Activant Dimensions Getting Started page 241

FIELD WHAT
VENDOR Vendor Number
NO
NAME Vendor Name
ADDR 1 P.O. Box or Attn
information
ADDR 2 Street address
ADDR 3 City, state & zip
code
PHONE Phone number
FAX NO Fax number
CONTACT Contact person
TERMS Terms Description
DESC.
DISCOUNT Discount Terms
TERMS
(DAYS/
DATE)
DISCOUNT: Determines the
DAYS/DAT discount date if paid
E within terms.
DISCOUNT: Determines the
PERCENT percent of discount
available if paid within
terms.
G/L DEBIT General Ledger debit
ACCOUNT account number
Dimensions 14
HOW LONG FOR EXAMPLE
Up to 7 digits 1234567
30 characters INTERMOUNTAIN
SUPPLIERS or
SMITH/DOUG
25 characters P.O. BOX 888 or
ATTN: Accounts
Receivable
25 characters
25 characters Newtown, CO
87101
12 characters 800/222-3333
800-222-3333
222-3333 x123
12 characters 702-222-4444
20 characters Bill W. or
Mrs. Johnson
13 characters 1% NET 10
NET 30th
1 character 1=# days
2=date of month
2 characters 10=10 days after
invoice date or 10
of the month
2 characters 1 = 1% discount
2 = 2% discount
Up to 7 digits Standard G/L chart
of accounts–store
1
1312.01=Inventory
purchases
6020.01=Utilities
Chapter 6. Accounts Payable
MORE...
1. Vendor numbers 100 and higher are used for
accounts where the transactions (invoices and
checks) are tracked through the A/P system.
2. Vendor numbers less than 100 (1-99) are one-
time or miscellaneous vendors. Set up a
different miscellaneous vendor for each type of
vendor terms you may encounter. All
miscellaneous vendors must have SEPARATE
CHECKS=Y.
3. At the time you enter an invoice for a
miscellaneous vendor, you will enter the vendor
name and address. The computer will also ask if
you want to save invoice information for 1099's.
At the end of the year you will need to sort
through the saved information and determine
which miscellaneous vendors will require a 1099
form.
4. If you suspect that a miscellaneous vendor will
exceed the 1099 limits for the year, use a regular
vendor number (over 100).
This controls how the account is alphabetized. See
Step 2 on page 72 for more explanation of how to
format the vendor name.
This can be the actual mailing address.
1. Separate the city and state with a comma.
2. If the vendor has both a PO box and a street
address, use the zip code of the PO box.
Enter the phone number exactly how you wish it to
print on report and inquiry screens.
Enter the name of the contact person for this
vendor. This is optional.
Enter the description of the terms for this vendor to
be displayed when selecting vendors at invoice
entry.
1 = calculate the number of days from the invoice
date for due date. Then enter the number of days in
the DISCOUNT: DAYS field. For example, if
TERMS equals 1 and DAYS equals 10, the invoice
would be due 10 days past the date of the invoice.
1 = use date of month for the due date rather than a
number of days from the invoice date. For example
if TERMS equals 2 and DAYS equals 10, then
invoices would be due on the 10
month. Enter the day of month in the next field,
DISCOUNT: DAYS.
1. If TERMS equals 1, enter the number of days to
th
calculate the due date from the date of invoice.
2. If TERMS equals 2, enter the day of month for
the due date.
If there is an allowable discount if paid on or before
the due date, enter the percentage next to
PERCENT. For example, take a 2% discount if paid
within 10 days from invoice date.
Enter the G/L account number for the debit entry
when an invoice is entered for this vendor. It can be
overridden at the time of invoice entry.
th
day of the next
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