321
  - [Other Settings]
    321
- [Authentication / Accounting]
  
  323
  - [User Details Setup]
    323
  - [Accounting]
    323
  - [Authentication / Security Settings]
    328
- [Audit Log Settings]
  
  336
- [Reset]
  
  338
14 Encryption and Digital Signature Settings

339
15 Authentication and Accounting Features

355
16 Maintenance

387
- Replacing Consumables
  
  388
  - Replacing Toner Cartridge
    389
  - Replacing Waste Toner Container
    392
  - Replacing Drum Cartridges
    394
- Cleaning the Device
  
  398
- Executing Calibration
  
  406
- Executing 2 Sided Color Scanning Calibration
  
  408
- Setting Restore Tool
  
  409
- Adjust Paper Registration
  
  410
  - Manual Adjust Paper Registration
    410
- Adjust Image Transfer
  
  413
  - Adjusting the Transfer Output Value
    413
17 Problem Solving

416
- Troubleshooting
  
  416
- Device Trouble
  
  417
- Image Quality Trouble
  
  421
- Trouble During Copying
  
  426
  - Unable to Copy
    426
  - The Copy Result Is Not What was Expected
    426
- Trouble During Printing
  
  429
  - Unable to Print
    429
  - The Print Result Is Not What was Expected
    430
- Trouble During Faxing
  
  431
  - Sending Problems
    431
  - Receiving Problems
    432
- Trouble During Scanning
  
  435
- Network-Related Problems
  
  439
  - When Using TCP/IP
    439
  - Centreware Internet Services Problems
    439
  - Email Features Problems
    440
  - Internet/Intranet Connection Problems
    441
  - Ipv4 and Ipv6 Connection Problems
    442
  - Help/Remote Assistance Connection Problems
    444
- Print from USB Trouble
  
  445
- Photo Print Trouble
  
  446
- Private Charge Print (All) Trouble
  
  447
- Problem Solving for Airprint
  
  448
  - Problems on Selecting the Printer
    448
  - Problems on Printing
    448
- Problem Solving for Google Cloud Print
  
  449
  - Problems on Registering
    449
  - Problems on Printing
    450
- Paper Jams
  
  451
  - Paper Jams in Tray 1 and Tray 5
    451
  - Paper Jams in Trays 2 to 4
    453
  - Paper Jams in Fusing Unit
    454
- Document Jams
  
  456
  - Jams in Duplex Automatic Document Feeder
    456
- Error Code
  
  458
18 Installing/Removing Optional Components

459
- About Optional Components
  
  460
- Installing/Removing Wireless LAN Kit
  
  461
  - Installation Procedure
    461
  - Removal Procedure
    462
- Installing the Storage
  
  464
- Installing A4 FAX LOW KIT
  
  467
19 Appendix

471
- Specifications
  
  472
  - Basic Specifications/Copy Function
    472
  - Print Function
    474
  - Scan Function
    475
  - Fax Function
    476
  - Duplex Automatic Document Feeder
    476
- Printable Area
  
  478
  - Standard Printable Area
    478
  - Extended Printable Area
    478
- Emulation
  
  479
  - Emulation Mode
    479
  - Switching between Printer Languages
    479
  - Mode Menu Screen
    479
  - Available Fonts
    480
  - ESC/P Emulation
    480
  - PCL Emulation
    487
  - HP-GL/2 Emulation
    490
- PDF Direct Print
  
  505
  - Mode Menu Screen
    505
  - PDF Direct Print Settings
    505
- Docuworks Direct Print
  
  507
  - Mode Menu Screen
    507
  - Docuworks Direct Print Settings
    507
- Web Applications
  
  509
  - Web Applications Overview
    509
  - Server Setup
    509
  - Server Certificate Verification Settings
    510
  - Accessing Web Applications
    511
- EP System
  
  512
  - Automated Meter Reading
    512
  - Check or Maintenance Request of the Device
    512
  - Automated Alert Notification
    512
  - Timely Delivery of Consumables
    512
  - Remote Modification of the Settings
    513
  - Software Upgrade
    513
- Tips on Usage
  
  514
  - How to Use Help on the Control Panel
    514
  - How to Specify Heavyweight Paper on the Device and on Your Computer for Printing
    514

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Fuji Xerox ApeosPort-VII C4421 Manuals

Fuji Xerox ApeosPort-VII C4421 User Manual (516 pages)

Table of Contents

1 Before Using the Device

Preface

Using this Guide

Important Security Instructions

Device Components

Graphic Symbol List

License

2 Setup

Power Source

Interface Cables

WLAN Network Configuration

Fax Environment Settings

Scanner Environment Settings

Email Features Environment Settings

3 Basic Operations

Power Saver Mode

Warmer Mode

Touch Screen

Login to Authentication Mode

Customization Feature

One-Touch App

Using Centreware Internet Services

Loading Paper

Loading Originals

4 Print

Features Overview

Print from Computers

Print Data Stored in the Device

Print Data Saved in USB Memory Device

The Other Print Services

5 Copy

Features Overview

Copy Basic Operation

Operations During Copying

ID Card Copy

Features List

6 Fax

Features Overview

Fax Basic Operation

Editing the Specified Recipient Information

Operations During Faxing

Internet Fax

Direct Fax

Features List

Store for Polling

Receiving Faxes

Resending/Deleting Undelivered Faxes

7 Scan

Features Overview

Scan to Folder

Email

Scan

Scan to USB

Scan to Desktop

Operations During Scanning

Importing Scanned Data

Features List

8 Send from Folder

Creating a Folder

Operation to Folder

Change Folder Settings

Deleting a Folder

Printing a File in a Folder

9 Job Flow Sheets

Overview of Job Flow Sheets

Creating Job Flow Sheet Triggered by Folder

Automatically Start a Job Flow When a File Is Stored in a Folder

Manually Start a Job Flow Sheet Which Is Linked to a Folder

Manually Start a Job Flow by Selecting a File and a Job Flow

Manually Start a Job Flow by Selecting a Job Flow Created Using the Device Setup Tool

Cut the Link between a Job Flow Sheet and a Folder

Configuration to Use Device Setup Tool

10 Address Book

Registering Recipients

Detailed Items Settings

Creating Recipient Groups

Modifying Contacts or Groups