Sharp MX-M453N Operation Manual

Sharp MX-M453N Operation Manual

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what you want to do
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MAKE A COPY
PRINT A DOCUMENT
SCAN AN IMAGE /
SAVE A JOB AND
SEND AN INTERNET FAX
REUSE IT LATER

OPERATION GUIDE

SEND A FAX
MAINTAIN
THE MACHINE
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BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS
TROUBLESHOOTING
About Operation Guide

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Summary of Contents for Sharp MX-M453N

  • Page 1: Operation Guide

    OPERATION GUIDE Search based on Search based on what you want to do what you want to do MAKE A COPY PRINT A DOCUMENT SCAN AN IMAGE / SAVE A JOB AND SEND AN INTERNET FAX REUSE IT LATER BEFORE USING THE MACHINE COPIER PRINTER SEND A FAX...
  • Page 2: Make Copy

    MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions...
  • Page 3: Conserve

    Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper...
  • Page 4 Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies...
  • Page 5 Make a copy of this type of original More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies) Mixed-size originals Bound original such as a book (one page at a time)
  • Page 6 Make a copy on this type of paper Envelopes and other special media Tab Paper 11" x 17" paper Transparency film...
  • Page 7 Add the date or page numbers Add the date Add the page number Add a stamp Add text...
  • Page 8 Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Fold output in half Staple output Punch holes in output...
  • Page 9: Other Convenient Functions

    Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original...
  • Page 10 PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions...
  • Page 11 Conserve Print on both sides of the paper Print multiple pages on one side of the paper...
  • Page 12 Print without a computer F T P Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine...
  • Page 13 Print attractive output Print matching the size of the paper Bring out faint text and lines Adjust the brightness and contrast...
  • Page 14 Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Print specific pages on the front side of the paper Staple output Punch holes in output...
  • Page 15 Print on this type of paper Envelopes Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper...
  • Page 16 Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data...
  • Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
  • Page 18 SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions...
  • Page 19 Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office...
  • Page 20 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card...
  • Page 21: Prevent Transmission To Wrong Destination

    Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages...
  • Page 22 Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges...
  • Page 23 Store frequently used settings X X X X - 6 7 8 9 X X X X - 9 8 7 4 View the transmission log X X X X - 4 5 6 7 X X X X - 5 4 3 2 X X X X - 9 9 9 9 Bound original such as a book (one page at a time)
  • Page 24 Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine...
  • Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone...
  • Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions...
  • Page 27 Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document...
  • Page 28 Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background...
  • Page 29 Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions...
  • Page 30 Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card...
  • Page 31 Store frequently used settings a a a @ a a . a a . c o b b b @ b b . b b . c View the transmission log c c c @ c c . c c . c o d d d @ d d .
  • Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode...
  • Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files...
  • Page 34 Search for a file using a keyword Search for a file Search by checking the contents of files...
  • Page 35 Organize my files Delete a file Periodically delete files Delete all files Change the folder...
  • Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge Replace the toner Dispose of punch collection container waste...
  • Page 37 Clean the machine Clean the document glass and automatic document feeder Clean the bypass feed roller Clean the original feed roller...
  • Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
  • Page 39 HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. Return to top page button If an operation does not proceed as expected, click this button to start over again. Back one page button Displays the previous page.
  • Page 40: Manuals Provided With The Machine

    MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
  • Page 41 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 42: Table Of Contents

    • DISCARDING PUNCH WASTE ... . 1-54 SHARP OSA ......1-57 •...
  • Page 43 MAINTENANCE REGULAR MAINTENANCE ....1-60 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-60 • CLEANING THE BYPASS FEED ROLLER . . . 1-62 •...
  • Page 44: Part Names And Functions

    BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. ☞...
  • Page 45 When a saddle stitch finisher is installed (11) Punch module* This is used to punch holes in output. Requires a finisher (large stacker). ☞ PUNCH MODULE (page 1-54) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine.
  • Page 46: Interior

    INTERIOR (23) (18) Toner cartridges These contain toner for printing. When the toner runs out in the cartridge, replace the cartridge with a new cartridge. ☞ REPLACING THE TONER CARTRIDGES (19) Fusing unit Heat is applied here to fuse the transferred image onto the paper.
  • Page 47: Automatic Document Feeder And Document Glass

    AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original.
  • Page 48: Side And Back

    SIDE AND BACK USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.
  • Page 49: Operation Panel

    OPERATION PANEL Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.
  • Page 50 [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.
  • Page 51: Touch Panel

    TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-70). • For information on the screens and procedures for using the system settings, see (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 DOCUMENT...
  • Page 52 Example 4 Plain 8 x11 1 / 2 Exposure 8 x11 1 / 2 8 x11R 1 / 2 Auto 8 x14 1 / 2 11x17 Copy Ratio Original Paper Select 100% Auto Auto 8½x11 8½x11 Plain When at least one special mode is selected, the key appears in the base screen.
  • Page 53: Status Display

    STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Copies in progress from tray 1. Ready to scan for next copy job. Exposure Auto Copy Ratio...
  • Page 54: System Bar

    SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. Exposure Auto Copy Ratio 100% Tray1 Job status display The job in progress or reserved are indicated by icons. The icons are as follows.
  • Page 55 This appears when the data security kit is being used. This appears while the remote operation function is used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel.
  • Page 56: Turning The Power On And Off

    TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
  • Page 57: Energy Save Functions

    ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
  • Page 58: User Authentication

    USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
  • Page 59 User Authentication When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
  • Page 60: Authentication By Login Name / Password

    AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication Login Name...
  • Page 61 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally • When an LDAP server has been stored, [Auth to:] can be changed. • If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name.
  • Page 62 User Authentication Login Name User Name User 0001 Password Auth to: Login Locally (Different items will appear in the screen when LDAP authentication is used.) LOGOUT • However, note that the [LOGOUT] key ( mode, as the key is used for fax number entry. •...
  • Page 63: Home Screen

    Touch to go to your my menu screen. Key names and images can be changed. Application Keys Up to four shortcuts to Sharp OSA applications can be displayed. Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears.
  • Page 64: Remote Operation Of The Machine

    REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. Your computer Operate the Operate the...
  • Page 65: Items Recorded In The Job Log

    ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
  • Page 66 Item name Print Job Related Item Output Staple Staple Count Punch Count Fold Fold Count Printer Tone Image Send Related Direct Address Item Sender Name Sender Address Transmission Type Administrative Serial Number Broadcast number Entry Order File Type Compression Mode/Compression Ratio Communication Time Fax No.
  • Page 67 Detailed Items Original Size Original Type Paper Size Paper Type Paper Property: Disable Duplex Paper Property: Fixed Paper Side Paper Property: Disable Staple Paper Property: Disable Punch Duplex Setup Resolution Machine Item Model Name Unit Serial Number Name Machine Location *In some environments this is not recorded.
  • Page 68: Loading Paper

    LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2 Tray 3 (when a stand/1 x 500 sheet...
  • Page 69: Useable Paper

    • SHARP standard plain paper (21 lbs. (80 g/m • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 g/m Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
  • Page 70 • The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper.
  • Page 71: Tray Settings For Tray 1 To 4

    TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2"R to size 11" x 17" (A5R to A3) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4"...
  • Page 72 If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur. Do not place heavy objects on the tray or press down on the tray.
  • Page 73: Tray Settings Of Tray 5 (Large Capacity Tray)

    The large capacity tray can hold up to 3500 sheets of 8-1/2" x 11" or A4 size paper (20 lbs. (80 g/m The paper size of tray 5 can only be changed by a SHARP service technician. If you need to change the paper size, consult your dealer or nearest SHARP Service Department.
  • Page 74 If you loaded a different type of paper than was loaded previously, be sure to change the paper type setting in "Paper Tray Settings" in the system settings. Do not place heavy objects on the tray or press down on the tray. System Settings: Paper Tray Settings Change these settings if you have loaded a different type of paper in the tray.
  • Page 75: Loading Paper In The Bypass Tray

    LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Do not place heavy objects on the bypass tray or press down on the tray.
  • Page 76: Important Points When Using The Bypass Tray

    IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
  • Page 77: Loading Envelopes

    Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. •...
  • Page 78 Fusing unit pressure adjusting levers In some cases damage to the envelopes or smudging may occur even if envelopes within the specifications are used. This problem may be alleviated by shifting the fusing unit pressure adjusting levers from their "normal pressure position" to the "lower pressure position".
  • Page 79: Originals

    ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Standard sizes...
  • Page 80 Indicator line • Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using. • Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips. •...
  • Page 81: Placing The Original On The Document Glass

    PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 11" (height) x 17" (width) A3: 297 mm (height) x 420 mm (width) Non-standard sizes 11-5/8"...
  • Page 82 Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. The automatic document feeder cannot be closed correctly in this state.
  • Page 83: Peripheral Devices

    PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher and saddle stitch finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
  • Page 84 Product name Expansion memory board MX-SMX3 Internet fax expansion kit MX-FWX1 Facsimile expansion kit MX-FXX2 Application integration module MX-AMX1 External account module MX-AMX3 Enhanced compression kit MX-EBX3 Sharpdesk 1 license kit MX-USX1 Sharpdesk 5 license kit MX-USX5 Sharpdesk 10 license kit MX-US10 Sharpdesk 50 license kit MX-US50...
  • Page 85: Finisher

    FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open.
  • Page 86: Finisher Maintenance

    FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge BEFORE USING THE MACHINE Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
  • Page 87 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
  • Page 88: Finisher (Large Stacker)

    FINISHER (LARGE STACKER) The finisher equipped with the offset function, which offsets each set of output from the previous set, and (large stacker) is the staple sort function, which staples each set of output. A punch module can also be installed to punch holes in output. PART NAMES Stapler compiler This temporarily stacks paper to be stapled.
  • Page 89: Finisher (Large Stacker) Maintenance

    FINISHER (LARGE STACKER) MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the cartridge When staples remain, the staple cartridge cannot be removed. Do not remove the seal from the cartridge before inserting the cartridge into the case.
  • Page 90 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Pull the seal that holds the staples straight out. Push the staple case firmly back in. Push the staple case in until it clicks into place. Close the front cover.
  • Page 91: Saddle Stitch Finisher

    SADDLE STITCH FINISHER This includes the offset function that offsets each set of output from the previous set, the staple sort function that staples each set of output, the saddle stitch function that automatically staples and folds output, and the fold function that folds output in half.
  • Page 92: Saddle Stitch Finisher Maintenance

    SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge (finisher unit) BEFORE USING THE MACHINE Open the front cover. While pulling the lever, slide the saddle stitch finisher to the left until it stops.
  • Page 93 Make a test print or copy in staple sort mode to verify that stapling takes place correctly. BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Push the saddle stitch finisher back and latch it to the machine.
  • Page 94 Replacing the staple cartridge (saddle stitch unit) Before starting this procedure, remove all output from the output tray of the saddle stitch finisher. Do not replace removed output in the output tray. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly. BEFORE USING THE MACHINE Open the side cover.
  • Page 95: Punch Module

    PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste.
  • Page 96 Finisher (large stacker) BEFORE USING THE MACHINE Open the front cover of the punch module. Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Replace the punch waste box.
  • Page 97 Saddle stitch finisher BEFORE USING THE MACHINE Open the front cover. Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Return the punch waste box to its original position.
  • Page 98: Sharp Osa

    Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
  • Page 99: External Account Module (Mx-Amx3)

    The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
  • Page 100 OFF" (page 1-15). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
  • Page 101: Regular Maintenance

    MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the toner collection container. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.
  • Page 102 On the MX-M283N, this cleaning is not necessary. BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. Clean the document scanning area in the automatic document feeder with the glass cleaner.
  • Page 103: Cleaning The Bypass Feed Roller

    BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
  • Page 104: Replacing The Toner Cartridges

    REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. Ready to scan for copy. (Prepare a new one.) Ready to scan for copy. (Toner supply is low.) When the message appears in the message display, replace the toner cartridge.
  • Page 105 BEFORE USING THE MACHINE Open the front cover. Pull the toner cartridge toward you. Gently pull the toner cartridge horizontally toward you. When pulling out the toner cartridge, pull it out gently. If the cartridge is pulled out abruptly, toner may spill out. Hold the toner cartridge with both hands as shown and pull it out of the machine.
  • Page 106 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
  • Page 107: Replacing The Toner Collection Container

    REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the toner collection container. Do not point the holes down as used toner will spill out.
  • Page 108 Do not discard the toner collection container. Place it in a plastic bag and keep it until your service technician comes to perform maintenance. Your service technician will collect the toner collection container. Caution • Do not throw the toner collection container into a fire. Toner may fly and cause burns. •...
  • Page 109: Replacing The Stamp Cartridge

    REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 BEFORE USING THE MACHINE Open the automatic document feeder. Open the holders on the automatic document feeder that hold the original pressure sheet.
  • Page 110 BEFORE USING THE MACHINE Install a new stamp cartridge. Push the stamp unit back in. Push the stamp unit in until it clicks into place. Replace the original pressure sheet. Push the holders in until they click into place. Close the automatic document feeder. 1-69 Contents...
  • Page 111: Entering Text

    ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The Caps [Caps] key is convenient when you wish to enter all capital letters.
  • Page 112: Entering Text From A Keyboard

    Shows explanations of each key. Help Use this to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in the system settings. ☞ .biz .info http: 7. SYSTEM SETTINGS Touch this key to return to the previous setting screen without entering text. Cancel Touch this key to enter the text that currently appears and return to the previous setting screen.
  • Page 113 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE ....2-3 COPYING SEQUENCE .
  • Page 114: Convenient Copy Functions

    COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) ....2-81 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) ......2-84 •...
  • Page 115: Before Using The Machine As Acopier

    BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
  • Page 116 Paper select display This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by .
  • Page 117 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
  • Page 118: Copying Sequence

    COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. 8½x11 Exposure 8½x11R...
  • Page 119: Output Settings

    Output Offset Tray Offset Sort Staple Saddle Sort Stitch Group Special Modes Dual Page Margin Shift Erase Pamphlet Copy Build Transparency Covers/Inserts Multi Shot Inserts Book Copy Tab Copy Card Shot Number of copies (sets) setting Plain 8½ 11 Start scanning the original(s) and making copies. Press the [START] key.
  • Page 120 • When one or more special modes are selected, the list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key.
  • Page 121: Originals

    ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed.
  • Page 122 Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
  • Page 123: Paper Trays

    PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Exposure 8½x11 8½x11R...
  • Page 124: Basic Procedure For Making Copies

    BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Indicator line Exposure...
  • Page 125 Plain 8½ 11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key.
  • Page 126: Making A Copy Using The Document Glass

    MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
  • Page 127 Plain 8½ 11 • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set... Press the [CLEAR] key ( Press the [START] key.
  • Page 128: Automatic 2-Sided Copying

    AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Indicator line Exposure 8½x11 8½x11R Auto 8½x14 11x17 Copy Ratio Original Paper Select 100% Auto 8½x11 2-Sided Copy To make 2-sided copies of a 1-sided portrait original placed horizontally, or to invert the reverse side with respect to the front side when copying a 2-sided original, touch the [Binding Change] key.
  • Page 129 Exposure 8½x11 8½x11R Auto 8½x14 11x17 Copy Ratio Original Paper Select 100% Auto 8½x11 Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. Plain 8½...
  • Page 130: Automatic 2-Sided Copying Using The Document Glass

    AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size. Exposure 8½x11 8½x11R...
  • Page 131 2-Sided Copy The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Exposure 8½x11 8½x11R Auto 8½x14 11x17 Copy Ratio Original Paper Select 100% Auto 8½x11 Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically.
  • Page 132 Place next original. Press [Start]. When finished, press [Read-End]. To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. Touch the [Read-End] key. Read-End 2-20 COPIER...
  • Page 133: Changing The Exposure And Original Image Type

    CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
  • Page 134 Exposure Auto Manual Original Image Type Text Prtd.Photo Printed Photo Guidelines for the exposure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper Normal density originals 4 to 5: Originals written in pencil or light colored text Exposure Auto Manual...
  • Page 135: Reduction/Enlargement/Zoom

    REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
  • Page 136: Manually Selecting The Ratio (Preset Ratios/Zoom)

    MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or four preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Copy Ratio 11x17 8½x11...
  • Page 137 Copy Ratio 11x17 8½x11 8½x11 5½x8½ 11x17 8½x14 Zoom 8½x14 8½x11 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key.
  • Page 138: Enlarging/Reducing The Length And Width Separately (Xy Zoom)

    ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
  • Page 139: Original Sizes

    ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an inch original size Original Auto...
  • Page 140: Storing Frequently Used Original Sizes

    (1), (2) Original Size Input STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below.
  • Page 141 Original Custom Size X15½ Y 8½ Recall If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear. The following screen will appear. • To edit the key, touch the [Modify] key and go to the next step. •...
  • Page 142 Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Original Auto 8½x14 Manual 5½x8½ 8½x11R 11x17 5½x8½R 8½x13 8½x13 8½x11 8½x14 Size Input Custom Size Original Custom Size...
  • Page 143: Output

    OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All explanations of the settings below assume that a saddle stitch finisher is installed.
  • Page 144 The above screen shows the keys that appear when a saddle stitch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending what peripheral devices are installed. If your screen is different from the screen of previous page, see the screens that follow.
  • Page 145: Output Modes

    OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Set the number of copies (5). Touch the [Output] key. Output Touch the [Sort] key. Sort Press the [START] key.
  • Page 146 Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centerline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
  • Page 147 COPIER • The number of sheets that can be stapled at once includes any covers and/or inserts that are inserted. • When Mixed Size Original in the special modes is used with the "Same Width" setting, the maximum number of sheets that can be stapled is 25 for a saddle stitch finisher or 30 for a finisher regardless of the paper size.
  • Page 148: Paper Folding Function

    Paper folding function When a saddle stitch finisher is installed, the fold function can be used to fold printed output in half. Paper sizes that can be folded using the paper folding function are 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", A4R, B4, A3, 16KR, and 8K.
  • Page 149 Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is 7-1/4" x 10-1/2" to 11" x 17" (B5R to A3). However, 12" x 18" (A3W) sized paper and special media such as transparency film and tab paper cannot be used.
  • Page 150: Making Copies Using The Bypass Tray

    MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see (page 1-27) in "1.
  • Page 151: Set The Paper Size

    Paper Select Paper Tray 8½x11 Plain 2. 8½x11R Plain 8½x14 Plain 11x17 Plain Paper Select Bypass Tray Type/Size Setting Select the paper type. Plain Pre-Printed Recycled Pre-Punched Color Thin Paper Heavy Paper Transparency Tab Paper Heavy Paper: 28 lbs.bond, -110 lbs.index (106 - 209 g/m Paper Select Bypass Tray Type/Size Setting Type...
  • Page 152 Paper Select Paper Tray 8½x11 Plain 2. 8½x11R Plain 3. 8½x14 Plain 4. 11x17 Plain Press the [START] key. Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time. When using sort mode, change originals and press the [START] key.
  • Page 153: Special Modes

    SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
  • Page 154 Special modes menu (2nd screen) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84) [Image Edit] key ☞ [Image Edit] KEY (page 2-104) [Sharpness] key ☞ ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) (page 2-117) [File] key This saves a job in a folder of the document filing function.
  • Page 155 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Margin Shift (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
  • Page 156: Adding Margins (Margin Shift)

    ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Margin shift positions Left edge...
  • Page 157 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
  • Page 158: Erasing Peripheral Shadows (Erase)

    ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Shadows appear here Erase modes Edge Erase Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
  • Page 159 Special Modes Erase Edge Center Edge+Center Erase Erase Erase Side Erase Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key.
  • Page 160: Copying Each Facing Page Of Abound Document (Dual

    COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document 8½x11...