Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
Page 2 MAKE A COPY Conserve Make a copy of this Make a copy on Add the date or page numbers type of original this type of paper Assemble output into a pamphlet Other convenient functions...
Page 3 Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
Page 4 Make a copy of this type of original Mixed color and black & white originals Mixed-size originals More original pages than can be loaded at once Bulky original (shadows appear at edges)
Page 5 Make a copy on this type of paper Envelopes and other Transparency film special media...
Page 6 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
Page 7 Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching...
Page 8: Other Convenient Functions
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Give priority to a copy job Check the status of a reserved job Copy a thin original Adjust the color...
Page 9 PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
Page 10 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
Page 11 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
Page 12 Print attractive output Print matching the size of the paper Print using color settings suitable for the data Select the print mode Adjust the brightness and contrast Bring out faint text and lines...
Page 13 Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching Staple output Print specific pages on the front side of the paper...
Page 14 Print on this type of paper Envelopes Print specific pages on different paper Transparency film Rotate the image 180 degrees...
Page 15 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
Page 16 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 17 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
Page 18 Conserve Send when the rate is lowest Relay a transmission through a branch office Check received data before printing...
Page 19 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once ID card or other card...
Page 20 Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission...
Page 21 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
Page 22 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Save trouble Send to multiple...
Page 23 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
Page 24 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
Page 25 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
Page 26 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
Page 27 Send this type of document Bulky original (shadows appear at edges) Original printed on both sides More original pages than can be loaded at once Original with background...
Page 28 Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions...
Page 29 Send a smaller file Send at low resolution Reduce an image before sending ID or other card Compress a file before sending Send an image in black & white...
Page 30 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
Page 31 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
Page 32 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
Page 33 Search for a file ab c Search for a file using a keyword...
Page 34 Organize my files Periodically delete files Delete a file...
Page 35 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 36 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
Page 37: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 38 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 39: Table Of Contents
BUSINESS CARD FEEDER ....1-57 SHARP OSA ......1-58 •...
Page 40: Part Names And Functions
BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. ☞...
Page 41 Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (10) Tray 2/Tray 3/Tray 4 (when 500-sheet paper feed units are installed)* These hold paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 * Peripheral device. BEFORE USING THE MACHINE (10) (11) (11) USB connector (A type)
Page 42: Interior
INTERIOR (12) Toner collection container removed and main charger cover open (18) (12) Developer cartridges This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞...
Page 43: Automatic Document Feeder And Document Glass
AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. ☞ 7. TROUBLESHOOTING "REMOVING (page 7-2) ☞...
Page 44: Side And Back
SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service assistance. LAN connector Connect the LAN cable to this connector when the machine is used on a network.
Page 45: Operation Panel
(11) Sharp OSA shortcut key Press this key to display a shortcut key to Sharp OSA mode (when the application communication module is installed). Custom keys also appear in this screen.
Page 46 (12) [CLEAR] key ( Press this key to return the number of copies to "0". (13) [BLACK & WHITE START] key Press this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode. (14) [COLOR START] key Press this key to copy or scan an original in color.
Page 47: Using The Operation Panel
USING THE OPERATION PANEL This section explains how to use the operation panel. • To enter text, see "ENTERING TEXT" (page 1-61). • For information on the screens and procedures for using the system settings, see (page 6-5) in "6. SYSTEM SETTINGS". USING THE DISPLAY Base screen (1) Move the selection frame with the arrow keys...
Page 48 Selecting items in lists and returning to the previous screen (1) When selections appear as a list in a setting screen, select the desired item in the list with the keys. Items that are currently set are indicated by (2) Press the [OK] key to enter your selection. •...
Page 49 Entering numbers in special mode settings (1) If a setting requires that a number be entered, move the selection frame to (2) The number increases or decreases each time the [OK] key is pressed. To make the number change quickly, hold down the [OK] key. (3) You can also select the number display and directly enter a number with the numeric keys.
Page 50 Items that appear in the display Icon display This icon appears when data is being sent or received. This icon appears when fax, scan, or Internet fax data is stored in the machine's memory. When data to be transmitted is stored, appears.
Page 51: Using The Web Page
USING THE WEB PAGE The procedures for using the Web page are explained below. Common buttons The [Submit] button used to store settings, the [Update] button used to update settings, and the [Cancel] button used to cancel a setting and return to the previous screen appear here.
Page 52: Turning The Power On And Off
TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
Page 53: Energy Save Functions
ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 54: Useful Information About The Machine
USEFUL INFORMATION ABOUT THE MACHINE This page explains where to find information on supplies that will require replacement as you continue using the machine, and what to do if an error occurs. INFORMATION ON SUPPLY ITEMS Names of supply items and model name list As the machine is used, it will become necessary to replace the toner cartridge, developer cartridge, and other supplies.
Page 55: User Authentication
USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 56 When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
Page 57: Authentication By Login Name / Password
AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) Keys in the display can be selected with the arrow keys and the [OK] key.
Page 58 • When an LDAP server has been stored, [Auth to:] can be changed. • If you selected a login user name from the user list… The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
Page 59 (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. • If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically.
Page 60: Accessing The Web Page
ACCESSING THE WEB PAGE The login method for accessing the Web server in the machine varies depending on whether or not user authentication is enabled. For information on accessing the Web server in the machine, see "ACCESSING THE WEB SERVER IN THE MACHINE"...
Page 61: User Control
USER CONTROL User Control is used to configure settings for user authentication in the Web page. Select the [User Control] key in the Web page menu to configure the settings. USER LIST This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is selected, the following screen appears.
Page 62 Factory-stored users The following users are stored in the machine at the factory. • Administrator: Factory-stored account for the administrator of the machine. • User: This is used when network authentication is used and a login name not stored in the machine is directly entered.
Page 63 Item Specify page limits for the user by selecting one of the stored page limit groups. The factory Pages Limit Group default setting is [Unlimited]. For more information, see Specify the authority of the user by selecting one of the stored authority groups. The factory Authority Group default setting is [User].
Page 64: Default Setting
DEFAULT SETTING These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management. In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user information stored on an LDAP server.
Page 65 The Number of User Name Displayed Setting on Operation Panel The number of users that are displayed in the user selection screen can be selected (6, 12, or 18 users). This setting also applies to the user selection screen of print hold and the sender selection screen. A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row.
Page 66: Page Limit Group List
PAGE LIMIT GROUP LIST This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is selected, the following screen appears. (1) List display This shows the currently stored groups.
Page 67: Authority Group List
AUTHORITY GROUP LIST Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is selected, the following screen appears. (1) List display This shows the currently stored groups.
Page 68 • Approval Setting to Use a Local Address Book • Approval Settings to Use a Global Address Book Print hold Print Hold Image Check Sharp OSA Approval Settings to Use a Sharp OSA Common Functions Approval Settings for 2-Sided Print Output Approval Settings BEFORE USING THE MACHINE Description Store the name of the group (max.
Page 69 Item MFP Settings System Settings Operational Authority System Settings* Web Settings Operational Authority Display of Device/Network Status Power Reset Machine Identification Application Settings (Excluding Registration of Pre-set Text/Forward Table) Registration of Pre-set Text/Forward Table E-mail Alert and Status Job Log Setting Port Control/ Filter Settings Custom Link Setting Operation Manual Download...
Page 70: Favorite Operation Group List
FAVORITE OPERATION GROUP LIST This is used to store favorite operation groups. Favorite Operation Group Registration Groups of preferred settings can be stored as "favorite operation groups". For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favorite operation group, the language is automatically selected when the user logs in.
Page 71: View User Count
VIEW USER COUNT This displays the total number of pages printed by each user. When the [View User Count] key is selected, the following screen appears. (1) User List This shows the factory-stored users and the currently stored users. To select a user, select the user name. (2) [Select All] key This selects all users.
Page 72: Remote Operation Of The Machine
REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the machine using...
Page 73: Job Log
JOB LOG The machine retains a log of the jobs that are performed. Settings for the job log stored in the machine are configured on the Web page. Select [Job Log] on the Web page to configure the settings. SAVE / DELETE JOB LOG The log of jobs executed on the machine can be stored or deleted.
Page 74: Items Recorded In The Job Log
ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 75 Item name Main items Number of Reserved Sets Number of Completed Sets Number of Reserved Pages Number of Completed Pages Result Error Cause Print Job Related Item Output Staple Staple Count Punch Count Fold Fold Count Printer Tone Image Send Related Direct Address Item Sender Name...
Page 76 Detailed Items Original Size Original Type Paper Size Paper Type Paper Property: Disable Duplex Paper Property: Fixed Paper Side Paper Property: Disable Staple Paper Property: Disable Punch Duplex Setup Resolution Machine Item Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded.
Page 77: Storage Backup
STORAGE BACKUP Address book information and user information stored in the machine can be backed up to your computer or restored from your computer via the Web page. Settings and information stored in the machine can be backed up to your computer. Settings can be exported or imported in XML format using the Web page.
Page 78: Device Cloning
DEVICE CLONING Device cloning is used to save the machine's setting information in XML format and copy the information to another machine. This function saves you the trouble of repeatedly configuring the same settings in multiple machines. Select [Device Cloning] in the Web page menu and configure the settings. •...
Page 79: Update Of Firmware
UPDATE OF FIRMWARE The program (firmware) embedded in the machine can be updated from the Web page. To update the firmware, follow the steps below. • The customer is responsible for updating the firmware. • Never turn off the power of the machine while the firmware is being updated. •...
Page 80: Loading Paper
• SHARP standard plain paper (21 lbs. (80 g/m Safety Guide. • Plain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper.
Page 81 Types of paper that can be used in each tray The following types of paper can be loaded in each tray. " " in the table indicates "cannot be used". – Plain paper Pre-printed Recycle Paper Letter head Pre-punched Color Heavy paper* Labels Glossy paper*...
Page 82 Example: Placement orientations of punched paper, letter head paper, and pre-printed paper This explanation assumes that "Disabling of Duplex" (Web page only) is not enabled in the system settings (administrator). Document feeder tray Pre-punched (Left binding) Tray 1 to 4 Load the paper print side down with the punch holes to the front and the top edge to the right.
Page 83: Tray Settings For Trays 1 To 4
TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4"...
Page 84 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. When pulling out a tray after paper is loaded, do not pull hard. The tray may be damaged, the machine may topple, and injury may result.
Page 85: Loading Paper In The Bypass Tray
LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
Page 86: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 87: Loading Envelopes
Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time.
Page 88: Originals
ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
Page 89 When closing the automatic document feeder, take care that your fingers do not become pinched. Indicator line • Do not insert your hand into the document insertion opening in the automatic document feeder. • If originals are placed higher than the line, misfeeds may occur. •...
Page 90: Placing The Original On The Document Glass
PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 8-1/2" (height) x 11" (width) A4: 210 mm (height) x 297 mm (width) Non-standard sizes 8-1/2"...
Page 91 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. •...
Page 92: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 93 Product name Sharpdesk 1 license kit MX-USX1 Sharpdesk 5 license kit MX-USX5 Sharpdesk 10 license kit MX-US10 Sharpdesk 50 license kit MX-US50 Sharpdesk 100 license kit MX-USA0 Product number This software enables integrated management of documents and computer files. 1-55 BEFORE USING THE MACHINE Description Contents...
Page 94: Finisher
FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. Output tray Stapled and offset output is delivered to this tray.
Page 95: Business Card Feeder
BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. • When you have attached the business card feeder, enable "Business Card Scan Option" in the system settings (administrator). • When scanning business cards, it is convenient to use "Business Card Scan" in the special modes for copying and scanning.
Page 96: Sharp Osa
When a digital multifunction machine that supports Sharp OSA is used, the keys that are displayed on the operation panel and functions such as scan send can be linked to an external application.
Page 97: External Account Module (Mx-Amx3)
The machine connects to the standard application. The message "Connecting to the external application." appears while the machine communicates with the standard application. The mode select key cannot be used during scanning. EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account module is required to use an "external account application" on the machine. An external account application can be used in "external authentication mode"...
Page 98 BEFORE USING THE MACHINE If login fails If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages.
Page 99: Entering Text
ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS .info .biz http: Description This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is selected again so that it is no longer highlighted.
Page 100 Search Input mode screen • The key layouts that can be selected vary depending on the language selected in "Display Language Setting" in the system settings (administrator). • The following symbols cannot be used when entering a file name or folder name. \ ? / "...
Page 101 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. For the procedures for using the display, see THE MACHINE". BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
Page 102 [Image Edit] KEY ......2-80 • REPEATING PHOTOS ON A COPY (Photo Repeat) ......2-81 •...
Page 103: Before Using The Machine As Acopier
BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Press the [COPY] key on the operation panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 104 Output display When one or more output functions such as sort, group, or staple sort have been selected, this shows the icons of the selected functions. ☞ OUTPUT (page 2-33) (10) Original feed display This appears when an original is inserted in the automatic document feeder.
Page 105 Customizing displayed keys Keys for special modes and other settings can be stored as shortcut keys. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 106: Copying Sequence
COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 107: Output Settings
Number of copies (sets) setting Start scanning the original(s) and making copies. Press the [COLOR START] key or the [BLACK & WHITE START] key. To cancel all settings, press the [CLEAR ALL] key ( When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen.
Page 108: Originals
ORIGINALS STANDARD ORIGINAL PLACEMENT ORIENTATIONS Place the original so that the top and bottom edges are oriented as shown below. For more information on placing the original, see "ORIGINALS" (page 1-50) in "1. BEFORE USING THE MACHINE". Document feeder tray Portrait original Document feeder tray Landscape original...
Page 109: Paper Trays
PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 110: Basic Procedure For Making Copies
BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 111: Color Mode
For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 112: Using The Document Glass To Make Copies (1-Sided Copy Of A 1-Sided Original)
USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 113 For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 114 COPIER Select the [Read-End] key. BACK To cancel scanning of the original and copying... Press the [STOP] key ( 2-14 Contents...
Page 115: Automatic 2-Sided Copying
AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Keys in the display can be selected with the arrow keys and the [OK] key. Indicator line When placing an AB size or non-standard size original, specify the original size as explained in (page 2-28).
Page 116 To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to the front side when copying a 2-sided original, set the [Binding Change] checkbox to ☞ Using the [Binding Change] checkbox For some original size settings, the same size of paper as the original may not be automatically selected.
Page 117 • Up to 999 copies (sets) can be set. • If you are only making a single copy, the copy can be made with the copy number display showing "0". If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOR START] key or the [BLACK &...
Page 118: Using The Document Glass To Make 2-Sided Copies
USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Keys in the display can be selected with the arrow keys and the [OK] key. Portrait original Align the top edge of the original against the side of the document glass with the scale.
Page 119 When placing an AB size or non-standard size original, specify the original size as explained in (page 2-28). The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. For some original size settings, the same size of paper as the original may not be automatically selected. In this case, manually change the paper size.
Page 120 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 121: Color Copy Modes
COLOR COPY MODES The color mode of the [COLOR START] key is normally set to [Full Color] so that copying takes place in full color mode when the [COLOR START] key is pressed. If color originals are mixed together with black & white originals, set the color mode to [Auto] to have the color mode change appropriately for each original.
Page 122 Selecting single color copying When [Single Color] is selected for the color mode, the following screen appears. Select the desired color. Selecting 2 color copying When [2 Color] is selected for the color mode, the following screen appears. Select the desired color. •...
Page 123: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 124 Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light colored text • If [Auto] is selected but the darkness or lightness of the image does not seem quite right... If the image seems too light or too dark when [Auto] is selected, the exposure level can be adjusted using "Copy Exposure Adjustment"...
Page 125: Reduction/Enlargement/Zoom
REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. To have the appropriate enlargement/reduction ratio for the original size and selected paper size automatically selected, select the [Copy Ratio] key in the base screen of copy mode, and then select the [Auto Image] key.
Page 126: Manual Ratio Selection (Preset Ratios/Zoom)
MANUAL RATIO SELECTION (Preset ratios/Zoom) Select the [Copy Ratio] key in the base screen of copy mode to select one of two preset enlargement ratios or three preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 127: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Select the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 128: Original Sizes
ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key.
Page 129 Specifying a non-standard original size Keys in the display can be selected with the arrow keys and the [OK] key. When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8"...
Page 130: Storing Frequently Used Original Sizes
STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Select the [Original] key in the base screen of copy mode and then follow the steps below.
Page 131 The stored original size will be retained even if the main power is turned off. To cancel the operation... Press the [CLEAR ALL] key ( Enter the original size. (1) Enter the X (horizontal) dimension of the BACK original. Select either of the press the [OK] key repeatedly to change the number.
Page 132 Retrieving a stored original size To retrieve a stored original size, select the [Original] key in the base screen of copy mode and perform the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. To cancel the operation...
Page 133: Output
OUTPUT To select output functions and the output tray, select the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed.
Page 134: Output Modes
OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Select the [Output] key. Select the [Sort] key. Press the [COLOR START] key or the [BLACK &...
Page 135 Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see Stapling positions Applicable paper sizes...
Page 136: Making Copies Using The Bypass Tray
MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-42) in "1.
Page 137 When [Envelope] is selected, specify the size of the envelope. Check the paper type setting for the BACK bypass tray. If you need to change the setting, select the paper type key. If you do not need to change the paper size and type, go to step 7.
Page 138 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key.
Page 139: Special Modes
SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key in the base screen is selected and the [OK] key is pressed, the special modes menu screen appears. The special modes menu consists of four screens. Press the After selecting special mode settings, press the [BACK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
Page 140 Special modes menu (2nd screen) [Slow Scan Mode] checkbox ☞ COPYING THIN ORIGINALS (Slow Scan Mode) (page 2-48) [Margin Shift] key ☞ ADDING MARGINS (Margin Shift) [Erase] key ☞ ERASING PERIPHERAL SHADOWS (Erase) 2-52) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-55) Special modes menu (3rd screen)
Page 141: Copying Two Original Pages Onto One Sheet (2In1)
COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half.
Page 142 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying...
Page 143: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Originals Front Back...
Page 144 Select the special modes. (1) Select the [Special Modes] key. (2) Select the [Card Shot] key. ☞ Special modes menu (1st screen) Place the original face down on the document glass. Originals Front page Back page Front page Back page (page 2-39) Select card shot settings.
Page 145 Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the front side of the card. To cancel scanning... Press the [STOP] key ( Turn the card over and press the [COLOR START] key or the [BLACK & WHITE START] key to scan the reverse side of the card.
Page 146: Copying Multiple Business Cards (Business Card Scan)
COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option"...
Page 147 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used.
Page 148: Copying Thin Originals
COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Keys in the display can be selected with the arrow keys and the [OK] key. Indicator line If the originals are inserted with too much force, they may crumple and misfeed.
Page 149 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Set the [Slow Scan Mode] checkbox to in the screen of step 2. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 150: Adding Margins (Margin Shift)
ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Keys in the display can be selected with the arrow keys and the [OK] key.
Page 151 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
Page 152: Erasing Peripheral Shadows (Erase)
ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
Page 153 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. BACK (2) Set the erasure width. Select either of the press the [OK] key repeatedly to change the number. 0" to 1" (0 mm to 20 mm) can be entered. (3) Select the [Basic Menu] key.
Page 154 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
Page 155: Printing The Date And A Stamp On Copies (Stamp)
PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
Page 156: General Procedure For Using Stamp
GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right.
Page 157 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
Page 158: Adding The Date To Copies (Date)
ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 159 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the date in black and white. • If the date is printed in color on a black and white copy, the copy will be included in the full color count. •...
Page 160: Stamping Copies (Stamp)
STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 161 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the stamp in black and white. • If the stamp is printed in color on a black and white copy, the copy will be included in the full color count. The stamp text cannot be edited.
Page 162: Page Numbering
PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, color, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Page Numbering] key in the stamp selection screen.
Page 163 • When 2-sided copying is performed, the total pages is the total number of sides of the paper. If the final page is blank, it is not counted. • When used in combination with "2in1" or "Card Shot", the number of sides of the paper copied on is the total pages. •...
Page 164 (2) (3) • A "Last Number" smaller than the "First Number" cannot be set. • The "Last Number" is initially set to "Auto", which means that page numbers are automatically printed through the last page based on the "First Number" and "Printing Start from Page" settings. •...
Page 165 • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 166: Printing Text On Copies (Text)
PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Text] key in the stamp selection screen.
Page 167 • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and white. • If the text is printed in color on a black and white copies, the copies will be included in the full color count. Text settings can also be configured in the Web pages.
Page 168 Storing, editing, and deleting text strings Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING To edit or delete a text string...
Page 169: Checking The Stamp Layout (Layout)
CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Keys in the display can be selected with the arrow keys and the [OK] key. The [Layout] key can only be selected when stamp items have been selected.
Page 170 If you wish to swap the position of the selected stamp item with the position of another stamp item, temporarily move either one of the items to an unoccupied position and then switch the print positions. Select the key of the desired destination BACK position.
Page 171: Adding Inserts When Copying On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 172 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When transparency inserts is selected, paper suitable for the inserts is automatically selected. • The number of copies cannot be selected in this mode. •...
Page 173: Copying A Large Number Of Originals At Once (Job Build)
COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 174 Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOR START] key or the [BLACK &...
Page 175: Making Copies In Pamphlet Format (Pamphlet Copy)
MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 176 Select the special modes. (1) Select the [Special Modes] key. (2) Select the [Pamphlet Copy] key. ☞ Special modes menu (3rd screen) (page 2-40) Select pamphlet copy original settings. (1) Select the [Original] key. BACK (2) If the original is 1-sided, select the [1-Sided] key.
Page 177 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning of the original and copying...
Page 178: Copying Originals Of Different Sizes (Mixed Size Original)
COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11" size, 8-1/2" x 11" size and 5-1/2" x 8-1/2" size (A4 size and A5 size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 179 Keys in the display can be selected with the arrow keys and the [OK] key. Inch Place with the sides that are the same length aligned on the left. Place with the sides that are the same length aligned on the left. Press the [COLOR START] key or the [BLACK &...
Page 180: [Image Edit] Key
[Image Edit] KEY When the [Image Edit] key is selected in the 4th special modes menu screen, the image edit menu screen opens. Image edit menu screen [Photo Repeat] key ☞ REPEATING PHOTOS ON A COPY (Photo Repeat) (page 2-81) [Mirror Image] checkbox ☞...
Page 181: Repeating Photos On A Copy (Photo Repeat)
REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 2-5/8" size (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size)) on a single sheet of copy paper as shown below.
Page 182 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then select the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying...
Page 183: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 184: Copying In The Center Of The Paper (Centering)
COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 185 • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering... Set the [Centering] checkbox to in the screen of step 3.
Page 186: Reversing Black And White In Acopy (B/W Reverse)
REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 187 COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Set the [B/W Reverse] checkbox to in the screen of step 3. 2-87 Contents...
Page 188: [Color Adjustments] Key
[Color Adjustments] KEY When the [Color Adjustments] key is selected in the 1st special modes menu screen, the color adjustments menu screen opens. Color adjustments menu screen [RGB Adjust] key ☞ ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) (page 2-89) [Sharpness] key ☞...
Page 189: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). Keys in the display can be selected with the arrow keys and the [OK] key. Place the original.
Page 190: Adjusting The Sharpness Of An Image (Sharpness)
Select the [Cancel] key in the screen of step 3. Soft Sharp Adjust the image. (1) Select the [Soft] key or the [Sharp] key. BACK (2) Select the [Special Modes] key. You will return to the special modes screen. Press the [BACK] key to return to the base screen of copy mode.
Page 191: Whitening Faint Colors In Copies (Suppress Background)
WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 192 Press the [COLOR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOR START] key. Repeat until all pages have been scanned and then select the [Read-End] key.
Page 193: Adjusting The Color (Color Balance)
ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. Light Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 194 (2), (3) Examples of color balance adjustment The settings of all gradations are moved toward + The settings of all gradations are moved toward - To return the color balance values to the default settings... Select the key and press the [OK] key. The values of all eight gradations will return to the default color balance values.
Page 195 COPIER To cancel a color balance setting... Select the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Color Balance Setting This is used to set the default values to which the color balance values return when the key is selected.
Page 196: Adjusting The Brightness Of Acopy (Brightness)
ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 197: Adjusting The Intensity Of A Copy (Intensity)
ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Weakening the intensity Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
Page 198: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 199 • If user authentication is enabled, the login screen will appear when the [Interrupt] key is selected. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 200: Job Status Screen
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 201: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 202 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 203: Canceling A Job That Is Waiting In The Queue
CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS If the job in progress is a copy job, you can also press the [STOP] key ( To cancel, select the [Yes] key.
Page 204: Giving Priority To A Job In The Queue
GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 205: Checking Information On A Copy Job Waiting In The Queue
CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS [Paper:] key If a copy job is stopped because the paper ran out, the [Paper:] key can be selected to change to a different paper tray.
Page 206: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 8-1/2"...
Page 207: Storing (Editing/Deleting) A Job Program
STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Keys in the display can be selected with the arrow keys and the [OK] key. LOGOUT Editing or deleting a job program... When a highlighted numeric key is selected, the following screen appears.
Page 208 COPIER Select the copy settings that you wish to BACK store in the job program and press the [OK] key. To assign a name to the program, select the [Program Name] key and press the [OK] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
Page 209 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. For the procedures for using the display of the machine, see BEFORE USING THE MACHINE". For the procedure for accessing the Web pages, see the Quick Start Guide. For the procedures for using the Web page, see MACHINE".
Page 210 PRINT FUNCTIONS FOR SPECIAL PURPOSES ......3-48 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper).
Page 211: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment PCL6, PCL5c The machine supports the Hewlett-Packard PCL6 and PCL5c printer...
Page 212: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. The menu used to execute printing may vary depending on the software application. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 213 • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
Page 214: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 215: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 216: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 217 To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. • When user authentication is enabled, printing is possible without entering user information if black and white printing is set in the printer driver.
Page 218: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Pop-up help Help can be displayed for a setting by clicking the setting and pressing the [F1] key.
Page 219: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 220 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings. - A watermark that you created - Paper insertion settings - Overlay file - The login name, password, user name, and job name entered in the [Job Handling] tab Check and save the settings.
Page 221: Using Saved Settings
USING SAVED SETTINGS The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Deleting saved settings Select the user settings that you want to delete in (1) of step 2 above, and click the [Delete] button. Open the printer driver properties window from the print window of the software application.
Page 222: Changing The Printer Driver Default Settings
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 223 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-15 Contents...
Page 224: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 225: Printing
PRINTING The menu used to execute printing may vary depending on the software application. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select [Print] from the [File] menu of TextEdit.
Page 226 PRINTER Click the [Print] button. Printing begins. 3-18 Contents...
Page 227: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 228: Printing On Envelopes
PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "BEFORE USING THE MACHINE".
Page 229: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled, you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 230 In Mac OS X, you can click the simplify operation the next time you wish to print based on the same user authentication. • When user authentication is enabled, printing is possible without entering user information if black and white printing is set in the printer driver.
Page 231: Frequently Used Functions
FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAGE TO THE PAPER 3-28) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 232 BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected tab.
Page 233: Selecting A Print Mode Setting
SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of color photos and text is high.
Page 234: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Orientation Windows 2-Sided(Book) Vertical Windows 2-Sided(Book)
Page 235 Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 236: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 237: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 238 Windows (2) (3) Macintosh (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (1) Select [Layout].
Page 239: Stapling Output
STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance.
Page 240 Windows Macintosh (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function.
Page 241: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE (page 3-37) • COLOR MODE ADJUSTMENT FUNCTION 3-41) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞...
Page 242 Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
Page 243: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function.
Page 244: Creating A Large Poster (Poster Printing)
CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 245: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes).
Page 246: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 247: Adjusting Line Widths When Printing (Line Width Settings)
ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 248: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) Macintosh (This function can only be used in Mac OS 9.) (1) Click the [Advanced] tab.
Page 249: Color Mode Adjustment Function
COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows Macintosh (This function can only be used in Mac OS X v10.3.9 and v10.4.11.)
Page 250: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in grayscale, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale.
Page 251: Selecting Color Settings To Match The Image Type (Advanced Color)
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to match the objective of the color image, such as color management settings and the screening setting for adjustment of color tone expression.
Page 252 Macintosh • In Mac OS X v10.5 to 10.5.1, click the [Advanced] tab to configure advanced color settings. • In Mac OS X v10.2.8, select the color image type from the "Image Type" menu. • In Mac OS 9, select [Color], [Color2], and [Color3] to configure color print settings. The following color management settings are available.
Page 253: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, angle, and print position of the watermark text can be adjusted.
Page 254: Printing An Image Over The Print Data (Image Stamp)
PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 255: Creating Overlays For Print Data (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 256: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 257 Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 258: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 259: Printing A Carbon Copy (Carbon Copy)
PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print...
Page 260: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be printed on the reverse side (the reverse side will be left...
Page 261: Retention (Print Hold) Function
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the retention function, or incorrect operation of the retention function by the operator that saves the data.
Page 262: Saving Print Files (Retention)
SAVING PRINT FILES (Retention) The explanations assume that the paper size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: ☞ Windows: BASIC PRINTING PROCEDURE ☞...
Page 263 Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox method in "Retention Settings". To simplify operation the next time the same password is set, click the button after entering the password (5 to 8 digit number). 3-55 PRINTER .
Page 264: Printing A Stored File
PRINTING A STORED FILE A file stored using retention function can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. Output settings, 2-sided printing, paper size, the number of copies, and other settings can be selected.
Page 265 Automatically print all stored data When user authentication is enabled, all retained (stored) print jobs of a user who logs in can be printed automatically after log in. After all jobs are printed, the files are deleted. To use the print all function, the following steps are necessary: •...
Page 266: Print Settings Screen
PRINT SETTINGS SCREEN When a file is stored in the machine, the print settings that were in effect when the file was printed from the printer driver are also stored. However, the settings below can be changed when you print a stored file. For the procedures for operating the settings screen, see USING THE MACHINE".
Page 267: Multi-File Printing
MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Keys in the display can be selected with the arrow keys and the [OK] key. • Multi-file printing of confidential files is not possible. • If the screen is changed with the [BACK] key while a file is selected, the selection of the file will be canceled. •...
Page 268 Printing a selected file. The number of selected files appears in the number of selected files display. BACK If you wish to use the number of copies that was stored with the file, go to step (3). (1) Select the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( (2) Set the number of copies.
Page 269: Batch Printing
Batch printing All files that have the same user name and password can be printed at once. When the [Multi-File Print] key is selected, it changes into the [Batch Print] key. Keys in the display can be selected with the arrow keys and the [OK] key. When [Selection of [All Users] is not allowed] checkbox and [Selection of [User Unknown] is not allowed] checkbox are disabled in "Print Hold Setting"...
Page 270 All files that match the current search conditions can be deleted by selecting the [Delete the Data] key. If a password has been established, BACK select the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and select the [OK] key.
Page 271: Deleting A Stored File
DELETING A STORED FILE Stored files that are no longer needed can be deleted. ☞ PRINTING A STORED FILE (page 3-56) Keys in the display can be selected with the arrow keys and the [OK] key. A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential".
Page 272: Searching For A Stored File
SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function can be used to find a file quickly. Searching is possible even when you only know part of the file name. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 273 You can also use the Web pages to search for a file. Click [Document Operations], [Print Hold], and then [Search] in the Web page menu. Using the user name to search There are three ways to select the user name: (A) Select the [User List] key and press the [OK] key.
Page 274: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 275: Directly Printing A File On An Ftp Server
DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [Setting for Print from the MFP(FTP)] in the Web page menu.
Page 276 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level. • Select the [File or Folder Name] key and press the [OK] key to change the order of the files and folders displayed on the screen.
Page 277: Directly Printing A File In Usb Memory
DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your computer, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.
Page 278 • A total of 100 keys of files and folders can be displayed. • Press the [BACK] key to move up one folder level. • Select the [File or Folder Name] key and press the [OK] key to change the order of the files and folders displayed on the screen.
Page 279: Directly Printing A File In Anetwork Folder
DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 280 • You can select the [Search] key and enter a keyword to search for a workgroup, server, or network folder. For the procedure for entering text, see • Up to 100 workgroups, 100 servers, and 100 network folders can be displayed. •...
Page 281 When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. ☞ PRINTING AN ENCRYPTED PDF FILE Print the selected file. (1) Select print conditions. BACK If you selected a file (PCL, PS, or XPS) in step 4 that includes print settings, the settings will be applied.
Page 282: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network.
Page 283: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 284: Checking The Print Status
CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 285 Job key display Each job key shows the position of the job in the job queue and the current status of the job. Indicates the number (position) of the job in the job queue. When the job currently being printed is finished, the job moves up one position in the job queue.
Page 286: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 287: Giving A Print Job Priority/Canceling A Print Job
GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 288: Canceling A Print Job
CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS It is also possible to cancel printing with the [STOP] key ( pressed, a message will appear asking you if you want to cancel the job.
Page 289: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the display. Printing will begin automatically when the [OK] key is selected and paper is loaded in the machine.
Page 290 If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run off the paper. Select the key of the tray that has the BACK paper you wish to use. Printing begins.
Page 291: Retrieving And Using A File From The Job Status Screen
RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored selecting other than "Hold Only" in "Retention Settings" can be manipulated from the job status complete screen. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS To view information on a file, select the file and then select the [Detail] key.
Page 292: Appendix
APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used. Function Frequently used Copies functions Orientation N-Up Number of pages Order Border 2-Sided Print Fit To Page Binding Edge Black and White Print Staple* Paper...
Page 293 Function Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Graphics Mode Selection Toner Save* Font Resident font Selectable download font Other functions Auto Configuration User Authentication *1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system version and the software application.
Page 294 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. For the procedures for using the display, see THE MACHINE". BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX ....4-4 •...
Page 295 FAX RECEPTION RECEIVING FAXES ......4-58 • RECEIVING A FAX ..... 4-59 •...
Page 296 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-117 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-118 •...
Page 297: Before Using The Machine As Afax
BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone...
Page 298: Setting The Telephone Line Type
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Select the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.
Page 299: Checking The Date And Time
CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the display. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 300: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of a mode, press the [IMAGE SEND] key and select the desired mode in [Mode Switch]. Example: switching from scanner mode to fax mode Each of the other modes that can be displayed by pressing the [IMAGE SEND] key (scan, Internet fax, USB memory, PC scan and data entry modes) also have base screens.
Page 301 BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (10) This shows various messages and the destinations that have been entered. icon on the left indicates fax mode. [Mode Switch] key Use these keys to change the mode of the image send function.
Page 302 (10) [Direct TX] key Select this key to send a fax by direct transmission. ☞ To fax a large number of sheet originals, use the automatic document feeder. (page 4-28) ☞ If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 303: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ This shows the destination that has been selected. [Basic Menu] key Select this key to select transmission settings and operations.
Page 304: Changing The Display Of One-Touch Keys In The Address Book Screen
• When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK • ADDRESS BOOK (page 4-13) Store in [Address Book] in the Web page menu.
Page 305 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, select the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 306: Address Book
ADDRESS BOOK Address Book is used to configure settings for storing addresses in the Web page. Storing addresses in the address book makes it easy to specify an address for transmission. When the [Address Book] key is selected, the following screen appears. (1) [Add] key Use this to add a new address.
Page 307 • If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: - The key is used in a reserved transmission or a transmission in progress. - The key is included in a group key.
Page 308: Custom Index
Item Transmission Mode CUSTOM INDEX The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". Description Set the transmission speed and the International Correspondence Mode.
Page 309: Fax Transmission Sequence
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 310 Select image settings Select settings for the original to be faxed. • [Scan Size] key: Use this key to select the original size, and 2-sided original scanning. ☞ • [Send Size] key: Use this key to select the send size of the original.
Page 311 Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [BLACK &...
Page 312: Entering Destinations
ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Take care to enter the correct number.
Page 313: Retrieving A Fax Number From The Address Book
RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply selecting the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply selecting the key.
Page 314: Retrieving A Stored Destination
RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply selecting the one-touch key of that destination. Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF...
Page 315: Checking And Deleting Entered Destinations
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA AAA BBB AAA CCC...
Page 316: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the [Quick] key. This can be done in the base screen of any of the modes or in the address book screen. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 317: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Keys in the display can be selected with the arrow keys and the [OK] key. How to search Enter a maximum of 64 characters for the search characters.
Page 318 XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 XXX DDD 0687654321 XXX EEE 0676543210 XXX FFF 0601234567 • If 30 or more matches are found, a message will appear in the screen. Press the [OK] key to close the message. A maximum of 300 search results are displayed.
Page 319: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA BBB BBB CCC CCC...
Page 320: Chain Dialing
CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 321: Transmission Methods
BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
Page 322 To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 323: Placement Orientation Of The Original
PLACEMENT ORIENTATION OF THE ORIGINAL A 5-1/2" x 8-1/2" (A5) or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as a 5-1/2" x 8-1/2" (A5) or B5 image in portrait orientation. 5-1/2" x 8-1/2" (A5) size original System Settings (Administrator): Rotation Sending Setting The factory default setting is rotate before transmission.
Page 324: Fax Destination Confirmation Mode
FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
Page 325: Using The Automatic Document Feeder For Transmission
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Keys in the display can be selected with the arrow keys and the [OK] key. Indicator line When sending a multi-page fax, the automatic document feeder and the document glass cannot both be used to scan the original pages.
Page 326: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Keys in the display can be selected with the arrow keys and the [OK] key. Indicator line AAA AAA AAA AAA BBB BBB BBB BBB CCC CCC CCC CCC DDD DDD DDD DDD...
Page 327 • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 328: Using The Document Glass For Transmission
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Keys in the display can be selected with the arrow keys and the [OK] key. •...
Page 329 Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. •...
Page 330: Using The Document Glass To Send A Fax In Direct Transmission Mode
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Do not place any objects under the original size detector.
Page 331 Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmission... While "Dialing. Press [ ] to cancel." appears in the display, press the [STOP] key ( • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, Memory Box, 2-Sided Original Scanning, Global Address Search •...
Page 332: Transmission Using The Speaker
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 333 • When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings (Administrator): Speaker Settings The default volume level of the speaker can be changed in the "Speaker Settings".
Page 334: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 335 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ • In addition to specification by one-touch key, a destination can also be specified using a search number. You can also directly enter a fax number with the numeric keys or look up a destination in a global address book.
Page 336 AAA AAA AAA BBB AAA CCC AAA DDD To cancel a specified destination... Select the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Select the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS Press the [BLACK &...
Page 337 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS Broadcast0001 10:00 04/01 020/003 Connecting...
Page 338 Broadcast0001 DDD DDD 10:01 04/01 NG00000 EEE EEE 10:10 04/01 NG00000 After the [Retry] key is selected, you will return to the base screen with the unsuccessful destinations entered. Place the original and perform the broadcast transmission operation. Resend to unsuccessful destinations. (1) Select the [Failed] tab.
Page 339: Sending A Fax Directly From Acomputer (Pc-Fax)
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 340: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears in the key used to select the setting. [Scan Size] key Select this key to set the scan size, and orientation of the original, and select 2-sided scanning settings.
Page 341: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. 2-sided original Keys in the display can be selected with the arrow keys and the [OK] key. To cancel 2-sided scanning, select the [1-Sided] key in (3). Transmission Front and back are sent as two pages...
Page 342 • 2-sided scanning automatically turns off after the transmission operation is completed. • 2-sided scanning is not possible when direct transmission or speaker transmission is performed. Specify the orientation in which the original is placed. BACK (1) Select the [Image Orientation]. (2) Select the "image placement orientation"...
Page 343: Specifying The Scan Size And Send Size
SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original size) is 8-1/2" x 11" (A4) and the send size is auto. If, for example, the scan size were 8-1/2"...
Page 344 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must specify the scan size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 345 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Scan Size] key.
Page 346 • When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. •...
Page 347 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 348 Specify the orientation in which the original is placed. BACK (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientation" key with the same orientation as the image of the placed original. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction.
Page 349: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure Auto Manual Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Exposure] key.
Page 350: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution Standard...
Page 351: Fax Reception
FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. •...
Page 352: Receiving A Fax
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
Page 353: Receiving A Fax Manually
RECEIVING A FAX MANUALLY A fax can be received manually using the display. While the machine rings, select the [Speaker] key in the base screen and then select the [Fax Receive] key that appears. • When a call is answered by selecting the [Speaker] key, you will be able to hear the other party, however, you will not be able to speak.
Page 354: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the display when a fax is received.
Page 355: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" (Web page only) is enabled* in the system settings (administrator), you can check a received image in the display before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 356 If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured settings will be canceled if you view the image. After viewing the image, you will return to the base screen of image send mode, regardless of which mode you were in previously.
Page 357: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, select and bottom of the image to scroll. [Print] key Select this key to start printing.
Page 358: Forwarding Received Faxes
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 359: Forwarding Received Faxes To Anetwork Address
FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Received fax •...
Page 360 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 361 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • If you wish to select a group of addresses for the forwarding destination, you can only select a group that contains e-mail addresses only.
Page 362: Special Modes
SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is selected in the base screen, the special modes menu screen appears. The special modes menu consists of five screens. Press key is selected in the special modes screen, the selected settings are entered and the base screen reappears.
Page 363 5th screen [Polling] checkbox ☞ CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) (page 4-91) This cannot be selected when a special mode has not been enabled. The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator).
Page 364: Storing Fax Operations (Program)
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
Page 365 [Add] key Use this key to add a new program. Select the [Add] key in the above screen to open a registration screen. Up to 48 programs can be stored. For more information, see "Settings" (page 4-72). • A timer setting cannot be included in a program. •...
Page 366: Using A Program To Send
USING A PROGRAM TO SEND Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.
Page 367: Sending A Fax At A Specified Time
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 368 When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure.
Page 369: Sending Both Sides Of A Card As Asingle Page (Card Shot)
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back When using card shot, the original must be scanned on the document glass.
Page 370 • The send size is automatically selected based on the original size you entered. • After selecting card scan, you can change the scan size and the send size from the [Scan Size] key and [Send Size] key in the base screen. In this case, the screen of this step will appear in the scan size setting screen. For the procedure for setting the send size, see Press the [BLACK &...
Page 371 If you will continue scanning additional cards, you can select the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. • This function cannot be used in direct transmission mode or when the speaker is used to dial. To cancel Card Shot...
Page 372: Sending Business Cards (Business Card Scan)
SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see CARD FEEDER"...
Page 373: Faxing Thin Originals (Slow Scan Mode)
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Keys in the display can be selected with the arrow keys and the [OK] key. If the originals are inserted with too much force, they may crumple and misfeed.
Page 374 Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Set the [Slow Scan Mode] checkbox to System Settings (Administrator): Original Feeding Mode (Web page only) This is used to have scanning always take place using slow scan mode.
Page 375: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here.
Page 376 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. (2) Set the erasure width. BACK Select the number display and press the [OK] key. A number entry screen will appear. Enter the desired number with the numeric keys and select the [OK] key in the number entry screen.
Page 377 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 378: Sending A Large Number Of Pages (Job Build)
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 379 Press the [BLACK & WHITE START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 380: Changing The Print Settings For The Transaction Report
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 381 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 382: Adding Your Sender Information To Faxes (Own Number Sending)
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sat 3:00 PM (1) Date, time: (2) Sender name:...
Page 383: Temporarily Changing The Sender Information (Own Name Select)
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes.
Page 384: Calling A Fax Machine And Initiating Reception (Polling)
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (3) The fax is received.
Page 385 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 386: Initiating Polling Reception Manually
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 387: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 388: Scanning A Document Into Polling Memory
SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
Page 389 • A program, timer setting, transaction report and polling cannot be selected. • To return to the screen of step 4, select the [Memory Box List] key. Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. •...
Page 390: Checking The Document In The Public Box
CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. (1) Select the [Special Modes] key.
Page 391: Deleting A Document From The Public Box
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes. (1) Select the [Special Modes] key. (2) Select the [Memory Box] key.
Page 392 Memory Box - Delete Data Delete the data in the memory box? Press [Image Check] to check data. Image check To cancel the deletion... Select the [No] key. You will return to the screen of step 3. Select the [Yes] key. BACK •...
Page 393: Performing F-Code Communication
PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, and distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 394: Creating Memory Boxes In The Machine For F-Code Communication
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" (Web page only) in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and a F-code communication function is assigned to each box.
Page 395: Confidential Communication Using F-Codes
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to a F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 396: F-Code Confidential Transmission
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding a F-code to the fax number. Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size.
Page 397: Checking Faxes Received By F-Code Confidential Reception
CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When a F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes.
Page 398 Enter PIN via the 10-key. Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can select the [Cancel] key to return to step 4. Press [Image Check] to check data.
Page 399: Polling Reception Using F-Codes
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in a F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 400 (3),(5) AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary. Press the [BLACK &...
Page 401: Polling Memory Transmission Using F-Codes
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in a F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 402 Box 1 Box 2 Box 3 Select the [Data Store] key. (1) Select the [Polling Memory] key. BACK (2) Select the [Data Store] key. BACK Select the F-code memory polling box. BACK Specify the number of polling times. BACK Select for the desired number of times. Select the [Once] key if you want the document cleared from memory after it is transmitted.
Page 403 • A program, timer setting, transaction report and polling cannot be selected. • To return to the screen of step 4, select the [Memory Box List] key. Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. •...
Page 404: Checking The Document In The F-Code Memory Polling Box
CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. Select the special modes.
Page 405: Deleting A Document Stored For F-Code Polling Transmission
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in a F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 406 Memory Box - Delete Data Delete the data in the memory box? Press [Image Check] to check data. Image check To cancel the deletion... Select the [No] key. You will return to the screen of step 3 without deleting the document. Select the [Yes] key.
Page 407: Relay Request Transmission Using F-Codes
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to a F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 408 Keys in the display can be selected with the arrow keys and the [OK] key. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞...
Page 409: Relay Broadcast Transmission Using F-Codes
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives a F-code relay request transmission, the fax is received to a F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 410: Using An Extension Phone
USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 411: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. •...
Page 412: Checking The Status Of Fax Jobs
CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 413: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, select the job status screen selector key ((2) below).
Page 414 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue.
Page 415 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded.
Page 416: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 417: Checking A Reserved Job Or The Job In Progress
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select the key of the job that you wish to check and select the [Detail] key. The job details screen will appear (see below). The job name and progress (number of completed destinations / total destinations) appear at the top of the screen.
Page 418: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs and serial polling jobs. Select the key of the desired job in the completed jobs screen and select the [Detail] key. The job detail screen (see below) will appear. The job name appears at the top of the job detail screen.
Page 419: Canceling A Fax In Progress Or Areserved Fax
CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS Broadcast0001 10:00 04/01 020/003 Connecting...
Page 420: Giving Priority To A Reserved Fax
GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 421: Checking The Activity Log (Image Sending Activity Report)
CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 422: Information Appearing In The Result Column
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message The transaction was completed normally.
Page 423 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. For the procedures for using the display, see THE MACHINE". BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
Page 424 SPECIAL MODES SPECIAL MODES ......5-77 STORING SCAN OPERATIONS (Programs) ..5-79 • JOB PROGRAMS..... . . 5-80 •...
Page 425: The Machine
BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 426 USB memory mode USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. Internet fax transmission The scanned file is sent as an Internet fax.
Page 427: Preparations For Use As A Network Scanner
PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 428: Settings Required In The Web Pages
SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 429 Storing addresses Select the [Add] key in the above screen to store an address. Up to 999 addresses can be programmed. For more information, see "Settings" (page 5-8). To store addresses for Scan to Desktop... Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network Scanner Tool.
Page 430 Settings Item Items stored in all modes Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Items appearing when an e-mail address is stored E-mail Address File Format Description Select the type of address to be stored in the address book.
Page 431: Custom Index
Item Items appearing when an Internet fax address is stored I-Fax Address File Format Request Internet Fax Reception Report Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname or IP Address. • Hostname or IP Address Compression Mode Items appearing when a group is stored Address...
Page 432: Storing A Destination For Scan To Desktop
STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 433: Before Sending To A Direct Smtp Address
BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS included in the address book for Internet fax mode.
Page 434: Base Screen
BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and select the desired mode in [Mode Switch].
Page 435: Base Screens
BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode (10) (11) (12) (13) (14) Various messages are displayed here. The icon of the selected mode appears on the left. [Mode Switch] key Select one of these tabs to change the image send mode.
Page 436 [Send Size] key Select this key to specify the send size of the original. ☞ Specifying the send size of the image (10) [Exposure] key Select this key to select the exposure for scanning. ☞ CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE (page 5-67) (11) [Resolution] key...
Page 437 Customizing displayed keys Keys for special modes and other settings can be stored as shortcut keys. Set these keys to functions that you frequently use to access the functions with a single select. The customized keys are configured using "Customize Key Setting"...
Page 438: Address Book Screen
ADDRESS BOOK SCREEN This screen is used to select transmission destinations. AAA AAA XXX@XX.XXX.com Global Address Search This shows the selected destination. [Address Book] key Select this key to specify a destination (one-touch key). [Global Address Search] key When the use of a LDAP server has been enabled in the machine's Web pages, a transmission address can be obtained from a global address book.
Page 439: Changing The Display Of One-Touch Keys In The Address Book Screen
• Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK • For information on storing addresses in the address book, see SCAN MODE IN THE ADDRESS •...
Page 440 Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, select the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 441: Scan Send Sequence
SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Global Address Search Resend AAA AAA...
Page 442 Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [COLOR START] key or the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [COLOR START] key or the [BLACK &...
Page 443 • The [COLOR START] key cannot be used in Internet fax mode. • After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed.
Page 444: Entering Destinations
ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 445: Retrieving A Destination
RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH It is convenient to store frequently used destinations in the [Freq.] index.
Page 446 Scan mode • If you wish the recipient to be a Cc recipient, select the [Cc] key and press the [OK] key. • The [Bcc] key only appears when Bcc has been enabled using "Bcc Setting" (Web page only) in the system settings (administrator).
Page 447: Checking And Deleting The Selected Destinations
CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA CCC CCC BBB BBB...
Page 448: Using A Search Number To Retrievea Destination
USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the [Quick] key. This can be done in the base screen of any of the modes or in the address book screen. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 449: Entering An Address Manually
ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Keys in the display can be selected with the arrow keys and the [OK] key. Scan mode Internet fax mode • If you wish the destination to be a Cc destination, select the [Cc] key. •...
Page 450 • System Settings (Administrator): I-Fax Reception Report On/Off Setting (Web page only) This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly entering the address, a message will appear asking you if you wish to receive a report. (When Direct SMTP is used, transmission confirmation is not performed.) •...
Page 451: Retrieving A Destination From Aglobal Address Book
RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Keys in the display can be selected with the arrow keys and the [OK] key.
Page 452 XXX AAA AAA@xx.xxx.com XXX BBB BBB@xx.xxx.com XXX CCC CCC@xx.xxx.com DDD@xx.xxx.com XXX DDD XXX EEE EEE@xx.xxx.com XXX FFF FFF@xx.xxx.com • If 30 or more matches are found, a message will appear in the screen. Select the [OK] key to close the message. Up to 300 matches can appear.
Page 453: Using The Resend Function
USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Keys in the display can be selected with the arrow keys and the [OK] key. AAA AAA BBB BBB CCC CCC...
Page 454: Sending An Image In Scan Mode
TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" (Web page only) in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 455 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ • After selecting a one-touch key, if you change the screen without selecting the delivery method, the recipient will be automatically specified as a "To"...
Page 456 (1), (2) • The placement orientation of the original is initially set to [Portrait]. If you placed the original with the top edge to the left, this step is not necessary. • The original size set in the system settings appears as the original size. Press the [COLOR START] key or the [BLACK &...
Page 457 If the original was placed on the document glass, replace it with the next original and press the [COLOR START] key or the [BLACK & WHITE START] key. Repeat until all originals have been scanned. • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 458: Changing The Subject, File Name, Reply-To, And Body Text
CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 459 If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed. • To specify the return address by entering a user number that has been stored in [User List] of [User Control] > [User List] in the Web page menu, select the [Quick] key and press the [OK] key.
Page 460 Sub: Schedule coordination meeting Material for planning meeting AAA AAA Thank you for your continuous support. We have attached scanned data,which you have requested. • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, select the [Clear All] key. When the [OK] key is pressed, the entire body of the message is erased immediately;...
Page 461 SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. •...
Page 462 • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared. Select [OK], press the [OK] key, and go to the next step.
Page 463 (1), (2) • The placement orientation of the original is initially set to [Portrait]. If you placed the original with the top edge to the left, this step is not necessary. • The original size set in the system settings appears as the original size. Check the original scan size and placement orientation.
Page 464 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the display. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
Page 465 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the display. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is pressed.) •...
Page 466: Entering A File Name
ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see Select the [File Name] key and press the [OK] key.
Page 467: Sending A Fax In Internet Fax Mode
SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" (Web page only) in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 468 The current settings for [Scan Size], [Send Size], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, select the appropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) THE ORIGINAL SCAN SIZE AND SEND SIZE IMAGE TYPE (page 5-67), 5-70),...
Page 469 (1), (2) • The placement orientation of the original is initially set to [Portrait]. If you placed the original with the top edge to the left, this step is not necessary. • The original size set in the system settings appears as the original size. Press the [BLACK &...
Page 470 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • To change the exposure, resolution, scan size, or send size for each original page scanned, select the [Configure] key and press the [OK] key.
Page 471: Changing The Subject, File Name, And Body Text
CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 472 Sub: Schedule coordination meeting Sub: Schedule coordination meeting Material for planning meeting Thank you for your continuous support. We have attached scanned data,which you have requested. • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, select the [Clear All] key. When the [OK] key is pressed, the entire body of the message is erased immediately;...
Page 473 Sub: Schedule coordination meeting Material for planning meeting Thank you for your continuous sup When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 474: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key.
Page 475 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH • To send by Cc or Bcc delivery, the [Cc] key or [Bcc] key must be specified in the screen that appears in (3). •...
Page 476 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 477: Broadcast Transmissions That Include Internet Fax Destinations
BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 478 04/01 AAA AAA BBB BBB 04/01 NG000000 CCC CCC 04/01 Broadcast0001 04/01 NG000000 04/01 DDD DDD EEE EEE 04/01 NG000000 "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the display when scanning ended appears in "xxxx". EEE EEE FFF FFF After selecting the [Retry] key, you will return to the base screen with the unsuccessful destinations entered.
Page 479: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 480: Image Settings
IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. [Scan Size] key Select this key to set the scan size, and orientation of the original, and select 2-sided scanning settings.
Page 481: Automatically Scanning Both Sides Of An Original (2-Sided Original)
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 2-sided original Keys in the display can be selected with the arrow keys and the [OK] key. Select the mode and display the image settings screen.
Page 482 2-sided scanning automatically turns off after the transmission operation is completed. Specify the orientation in which the original is placed. BACK (1) Select the [Image Orientation] key. (2) Select the "image placement orientation" key with the same orientation as the image of the placed original.
Page 483: Specifying The Original Scan Size And Send Size
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. In the above screen, the scan size (the original) size is 8-1/2" x 11" (A4) and the send size is auto. For example, if the scan size is 8-1/2"...
Page 484 Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must specify the scan size. Place the original in the document feeder tray or on the document glass and follow the steps below.
Page 485 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Keys in the display can be selected with the arrow keys and the [OK] key. Change the mode and display the scan size setting screen.
Page 486 • When a number from 11-3/4" to 14" (298 mm to 356 mm) to the X (horizontal) dimension and a number from 1" to 3-7/8" (25 mm to 99 mm) to the Y (vertical) dimension are entered at the same time, an original cannot be scanned. •...
Page 487 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 488 Specify the orientation in which the original is placed. BACK (1) Select the [Scan Size] key. (2) Select the [Image Orientation] key. (3) Select the "image placement orientation" key with the same orientation as the image of the placed original. If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted.
Page 489: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 490 Scan mode, USB memory mode, Data entry mode Internet fax mode • In Internet fax mode, the original image type and moiré reduction cannot be selected. • To reduce the checkerboard pattern (Moiré) that sometimes occurs when printed matter is scanned, select the [Moiré...
Page 491: Changing The Resolution
CHANGING THE RESOLUTION The resolution setting can be selected. Keys in the display can be selected with the arrow keys and the [OK] key. Select the mode and display the image settings screen. (1) Select the [Mode Switch] key. (2) Select the mode that you wish to use. (3) Select the [Resolution] key.
Page 492: Changing The File Format
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 493 File Type Compression Set the format. ● Scanning in Mono2 (1) Select the [B/W] key. (2) Select the [File Type] key. BACK (3) Select the file type. Select the desired file type. (4) Press the [BACK] key. (5) Select the [Compression] key. (6) Select the compression mode.
Page 494 File Type Compression Ratio • The [Programmed] key does not appear in USB memory mode. • The format setting for [B/W] mode is the file format that is used when the [BLACK & WHITE START] key is pressed with the B/W mode set to [Mono2]. •...
Page 495 • When a checkmark does not appear in the [Specified Pages per File] checkbox scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. • When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple pages).
Page 496 Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 497: Changing The Color Mode
CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Auto...
Page 498 • System Settings (Administrator): Default Color Mode Settings (Web page only) The default color mode can be changed. • System Settings (Administrator): Disable Change of B/W Setting in Auto Mode (Web page only) This prohibits selection of the black and white original scanning setting when [Auto] is selected for the color mode. Select the color mode.
Page 499: Special Modes
SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is selected in the base screen, the special modes menu screen appears. The special modes menu consists of three screens. Select the Menu] key is selected in the special modes screen, the selected settings are entered and the base screen reappears.
Page 500 Internet fax mode The special mode explained below can only be used in Internet fax mode. The other special modes are the same as those explained in "Scan mode, USB memory mode, Data entry [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 5-98) Special modes can generally be combined with other special modes, however, there are some combinations that are not...
Page 501: Storing Scan Operations (Programs)
STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Smudges on the edges of the documents are erased before transmission When a job program is not stored...
Page 502: Job Programs
JOB PROGRAMS If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 503: Using A Program To Scan
Editing and deleting job programs A program can be selected from the list in the above screen to open an edit screen for the program. To delete the program, select the checkbox For more information, see the following table. Settings Item Program Number Program Name...
Page 504 • The screen that appears will vary depending on the destination stored in the program. • The mode cannot be changed here. • Functions stored in the program cannot be canceled here. Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 505: Sending An Image At A Specified Time (Timer Transmission)
SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 •...
Page 506 When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞...
Page 507: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Originals Transmission Front Back •...
Page 508 • The send size will be selected automatically based on the entered original size. • After selecting card scan, you can change the scan size and the send size from the [Scan Size] key and [Send Size] key in the base screen. In this case, the screen of this step will appear in the scan size setting screen. For the procedure for setting the send size, see Press the [COLOR START] key or the [BLACK &...
Page 509 If you will continue scanning additional cards, you can select the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot... Select the [Cancel] key in the screen of step 4. Select the [Read-End] key.
Page 510: Scanning Business Cards (Business Card Scan)
SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see CARD FEEDER"...
Page 511: Scanning Thin Originals
SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 512 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
Page 513: Erasing Peripheral Shadows On The Image (Erase)
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Shadows appear here Erase modes...
Page 514 Select the erase settings. ● When [Erase] is selected (1) Select the [Erase] key. BACK (2) Set the erasure width. Select the number display and press the [OK] key. A number entry screen will appear. Enter the desired number with the numeric keys and select the [OK] key in the number entry screen.
Page 515 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 516: Scanning Many Originals At Once (Job Build)
SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 517 Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
Page 518: Whitening Faint Colors In The Image (Suppress Background)
WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 519 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 520: Changing The Print Settings For The Transaction Report (Transaction Report)
CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 521 • The print conditions for a transaction report are as follows: "Always Print": A transaction report is printed no matter whether the transmission succeeds or fails. "Print at Error": A transaction report is printed when transmission fails. "Do not Print": Do not print a transaction report. •...
Page 522: Checking The Status Of Transmission/Reception Jobs
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 523: Job Queue Screen And Completed Job Screen
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, select the job status screen selector key ((2) below).
Page 524 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA Displays the number (position) of the job in the job queue. When the job currently being transmitted is finished, the job moves up one position in the job queue.
Page 525 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK" A received Internet fax has been forwarded.
Page 526: Operation When A Job In The Job Queue Is Completed
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 527: Checking Completed Jobs
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used broadcast transmission jobs, and received Internet fax forwarding jobs. Select the key of the job for which you wish to display information in the completed jobs screen and select the [Detail] key.
Page 528: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Keys in the display can be selected with the arrow keys and the [OK] key. JOB STATUS AAA AAA BBB BBB...
Page 529: Giving Priority To A Scan Transmission Job
GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Keys in the display can be selected with the arrow keys and the [OK] key.
Page 530: Checking The Internet Fax Activity
CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 531: Internet Fax Reception Functions
INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 532: Manually Receiving Internet Faxes
MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Select the [Manual RX] key to connect to the mail server and retrieve received faxes. If POP3 server settings are not configured in the Web pages, the [Manual RX] key is grayed out to prevent selection.
Page 533: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the display when received Internet faxes are retrieved.
Page 534: Checking The Image Before Printing
CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" (Web page only) is enabled* in the system settings (administrator), you can check a received image in the display before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 535: Image Check Screen
IMAGE CHECK SCREEN This section explains the image check screen. Information display This shows information on the displayed image. Preview image An image of the selected received image appears. If the image is cut off, select and bottom of the image to scroll. [Print] key Select this key to start printing.
Page 536: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 537 • A maximum of 500 sender numbers/addresses can be stored. • To delete an entered address, select the address in "Address to be Entered" and click the [Delete] button. SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses.
Page 538 • When selecting senders from the "Sender Number/Address Setting" list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders. • A maximum of 50 forwarding tables can be stored. • If you wish to select a group of addresses for the forwarding destination, you can only select a group that contains e-mail addresses only.
Page 539: Scanning From A Computer
SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 540 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 541 • For further information on the scan settings, click the open scanner driver Help. • If the [Preview] button is clicked when scanning from the document feeder tray, only one original page will be scanned for the preview image. If you wish to include that original in the scan, return it to the document feeder tray. SCANNER/INTERNET FAX Preview the image.
Page 542 • For further information on the scan settings, click the • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to the original exit tray. Be sure to return the previewed page to the document feeder tray before previewing again or scanning.
Page 543: At The Machine
[At the machine] Keys in the display can be selected with the arrow keys and the [OK] key. Select the [Exit] key in the display. BACK Select the [Yes] key. BACK 5-121 SCANNER/INTERNET FAX Contents...
Page 544: Metadata Delivery
METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 545: Preparations For Metadata
PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 546: Transmitting Metadata
TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Keys in the display can be selected with the arrow keys and the [OK] key. Color Mode • If no metadata sets have been stored, the [Data Entry] key cannot be selected. Store a metadata set in the Web pages and then perform the transmission procedure.
Page 547 User ID Value 1 Value 2 Value 3 Value 4 Value 5 Value 6 Value 7 Value 8 Value 9 Value 10 Value 11 Value 12 • To change the number of items shown at once in the screen, select the [Change the Number of Displayed Items] key.
Page 548: Metadata Fields
METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: This data is always included in the XML file and is automatically stored • Previously defined fields: •...
Page 549 CHAPTER 6 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see (page 6-116) or "System Settings Menu (Web...
Page 550 Storing/Calling of System Settings ... 6-40 Sharp OSA Settings ..... . . 6-41...
Page 551: System Settings
SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 552: System Settings
Configuring the System Settings There are two ways to configure the system settings: using the machine's operation panel, and using the Web page that appears when the machine's Web server is accessed. The Web page enables easy configuration of the settings from your computer via the network. To configure the settings using the machine, see using the Web page, see "Accessing the Web Server in the...
Page 553: Common Operation Methods
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. For the procedures for using the display, see THE MACHINE".
Page 554: Accessing The Web Server In The Machine
Accessing the Web Server in the Machine When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. For the procedures for using the display, see MACHINE". Opening the Web pages This accesses the Web server in the machine and displays the Web page.
Page 555: System Settings (General) On The Operation Panel
SYSTEM SETTINGS (GENERAL) ON THE OPERATION PANEL This section explains system settings that can be configured on the operation panel by general users. Accessing the System Settings (General) READY BACK PRINT DATA LINE IMAGE SEND DATA COPY SYSTEM JOB STATUS SETTINGS LOGOUT •...
Page 556: System Settings (General) List
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 557 List Print (User) Item ■ List Print (User) ● All Custom Setting List ● Printer Test Page ● Sending Address List ● Machine Information List ● Image Quality Check Chart Paper Tray Settings Item ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2* Tray 3*...
Page 558: Display Contrast
Display Contrast Use this to set the contrast of the machine's display. Select the [Display Contrast] key. In the screen that appears, select the [Lighter] key or the [Darker] key to adjust the contrast. Total Count This function shows the page count in each mode. Select the [Total Count] key. Job Count This displays or prints out the counts of all jobs.
Page 559: Clock Adjust
Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Current Setting Specify Time Zone Date & Time Settings Synchronize with Internet Time Server Daylight Saving Time Setting Enable daylight saving time. Item Daylight Saving Time Setting Select Setting Type...
Page 560: Keyboard Select
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Norwegian Finnish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select the [List Print (User)] key and select the settings.
Page 561: Paper Tray Settings
Paper Tray Settings Paper tray and paper type settings are explained in this section. Select the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is selected, a list appears showing the trays and the current settings.
Page 562 Tray Settings Paper Tray Paper Type Tray 1 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, Tray 2* User Type Tray 3* Tray 4* In addition to the paper types of trays 1 to 4, Heavy Paper* Thin Paper, Glossy Paper Bypass Labels Transparency...
Page 563: Paper Type Registration
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Type Name Fixed Paper Side Disable Duplex Disable Staple...
Page 564: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Select the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see 6-97). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Select this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes.
Page 565: System Settings (Administrator) On The Operation Panel
SYSTEM SETTINGS (ADMINISTRATOR) ON THE OPERATION PANEL This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication"...
Page 566: When User Authentication Is Enabled
When User Authentication is Enabled When "User Authentication" (Web page only) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 567 Login by user number Keys in the display can be selected with the arrow keys and the [OK] key. • In addition to login by selecting the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 568: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 569 Copy Function Settings Item ■ Copy Function Settings ● Initial Status Settings Color Mode Paper Tray Exposure Type Copy Ratio 2-Sided Copy Output ● Other Settings Copy Exposure Adjustment Color Black & White Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Side 1 Side 2...
Page 570 Network Settings Item ■ Network Settings ● IPv4 Settings ● IPv6 Settings ● Enable TCP/IP ● Enable NetWare ● Enable EtherTalk ● Enable NetBEUI ● Reset the NIC ● Ping Command Printer Settings Item ■ Printer Settings ● Auto Color Calibration Image Send Settings Item ■...
Page 571 Item Default Exposure Settings • Original Image Type • Moiré Reduction Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order Hold Setting for Received Data Erase Width Adjustment •...
Page 572 Security Settings Item ■ Security Settings ● SSL Settings Server Port HTTPS IPP-SSL Redirect HTTP to HTTPS in Device Web Page Access Client Port HTTPS FTPS SMTP-SSL POP3-SSL LDAP-SSL Level of Encryption ● IPsec Settings ● IEEE802.1X Setting Product Key Item ■...
Page 573 Storing/Calling of System Settings Item ■ Storing/Calling of System Settings ● Restore Factory Defaults ● Store Current Configuration ● Restore Configuration Sharp OSA Settings Item ■ Sharp OSA Settings ● External Account Setting* External Account Control Enable Authentication by External Server ●...
Page 574: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select the [Energy Save] key to configure the settings. Toner Save Mode You can reduce the amount of toner used for printing. Print Print example data...
Page 575: Operation Settings
Operation Settings Settings related to machine operation can be configured. Select the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key. MFP Display Pattern Setting One of the six color patterns can be selected for the color pattern in the display.
Page 576: Copy Function Settings
Interval of Image Quality Adjustment The machine automatically performs Image Quality Adjustment at regular intervals in order to prevent changes of color after repeated color printing. This setting is used to select the interval of Image Quality Adjustment. The interval becomes shorter and Image Quality Adjustment is performed more frequently in the following order: Setting 1 (Long), Setting 2, Setting 3, Setting 4, Setting 5...
Page 577: Other Settings
Other Settings Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder. Black &...
Page 578 Color 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in color using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Page 579: Color Adjustments
Color Adjustments The following color settings can be configured. Initial Color Balance Setting Color balance values obtained using "Color Balance" in the special modes can be stored in a job program (1 to 48), and those values can be retrieved and stored as the initial color balance setting*.
Page 580: Network Settings
Network Settings Network settings are described below. Select the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine.
Page 581: Printer Settings
Printer Settings Settings related to the printer function can be configured. Select the [Printer Settings] key to configure the settings. Auto Color Calibration This is used to perform automatic color correction when the color print output appears to contain the incorrect colors throughout the document.
Page 582: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Select the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see 6-97). Operation Settings The operation settings below apply to all image send functions.
Page 583: Disable Switching Of Display Order
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be selected before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
Page 584 SYSTEM SETTINGS OPERATION PANEL (ADMINISTRATOR) Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 585: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select the [List Print (Administrator)] key to configure the settings. Image Sending Activity Report The following Image Sending Activity Reports can each be separately printed.
Page 586: Security Settings
Security Settings The following settings are related to security. Select the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
Page 587: Product Key
Product Key The procedures for entering the product keys of the expansion kits are explained below. Select the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. •...
Page 588: Storing/Calling Of System Settings
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Select the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 589: Sharp Osa Settings
"TURNING THE POWER ON AND OFF" (page 1-14) in "1. BEFORE USING THE MACHINE ". OPERATION PANEL (ADMINISTRATOR) Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Standard • High When "High"...
Page 590: System Settings (General) In The Web Page
SYSTEM SETTINGS (GENERAL) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by general users. These settings are accessed by selecting [System Settings] in the Web page menu bar. System Settings (General) List When the system settings are accessed with general rights, the following items appear.
Page 591 List Print (User) Item ■ List Print (User) ● All Custom Setting List ● Printer Test Page ● Sending Address List ● Machine Information List ● Image Quality Check Chart Paper Tray Settings Item ■ Paper Tray Settings ● Auto Tray Switching ●...
Page 592 Printer Condition Settings Item ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Default Paper Size Default Paper Type Initial Resolution Setting Disable Blank Page Print Line Thickness 2-Sided Print Color Mode N-Up Print Fit To Page Output Print per Unit Staple* Quick File ●...
Page 593: Total Count
Total Count This function shows the page count in each mode. Select [System Settings] - [Total Count] from the menu bar. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. •...
Page 594: Default Settings
Default Settings The default settings for operation of the machine can be configured. Select [System Settings] - [Default Settings] from the menu bar and configure each setting. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time.
Page 595: Keyboard Select
Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Norwegian Finnish List Print (User) Lists showing the settings and information stored in the machine can be printed. Select [System Settings] - [List Print (User)] from the menu bar and configure each setting.
Page 596: Paper Tray Settings
SYSTEM SETTINGS WEB PAGE (GENERAL) Paper Tray Settings Paper tray and paper type settings are explained in this section. Select [System Settings] - [Paper Tray Settings] from the menu bar and configure each setting. A displayed tray name can be selected to open the tray settings screen. Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.
Page 597 Settings of each tray The following settings can be configured. Item Type Size Feeding Approved Job • If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result when printing.
Page 598 Tray Settings Paper Tray Paper Type Tray 1 Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, Tray 2* User Type Tray 3* Tray 4* In addition to the paper types of trays 1 to 4, Heavy Paper* Thin Paper, Glossy Paper Bypass Labels Transparency...
Page 599: Custom Size Registration (Bypass)
Custom Size Registration (Bypass) If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be stored.
Page 600: Printer Condition Settings
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. Select [System Settings] - [Printer Condition Settings] from the menu bar and configure each setting. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 601: Pcl Settings
Item Print per unit Output Staple* Quick File *1 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
Page 602: Postscript Setting
PostScript Setting To configure settings for printing an error description when a PostScript data print error occurs and settings for reception of PostScript data in binary format, click the [PostScript Setting] tab. Settings Item Print PS Error Binary Processing USB-Device Check This lets you check the connection when a USB device is connected to the machine.
Page 603: System Settings (Administrator) In The Web Page
SYSTEM SETTINGS (ADMINISTRATOR) IN THE WEB PAGE This section explains system settings that can be configured in the Web page by an administrator. These settings are accessed by selecting [System Settings] in the Web page menu bar. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below.
Page 604: System Settings (Administrator) List
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 605 Item ● Preview Setting Default Preview Display Image Send Received Data Image Check Setting ● Remote Operation Settings Remote Software Operation Operational Authority View Password Entry Screen Operation from Specified PC Operational Authority Hostname or IP Address of PC View Password Entry Screen Operation by User who Has Password Operational Authority View Password Entry Screen...
Page 606 Item ● Soft Keyboard Template Setting *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When the application integration module is installed. Device Control Item ■ Device Control ● AB/Inch Type Setting ●...
Page 607 Copy Function Settings Item ■ Copy Function Settings ● Initial Status Settings Color Mode Paper Tray Exposure Type Copy Ratio 2-Sided Copy Output ● Copy Settings Copy Exposure Adjustment Color Black & White Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Side 1 Side 2...
Page 608 Printer Settings Item ■ Printer Settings ● Default Settings Prohibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Print Density Level Color Black & White CMYK Exposure Adjustment Bypass Tray Settings Enable Detected Paper Size in Bypass Tray Enable Selected Paper Type in Bypass Tray Exclude Bypass-Tray from Auto Paper Select Job Spool Queuing...
Page 609 Item Initial Resolution Setting • Scan • Internet Fax* • Fax* Default Exposure Settings Default Original Image Type • Moiré Reduction Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order...
Page 610 Item ● Scan Settings Scan Settings Default Sender Set Default Color Mode Settings • Black & White • Color Mode • Disable Change of B/W Setting in Auto Mode Initial File Format Setting • File Type • Black & White •...
Page 611 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Body Text Print Select Setting Send Settings I-Fax Reception Report On/Off Setting I-Fax Reception Report Request Timeout Setting Number of Resend Times at Reception Error Maximum Size of E-mail Attachments...
Page 612 Web Settings List* ● Metadata Set List* *1 When network connection is enabled. *2 When the application integration module is installed. Sharp OSA Settings Item ■ Sharp OSA Settings ● Animation Play Speed Setting WEB PAGE (ADMINISTRATOR) Factory default setting...
Page 613 Enable/Disable Settings Item ■ Enable/Disable Settings ● Printer Condition Settings Disable Blank Page Print ● User Control Disabling of Printing by Invalid User ● Operation Settings Cancel Auto Clear Timer Disabling of Job Priority Operation Disabling of Bypass Printing Disable Auto Key Repeat Disabling of Clock Adjustment ●...
Page 614 Item ● Image Send Settings Disable Switching of Display Order Disable Scan Function PC Scan USB Memory Scan Settings to Disable Registration Disable Registering Destination on Web Disable Registration of Program Disable Registration of Memory Disable Registration Using Network Scanner Settings to Disable Transmission Disable [Resend] on Image Send Mode Disable Selection from Address Book...
Page 615 Product Key Item ■ Product Key* ● Serial Number ● PS3 Expansion Kit ● Internet Fax Expansion Kit ● E-mail Alert and Status ● Application Integration Module ● Application Communication Module ● External Account Module ● XPS Expansion Kit * It may not be possible to use some settings, depending on the peripheral devices installed. Storing/Calling of System Settings Item ■...
Page 616: Energy Save
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Select [System Settings] - [Energy Save] from the menu bar and configure each setting. Toner Save Mode You can reduce the amount of toner used for printing.
Page 617: Operation Settings
Operation Settings Settings related to machine operation can be configured. Select [System Settings] - [Operation Settings] from the menu bar and configure each setting. Operation Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you select a key.
Page 618: Preview Setting
Preview Setting Configure settings for the preview screen that can be used for fax/image send. Default Preview Display Select the display zoom ratio of the preview screen for fax/image send. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown. Remote Operation Settings Configure settings required for remote operation of the machine from a computer connected to the same network.
Page 619: Customize Key Setting
Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function. The settings are shown below. Item Customized Keys 1 - 3 Item Return to the Defaults Soft Keyboard Template Setting...
Page 620: Device Control
Device Control These settings control devices installed on the machine. Select [System Settings] - [Device Control] from the menu bar and configure each setting. AB/Inch Type Setting The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes.
Page 621: Auto Paper Selection Setting
Auto Paper Selection Setting The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting.
Page 622: Copy Function Settings
Copy Function Settings The following settings are related to copying. Select [System Settings] - [Copy Function Settings] from the menu bar and configure each setting. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( when the auto clear interval has elapsed.
Page 623: Copy Settings
Copy Settings Click the [Copy Settings] tab and configure the settings. Copy Exposure Adjustment This is used to adjust the exposure level when [Auto] is used for the copy exposure. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder.
Page 624 Color 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in color using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Page 625: Printer Settings
Printer Settings Settings related to the printer function can be configured Default Settings Printer condition settings are described below. Select [System Settings] - [Printer Settings] - [Default Settings] in the menu bar, and configure the settings. Prohibit Notice Page Printing This setting is used to disable printing of notice pages.
Page 626: Interface Settings
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Select [System Settings] - [Printer Settings] - [Interface Settings] in the menu bar, and configure the settings. Hexadecimal Dump Mode This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text.
Page 627: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. For explanations of settings related to the fax function, see Operation Settings The operation settings below apply to all image send functions. Select [System Settings] - [Image Send Settings] - [Operation Settings] in the menu bar, and configure the settings.
Page 628 Default Original Image Type Select the original type beforehand to enable transmission at a resolution suitable for the original (only in scan mode and USB memory mode). The settings are shown below. • Text/Printed Photo • Text/Photo • Text • Photo •...
Page 629: Settings To Disable Registration
Enable/Disable Settings Click the [Enable/Disable Settings] tab and configure the settings. Settings to Disable Registration This is used to prohibit the storing of destinations. Storing from the Web page, and storing from a computer can each be separately prohibited. Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages.
Page 630: Disable Direct Entry
Disable Direct Entry This prohibits the direct entry of addresses. Configure the setting for each of the following items: • E-mail • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear Checked: Clear all selections. Disable PC-I-Fax Transmission (When the Internet fax expansion kit is installed.) This prohibits PC-I-Fax transmission.
Page 631: Scan Settings
Scan Settings Settings related to scanning can be configured. Select [System Settings] - [Image Send Settings] - [Scan Settings] in the menu bar, and configure the settings. Scan Settings Click the [Scan Settings] tab and configure the settings. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail.
Page 632: Disable Scan Function
Maximum Size of E-mail Attachments (E-mail) To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded.
Page 633: I-Fax Settings
I-Fax Settings These settings are used to configure the default settings for Internet fax. Select [System Settings] - [Image Send Settings] - [I-Fax Settings] in the menu bar, and configure the settings. These settings can be configured when the Internet fax expansion kit is installed. Default Settings Click the [Default Settings] tab and configure the settings.
Page 634: Activity Report Print Select Setting
Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. "Auto Print at Memory Full" and "Print Daily at Designated Time" can be configured. (The settings can be simultaneously enabled.) Auto Print at Memory Full The Image Sending Activity Report can be set to...
Page 635: Rotation Sending Setting
Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2" x 8-1/2", B5, A5 Printing Page Number at Receiver When the transmitted image is printed by the receiving machine, the page number can be added to the top of each printed page.
Page 636: Pop3 Communication Timeout Setting
Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
Page 637: Print Hold Setting
Print Hold Setting Settings for Print Hold (Retention) can be configured. Select [System Settings] - [Print Hold Setting] from the menu bar and configure each setting. Default Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file.
Page 638: List Print (Administrator)
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Select [System Settings] - [List Print (Administrator)] from the menu bar and configure each setting. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 639: Sharp Osa Settings
Sharp OSA Settings Select [System Settings] - [Sharp OSA Settings] from the menu bar and configure each setting. Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured.
Page 640: Enable/Disable Settings
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Select [System Settings] - [Enable/Disable Settings] from the menu bar and configure each setting. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 641 Copy Function Settings Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
Page 642 Disable Destination Registration Using Global Address Search (When network connection is enabled.) This disables address control from the global address search. Configure the setting for each of the following items: • E-mail • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections.
Page 643: Product Key
Product Key The procedures for entering the product keys of the expansion kits are explained below. Select [System Settings] - [Product Key] from the menu bar and configure each setting. • It may not be possible to use some settings, depending on the peripheral devices installed. •...
Page 644: Storing/Calling Of System Settings
Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Select [System Settings] - [Storing/Calling of System Settings] from the menu bar and configure each setting.
Page 645: Fax System Settings On The Operation Panel
FAX SYSTEM SETTINGS ON THE OPERATION PANEL This section explains system settings for fax that can be configured on the operation panel. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 646: Fax Data Receive/Forward
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Receive Setting Multiple Set Print Staple Forward Received Data • If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.
Page 647: System Settings For Fax (Administrator) List
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see 6-17).
Page 648 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Fax Send Settings Rotation Sending Setting Quick On Line Sending Printing Page Number at Receiver Date/Own Number Print Position Setting...
Page 649: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Select the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace.
Page 650: Distinctive Ring Detection
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 651: Quick On Line Sending
Fax Send Settings Settings for fax transmission can be configured. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2"...
Page 652: Fax Receive Settings
Fax Receive Settings Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
Page 653: Fax Polling Security
Initial Reception Speed Setting The reception speed can be set for all originals. To enable smooth communication when receiving a fax from an area where the transmission speed is slow, you can set the machine's communication speed in the following speed to match the speed of the sending machine.
Page 654: Fax System Settings In The Web Page
FAX SYSTEM SETTINGS IN THE WEB PAGE This section explains system settings for fax that can be configured in the Web page. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 655: Editing And Deleting A Memory Box
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. Select [System Settings] - [F-Code Memory Box] from the menu bar and configure each setting. Storing a memory box Select the [Add] key in the above screen to open a registration screen. A total of 100 F-code memory boxes for all functions (polling memory, confidential, and relay broadcast) can be stored.
Page 656: Fax Data Receive/Forward
Item Items displayed when storing a relay broadcast memory box Recipients • When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box. •...
Page 657: System Settings For Fax (Administrator) List
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) • For the procedure for using the system settings (administrator), see 6-17).
Page 658 Item Transaction Report Print Select Setting • Single Sending • Broadcasting • Receiving • Confidential Reception Activity Report Print Select Setting • Auto Print at Memory Full • Print Daily at Designated Time Distinctive Ring Detection Send Settings Rotation Sending Setting Quick On Line Sending Printing Page Number at Receiver Date/Own Number Print Position Setting...
Page 659: Image Send Settings
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Fax Settings Select [System Settings] - [Image Send Settings] - [Fax Settings] in the menu bar, and configure the settings. Default Settings Fax settings can be enabled or disabled as needed to suit the needs of your workplace by clicking the [Default Settings] tab.
Page 660 Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report •...
Page 661 Send Settings Click the [Send Setting] tab and configure settings for fax transmission. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2"...
Page 662 Receive Settings Click the [Receive Settings] tab and configure settings for fax reception Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
Page 663 Fax Output Settings These settings are used to select the number of copies for received faxes. Number of Prints Set the number of copies of received faxes that are printed to any number from 1 to 99. This setting can only be used when the [Multiple Set Print] checkbox is selected (page 6-108).
Page 664: Appendix
Printer Settings Image Send Settings Operation Settings Fax Settings List Print (Administrator) Security Settings Product Key Storing/Calling of System Settings Sharp OSA Settings Job Count Device Count Image Quality Adjustment Clock Adjust Keyboard Select All Custom Setting List Sending Address List...
Page 665: System Settings Menu (Web Page)
System Settings Menu (Web Page) Total Count Default Settings List Print (User) Paper Tray Settings Paper Type Registration Fax Data Receive/Forward Printer Condition Settings USB-Device Check Energy Save Operation Settings Device Control Copy Settings Printer Settings Job Count Device Count Clock Adjust Keyboard Select All Custom Setting List...
Page 666 Print Hold Settings Default Mode Settings Sort Method Setting Administrator Settings List List Print (Administrator) Image Sending Activity Report Sharp OSA Settings Animation Play Speed Setting Enable/Disable Settings Product Key Storing/Calling of System Settings Restore Factory Defaults Must Input Next Address Key at...
Page 667 CHAPTER 7 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorized service representative.
Page 668: Removing Misfeeds
REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 669: How To Remove Misfeeds
HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the display, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞...
Page 670 (2) Paper misfeed in the output area Remove the misfed paper. (3) Paper misfeed in the fusing unit If a paper misfeed has occurred inside the fusing unit, press down on the green part, open the fusing unit, and remove the paper. Caution •...
Page 671 (9) Paper misfeed in tray 1 to tray 4 (in the tray) When a paper gets twisted to the roller, remove the tray and remove the misfed paper. When pulling out a tray, be sure to open the right cover and check for a paper misfeed. If a tray is pulled out when there is a misfeed, the paper will tear and a torn piece may remain in the machine, making it more difficult to remove the misfed paper.
Page 672: Removing Staple Jams
REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. TROUBLESHOOTING Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 673 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 674: Problems Related To Copying Operation
COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............7-8 •...
Page 675: Problems Related To Copy Results
Problem Two-sided copying Does the paper type setting of the does not take place. selected tray specify a type of paper that cannot be used for two-sided copying? Are you using a special size or type of paper? Are you copying using settings that do not allow two-sided copying? Have functions been disabled by the administrator?
Page 676 Problem Part of the image is Has an appropriate ratio been selected cut off. for the original size and paper size? Are you using an AB size original? Has the correct original size been set? Copies come out Is the original placed face up or face blank.
Page 677 PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............7-12 •...
Page 678: Problems Related To Printing Operation
PROBLEMS RELATED TO PRINTING OPERATION Problem Printing does not take Is your computer connected correctly to place. the machine? Is the machine connected to the same network (LAN, etc.) as your computer? Is the IP address selected correctly? (Windows) Are you using a printer port created using Standard TCP/IP Port? (Windows 2000/XP/Server 2003/Vista/ Server 2008)
Page 679 Problem Printing does not take Is the I/O timeout setting too short? place. Was a Notice Page printed? Have functions been disabled by the administrator? Color printing does Is the color mode set to "Color"? not take place. Have functions been disabled by the administrator? Two-sided printing Does the paper type setting of the...
Page 680: Problems Related To Print Results
Problem Direct printing of a file Is "IPsec Settings" enabled on the in a shared folder on a machine? computer is not possible. A tray, finisher, or Have the peripheral devices that are other peripheral installed on the machine been device installed on the configured in the printer driver? machine cannot be...
Page 681 Problem Colors are off. Did you perform "Registration Adjustment"? Text and lines are faint Was color data printed in black and and difficult to see. white? (Windows) Part of the image is Does the paper size specified by the job cut off.
Page 682 Problem The image is upside Is the correct binding position selected down. for two-sided printing? Many nonsense Is your computer or the machine in an characters are printed. unstable state? Point to check When two-sided printing is performed, every other page is printed upside down when tablet binding is selected for the binding position.
Page 683: Problems Related To Filing
PROBLEMS RELATED TO FILING Problem Retention does not Did you select retention settings in the take place. printer driver? A filed data can not be Have functions been disabled by the printed. administrator? PROBLEMS RELATED TO FILE MANAGEMENT Problem A stored file has Did you select the [Print and Delete the disappeared.
Page 684 FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .7-19 •...
Page 685: Problems Related To Transmission
PROBLEMS RELATED TO TRANSMISSION Problem Transmission does Is the telephone line connected not take place. securely? Is the correct dial mode set for your line? Is a busy signal received? Did a communication error occur? Has the correct original size been set? Point to check Check the telephone line jack, the wall jack, and any extension adapters to make sure that all connections...
Page 686 Problem Transmission does Does the job status screen (completed not take place. jobs) or a transaction report indicate that the transmission was not successful? Did you place a long size original on the document glass when it is scanned? Are the sub-address and passcode correct? (When using F-code communication) Is "Detection of Dial Tone"...
Page 687: Problems Related To Reception
Problem Transmission does Is the machine's clock set to the correct not begin at the time? specified time. Is a transmission in progress? PROBLEMS RELATED TO RECEPTION Problem Another party sent a Did a reception error occur? fax but you did not receive it.
Page 688: Problems Related To Telephone
PROBLEMS RELATED TO TELEPHONE Problem Dialing is not possible. Is the extension phone connected? You cannot talk to the Did you dial using the speaker? other party. PROBLEMS RELATED TO AUDIBLE SIGNALS Problem The volume is too low. Has the volume been set to a low level in the system settings (administrator)? •...
Page 689 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 690: Problems Related To One-Touch Individual Keys / Group Keys
SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .7-24 •...
Page 691 Problem Transmission does Does the image file exceed the e-mail not take place. attachment limit set in the system settings (administrator)? Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.) Has the folder on the destination computer been set as a shared folder so that files can be sent to it?
Page 692 Problem The received image Does the viewer program used by the file cannot be opened. recipient support the format of the received image data? Does a message appear prompting you to enter your password? Transmission takes a Is the resolution setting appropriate at long time.
Page 693 PROBLEMS RELATED TO SCAN RESULTS Problem The scanned image is Is the original scan size setting smaller clipped. than the actual original size? The quality of the Is the original printed matter such as a scanned image is book or magazine? poor.
Page 694 Problem JPEG was selected for Did you press the [BLACK & WHITE the file type but the file START] key to begin scanning? was created as a TIFF file. The image is too light Is the threshold value suitable? or too dark. (When using PC Scan.) Are the brightness and contrast settings...
Page 695 PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual Has the maximum number of keys been key or group key stored? cannot be stored. Have functions been disabled by the administrator? A one-touch individual If the key is an individual key, is the key key or group key included in a group? cannot be edited or...
Page 696: General Problems
GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........7-31 •...
Page 697: Problems Related To Machine Operation
PROBLEMS RELATED TO MACHINE OPERATION Problem Specified machine Have functions been disabled by the functions cannot be administrator? used. The operation panel Is the main power indicator lit? cannot be used. Did you just power on the machine? Is the [POWER SAVE] key ( blinking? Is a cover open or a device separated from the machine?
Page 698: Printing Is Not Possible Or Stops During A Job
Problem Printing is not Is a tray out of paper? possible or stops Is the machine out of toner? during a job. Has a paper misfeed occurred? Is the output tray full? Is the toner collection container full? In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and...
Page 699: Problems Related To Paper Feeding And Output
Make sure that the stack of paper in the tray is not higher than the indicator line. Fan the paper well before loading it. Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges.
Page 700: Problems Related To Quality / Print Results
Problem The paper misfeeds. Has the correct paper size been set? Did you add paper to the bypass tray? Paper does not feed Is the paper loaded correctly in the from the paper tray. paper tray? In the Paper Tray Settings of the system settings, are restrictions placed on the trays that can be used in each mode (copy, print, fax, Internet fax, and...
Page 701: Smudges Appear On Printed Output
Was the original placed in the correct position? Point to check Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. Please use SHARP-recommended paper and label sheets.
Page 702: Printing Takes Place On The Wrong Side Of The Paper
Problem Printing takes place Is the paper loaded with the print side on the wrong side of facing in the correct direction? the paper. A cover or insert is not Has the paper type been set correctly? printed on the specified paper.
Page 703: The Stapling Position Is Not Correct
Problem Stapling does not take Is a different width of paper mixed in? place. Are there more sheets than can be stapled at once? Is a paper size that cannot be stapled included in the print job? Is the paper type setting of the tray selected in the printer driver set to a paper type that cannot be stapled? Have functions been disabled by the...
Page 704: Other Problems
OTHER PROBLEMS Problem Preview images or Are there a number of jobs waiting to be thumbnail images do executed? not appear. The display screen is Is the display contrast properly difficult to view. adjusted? You were logged out Did Auto Clear activate? without having performed logout yourself.
Page 705 Operation Guide MODEL: DX-C310 DX-C400 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 DXC310-US-Z1...

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Dx-c310fx Dx-c400 Dx-c400fx

Sharp DX-C310 Operation Manual

Chapter 1 Before Using the Machine

Chapter 2 Copier

Chapter 3 Printer

Chapter 4 Facsimile

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OPERATION GUIDE

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Summary of Contents for Sharp DX-C310