Sending Internet Fax Documents - Ricoh Aficio 2022 User Manual

Using Internet Fax Functions

Sending Internet Fax Documents

Preparation
You need to make System Settings
beforehand. See "Setting Up the
Machine on a Network", Network
Guide.
This section describes how to scan a
document into this machine's memo-
3
ry and send it as e-mail. Specify the
destination's e-mail address instead
of fax number.
You can send Internet Fax documents
only by Memory Transmission. If you
specify Immediate Transmission in
Internet Fax, the mode is switched to
Memory Transmission when one e-
mail address or more is specified.
When sending documents, you can
set e-mail options using [Sub TX Mode].
You can set the following options:
❖ ❖ ❖ ❖ Enter Subject
Allows you to enter a subject for
the document you want to send.
Note
❒ For convenience, program fre-
quently-used subject. "Urgent",
and "High" are programmed as
default. See "Settings You Can
Change with User Tools–File
Transfer", Network Guide.
❒ You can enter up to 64 charac-
ters in total.
❒ If you send e-mail without set-
ting a subject/text in "E-mail
O p t i o n s " u n d e r " S u b T X
Mode", the subject is automati-
cally inserted. For more details
about how a subject is automat-
ically inserted, see p.55 "About
the E-mail Subject".
❒ You cannot send a subject only
as e-mail without an original.
50
❖ ❖ ❖ ❖ Enter Text
Allows you to enter the text to be
transmitted.
Note
❒ To enter text, program it before-
hand. See "Settings You Can
Change with User Tools–File
Transfer", Network Guide.
❒ You cannot send a text only
without an original.
❖ ❖ ❖ ❖ Reception Notice
You can confirm sent documents
were properly received using e-
mail or Journal.
❖ ❖ ❖ ❖ BCC Transmission
E-mails are sent to all specified
destinations as bcc.
Important
❒ If power outage lasts about an
hour, or the machine is disconnect-
ed from the power outlet for about
an hour, documents stored in the
fax machine's memory are deleted.
If any document is deleted, the
Power Failure Report is automati-
cally printed out when the main
power switch is turned on. Use this
report to check which documents
were deleted. Simply turning off
the power by pressing the Opera-
tion switch does not delete stored
documents. See p.189 "Power Fail-
ure Report", Facsimile Reference
<Advanced Features> .
❒ You may not be able to send large
files as e-mail, depending on e-
mail environment conditions.
❒ The level of security for Internet
communications is low. Use of the
telephone network is recommended
for confidential communications.