Using The Document Server Function; Storing Files - Ricoh Aficio 2022 User Manual

6. Using the Document Server
Scan file obtained by scanning originals can be stored in the hard disk of the ma-
chine using the Document Server, and the stored file can be used later. Using
DeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or de-
leted with a client computer.
The stored file can also be viewed, downloaded, printed, or deleted using Web
browser from a client computer.
Reference
For more information about using the Document Server, see General Settings
Guide.
Important
❒ A password can be set for every stored file in the Document Server. There is
a fear that stored files with no password can be accessed by the user who uses
DeskTopBinder. We recommend you should consider a security system such
as setting a password that protects illegal accesses.
❒ Scan file stored in the machine might be lost if some kind of failure occurs.
The supplier shall not be responsible for any damage that might result from
the loss of file. For long-term storage of files, we recommend the use of Desk-
TopBinder V2 Lite or DeskTopBinder V2 Professional (optional). For more in-
formation, please contact your local dealer.
Note
❒ When a delivery server is added to the network, files stored in the Document
Server can be delivered. You can store scan files in the Document Server and
simultaneously deliver it with the network delivery scanner function, send it
by e-mail, or send it by Scan to Folder. See p.79 "Sending Stored Files by E-
mail or Scan to Folder, or Delivering".

Storing Files

This section describes how to store files in the Document Server and how to
specify file information for stored files.
Note
❒ The files stored in the Document Server are deleted automatically after a cer-
tain number of days have passed. For information about making settings and
changes, see General Settings Guide.
❒ The theoretical maximum number of files that can be stored is 3,000 (1,000
pages per file). However, the actual maximum may be less depending on the
space used by the copier function and other functions of the machine.
❒ Stored file scanned using the scanner function cannot be printed from the
control panel. Print the file after retrieving them, using DeskTopBinder V2
Lite/Professional.
Function
71