Numbering Inventory - Activant Dimensions Getting Started

Chapter 5. Inventory

Numbering Inventory

Your new computer can do many important things for you including presenting a
clear and accurate picture of your inventory. Setting up and organizing your
inventory files is a major part of obtaining accurate reports. You should take
great care in organizing and structuring your inventory. The way you set up your
inventory items affects POS (Point of Sale), sales analysis, inventory maintenance
and control, reports, pricing (including matrix pricing), and G/L distribution. You
can see the impact that inventory organization has on other aspects of your
system.
The Dimensions system helps you organize your inventory items by assigning
each item a number. Every product you buy and sell has an item number. If you
have 60,000 items in your store, it would be impractical to start with number 1
and end with number 60000. So Dimensions has designed the item number to
function as an organizational tool for inventory. The item number has some
specific characteristics:
The most significant part of organizing your items is to plan your groups and the
sections within each group.
Groups
Groups represent the major categories of items you buy and sell. Group numbers
are 2 digits long. You can have up to 99 groups. Here is a sample list of inventory
groups. These groups are used with the commodity list and most file conversions.
150
Required for all items
8 digits long, all numeric
No alphabetic characters allowed ("A" or "B", etc.)
No punctuation marks allowed ("-" or "/", etc.).
No spaces allowed
No duplicates allowed
Consists of 3 parts:
Group = first 2 digits. You can have up to 99 groups (01-99).
Section = next 2 digits. You can have up to 99 sections (01-99) within
each group.
Unique Number = last 4 digits. Keeps a logical sequence.
G G S
1 0 0
(Group 10, section 01, unique number 0002).
S U U U U
1 0 0 0 2
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