Ricoh Aficio DSm616 Operating Instructions Manual
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Ricoh Aficio DSm616 Operating Instructions Manual

Ricoh printer/fax/scanner/copier operating instructions
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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use of this machine, please
be sure to read the Safety Information in the "Copy Reference" before you use it.
General Settings Guide
Getting Started
Combined Function Operations
User Tools (System Settings)
Troubleshooting
Other Functions
Entering Text
Security
Specifications

Operating Instructions

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Summary of Contents for Ricoh Aficio DSm616

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference" before you use it. Operating Instructions General Settings Guide Getting Started...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit,read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be li- able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper- ating the machine.

  • Page 3: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
  • Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, and the operating environment for DeskTop- Binder Lite in detail.

  • Page 5: Machine Types

    Machine Types This machine comes in two models which vary by copy speed. Copy speed 18 copies/minute (feeding from Optional Paper Tray Unit) Type 1 16 copies/minute " × 11"K) (A4K, 8 Type 2 20 copies/minute " × 11"K) (A4K, 8...

  • Page 6: What You Can Do With This Machine

    What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.13 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, fac-...

  • Page 7: Fax Transmission And Reception Through The Internet

    Fax Transmission and Reception through the Internet xxx@xxx.com • You can send fax documents through e-mail by specifying the recipient's e-mail address (Trans- mitting Internet Fax). You can receive sent documents via Internet Fax, or from comput- ers (Receiving Internet Fax ). See Facsimile Reference<Basic Fea- tures>.

  • Page 8: Monitoring The Machine Using A Computer

    Monitoring the Machine Using a Computer You can monitor machine status and change settings using a computer. • Using SmartDeviceMonitor Admin, SmartDeviceMonitor for Client, or a Web browser, you can use a computer to view the ma- chine's status, such as to check on paper quantities, or misfeeds, etc.

  • Page 9: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ... i Machine Types ... iii What You Can Do with This Machine... iv Copier, Facsimile, Printer, and Scanner Functions ... iv Paperless Fax Transmission... iv Fax Transmission and Reception through the Internet ... v Using the Scanner in a Network Environment ...
  • Page 10 Address Book... 43 Registering Destination Information ... 44 Registering Sender Information ... 44 User Code (MFP) ... 45 Registering a New User Code... 45 Changing a User Code... 46 Deleting a User Code... 49 Displaying the Counter for Each User Code ... 52 Printing the Counter for Each User Code...
  • Page 11 7. Security Security... 97 Primary Security Functions ... 97 Extended Security Function ... 97 Operating Environment and Notes... 99 Operating Environment ... 99 For Administrator... 99 For User ... 99 8. Specifications Main Unit... 101 Options ... 104 Exposure Glass Cover ...104 Auto Document Feeder (ADF) ...104 Internal Tray 2 (1 bin tray)...105 Paper Tray Unit (1-tray type)...105...

  • Page 13: Copyrights And Trademarks

    Acrobat rated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.

  • Page 14: Information About Installed Software

    Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
  • Page 15 Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 16 • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. • This product includes software developed by Christos Zoulas. •...
  • Page 17 e) The source code of the Sablotron software is available at: http://www.ginger- all.com. f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html. JPEG LIBRARY • The software installed on this product is based in part on the work of the In- dependent JPEG Group. SASL CMU libsasl Tim Martin...
  • Page 18 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.

  • Page 19: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 20: Energy Star Program

    ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
  • Page 21 Specifications Low Power Power con- mode sumption Default inter- Recovery time Less than 10 seconds Sleep mode Power con- sumption Default inter- Recovery time - Off mode Power con- sumption Default inter- Recovery time Less than 10 seconds Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly.

  • Page 23: Getting Started

    Guide to Components Exposure glass cover (optional) or ADF (optional). See p.13 “External Options” Exposure glass Place originals here face down. Internal tray 2 (1 bin tray) (option- The indicator lights when paper is deliv- ered to internal tray 2. If internal tray 2 has not been installed, the indicator does not light.
  • Page 24 Getting Started Main power switch If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on. Main power indicator Lights when the main power switch is turned on, and goes off when the switch is turned off.

  • Page 25: Options

    Options External Options Exposure glass cover Lower this cover over originals. Place stacks of originals here. They will feed in automatically. Internal tray 2 (1 bin tray) If you select this as the output tray, cop- ied paper is delivered here face down. Note ❒...

  • Page 26: Internal Options

    Getting Started Internal Options Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. Parallel port IEEE 1284 interface board Allows you to connect to an IEEE 1284 cable. IEEE 1394 interface board Allows you to connect to an IEEE 1394 cable.

  • Page 27: Control Panel

    Control Panel This illustration shows the control panel of the machine with options fully in- stalled. Search Check Destination Destination Information Scanner Facsimile Commu- Receive File nicating Immediate Trance. Start Manual Memory Reception Trance. Switch RX Mode Standard @. _ @.

  • Page 28: Operation Switch

    Getting Started { { { { Clear/Stop} } } } key • Clear: Clears an entered numeric value. • Stop: Stops a job in progress, such as scan- ning, faxing, or printing. Main power indicator and On indicator The main power indicator lights when the main power switch is turned on.

  • Page 29: Display

    Display The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on. When you select or specify an item on the display, it is highlighted like Reading the Display and Using Keys This section explains how to read the display and use the Selection keys.

  • Page 30: Common Key Operations

    Getting Started Common key operations The following keys are common to all screens: ❖ ❖ ❖ ❖ Key list [Cancel] [Exit] [Stop] [Yes] [Stop] Deletes a selected function or entered values, and then the previous display returns. The previous display returns. Stops a job in progress.

  • Page 31: Combined Function Operations

    2. Combined Function Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools • During On hook dialing for fax transmission •...

  • Page 32: System Reset

    Combined Function Operations - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called “System Reset”. Note ❒ You can change the System Reset time. See p.32 “System Auto Reset Timer”.

  • Page 33: Multi-Access

    Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.

  • Page 34: Function Compatibility

    Combined Function Operations - Function compatibility The chart shows function compatibility when print priority is set to “Interleave”. See p.28 “Print Priority”. Mode after you select Copy Mode before you select Using the control panel Copying Transmission Operation Scanning An Original for Memory Transmission Memory Transmission Immediate Transmission...

  • Page 35: User Tools (System Settings)

    3. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see Network Guide. For details about parallel interface, see Printer Reference 2. ❖ ❖ ❖ ❖ General Features (See p.28 “General Features”.) Panel Tone Copy Count Display Function Priority...
  • Page 36 User Tools (System Settings) Paper Type: Tray 3 Paper Type: Tray 4 Ppr Tray Priority: Copier Ppr Tray Priority: Printer Ppr Tray Priority: Fax ❖ ❖ ❖ ❖ Timer Settings (See p.32 “Timer Settings”.) Auto Off Timer Energy Saver Timer System Auto Reset Timer Copier Auto Reset Timer Facsimile Auto Reset Timer...
  • Page 37 ❖ ❖ ❖ ❖ Key Operator Tools (See p.34 “Key Operator Tools”.) User Code Management Key Counter Management Key Operator Code Extended Security Display/Print Counter Counter per User Code Address Book Management Prgrm./Change/Delete Group Program/Change User Code Program Address Book:Print List AOF (Always On) User Tools Menu (System Settings) Default...

  • Page 38: Accessing User Tools (System Settings)

    User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings dif- fer from normal operations. Al- ways quit User Tools when you have finished.

  • Page 39: Quitting User Tools

    Quitting User Tools A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial Hook Dial Pause/ Redial Accessing User Tools (System Settings) Clear Modes Clear/Stop Start AAH027S...

  • Page 40: Settings You Can Change With User Tools

    User Tools (System Settings) Settings You Can Change with User Tools Reference To access User Tools, see p.26 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
  • Page 41 ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. Note ❒ Default: Internal tray 1 ❖ ❖ ❖ ❖ Output: Facsimile (facsimile) You can specify a tray to which documents are delivered. Note ❒...

  • Page 42: Tray Paper Settings

    User Tools (System Settings) Tray Paper Settings ❖ ❖ ❖ ❖ Tray Paper Size:Tray 1–4 Select the size of the paper loaded in the paper tray. • Type 1 • The paper sizes you can set for Tray 1 are as follows: A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL, A5K, 11"...
  • Page 43 Reference p.88 “Changing the Paper Size” ❖ ❖ ❖ ❖ Paper Type: Bypass tray Set the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: •...

  • Page 44: Timer Settings

    User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”.
  • Page 45 ❖ ❖ ❖ ❖ Copier Auto Reset Timer Specify the time to elapse before copier modes reset. Note ❒ If [Off] is selected, the machine does not automatically switch to the user code entry screen. ❒ Default: On, 60 sec. ❒...

  • Page 46: Key Operator Tools

    User Tools (System Settings) Key Operator Tools The key operator must set the following items. For settings or more information, contact the key operator. It is recommended that the key operator program a key operator code when per- forming the settings. See p.34 “Key Operator Code”. ❖...

  • Page 47: Print Counter List

    ❖ ❖ ❖ ❖ Extended Security Specify whether or not to use the security function. Note ❒ Default : Off ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.34 “Key Operator Code”. Reference For details about security, see p.97 “Security”.
  • Page 48 User Tools (System Settings) Select [Display/Print Counter] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 49 ❖ ❖ ❖ ❖ Address Book Management You can add, change, or delete user information in the Address Book, and fac- simile/scanner functions destinations. For details about these operations, see p.45 “User Code (MFP)”, p.55 “Fax Destination”, and p.64 “E-mail Destination”. •...

  • Page 50: Destination List

    User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Print List You can print the destination list registered in the Address Book. • Destination List Prints the destination list registered in the Address Book. • Group Destination List Prints the group destination list registered in the Address Book. •...

  • Page 51: User Code (For Machine With Copier Function Only)

    User Code (For machine with copier function only) Register user codes to restrict copier functions to certain users, and check on their use of copier functions: Registering a New User Code A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial...

  • Page 52: Changing A User Code

    User Tools (System Settings) Changing a User Code Note ❒ Even if you change a user code, the counter value will not be cleared. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } }...

  • Page 53: Displaying The Counter For Each User Code

    F F F F Select [Per User Code] or [All User Codes] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 54: Printing The Counter For Each User Code

    User Tools (System Settings) Printing the Counter for Each User Code You can print out the counter for each user code. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 55: Address Book

    Address Book Registering user information, such as fax numbers and e-mail addresses, in the Address Book allows you to man- age them together. Important ❒ Address Book data is stored in memory. It can be lost if there is some kind of memory failure. The manufacturer shall not be respon- sible for any damage resulting from data loss.

  • Page 56: Registering Destination Information

    User Tools (System Settings) Registering Destination Information ❖ ❖ ❖ ❖ Registering the destination name • User Name Register the destination name. This is the basic information re- quired for managing destina- tions. Reference p.45 “User Code (MFP)” ❖ ❖ ❖ ❖ When using the fax function •...

  • Page 57: User Code (Mfp)

    User Code (MFP) Register user codes to restrict the fol- lowing functions to certain users, and check their use of each function: • Copier • Facsimile • Scanner • Printer Note ❒ The number of copies scanned in using the scanner function is counted for each user code.

  • Page 58: Changing A User Code

    User Tools (System Settings) E E E E Select [Program/Change] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 59 F F F F Enter the registration number of t h e d es t in at io n y ou w a n t to change using the number keys or the Quick Dial keys, and then press the { { { { OK} } } } key. Searching to select a registered user code by name A Press [Search].
  • Page 60 User Tools (System Settings) C Enter the registration number of the destination you want to change using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key.

  • Page 61: Deleting A User Code

    C Enter the e-mail address of the destination you want to change using the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Reference For details about entering t e x t , s e e p . 9 5 “ E n t e r i n g Text”.
  • Page 62 User Tools (System Settings) F F F F Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the { { { { OK} } } } key. Searching to select a registered user code by name A Press [Search].
  • Page 63 C Enter the user code of the desti- nation you want delete using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key. D Press the{ { { { OK} } } } or { { { { #} } } } key. E Press the { { { { OK} } } } key.

  • Page 64: Displaying The Counter For Each User Code

    User Tools (System Settings) E Select the destination you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 65: Printing The Counter For Each User Code

    Printing the Counter for Each User Code You can print out the counter made under each user code using [Print Counter], [Transmission Counter], or [Scanner Counter]. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } }...

  • Page 66: Clearing The Counter

    User Tools (System Settings) Clearing the Counter A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 67: Fax Destination

    Fax Destination Register fax destinations, so you do not need to enter them each time, and can send documents scanned in using the fax function. • It is easy to select the fax destination if you register a “User (Destination) Name”...
  • Page 68 User Tools (System Settings) E E E E Select [Program/Change] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 69: Changing A Registered Fax Destination

    To set label insertion When Label Insertion is set to On, the receiver's name is printed on the fax message when it is received at the other end. A Select [On] or [Off] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 70 User Tools (System Settings) B Select [Search by Name] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 71 Searching to select a registered fax destination by user code A Press [Search]. B Select [Search by User Code] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 72: Deleting A Registered Fax Destination

    User Tools (System Settings) D Press the { { { { OK} } } } key. E Select the destination you want to change, and then press the { { { { OK} } } } key. G G G G Press the { { { { OK} } } } key.
  • Page 73 C Enter the characters of the des- tination you want to delete us- ing the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Reference For details about entering t e x t , s e e p .
  • Page 74 User Tools (System Settings) C Enter the user code of the desti- nation you want delete using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key. D Press the { { { { OK} } } } or { { { { #} } } } key.
  • Page 75 E Select the destination you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 76: E-Mail Destination

    User Tools (System Settings) E-mail Destination Register e-mail destinations, so you do not need to enter e-mail addresses every time, and can send scan files by e-mail, or send fax documents by In- ternet Fax. • It is easy to select the e-mail desti- nation if you register “User (Desti- nation) Name”...
  • Page 77 G G G G Enter the user (destination) name using the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Note ❒ You can use the user name when selecting an address to send to.

  • Page 78: Changing A Registered E-Mail Destination

    User Tools (System Settings) A Select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. B Enter the sender's password using the number keys, and then press the { { { { OK} } } } key.
  • Page 79 D Press the { { { { OK} } } } key. E Select the destination you want to change using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 80 User Tools (System Settings) Searching to select a registered e-mail destination by fax number A Press [Search]. B Select [Search by Fax No.] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 81: Deleting A Registered E-Mail Destination

    I I I I Select [E-mail Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. J J J J Enter the new e-mail address us- ing the number keys and the...
  • Page 82 User Tools (System Settings) C Enter the characters of the des- tination you want to delete us- ing the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Reference For details about entering t e x t , s e e p .
  • Page 83 Searching to select a registered e-mail destination by user code A Press [Search]. B Select [Search by User Code] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 84 User Tools (System Settings) D Press the { { { { OK} } } } key. E Select the destination you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 85: Registering Destinations To A Group

    Registering Destinations to a Group Register destinations to a group to easily control registered fax, e-mail and folders for each group. To group destinations, the groups must be registered beforehand. Note ❒ You can register up to 10 groups. Registering a New Group A A A A Press the { { { { User Tools/Counter} } } } key.

  • Page 86: Registering A Destination To A Group

    User Tools (System Settings) H H H H Press the { { { { OK} } } } key. The “ Programmed pears, and then the “Group” dis- play returns. I I I I Press the { { { { User Tools/Counter} } } } key. Registering a Destination to a Group A A A A...

  • Page 87: Deleting A Destination From A Group

    L L L L Press the { { { { OK} } } } key. The “ ” message ap- Programmed pears, and then the “Address Book” display returns. M M M M Press the { { { { User Tools/Counter} } } } key. Deleting a Destination from a Group A A A A...
  • Page 88 User Tools (System Settings) Searching to select a destination registered in a group from Destination List A Press [Search]. B Select [Display Destination List] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 89 D Press the { { { { OK} } } } key. E Select the destination you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 90: Displaying The Destinations Registered In Groups

    User Tools (System Settings) Displaying the Destinations Registered in Groups A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 91: Changing A Group Name

    C Select the group you want to display using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Searching to select a registered group by registration number A Press [Search].
  • Page 92 User Tools (System Settings) C Enter the characters of the des- tination you want to change us- ing the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Reference For details about entering t e x t , s e e p .

  • Page 93: Deleting A Group

    Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
  • Page 94 User Tools (System Settings) C Select the group you want to delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 95: Troubleshooting

    If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ For further “Troubleshooting”, refer to the other manuals for this machine. See p.i “Manuals for This Machine”.
  • Page 96 Troubleshooting Problem The main power indicator continues blinking and does not turn off when pressed. Original images are print- ed on the reverse side of the paper. Misfeeds occur frequently. An error message remains, even if misfed paper is re- moved.

  • Page 97: Clearing Misfeeds

    x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
  • Page 98 Troubleshooting...
  • Page 99 x Clearing Misfeeds...

  • Page 100: Changing The Paper Size

    Troubleshooting Changing the Paper Size Preparation Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.30 “Tray Paper Size:Tray 1–4”. Reference For details about paper sizes and types, see p.107 “Copy Paper”.
  • Page 101 E E E E While pressing the release lever, adjust the side fences. F F F F Push the metal plate down. G G G G Square the paper and set it in the tray. Important ❒ Be sure to set the paper under the roller.

  • Page 102: Changing The Paper Size In The Optional Paper Tray Unit

    Troubleshooting Changing the Paper Size in the Optional Paper Tray Unit A A A A Make sure the paper tray is not in use. B B B B Pull out the paper tray until it stops. Note ❒ Remove any remaining copy paper.
  • Page 103 Important ❒ When setting small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not feed in properly. H H H H Press down the lock button. I I I I Adjust the tray size to the new pa- per size using the paper size se- lector.
  • Page 104 Troubleshooting...

  • Page 105: Other Functions

    Other Functions Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial Hook Dial Pause/ Redial...
  • Page 106 Other Functions...

  • Page 107: Entering Text

    Entering Text This section describes how to enter characters. When you enter a charac- ter, it appears at the cursor position. If there is a character already at the cur- sor position, the newly entered char- acter appears before it. Available Characters •...

  • Page 108: Entering Letters

    Entering Text Entering letters A A A A Press the { { { { Shift} } } } key to switch be- tween uppercase and lowercase. Search Check Destination Destination Information @. _ @. _ Shift Space B B B B Press a Quick Dial keys.

  • Page 109: Security

    Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend the Ex- tended Security function.
  • Page 110 Security A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial Hook Dial Pause/ Redial B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. C C C C Select [Key Operator Tools] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.

  • Page 111: Operating Environment And Notes

    Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
  • Page 112 Security...

  • Page 113: Specifications

    Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
  • Page 114 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Trays: A3L – A5K, 11" × 17"L – 5 • Bypass: A3L – A6L, 11" × 17"L – 5 • Bypass (custom size): Vertical: 90 – 305 mm, 3.5" – 12.0" Horizontal: 148 –...
  • Page 115 ❖ ❖ ❖ ❖ Continuous copying count: 1 – 99 copies ❖ ❖ ❖ ❖ Copy paper capacity: Type 1: • Tray 1: 250 sheets (80 g/m • Bypass: 100 sheets (80 g/m Type 2: • Tray 1, 2: 250 sheets (80 g/m •...

  • Page 116: Options

    Specifications Options Exposure Glass Cover Lower this over originals. Auto Document Feeder (ADF) ❖ ❖ ❖ ❖ Mode: • ADF mode ❖ ❖ ❖ ❖ Original size: • A3L – A5KL • 11" × 17"L – 5 ❖ ❖ ❖ ❖ Original weight: •...

  • Page 117: Internal Tray 2 (1 Bin Tray)

    Internal Tray 2 (1 bin tray) ❖ ❖ ❖ ❖ Number of bins: ❖ ❖ ❖ ❖ Paper size: • A3 - A5 • 11" × 17" - 5 " × 8 ❖ ❖ ❖ ❖ Paper capacity: 100 sheets (80 g/m , 20 lb.) ❖...

  • Page 118: Paper Tray Unit (2-Tray Type)

    Specifications ❖ ❖ ❖ ❖ Weight: 12 kg (26 lb) or less Note ❒ Specifications are subject to change without notice. Paper Tray Unit (2-tray type) ❖ ❖ ❖ ❖ Paper weight: 60 – 105 g/m (16 – 28 lb.) ❖...

  • Page 119: Copy Paper

    Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric version Paper tray 1 (Type 1) A3L, B4JISL, A4KL, B5JISKL, A5K, 11" × 17"L, 8 Paper tray 1, 2 (Type 2) " × 13"L, 8 13"L, 8"...
  • Page 120 Specifications Bypass Standard tray Sizes Custom sizes Paper weight: 80 g/m When you set custom size paper in the bypass tray, you can specify the size. See Copy Reference. 8K(Ba-Kai) = 267 × 390 mm, 10.6" × 15.4" 16K(Shi-Lui-Kai) = 195 × 267 mm, 7.7" × 10.6" Set one sheet at a time for your needs.

  • Page 121: Unusable Paper

    Reference To add paper, see Copy Reference. To change the paper size, see p.88 “Changing the Paper Size”. Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒...

  • Page 122: Paper Storage

    Specifications Paper Storage Note ❒ When storing paper, the following precautions should always be followed: • Do not store paper where it will be exposed to direct sunlight. • Avoid storing paper in humid areas (humidity: 70% or less). • Store on a flat surface. ❒...

  • Page 123: Index

    INDEX Accessing user tools (System Settings) , 26 Address Book , 43 Print List , 38 Program/Change/Delete Group , 37 Address Book Management , 37 AOF (Always On) , 38 Auto Document Feeder (ADF) , 13 , 104 Auto off timer , 32 Auto reset timer , 32 copier , 33 facsimile , 33...
  • Page 124 Key Counter Management , 34 Key Operator Code , 34 Key Operator Tools , 34 Key Repeat , 29 Letters , 96 Lower right cover , 12 Main power indicator , 12 Main power switch , 12 Main unit , 101 Measurement Unit , 29 Multi-access , 21 On indicator , 12...
  • Page 125 MEMO...
  • Page 126 MEMO B259-6508...
  • Page 127 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2005...
  • Page 128 Type for DSm616/LD116/Aficio 2016 Type for DSm620/LD120/Aficio 2020 Printed in China B259-6508 B2596508...

This manual is also suitable for:

Dsm620Ld116Ld120Aficio 2016Aficio 2020

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