Changing Gm1 Descriptions - Activant Dimensions Getting Started

Changing GM1 Descriptions

If you need to change account descriptions on the standard chart of accounts, use
the following procedure.
1 If desired, print a Trial Balance. From the
Reports
print the report with double-spacing.
2 Return to the
3 Then select 1 for
4 The computer displays:
DS01011
1.Control #
4.Description:
Misc Code 1:
Beg Bal:
Period 01:
Period 02:
Period 03:
Period 04:
Period 05:
Period 06:
Period 07:
Period 08:
Period 09:
Period 10:
Period 11:
Period 12:
Period 13:
Period 14:
(V)iew
The cursor is at the bottom of the screen, Enter V to view an existing account.
5 The cursor moves to the top of the screen at
number of the account you wish to change. Remember, control number separates
charts of accounts of separate companies which will never be consolidated. Most
businesses will only use one control number for all accounts.
6
2. G/L Account No:
Referring to a printed Trial Balance or the sample chart of accounts, enter the G/L
account number for which you wish to change the description.
7 If the account is found, the computer fills in the fields and displays the following
options at the bottom of the screen:
(V)=View
Enter C for
Dimensions 14
IMPORTANT NOTE:
If you wish to add or delete accounts on the standard chart of accounts, you must
schedule time with your Implementation Specialist or a support analyst for additional
training. The additional training is billable at the current training rate. Because these
accounts are closely tied to the G/L Format Master, extra procedures are required when
adding and deleting to ensure a balanced and complete set of financial statements.
. Then select 7 for
Trial Balance
GENERAL LEDGER MENU
Master File GM1.D.
GM1 Maintenance DIM11 DATA
2.G/L Account No:
Misc Code 2:
Current Bal Previous Bal
(A)dd (E)nd
(A)=Add (C)=Change (N)=Next
.
Change
GENERAL LEDGER MENU
. Do not change any input parameters and
. Select 1 for
G/L File Maintenance
3.Type(1=In/Exp 2=As/Liab)
Misc Code 3:
Current Bud Working Bud
1. Control #.
(P)=Prev (D)=Delete (E)=End
Chapter 7. General Ledger
, select 3 for
.
Store 01
Enter 1 or the control
Column#
G/L
287