Auto (Scheduling) Menu; How Stratagy Uses Auto Scheduling Records - Toshiba Stratagy IVP8 Installation And Maintenance Manual

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Auto (Scheduling) Menu

Auto (Scheduling) Menu
Customizing User ID mailboxes involves defining User IDs using the Users, Auto (Scheduling),
and Notify Menus. This chapter discusses the following Auto (Scheduling) Menu functions:
•

How Stratagy uses Auto Scheduling records

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Access and exit the menu
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Menu options
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Create, modify, or disable auto scheduling records
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Auto (Scheduling) Menu field descriptions
How Stratagy Uses Auto Scheduling Records
The Auto (Scheduling) Menu enables you to set up automatic changes for each User ID mailbox.
You can set these changes to occur at a specific time, on certain days of the week, or on a specified
date. For example, based on your Auto definition, Stratagy can answer your company's telephone
during the day with your daytime (open) greeting and during off-hours with your nighttime (closed)
greeting.
By defining Auto fields, you can schedule when a User ID mailbox can change the:
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DND setting
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Call Screening setting
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Greeting number
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Destination defined in the Extension field
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Number of rings before taking a message for this extension
The following concepts are the keys to understanding how Stratagy uses Auto Scheduling records:
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Stratagy waits for the right date, time, and day, and then makes the specified changes.
•
The changes remain in effect until you either disable the Auto Scheduling record or another
record with different options is scheduled to start.
•
If the re-schedule information does not fall on a valid day, Stratagy increments the Next Change
date until it falls on a valid day as defined by the Days of the Week, Restricted To field.
For example, to schedule a greeting to play on Thanksgiving Day each year you would set the
following fields to:
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Enabled—Yes
•
Change On—11/24/99 (Thanksgiving Day in 1999)
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At—8:00
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And Every Month(s)—12
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Restrict To: MTWTFSS
Stratagy checks for the next Thursday after 11/24/99 and displays Next Change:11/28/99,
which is the next day that meets the criteria specified in the record.
See Appendix A – Checklists/Forms
See Chapter 5 – How Stratagy Operates
See "Users Menu" on page 6-1
menus. See
6-20
NNNYNNN
and "Notify Menu" on page 6-27
Chapter 8 – Customization Examples
for a form to use for defining Auto records.
for information about customizing User ID mailboxes.
for sample customized User ID mailboxes.
for information about the other
Stratagy I&M 06/02