Inventory Files - Activant Dimensions Getting Started

Chapter 5. Inventory

Inventory Files

Inventory information is stored and processed using several different files. These
files will be built already for you when your system arrives, ready for you to begin
entering inventory data (unless you are doing a file conversion in which case you
will work directly with the implementation specialist to refine the inventory data).
Each file contains very specific information that is used by the system when
performing certain functions.
When you are getting started in inventory, you will be entering item information
in two main inventory files, the Inventory Static File (IM1.D) ) and the Inventory
Store File (IM2.D). )
As the name implies, the Inventory Static File (IM1.D) contains information for
each inventory item that remains constant or static such as the information
shown in the illustration above. In addition, it contains set up values for other
features of inventory, POS (Point of Sale) and Purchasing. There is one record per
item.
On the other hand, the Inventory Store File (IM2.D) contains information, which
changes for each item by store location such as prices, costs, quantities on hand,
on order, on reserve, and month-to-date and year-to-date sales analysis. There is
one record per item per store. If you are running with multiple stores, IM2.D will
be larger than IM1.D
The other files in inventory serve other functions:
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IM1.D
Inventory Static File
- item number
- catalog number
- item description
- item type
- conversion factor
- etc.
IM2.D
Inventory Store File
- store number
- list/base
- price adjustment levels 1-9
- average, last, & market cost
- units on hand
- minimum/maximum stock
- etc.
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