Part 5: Variable File Options For Inventory & A/R; Add Im1/Im2 Fields - Activant Dimensions Getting Started

Part 5: Variable File Options for Inventory & A/R
There are several options in the Variable File which help you define which
fields in certain files can be displayed under specific passwords. This allows
you to tailor the add programs for inventory and A/R to display only the
fields that need to be entered by the person using that password. You can
also tailor the A/R File Inquiry to display only certain fields when someone
accesses that program from a certain password.

Add IM1/IM2 Fields

The purpose of this Variable File record is to define which fields in the
inventory files (IM1.D, IM2.D, OM4.D, IM9.D, and BC1.D) can be added by
password account name. The program under
Inventory Items
checked, then this record will control the access to those fields. If this record
does not exist or if no fields are checked, then all fields will be available for
the password account.
1 From the
2 Select 9 for
3 Select 6 for
4 Select 1 for
5 The computer displays:
DSVM0306
Rev11.0.4
1. Enter Password Account:
IM1 STATIC DATA FILE
[ ] 2. Mfg Name
[ ] 3. Item Description
[ ] 4. Unit Description
[ ] 5. Item Code
[ ] 6. Non Discountable
[ ] 7. Non Taxable
[ ] 8. Enter Description
[ ] 9. C or M
[ ] 10. Item Type
[ ] 11. Price Basis
[ ] 12. Market Cost Basis
[ ] 13. Conversion Factor
[ ] 14. Exp Gross Margin
[ ] 15. Cost Percent
[ ] 16. Second Description [ ] 31. Minimum
[ ] 17. Second Desc. Use
[ ] 18. Units Per Pack
<UpA>=Search for Password Account Name
The cursor is positioned at
the password you wish to add. This is not the actual password you enter on
the password screen. It is the account name assigned to the password. It can
be obtained by using the password file maintenance program. See Part 1:
PASSWORDS, PASSWORDFM - How to Create a New Password for more
information on "Account Name".
6 The cursor moves to the first field in the first column (
X next to the fields you wish to make available to this password account or
press Enter to skip a field.
Dimensions 14
(DS03011A), will look for this record. If it exists and fields are
Dimensions Main Menu
Inventory Variable File
Password Account Options
.
Add IM1/IM2 Fields
Inventory Add IM1/IM2 Fields
_____
[ ] 19. EOQ
[ ] 20. Season Code
[ ] 21. Stock Code
[ ] 22. Price Round Code
[ ] 23. Purchasing Code
[ ] 24. Volume/Weight
[ ] 25. Print Price Stickers [ ] 40. Price Adj 4
[ ] 26. Misc Code 1
[ ] 27. Misc Code 2
[ ] 28. Associated Item
IM2 STORE DATA FILE
[ ] 29. Non Perpetual
[ ] 30. No History
[ ] 32. Maximum
[ ] 33. Average/Last Cost
1. Enter Password Account
NOTE: Fields 1-4 cannot be changed because they are keys to the file.
Inventory File Maintenance
, select 2 for .
Inventory
.
.
DIM11 DATA
[ ] 34. Market Cost
[ ] 35. LIFO Cost
[ ] 36. List/Base
[ ] 37. Price Adj 1
[ ] 38. Price Adj 2
[ ] 39. Price Adj 3
[ ] 41. Price Adj 5
[ ] 42. Price Adj 6
[ ] 43. Price Adj 7
[ ] 44. Price Adj 8
[ ] 45. Price Adj 9
OTHER FILES
[ ] 46. Vendors
[ ] 47. Locations (IM9)
[ ] 48. Bar Codes (BC1)
<Esc>=End <F1>=Help
. Enter the account name of
Appendix D
,
Add New
Date mm/dd/yy
Port 38
Store 01
(OM4)
). Enter an
2. Mfg Name
467