Values Worksheet - Activant Dimensions Getting Started

Chapter 4. Accounts Receivable

Values Worksheet

The Customer Master File (CM1.D) holds many fields associated with customer
activity, which will eventually need to be set up to run certain parts of the
Dimensions system. Even though there is a lot of information contained in this
file, only certain fields need to be set up initially until you are ready to bring the
inventory on line or wish to use more sophisticated features of the Accounts
Receivable system. For now, you need to decide how you wish to handle the
following fields. This will make the data you enter for your initial installation
more meaningful. Each field is described below and you will be asked how you
wish to handle it.
A/R Groups
Assigned Sales Rep Numbers
Classes
Price Levels
Terms
Tax Codes
Credit Limits/Types
A/R GROUPS
A/R groups control how the General Ledger balance sheet is posted. Each
customer is assigned an A/R group code (1-4). Then the A/R group code
determines which asset account to post as transactions are updated.
The standard G/L chart of accounts is set up for the following A/R groups. Make
any changes as needed.
If no special groupings are required, assign A/R group 1 to all customers.
ASSIGNED SALES REP NUMBERS
Do you pay commissions to salesmen based on customer purchases or do you have
salesmen who perform outside sales functions? If so, you will need to assign each
customer an assigned sales rep number. Assigned sales rep numbers are set up in
the Variable File for Sales, Descriptions. If you have already set them up, fill in
the blanks below. If not, write down all names that could possibly be assigned to
customer accounts. The computer can handle up to 99 assigned salesmen. You
can use the whole name, initials, first initial/last name, or any other system you
wish. See below for examples:
86
A/R Group # G/L Acct #
1 1210.00
2 1220.00
3 1230.00
4 1240.00
Account Description
Accounts Receivable - Trade
Accounts Receivable - Other
Accounts Receivable - Employees
Accounts Receivable - Affiliated Company
Dimensions 14