Confirming Reception - Ricoh Aficio 2022 User Manual

Using Internet Fax Functions
- E-mail Text - - -
When Internet Fax e-mail is sent to
computer, the following information
is always inserted in the e-mail text.
To check the host name and e-mail
add ress, see "Settings You Can
Change with User Tools", Network
Guide.
This e-mail was sent from "Host
3
Name" (product name)
Queries to: "Administrator's e-mail
address"

Confirming Reception

When Reception Notice is set under
"E-mail Options", the receiver sends
back a reception notice message.
Once the reception notice message
has been received, "OK" appears in
the Result column of Journal, allow-
ing the originator to verify that the
transmission has been received.
Limitation
❒ The Reception Notice feature is
only available if the receiver sup-
ports MDN (Message Disposition
Notification).
Note
❒ If your fax is not received normal-
ly, "Error" appears in the Result
column.
56
❒ Information regarding the last 200
messages is recorded, but only the
last 50 communications appear in
Journal. If you do not receive a re-
ception notice message for one of
the last 50 communications from
the receiver's machine, you may
not be able to confirm that the e-
mail has been received by the Jour-
nal's Result column.
❒ If you specify mailing list address-
es, do not set for Reception Notice.
Otherwise, you will receive multi-
ple reception notice messages from
e-mail recipients, and the Result
column will be overwritten each
time a new notice message is re-
ceived. However, if you receive a
reception notice message indicat-
ing an error, "Error" appears in the
Result column and will not be
overwritten, even if you subse-
quently receive a reception notice
message as "OK" following the er-
ror message.
❒ Reception notice results are only
shown in Journal. The Result col-
umn in all other files, lists, and
transmission reports show "- -".
❒ The Reception notice messages
themselves are not recorded in
Journal.
❒ The reception notice can be printed
out. This can be set with user pa-
rameters. See p.158 "User Parame-
ters", Facsimile Reference <Advanced
Features> (switch 21, bit 0).
❒ You cannot broadcast e-mails with
the Reception Notice feature. The
message is sent to the receiver in
specified destination order.