Ricoh Afico 180 Copy Reference Manual

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180

OPERATING INSTRUCTIONS

COPY REFERENCE

Read this manual carefully before you use this product and keep it handy for future

reference.

For safety, please follow the instructions in this manual.

Table of Contents

Chapters

Table of Contents

Troubleshooting

Summary of Contents for Ricoh Afico 180

Page 1 OPERATING INSTRUCTIONS COPY REFERENCE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2 Phone: +31-(0)20-5474111 37139 Verona Phone: +39-(0)45-8181500 United Kingdom Hong Kong RICOH UK LTD. Ricoh House, RICOH HONG KONG LTD. 1 Plane Tree Crescent, Feltham, 23/F., China Overseas Building, Middlesex, TW13 7HG 139, Hennessy Road, Phone: +44-(0)181-261-4000 Wan Chai, Hong Kong...
Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 4 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1- 800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the tele- phone company may request you to disconnect the equipment from the network until the problem is resolved.
Page 5: Safety Information
Safety Information When using your machine, the following safety precautions should be always followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Ignoring this warning could cause serious injury or even death. R CAUTION: Ignoring this caution could cause injury or damage to property.
Page 6 R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the pow- er cord. Do not place heavy objects on it, pull it hard or bend it more than necessary.
Page 7 • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 8 R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it top- ples over, it could cause injury. •...
Page 9 • Do not eat or swallow toner. • Keep toner (used or unused) and toner containers out of reach of children. • This equipment is only to be installed by a qualified service per- sonnel. • Deliver to collection point for waste products. Do not be disposed of via domestic refuse collection.
Page 10: Energy Star Program
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for de- veloping and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
Page 11 Recycled paper Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.
Page 12: How To Read This Manual
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 13 What You Can Do with this Machine (Copy Mode) Combine Sort Page 54 Page 37 Auto Reducel/Enlarge Page 34 2 Originals 1Copy Sort 4 Originals 1Copy Zoom Page 53 Rotate Sort *1 8 Originals 1Copy 1 2 3 4 5 6 7 8 Series Copy Page 57 Selecting Copy Paper...
Page 14: Table Of Contents
TABLE OF CONTENTS Guide to Components ................1 Options ....................... 3 Type 1 ......................3 Operation Panel ..................4 Panel Display ..................... 6 Displays and Key Operations ................ 6 1. Basics Starting the Machine ................. 9 When the Machine Only with Copy Feature..........9 When the Machine with Fax or Printer Option ..........
Page 15 Program—Storing Your Copy Settings in Memory ......47 Storing Your Settings .................. 47 Deleting a Program ..................48 Recalling a Program..................48 Other Functions..................49 Energy Saver Mode—Saving Energy ............49 Interrupt—Temporarily Stopping One Job to Copy Something Else ... 49 User Codes ....................
Page 16 5. Remarks Do's and Don'ts ..................85 Where to Put Your Machine..............86 Machine Environment ................. 86 Power Connection..................87 Access to Machine ..................88 Maintaining Your Machine ..............89 Cleaning the Exposure Glass..............89 Cleaning the Platen Cover ................89 Cleaning the Document Feeder ..............
Page 17 xiii...
Page 18: Guide To Components
Guide to Components Platen cover (option) or Document Note Feeder (ADF) (option) If the machine does not operate after Lower the platen cover over originals turning on the operation switch, check placed on the exposure glass for copying. if the main power switch is turned on. If you have the document feeder, insert a If it is off, turn it on.
Page 19 Paper tray side cover Bypass tray Open this cover to remove jammed paper Use to copy onto OHP transparencies, ad- which fed from the paper tray unit. hesive labels, translucent paper, post cards, envelopes and non-standard size paper. Optional paper tray side cover P.39 “Copying from the Bypass Tray”.
Page 20: Options
Options Internal tray 2 (1 bin tray) If you selected this as the output tray, copied paper is delivered here face down. See “14. Output Tray Prio.” in the “System Set- tings”. Platen cover Lower this cover over originals for copying. Document feeder (ADF) Insert a stack of originals here.
Page 21: Operation Panel
Operation Panel {User Tools/Counter} key { { { { Clear Modes} } } } key Press to clear the previously entered copy • User Tools job settings. Press to change the default settings and conditions to meet your require- {Energy Saver} key ments.
Page 22: Type}
{ { { { Sort} } } } key { { { { Clear/Stop} } } } key Sort/Rotate Sort: automatically sorts cop- While entering numbers, press to cancel a ies. number to have entered. While copying, press to stop copying. {Combine/Series Copy} key { { { { Start} } } } key Press to select “Combine”...
Page 23: Panel Display
Panel Display The panel display shows operational status, error messages, and function menus. Important Do not apply a strong shock or force of about 30N (about 3kgf) or more to the panel display. Otherwise, the display might be damaged. Note When you select or specify an item on the panel display, it is highlighted like Auto Keys appearing as...
Page 24 Function menu display Displays operational status or message. Displays items which can be se- lected or specified. Common keys [OK] Sets a selected function or entered value and returns to the previ- ous display. [Cancel] Cancels a selected function or entered value and returns to the pre- vious display.
Page 26: Basics
1. Basics Starting the Machine To start the machine, turn on the op- all fax files in memory will be lost. eration switch. See “Turning Off The Power” of the Facsimile Reference. Note This machine automatically enters Energy Saver mode or turns itself When the Machine Only with off if you do not use the machine for a while.
Page 27 Basics When the machine is set for user codes Turning off the power Enter your user code using the Turn the main switch off. {Number} keys. Then press the {#} key. Note To prevent others from making copies with your user code, press the {Clear Modes} key and the {Clear/Stop} key simulta- neously after copying.
Page 28: When The Machine With Fax Or Printer Option
Starting the Machine When the machine is set for user codes When the Machine with Fax or Printer Option Enter your user code using the {Number} keys. Then press the {#} key. Turning on the power Note Make sure that the power cord is To prevent others from making plugged into the wall outlet firm- copies with your user code,...
Page 29 Basics Turning off The power Turn the operation switch off. Important If you want to unplug the pow- er cord or turn off the main power switch, make sure that the remaining memory space indicates 100% on the display for facsimile mode. Fax files stored in memory will be lost an hour after you turn the main power switch off or...
Page 30: Changing Modes
Changing Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. Press the {Copy} key to use copy functions, press the {Fax} key to use facsimile functions, or press the {Printer} key to use printer functions. Limitation You cannot switch modes in any of the following cases: •...
Page 31: Originals
Basics Originals Sizes and Weights of Recommended Originals Metric version Where original is set Original Size Original Weight Exposure glass Up to A3 Document feeder A3L – A5KL 40 – 128g/m Inch version Where original is set Original Size Original Weight Exposure glass Up to 11"...
Page 32: Sizes Difficult To Detect
Originals Sizes Difficult to Detect It is difficult for the machine to detect the sizes of the following originals, so se- lect the paper size manually. • Originals with indexes, tags, or other projecting parts • Transparent originals such as OHP transparencies or translucent paper •...
Page 33: Original Sizes And Scanning Area/Missing Image Area
Basics Original Sizes and Scanning Area/Missing Image Area Exposure glass Reference position Horizontal size Maximum Scanning area (297x420mm) 11"x17" (279x432mm) CP01AEE Document feeder Horizontal size Maximum Scanning area (297x1,260mm) (11.7"x49.6") CP02AEE Limitation Even if you correctly set originals in the document feeder or on the exposure glass, 0.5mm –...
Page 34: Copy Paper
Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Metric version Inch version Paper weight Paper capacity Paper tray (Tray 1) A3L, A4KL, A4K, 250 sheets 60 – 90 g/m A5K, 11" 17"L, 16 –...
Page 35 Basics Bypass tray Metric version Inch version Paper weight Paper capacity Standard size A4L, A5L 100 sheets " 11"L 60 – 104 g/m (Plain paper) 16 – 27 lb A3L, 8" 13"L 11" 17"L 10 sheets Standard size A3L, A4L, 11"...
Page 36 Copy Paper Bypass tray Metric version Inch version Paper weight Paper capacity Vertical: 90– " 10 sheet Vertical: 3.5 – Custom size 52–157 g/m 305 mm " 12.0 16 – 42 lb Horizontal: 148 Horizontal: –1,260 mm " " –49.6 Postcards, adhesive labels, translucent paper, OHP trans- parencies...
Page 37: Envelopes
Basics Envelopes Note When copying on envelopes, use the bypass tray and specify the size. See P.43 “When Copying onto Envelopes”. Specification of envelopes are follows: Metric version Inch version Weight 19 - 24 lb 72 - 90 g/m Recommended 72 g/m , 114 24 lb, 3...
Page 38: Non-Recommended Paper
Copy Paper Before setting envelopes, make sure that they are rectangular in shape. Refer to the following illustrations. Metric version Inch version TS3X020E TS3X010E AGood construction for envelopes AGood construction for envelopes BPoor construction for envelopes BPoor construction for envelopes Avoid using the non-supported envelopes listed on P.21 “Non-recommended Paper”...
Page 39: Paper Storage
Basics Note Do not use the following type of paper because a paper misfeed might occur. • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper that has low stiffness •...
Page 40: Toner Cartridge
Toner Cartridge Toner Cartridge Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics. R CAUTION: •...
Page 41 Basics...
Page 42: Copying
2. Copying Basic Procedure When the machine is set for user Enter the number of copies re- quired with the { { { { Number} } } } keys. code, enter the user code with the { { { { Number} } } } keys and then press the { { { { #} } } } key.
Page 43: Auto Off
Copying - Auto Reset The machine returns to its initial con- dition automatically after your job is finished, after a certain period of time. This function is called “Auto Reset”. Note You can change the Auto Reset time. See “09. Copy Auto Reset” in P.80 “1.
Page 44: Setting Originals
Setting Originals Setting Originals Limitation Setting Originals on the Set the original after correction flu- Exposure Glass id and ink has completely dried. Not taking this precaution could mark the exposure glass and cause Lift the platen cover or the docu- marks to be copied.
Page 45: Setting Originals In The Document Feeder
Copying Setting a stack of originals in the Setting Originals in the document feeder Document Feeder Set the aligned originals face up Important into the document feeder. When copying onto translucent paper, set your originals one at a time in the document feeder to avoid multiple feeds and damage to originals.
Page 46: Setting Originals When Auto Pager Select Cannot Recoqnize The Size
Setting Originals Setting one original at a time Setting Originals When Auto (SADF) mode Paper Select Cannot Recognize the Size Important Hold the document from the front When you wish to use Auto Reduce/ when setting it. If your hand cov- Enlarge when setting non-standard ers the internal sensor, it will not size documents in the ADF, specify...
Page 47 Copying Note When you select the bypass tray To avoid a multi-sheet feed, A Press the { { { { #} } } } key. shuffle the originals before set- tings them in the document B Press the [Orig. Size] key. feeder.
Page 48: Basic Functions
Basic Functions Basic Functions The following basic functions are ex- Adjusting Copy Image Density plained in this section. Adjusting Copy Image Density You can adjust the copy image densi- Auto and Manual Image Density ty to match your originals. There are three types in this function: Selecting Original Type Setting Text, Text·Photo, Photo Auto Image Density...
Page 49: Selecting Original Type Setting
Copying Manual image density Selecting Original Type Setting A Press the { { { { Auto Image Density} } } } key to cancel it. Select one of the following types to B Press the { { { { Lighter} } } } or { { { { Darker} } } } match your originals: key to adjust the image densi- Text...
Page 50: Selecting Copy Paper
Basic Functions When the Toner Saving mode is Selecting Copy Paper specified , the whole image gets lighter. There are two ways to select copy pa- When you cannot make clear per: copies, you can adjust the quali- ty level of copies for each of the Auto Paper Select original types (Text, Text Photo,...
Page 51 Copying Metric version Manual paper select Where A Select the paper tray or bypass original is Original size and direc- tray by pressing 01key. tion A3 L, B4 L, A4 KL, B5 Exposure KL, 8 " 13" L glass A3 L, B4 L, A4 KL, B5 Document KL, A5 KL, 8 "...
Page 52: Auto Reduce/Enlarge-Having The Machine Choose The Reproduction Ratios
Basic Functions Inch version Auto Reduce/Enlarge—Having Where the Machine Choose the original is Original size and direc- Reproduction Ratios tion 11" 17" L, 8 " 14" L, Exposure The machine can choose an appropri- glass " 11" KL, 10" 8" L, ate reproduction ratio based on the "...
Page 53 Copying Select the paper tray by pressing Note The enlargment/reduction ra- tio automatically calculated to match the size of copy paper you have chosen is displayed.
Page 54: Sort
Sort Sort The machine can scan your originals Internal tray 1 250 sheets (80g/m ,20lb) into memory and automatically sort When Internal tray 2 in- the copies. stalled: There are two types in the Sort func- 125 sheets (80g/m ,20lb) tion: Internal tray 2 125 sheets (80g/m ,20lb)
Page 55 Copying Press the { { { { Sort} } } } key. When setting an original on the exposure glass or in the document feeder Reference P.29 “Setting one original at a time (SADF) mode” A Set the original, then press the { { { { Start} } } } key.
Page 56: Copying From The Bypass Tray
Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP Reference transparencies, adhesive labels, trans- For details about paper capacity of lucent paper, post cards, envelopes the bypass tray, see P.17 “Copy and copy paper that cannot be set in Paper”.
Page 57 Copying Lightly insert the copy paper face When copying onto custom size down until the it stops. Adjust the copy paper guides to copy paper size. The k indicator on the display is Important automatically selected. You should specify the size of copy paper to avoid paper mis- feeds.
Page 58 Copying from the Bypass Tray E Enter the horizontal size of the G Press the [Exit] key. paper with the { { { { Number} } } } keys, then press the { { { { #} } } } key. Note To change the number en- tered, press the {Clear/Stop}...
Page 59 Copying D Select [Std. size] with the 01 When copying onto OHP keys. Then press the [Custom] transparencies or thick paper key. Important If you select Thick Paper/Spe- cial Paper as the Paper Type set- ting, these functions will remain in effect even after Auto Clear or pressing the {Clear Modes} key.
Page 60: When Copying Onto Envelopes
Copying from the Bypass Tray E Press the [Exit] key. When Copying onto Envelopes Important If you select Thick Paper as the Pa- per Type setting and select Stan- dard or Custom as the Paper Size setting, these functions will remain in effect even after Auto Clear or pressing the {Clear Modes} key.
Page 61 Copying Lift the paper hold lever. Then Lower the paper hold lever. swing out the extender. Make sure the [Bypass] is selected. 1: Paper hold lever 2: Extender Lightly insert the envelopes face down and the sides of the flaps on Press the {#} key.
Page 62 Copying from the Bypass Tray Press the [Pap.Size] key. Enter the vertical size of the enve- lope with the {Number} keys, then press the [OK] key. Select [Custom Size] with the 01 keys. Then press the [Custom] Note key. You have to enter the size as fol- lows: Metric version Horizontal...
Page 63 Copying Press the [EXIT] key. Set your originals and press the {Start} key. Note Push on the center of the bypass tray to close it.
Page 64: Program-Storing Your Copy Settings In Memory
Program—Storing Your Copy Settings in Memory Program—Storing Your Copy Settings in Memory You can store frequently used copy Press the { { { { Program} } } } key. job settings in machine memory, and recall them for future use. Storing Your Settings You can store your settings you THYS090E...
Page 65: Deleting A Program
Copying To delete another program, repeat Deleting a Program steps C C C C and D D D D . You can delete a stored program. Press the [Exit] key. Press the { { { { Program} } } } key. THYS090E Press the [Delete] key.
Page 66: Other Functions
Other Functions Other Functions Energy Saver Mode—Saving Interrupt—Temporarily Energy Stopping One Job to Copy Something Else If you do not operate the machine for a certain period after copying, or You can make urgently needed copies when you press and hold the {Energy during a multi-copy run.
Page 67: Auto Start-Entering Copy Job Settings During The Warm-Up Period
Copying count of the number of copies made your originals on the exposure glass under each user code. for about two seconds after copying. Note Note When the machine is set for user To cancel this function, see “11. codes, the machine will prompt Original Tone”...
Page 68: Preset Reduce/Enlarge-Reducing And Enlarging Using Preset Ratios
Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios You can select a preset ratio for copy- Original Copy paper ing. Ratio (%) size B4 A3 Create Margin. A3 B4 F A4, B4 F 71 (reduce A3 A4, A4 A5 area by A3 F...
Page 69 Copying Press the [Enlarge] or [Reduce] key to select a ratio. Note Another preset ratio is dis- played every time you press the key. Set your originals, then press the { { { { Start} } } } key.
Page 70: Zoom-Reducing And Enlarging In 1% Steps
Zoom—Reducing and Enlarging in 1% Steps Zoom—Reducing and Enlarging in 1% Steps You can change the reproduction ra- Enter the ratio. tio in 1% steps. When using the [n] or [o] key A Enter the desired reproduction o ] or [n n ] key.
Page 71: Combine-Combining Originals Into One Copy
Copying Combine—Combining Originals into One Copy You can make 1 sheet of copies from 2 Limitation or more one sided originals. You cannot use the bypass tray with this function. The machine cannot copy originals 2 pages 1-sheet different in size and direction. This mode makes two facing pages on one-sided copy.
Page 72 Combine—Combining Originals into One Copy Direction of the originals and ar- Select the desired combine modes rangement of combined images. with the 01 keys. Then, press the [OK] key. Portait (K ) originals 1 2 3 4 5 6 7 8 GCSHUY1E Landscape ( L) originals Press the [Exit] key.
Page 73 Copying When setting an original on the exposure glass or in the document feeder A Set the original, then press the { { { { Start} } } } key. Note Start with the first page to be copied. B Set the next original, then press the { { { { Start} } } } key.
Page 74: Series Copies-Making Two-Sheets Copies From Book Originals
Series Copies—Making Two-sheets Copies from Book Originals Series Copies—Making Two-sheets Copies from Book Originals You can make one-sided copies from Press the { { { { Combine/Series Copies} } } } two facing pages of bound (book) key. originals. Book 2-sheets You can make two-sheets copies from two facing pages of a bound...
Page 75 Copying Press the [Exit] key. Set your originals, then press the {Start} key.
Page 76: Combination Chart
Combination Chart Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. means that these modes can be used together. means that these modes cannot be used together. The mode after you select will be the mode you're working in.
Page 77 Copying...
Page 78: If Your Machine Does Not Operate As You Want
3. What to do If Something Goes Wrong If Your Machine does not Operate as You Want Message Machine's Condition Problem/Cause Action The machine instructs you The machine is warming Wait for the machine to to wait. warm-up. Reference You can use Auto Start mode during warm-up period.
Page 79: Display
What to do If Something Goes Wrong Machine's Condition Problem/Cause Action You cannot enter the de- The number of copies ex- You can change the maxi- sired copy set number. ceeds the maximum copy mum copy quantity that quantity. you can make at a time. See “04.
Page 80: If You Cannot Make Clear Copies
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Cause Action Copies appear dirty. The image density is too Adjust the image density. dark. P.31 “Adjusting Copy Im- age Density”. Auto Image Density is not Select Auto Image Density. selected.
Page 81 What to do If Something Goes Wrong Problem Cause Action Parts of the image are not The original is not set correctly. Set originals correctly. copied. P.27 “Setting Originals”. An improper paper size is Select the proper paper size. selected. Copies are blank.
Page 82: If You Cannot Make Copies As You Want
If You Cannot Make Copies as You Want If You Cannot Make Copies as You Want Problem Cause Action Misfeeds occur frequently. Copy paper size setting is Set the proper paper size. not correct. P.72 “Changing the Paper Size”. You cannot combine sever- Selected functions cannot Refer to the combination al functions.
Page 83: B Loading Paper
What to do If Something Goes Wrong B Loading Paper B Square the paper and set it in Note the tray. If you want to change the paper size, see P.72 “Changing the Pa- per Size”. Reference Regarding paper types and sizes that can be set, see P.17 “Copy Paper”.
Page 84: D Replacing The Toner Cartridge
D Replacing the Toner Cartridge D Replacing the Toner Cartridge When D is displayed, it is time to replace the toner cartridge. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
Page 85 What to do If Something Goes Wrong A Open the side cover. cartridge with one hand as shown in the illustration. B Pull the used toner cartridge out of the machine by holding the grips of it. Note Be sure to remove the tape com- C Take a new toner cartridge from pletely before installing the new the box.
Page 86 D Replacing the Toner Cartridge F Holding the grips of the cartridge, insert it into the machine until it stops. G Close the side cover. Important Do not close the side cover with force. If you cannot close the cover easily, pull out the toner cartridge from the copier and insert it again.
Page 87: Clearing Misfeeds
What to do If Something Goes Wrong x Clearing Misfeeds ND4X0200 R CAUTION: • When removing misfed paper, do not touch the fusing section be- cause it could be very hot. Important When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
Page 88 x Clearing Misfeeds...
Page 89: Changing The Paper Size
What to do If Something Goes Wrong Changing the Paper Size Important Press the release lever and pull the left guide up. Then put it to Make sure to select paper size with the paper size you want to use. the paper size selector or user tools.
Page 90 Changing the Paper Size to the paper size you want to use. Pull the paper tray, then remove papers in it. Square the paper and set it in the tray. Note When pressing the levers, push them together. Adjust the paper size selector. Important Do not stack paper over the lim- it mark.
Page 91 What to do If Something Goes Wrong paper size you want to use. cial Pap. Size” in the System Set- tings. • Metric version: A3 , A4 11" x 17"L, 8 " x 14" " x 11" • Inch version: A3 , A4 , 11"...
Page 92: User Tools (Copy Features)
4. User Tools (Copy Features) Accessing the User Tools (Copy Features) This section is for the key operators in Enter the number of the desired change of this machine. You can User Tools menu with the { { { { Num- change or set the machine's default ber} } } } keys.
Page 93: Exiting From User Tools
User Tools (Copy Features) Exiting from User Tools After changing the user tools set- { { { { User Tools/ tings, press Counter} } } } key. Note The settings are not canceled even if the power switch is turned off or the {Clear Modes}, {Energy Saver} key is pressed.
Page 94: User Tools Menu (Copy Features)
User Tools Menu (Copy Features) User Tools Menu (Copy Features)
Page 95: Settings You Can Change With The User Tools
User Tools (Copy Features) Settings You Can Change with the User Tools Reference For how to access the user tools, see P.75 “Accessing the User Tools (Copy Fea- tures)”. For how to change the settings, see P.7 “Function menu display”. 1.
Page 96: General Features 2 / 4
Settings You Can Change with the User Tools 1. General Features Reference For how to change the settings, see P.7 “Function menu display”. Menu Description 05. Set Ratio Up to 2 reproduction ratios which you frequently use can be registered. Reference P.51 “Preset Reduce/Enlarge —...
Page 97: General Features 3 / 4
User Tools (Copy Features) 1. General Features Reference For how to change the settings, see P.7 “Function menu display”. Menu Description 09. Copy Auto Reset The machine returns to its initial condition automatically after your job is finished. The time can be set from 10 to 180 seconds. Note Default: 60 seconds 10.
Page 98: General Features
Settings You Can Change with the User Tools 1. General Features Reference For how to change the settings, see P.7 “Function menu display”. Menu Description 13. Key Op. Tools You can change settings for user access limitation for copier functions. 1.
Page 99: Input/Output
User Tools (Copy Features) 2. Input/Output Reference For how to change the settings, see P.7 “Function menu display”. Menu Description 1. Comb. Auto Eject As a default setting, even if the number of originals in the optional document feeder is less than the number required in the selected Combine mode, the lacking number of copies are automatically made in blank.
Page 100 Settings You Can Change with the User Tools 2. Input/Output Menu Description 5. Sort You can select a Sort or Rotate Sort. P.37 “Sort” Note Default: Sort...
Page 101 User Tools (Copy Features)
Page 102: Remarks
5. Remarks Do's and Don'ts R CAUTION: • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine will not be used for a long time, unplug the power cord.
Page 103: Where To Put Your Machine
Remarks Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur.
Page 104: Power Connection
Where to Put Your Machine Power Connection R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the pow- er cord.
Page 105: Access To Machine
Remarks Access to Machine Place the machine near the power source, providing clearance as shown. More clearance required when clearing misfeeds or replacing the toner car- tridge. CP999EE Rear: more than 1cm (0.4") Right: more than 1cm (0.4") Front: more than 75cm (29.6") Left: more than 2cm (0.8") Note For the required space when options are installed, please contact your service...
Page 106: Maintaining Your Machine
Maintaining Your Machine Maintaining Your Machine If the exposure glass, platen covers or Cleaning the Platen Cover document feeder is dirty, you might not be able to make copies as you want. Clean them if you find them dirty. Cleaning the machine Wipe the machine with a soft, damp cloth.
Page 107 Remarks...
Page 108: Specification
6. Specification Mainframe Configuration: Desktop Photosensitivity type: Original scanning: One-dimensional solid scanning system through CCD Copy process: Dry electrostatic transfer system Development: Dry one-component magnetic brush development system Fusing: Heating roll system Resolution: 600dpi Exposure glass: Stationary original exposure type Original reference position: Rear left corner Warm-up time:...
Page 109 Specification Copy paper weight: • Paper tray: 60 – 90g/m (16 – 24 lb) • Bypass tray: 60 – 162g/m (16 – 43 lb) Non-reproduction area: • Leading edge: 2 1.5mm(0.08" 0.06") • Trailing edge: more than 0.5mm(0.02") • Left edge: 2 1.5mm(0.08"...
Page 110 Mainframe Zoom: • Metric version: 50 – 200% • Inch version: 50 – 200% Continuous copying count: 1 – 99 copies Copy paper capacity: • 1st paper trays: 250 sheets (80g/m , 20 lb) • Bypass tray: 100 sheets (80g/m , 20 lb) Power consumption: Mainframe only...
Page 111: Document Feeder (Option)
Specification Document Feeder (Option) Mode: ADF mode, SADF mode Original size: • A3L – A5KL • 11" 17"L – 5 " "KL Original weight: 40 – 128g/m (10 – 34 lb) Number of originals to be set: 50 sheets (80g/m , 20 lb) Maximum power consumption: 25W (power is supplied from the main frame.)
Page 112: Sheet Tray Unit (Option)
500 – Sheet Tray Unit (Option) 500 – Sheet Tray Unit (Option) Copy paper weight: 60 – 105g/m (16 – 28 lb) Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 8kL, 16kKL, 11" 17"L, 8 " 14"L, 8 " 11"KL, 5 "...
Page 113: 1000 - Sheet Tray Unit (Option)
Specification 1000 – Sheet Tray Unit (Option) Copy paper weight: 60 – 105g/m (16 – 28 lb) Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 8kL, 16kKL, 11" 17"L, 8 " 14"L, 8 " 11"L, 5 " "L, 7 " "KL, 8"...
Page 114: Internal Tray 2 (1Bin Tray) (Option)
Internal Tray 2 (1bin tray) (Option) Internal Tray 2 (1bin tray) (Option) Number of bins: Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" 17"L, 8 " 14"L, " 11"KL, 5 " "KL Paper capacity: 125 sheets (80g/m , 20 lb) Note The paper capacity might be less than 125 sheets when copy paper is con- siderably curled.
Page 115: 48Mb Copier Memory Unit (Option)
Specification 48MB Copier Memory Unit (Option) Memory capacity: 48MB Number of originals to be stored: Up to 99 pages (reference value based on ITU-T No.1 chart) Up to 99 pages (reference value based on ITU-T No.4 chart)
Page 116: Index
INDEX ENERGY STAR Program, vi Envelopes, 19, 20, 43 48MB copier memory unit , 3 , 98 Exposure glass , 1 , 14 , 15 , 16, 27 Access to Machine , 88 Function key , 13 Adjusting Copy Image Density , 31 ADS Priority , 7 APS Priority , 78 Image Adjustment , 79...
Page 117 Panel display , 4 , 6 Zoom key , 4 Paper tray side cover , 2 Zoom , 53 Paper tray unit , 1, 3, 17, 95, 96 Paper tray , 1, 17 Platen cover , 1 , 3 Postcards , 19 Power Connection , 87 Preset Reduce/Enlarge , 51 Program key , 4...
Page 118 OPERATING INSTRUCTIONS SYSTEM SETTINGS Modes User Tools (System Settings) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 119 Phone: +31-(0)20-5474111 37139 Verona Phone: +39-(0)45-8181500 United Kingdom RICOH U.K. LTD. Hong Kong Ricoh House RICOH HONG KONG LTD. 1 Plane Tree Crescent, Feltham, 23/F., China Overseas Building, Middlesex, TW13 7HG 139, Hennessy Road, Phone: +44-(0)181-261-4000 Wan Chai, Hong Kong...
Page 120 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 121 1. This device may not cause harmful interference, and 2. This device must accept any interference received, including interference that may cause undesired operation. Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006 973-882-2000 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003.
Page 122 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 123 TABLE OF CONTENTS Manuals for this Machine................1 Additional Functions Provided by Optional Memory Units....2 Copy Mode....................2 Facsimile Mode (Option) ................2 Printer Mode(Option)..................3 1. Modes Changing Modes..................5 Multi-Access ....................6 Copy Mode ....................9 Changing to Copy Mode ................9 Fax Mode ....................
Page 124: Manuals For This Machine
Manuals for this Machine This is a multi-functional machine combining copying, facsimile, and printer functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures separately for the copying, facsimile and printer functions. Please consult the manual that suits your needs.
Page 125: Additional Functions Provided By Optional Memory Units
Additional Functions Provided by Optional Memory Units You can expand the capabilities of this machine to include fax or printer func- tions. When you want to add a function, contact your sales or service represen- tative. Copy Mode In copy mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining several originals onto one copy.
Page 126: Printer Mode(Option)
Printer Mode(Option) Installation of optional expansion memory allows more data to be stored. Options for Memory Expansion 32 MB or 64 MB DIMM Provides various functions including high-performance printing and Rotate Collation(Sort). If you need DIMM, please consult your sales or service repre- sentatives.
Page 128: Modes
1. Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. Press the {Copy} key to use copy functions, press the {Fax} key to use facsimile functions or press the {Printer} key to use printer functions. Limitation You cannot switch modes in any of the following cases: •...
Page 129: Multi-Access
Modes Multi-Access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory.
Page 130 Multi-Access Mode after you Copy Facsimile Printer select Transmission Reception Mode before you select Copy Copying Sort Transmission Operation/ Manual Recep- tion Operation Scanning An Origi- nal for Memory Trans- mission Memory Trans- mission Immedi- Trans- mission Memory Recep- tion Printing Received Data...
Page 131 Modes …means that these functions can be used together. …means that you can interrupt the current job with Function keys or the {In- terrupt} key to proceed to a subsequent job. …means that another job will automatically start after the current job is fin- ished.
Page 132: Copy Mode
Copy Mode Copy Mode Press the { { { { Interrupt} } } } key. Changing to Copy Mode If the machine is scanning origi- nals, it will immediately stop the You can always make a copy when scanning job. On the other hand, if the machine isn't printing or scanning the machine is performing a copy a fax data.
Page 133 Modes Resuming the interrupted copying job A Reset the previous original. B Press the { { { { Start} } } } key. The machine resumes the inter- rupted copy run. Copying And Multi-accessing When “Print Priority” = “Fax”, “Print- er”...
Page 134: Fax Mode
Fax Mode Fax Mode Changing to Facsimile Mode Printing a Received Fax You can always use the machine as a When you are not copying, a received facsimile when you are not copying. fax is printed automatically. You do not need to switch to Facsimile mode. Press the { { { { Fax} } } } key.
Page 135: Sending A Fax
Modes While outputting copy Sending a Fax Press the { { { { Fax} } } } key to switch to Sending a fax while printing a received the facsimile display. You can send a fax while copying. Note Scanning originals for memory Remove any originals of your transmission copy job.
Page 136: Printer Mode
Printer Mode Printer Mode You must switch to printer mode to operaiton before performing the change the print settings or to reset a operaiton of the function initiated. print job. You do not need to switch the ma- chine to printer mode when printing from an application on your PC.
Page 137 Modes...
Page 138: User Tools (System Settings)
2. User Tools (System Settings) Keys for User Tools (System Settings) { { { { User Tools/Counter} } } } key { { { { #} } } } key Press to set a value you have entered. Panel Display { { { { Clear/Stop} } } } key { { { { Selection} } } } keys Press to delete a number you have en-...
Page 139: Accessing The User Tools (System Settings)
User Tools (System Settings) Accessing the User Tools (System Settings) This section is for the key operators in Note charge of this machine. You can Press the {Counter} key to check change or set the machine's default or print out the total number of settings.
Page 140: Exiting From User Tools
Accessing the User Tools (System Settings) Note Exiting from User Tools [ Next]: Press to go to the next page. After changing the user tools set- [ Prev.]: Press to go back to the { { { { User Tools/ tings, press previous page.
Page 141: User Tools Menu (System Settings)
User Tools (System Settings) User Tools Menu (System Settings)
Page 142: Settings You Can Change With The User Tools
Settings You Can Change with the User Tools Settings You Can Change with the User Tools Reference For how to access the user tools, see P.16 “Accessing the User Tools (System Settings)”. System Settings Menu Description 01. Function Priority You can specify the mode to be displayed immediately after (facsimile or printer op- the operation switch is turned on or System Reset mode is tion required)
Page 143: System Settings
User Tools (System Settings) System Settings Menu Description 05. Function Reset How long the machine waits before switching to the default mode if no operation has been performed after an operation (facsimile or printer op- has finished. You set this time to 0 (instantaneous), or be- tion required) tween 3 and 30 seconds.
Page 144: System Settings
Settings You Can Change with the User Tools System Settings Menu Description 09. Auto Off Timer The machine turns itself off automatically to conserve ener- gy after your job is finished, after the selected time. This function is called “Auto Off ”. The time can be set from 1 to 240 minutes.
Page 145 User Tools (System Settings) Menu Description 12. Pap.Tray Priority You can select the paper tray which will be selected as a de- (for Copy mode only) fault in the following conditions: • When the operation switch is turned on. • When System Reset or Auto Reset mode is turned on. •...
Page 146 Settings You Can Change with the User Tools System Settings Menu Description 13. Auto Tray Switch If you load paper of the same size in two or more trays, the (for Copy mode only) machine automatically shifts another tray when the tray in use runs out of paper.
Page 147 User Tools (System Settings) Menu Description 15. Print Priority (set- Sets the print priority for each mode. ting the multi-accessing • “Display” function) Print priority is given to the mode displayed on the dis- play. • “Copy” Print priority is given to the copy function. •...
Page 148 Settings You Can Change with the User Tools System Settings Menu Description 17. Paper Status If the machine has not been used for an extended period of time, e.g. after a long vacation, output may be blurred or toner may be not fused properly. If this happens select “spe- cial”.
Page 149: Index
INDEX AOF , 21 Panel Tone , 19 Auto Off Timer , 21 Panel Display , 15 Auto Tray Switch , 23 Panel Off Timer , 20 Paper Status , 25 Pap.Tray Priority , 22 Print Counter List , 25 Clear/Stop key , 15 Print Priority , 24 Copy Count Display , 19...
Page 150 PRINTER Option Type OPERATING INSTRUCTIONS PRINTER REFERENCE (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 151 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” before using this machine. It contains im- portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Page 152 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 153 TABLE OF CONTENTS 1. Getting Acquainted Connecting the Machine ................1 Requirements ....................1 Connecting the Machine to the Host Using the Parallel Cable ..... 3 Connecting the Machine Using the Network Interface Board Type 185 ..3 Features of this Machine ................5 Printer Drivers for this Machine..............
Page 154 5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties ........31 Windows 95/98 - Accessing the Printer Properties ........31 Windows NT4.0 - Accessing the Printer Properties ........32 Windows 3.1x - Accessing the Printer Setting dialog box ......33 PostScript - Setting Up for Printing ............
Page 156: Getting Acquainted
1. Getting Acquainted Connecting the Machine Make sure the shape and the position of the connector are as shown in the illus- tration. THYHP10E Parallel Port 10BASE-T/100BASE-TX Requirements Requirements Before using this machine, make sure that all the environmental and electrical requirements have been met.
Page 157 Getting Acquainted Parallel Cable Requirements Connect the machine to your host computer using a parallel port. This machine does not provide the parallel cable to connect the machine to the host computer. The machine's parallel interface is a standard bi-directional interface. It requires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel port available on the host computer.
Page 158: Connecting The Machine To The Host Using The Parallel Cable
Connecting the Machine Connecting the Machine to the Host Using the Parallel Cable Connect the machine to the host computer using a parallel cable compliant with IEEE 1284 (supplied by you). Follow these steps to connect the machine to your host computer: Make sure you have the correct cable.
Page 159 Getting Acquainted Attach the ferrite core to the loop. TAHX010E Attach the network interface cable to the 10BASE-T/100BASE-TX connector on the right side of the back cover of the machine. Reference See P.1 “Connecting the Machine” to make sure of the position of the 10BASE-T/100BASE-TX port.
Page 160: Features Of This Machine
Features of this Machine Features of this Machine This printer is designed especially for office workgroups, both for shared usage within network environment, and for one-to-one usage by being connected di- rectly to your computer. Time Saving You can save time you spend on your print tasks. •...
Page 161: Printer Drivers For This Machine
Getting Acquainted Printer Drivers for this Machine Printing requires installation of a printer driver for your operating system. The following drivers are included in the CD-ROM comes with this machine. Printer Language PCL 5e PCL 6 PostScript 3 Operating system Windows 95 Windows 98 Windows 3.1x...
Page 162: Software And Utilities Included On The Cd-Rom
Features of this Machine Software and Utilities Included on the CD-ROM Agfa Font Manager Helps you to install new fonts, or organize and manage fonts already in- stalled on your system. PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of the PRINTER MANAGER FOR ADMINISTRATOR you use, see the Operating Instruction for the Network Interface Board which...
Page 163: Guide To This Machine
Getting Acquainted Guide to this Machine Operation Panel THYS010E {User Tools} key Selection keys Press to change the default settings and Press these keys to select the function on conditions to meet your requirements. the panel display. 01 keys Error Indicator Lights up whenever a printer error oc- Number keys curs.
Page 164: Panel Display
Guide to this Machine Panel Display The panel display shows operational status, error messages, and function menus. Important Do not apply a strong shock or a force of about 30 N (about 3 kgf) or more to the panel display. Otherwise, the display might be damaged. Operation and Error Messages ap- These keys correspond to the pear.
Page 165: Online And Offline
Getting Acquainted Online and Offline Online Online is the state in which the printer can receive data from the computer. [Job Reset] key [Online] key Press this key when the printer is online Press this key to change the online status, to cancel the current print job.
Page 166 2. Configuring the Printer for the Network with the Operation Panel Configuring the Printer for the Network with the Operation Panel After installing the optional network Press {User Tools}. interface board, configure it for the network using the printer's operation Press {4} on the number keys.
Page 167: Configuring The Printer For The Network With The Operation Panel
Configuring the Printer for the Network with the Operation Panel A Press [ ][ ] until the following Select the protocol you want to message appears. use. You can select one of the items on the table below. Menu item on Active Protocol the panel dis- play...
Page 168 Configuring the Printer for the Network with the Operation Panel D Press [Enter #]. If you use TCP/IP, you should as- The current Byte 2 of the IP Ad- sign the IP Address to your print- dress appears. Note To get the IP Address for your printer, contact your network administrator.
Page 169 Configuring the Printer for the Network with the Operation Panel B Press [Enter #]. If you use TCP/IP, you can make The current setting appears on settings for “Network Boot”. the panel display. You can select how to assign the printer's address using the com- puter.
Page 170 Configuring the Printer for the Network with the Operation Panel B Press [Enter #]. D After make sure that “Config. Page” is on the display, press The current setting appears on [Enter #]. the panel display. C Press [ ][ ] until the frame type you want to use appears.
Page 171 Configuring the Printer for the Network with the Operation Panel Access Control IP Address that Mask have access -Address 0 XXX.XXX.XXX.XXX Subnet Mask 255. 0 192.XXX.XXX.XXX A number used to mathematically 255.255. 0 192.168.XXX.XXX "mask" or hide IP Address on the network by eliminating those parts 255.255.255.
Page 172: Installing The Printer Driver And Software
3. Installing the Printer Driver and Software All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details. Auto Run Program You can install the printer driver by using the Auto Run program.
Page 173: Installing By Auto Run
Installing the Printer Driver and Software Installing by Auto Run Follow these steps to install the printer driver on Windows 95/98/Windows NT4.0: Important Never have two versions of the same printer driver installed on your system at the same time. When upgrading to a new version of the printer driver, de- lete the old version, and then install the new one.
Page 174: Installing The Pcl 5E/6 Printer Driver
Installing the PCL 5e/6 Printer Driver Installing the PCL 5e/6 Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. P.18 “Installing by Auto Run” Setting up options Note When setting up options, you should access the Printer Properties from Win- dows.
Page 175: Windows 3.1X - Installing The Pcl 6/5E Printer Driver
Installing the Printer Driver and Software Install the printer driver of the Windows 95/98 for the Alternative driver from the following folder in the CD-ROM. • PCL5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ • PCL6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ Setting up options Note When setting up options, you should access the [Printer Properties] tab from Windows.
Page 176 Installing the PCL 5e/6 Printer Driver Setting up options Note When setting up options, you should access the [Printer Properties] tab from Windows. You cannot access the [Printer Properties] tab from an application. From the [Main] group of the [Program Manager], open [Control Panel] by dou- ble-clicking it.
Page 177: Installing The Postscript Printer Driver
Installing the Printer Driver and Software Installing the PostScript Printer Driver Windows 95/98 - Installing the PostScript Printer Driver Installing the Printer Driver Install the driver in accordance with the steps explained. P.18 “Installing by Auto Run” Setting up options Note When setting up options, you should access the [Device Options] tab from Win- dows.
Page 178: Windows 3.1X - Installing The Postscript Printer Driver
Installing the PostScript Printer Driver Setting up options Note When setting up options, you should access the Printer Properties from Win- dows. You cannot set up options when accessing the Printer Properties from an application Click [Start], point to [Settings], and then click [Printers]. The [Printers] window appears.
Page 179: Using The Adobe Pagemaker Version 6.0 Or 6.5
Installing the Printer Driver and Software In the [Installed Printers:] list box, click the name of the printer you want to set up. Click [Setup]. Click [Features] tab. The [Printer Features] group appears. Use the [Printer Features] group to specify the options. Click [OK] to close the Printer Properties dialog box.
Page 180 Installing the PostScript Printer Driver Insert the CD labeled Printer Drivers and Utilities for Windows/Mac in the CD-ROM drive. Double click the CD icon. Double click ”PS" folder. Double click a folder of appropriate language. Double click the “AdobePS Installer” icon in the “Disk1” folder. Follow the instructions on the screen.
Page 181 Installing the Printer Driver and Software Setting up options On the Apple menu, select [Chooser]. Click the [Adobe PS] icon. In the [Select the PostScript Printer] list, select the name of the printer you want to use by clicking it, and then click [Setup]. Click [Configure].
Page 182: Uninstalling The Printer Driver And Software
4. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section provides basic procedures for uninstalling the printer driver. The actual procedure may differ somewhat depending on your operating system. Follow one of the procedures below. Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver Follow these steps to uninstall the printer driver: Close all the applications that are currently running.
Page 183: Windows 3.1X - Uninstalling The Pcl 6/5E Printer Driver
Uninstalling the Printer Driver and Software Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver Follow these steps to uninstall the PCL 6/5e printer driver: Insert the CD-ROM that comes with your printer in the CD-ROM drive. Close all applications that are currently running. From the [Program Manager], select [Run] from the [File] menu.
Page 184: Uninstalling The Postscript Printer Driver
Uninstalling the PostScript Printer Driver Uninstalling the PostScript Printer Driver This section provides basic procedures for uninstalling the PostScript printer driver. The actual procedure may differ somewhat depending on your operating system. Follow one of the procedures below. Windows 95/98 - Uninstalling the PostScript Printer Driver Close all applications that are currently running.
Page 185: Windows 3.1X - Uninstalling The Postscript Printer Driver
Uninstalling the Printer Driver and Software Windows 3.1x - Uninstalling the PostScript Printer Driver Follow these steps to uninstall the printer driver: Open the [Control Panel]. Double click the “Printer” icon. Select the printer you want to delete and click [Remove]. A confirmation dialog box appears.
Page 186: Setting Up The Printer Driver And Canceling A Print Job
5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the [Printer Properties] dialog box from the [Printers] window.
Page 187: Windows Nt4.0 - Accessing The Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Select the printer you want to use from the [Name] list box, and then click [Properties]. The Printer Properties appears. Make your settings, and click [OK]. Click [OK] to start your printing. Windows NT4.0 - Accessing the Printer Properties Making printer default settings - Printer Properties Limitation...
Page 188: Windows 3.1X - Accessing The Printer Setting Dialog Box
PCL 6/5e - Accessing the Printer Properties Make your settings and click [OK]. Note Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings from an application, open the [Document Properties] dialog box from that application.
Page 189 Setting Up the Printer Driver and Canceling a Print Job Double-click the [Printers] icon. In the [Installed Printers:] list box, click the name of the printer you want to set up. Click [Setup]. Make your settings and click [OK]. Click [Close] to close the [Printers] dialog box. Making printer settings from an application To make the printer settings from an application, open the printer setting dialog box from that application.
Page 190: Postscript - Setting Up For Printing
PostScript - Setting Up for Printing PostScript - Setting Up for Printing Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the [Printer Properties] dialog box from the [Printers] window.
Page 191: Windows Nt4.0 - Accessing The Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Select the printer you want to use from the [Name] list box, and then click [Properties]. The Printer Properties appears. Make your settings, and click [OK]. Click [OK] to start your printing. Windows NT4.0 - Accessing the Printer Properties Making printer default settings - Printer Properties Limitation...
Page 192: Windows 3.1X - Accessing The Printer Setting Dialog Box
PostScript - Setting Up for Printing Make your settings and click [OK]. Note Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings from an application, open the [Document Properties] dialog box from that application.
Page 193 Setting Up the Printer Driver and Canceling a Print Job Double-click the [Printers] icon. In the [Installed Printers:] list box, click the name of the printer you want to set up. Click [Setup]. Make your settings and click [OK]. Click [Close] to close the [Printers] dialog box. Making printer settings from an application To make the printer settings from an application, open the printer setting dialog box from that application.
Page 194: Macintosh - Setting Up For Printing
PostScript - Setting Up for Printing Macintosh - Setting Up for Printing Making paper settings from an application Open the file you want to print. On the [File] menu, click [Page Setup]. The [Adobe PS Page Setup] dialog box appears. Make sure that the printer you want to use is shown in [Format for:].
Page 195: Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows 95/98 - Canceling Print Job Double-click the printer icon on the Windows Task Bar. A window showing all the print jobs that are currently queued for printing appears.
Page 196: Windows 3.1X - Canceling A Print Job
Canceling a Print Job Note You can also open the print job queue window by double-clicking the printer icon in the [Printer] window. Press [JobReset] of the machine's operation panel. The message appears on the operation panel display indicating that the print job is being cancelled.
Page 197: Macintosh - Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Note You cannot stop printing data that has already been processed internally by the printer. Because of this, printing may continue for a few pages after you press [JobReset]. A print job that contains a large volume of data may take considerable time to stop.
Page 198: Troubleshooting
6. Troubleshooting Error & Status Messages on the Operation Panel Error & Status Messages on the Operation Panel Messages Description Resolution Add Toner The printer is out of toner. Prepare a new toner car- tridge. Call Service The Service Code or SC num- Call your sales or service ber identifies the failure.
Page 199 Troubleshooting Messages Description Resolution Load Bypass Bypass Tray is out of paper. Load paper of the indicated paper size into the bypass xx : Paper Size tray. Low On Toner The printer is almost out of If the image density gets too toner.
Page 200: Getting Printer Information Over The Network
Error & Status Messages on the Operation Panel Messages Description Resolution Reset PCU The photoconductor unit is Call your sales or service not installed in the printer. representative. Reset Fusing The fusing unit is not set cor- Set the fusing unit correctly. rectly.
Page 201 Troubleshooting Messages Description Resolution Cannot Output To Se- The printer cannot output to Specify correct the paper lected Tray specified tray with specified size, or select the other tray paper size. on the printer driver. Close Right Cover The right cover is open. Close the right cover.
Page 202 Error & Status Messages on the Operation Panel Messages Description Resolution Ready The printer is ready for print- — ing. Remove Paper Stan- The standard output tray is Remove the paper from the dard Tray full. standard output tray Important Remove the paper from the output tray before it becomes full.
Page 203 Troubleshooting Printer Configuration You can check the printer configuration using the "mshel". mshell Use info command. Reference For more information on the printer configuration with this method, refer to the "Operating Instructions" for network interface board. Item Description Input Tray No.
Page 204 Error & Status Messages on the Operation Panel *2 Input Tray: Paper Size Paper Size Description A3(297 x 420) B4 JIS(257 x 364) A4(210 x 297) A4(297 x 210) B5 JIS(182 x 257) B5 JIS(257 x 182) A5(148 x 210) A5(210 x 148) A6(105 x 148) 11 x 17...
Page 205 Troubleshooting *3 Input Tray: status Sstatus Description Normal Normal NoTray There is no paper tray PaperEnd There is no paper in the paper tray *4 Output Tray: Name Name Description Standard Tray Standard Internal 1Bin Tray Output Tray (upside) *5 Output Tray: status Status Description Normal...
Page 206: Machine Does Not Print
Machine Does not Print Machine Does not Print If machine does not print, the table below. Possible Cause Solutions Is the power on? Turn on the machine. Is the interface cable prop- Connect the interface cable correctly. erly connected? If there are any connectors or screws, make sure they are fastened securely.
Page 207 Troubleshooting Possible Cause Solutions When the PostScript option Windows 95/98 is connected to the network, On the [PostScript] tab, click [Advanced] and then un- data is being received by check both [Send CTRL+D after job] and [Send CTRL+D the printer, but does not before job].
Page 208 Machine Does not Print Possible Cause Solutions Is the Data In Indicator If not, the data is not being sent to the printer. Or the blinking or lit after starting printer may be resetting the print job because there was the print job, when using a long delay in receiving the data from the computer.
Page 209: Other Printing Problems
Troubleshooting Other Printing Problems Problem Action It takes a long time for the printer to start The machine might be in Energy Saver printing. mode or Low Power mode, which re- quires more time for warming up and re- suming the print job. If you can't wait, change the settings of Low Power.
Page 210: Using The Operation Panel
7. Using the Operation Panel This section is for the maintenance operators. The User Tools set the default settings, which are divided into four menu items; System Settings, Copy Features, Printer Features and Fax Feature. This section deals with the information on adjusting the printer settings using the System Settings and the Printer Features menus.
Page 211: Adjusting Printer Features
Using the Operation Panel Adjusting Printer Features Printer Features Menu There are 5 menu items in the printer menu. • Proof Print • Job Control • Network Setup • Maintenance • List Print...
Page 212 Adjusting Printer Features Category Function Menu Proof Print Print File Delete File Show Error Log Job Control Paper Input Tray Priority Tray Locking Bypass Size Print Quality Edge Smoothing Resolution Toner Saving System Print PS Errors I/O Timeout I/O Buffer PCL Menu Orientation Form Lines...
Page 213: Accessing Printer Features
Using the Operation Panel [Enter #]: Press to apply the new Accessing Printer Features settings and return to the previ- ous menu. Follow these steps to setting the "I/O [Escape]: Press to return to the Timeout" in the "Job Control" as an previous menu without chang- example.
Page 214 Adjusting Printer Features Press [ ][ ] to select your desired value. THYS850E Press [Enter #]. THYS620E Exiting from User Tools After changing the UserTools set- tings, go back to the User Tools main menu. Press the {User Tools} key. Note You can also exit from the User Tools by press [Exit] on the User...
Page 215: Printer Features Parameters
Using the Operation Panel Printer Features Parameters Proof Print Print File Select a proof print file and print. Delete File Select a proof print file and delete. Show Error Log Shows the error log in the proof print job. Job Controlnaouji Paper Input Tray Priority You can specify the default tray and paper...
Page 216 Adjusting Printer Features Print Quality Edge Smoothing You can specify whether the Edge Smoothing feature is enabled. • On • Off Note Default: On If "Toner Saving" is "On”, "Edge Smooth- ing” is ignored even if it is "On”. Resolution You can specify the print resolution in dots per inch.
Page 217 Using the Operation Panel System Print PS Errors You can specify whether the PS error sheet should be printed out. • On • Off Note Default: Off You can use this option only when the PostScript option is installed. I/O Timeout You can specify for how many seconds your printer should wait before ending a print job.
Page 218 Adjusting Printer Features Font Source You can specify the location of the default PCL Menu font. • Internal • Download Note Default: Internal Font Number You can specify the ID for the default font you want to use. • 0 to 50 (for Internal) •...
Page 219 Using the Operation Panel Network Setup You can specify the network settings as follows. • IP Address • Subnet Mask • Gateway Address • Access Control Address • Access Control Mask • Network Boot • Frame type NetWare • Active Protocol Reference P.11 “Configuring the Printer for the Network with the Operation Panel”...
Page 220: Specifying The Custom Paper Size For The Bypass Tray
Adjusting Printer Features Specifying the Standard Size. Specifying the Custom Paper A After making sure that “Stan- Size for the Bypass Tray. dard Size” is displayed, press [Enter #]. Press {UserTools}. Press {4} on the number keys. Press [ ][ ] until “Job Control” appears, and then press [Enter #].
Page 221: Printer Condition
Using the Operation Panel B Press [ ][ ] to set the Vert val- Press [ ][ ] until “List Print” ap- ue, and then press [Enter #]. pears, and then press [Enter #]. THYS851E THYS851E C Press [ ][ ] to set the Horiz val- The following message appears on ue, and then press [Enter #].
Page 222: Printing With The Operation Panel
Printing with the Operation Panel Printing with the Operation Panel Printing a Proof Print File Using the Proof Print Press the {User Tool} key of the Use this function to print only one copy of a multiple copy print job. The machine's operation panel.
Page 223 Using the Operation Panel Press [ ][ ] to display a file you Deleting a Proof Print File want to print, and then press [En- ter #]. If the printed document is not what you expect, you can delete the proof print file.
Page 224 Printing with the Operation Panel Press [ ][ ] to display the file you Checking the Error Log want to delete, and then press [En- ter #]. Press the {User Tool} key of the machine's operation panel. Press {4} on the number keys. After making sure that “Proof Print”...
Page 225 Using the Operation Panel...
Page 226: Appendix
8. Appendix Specifications This section contains the electrical and hardware specifications for your printer, including the information on the options. Component Specification Resolution 600 dpi ; PCL5e, PCL6, PostScript 300 dpi ; PCL5e, PostScript Printing Speed 18 pages per minute (A4L, 8 "...
Page 227: Index
INDEX 10BASE-T/100BASE-TX , 1 Online and Offline , 10 On Line indicator , 8 Online key , 10 Operational Panel , 8 Access Control Address , 11 , 16 Operation Switch , 8 Access Control Mask , 11 , 16 Active Protocol , 11 Auto Run , 18 PageMaker 6.0 or 6.5 , 24...
Page 228 Troubleshooting , 43 User Tools key , 8 Windows 3.1x canceling a job , 41 PCL 5e, uninstalling , 28 PCL 6, uninstalling , 28 printer properties, PCL , 33 , 37 Windows 95/98 canceling a job , 40 PCL 5e, uninstalling , 27 PCL 6, uninstalling , 27 PostScript, uninstalling , 29 printer properties, PCL , 31...
Page 229 USA B305...
Page 230 Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 1999 Ricoh Co., Ltd.
Page 231 Printed in The Netherlands UE USA B305-8637...
Page 232: Network Interface Board
Network Interface Board Type185–E (Option) OPERATING INSTRUCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 233 Introduction To get maximum use from this machine, all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” that comes with the printer before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIP- MENT PROBLEMS.
Page 234 TABLE OF CONTENTS Introduction....................1 Setting Up the Printer in a Network ............2 Printing without Using a Print Server ............2 Printing with a Windows NT Print Server ............3 Printing as a NetWare Print Server ............... 4 1. Windows 95/98 Configuration Configuring Windows 95/98 ..............
Page 235 4. Macintosh Configuration Configuring Macintosh ................49 Changing to EtherTalk ................49 Configuring the Printer ................50 Changing Printer Name................50 Changing Zone.................... 51 5. Appendix Multi Direct Print..................53 [Select Printer]....................54 [Network] ...................... 55 Configuring the Network Interface Board with a Web Browser ..56 Going to the Top Page ................
Page 236: Introduction
Introduction This manual contains detailed instructions on configuring your printer for using as a network printer. The actual procedures may differ depending on your net- work environment. Use the procedures for your network environment. Windows NT (Server) NetWare (Server) Windows 95 / 98 Windows NT NetWare (Client)
Page 237: Setting Up The Printer In A Network
Setting Up the Printer in a Network Printing without Using a Print Server You don't have to use a print server. The actual procedure differs depending on your operating system. Macintosh AppleTalk TCP/IP TCP/IP NetBEUI NetBEUI Windows 95 /98 Windows NT4.0 •...
Page 238: Printing With A Windows Nt Print Server
Printing with a Windows NT Print Server When Windows NT Server or Workstation is the operating system being used on the print server, TCP/IP or NetBEUI protocols are used. Windows NT Server (or Workstation) 4.0 Print Server TCP/IP NetBEUI Windows 95/98 Windows NT4.0 Note For instructions on setting up TCP/IP or NetBEUI in a Windows NT environ-...
Page 239: Printing As A Netware Print Server
Printing as a NetWare Print Server The Network Interface Board allows you to set up your printer in a NetWare en- vironment as either a print server or a remote printer. A dedicated NetWare print server is not required. If a dedicated print server is being used, your printer should be configured as a remote printer.
Page 240 Configure as Remote Printer Remote Printer NetWare NetWare Print Server File Server Windows 95/ 98 Windows 3.1x Note The actual procedures for configuring your printer may differ depending on the version of NetWare. • NetWare 3.x P.35 • NetWare 4.x, 5 P.41 The actual procedures for configuring your client computer may differ de- pending on the operating system.
Page 242: Configuring Windows 95/98
1. Windows 95/98 Configuration You can use your printer as a network printer with Windows 95 and Windows 98 using the Multi Direct Print application, and TCP/IP or NetBEUI protocols. This chapter explains how to configure your printer and Windows. Configuring Windows 95/98 Basic Procedure Selecting the protocol...
Page 243: Preparing To Use The Tcp/Ip Protocol For Printing
Windows 95/98 Configuration Preparing to Use the TCP/IP Protocol for Printing To use the TCP/IP protocol to print, the network must be configured as de- scribed below. Configuring the Printer Configure your printer to use the TCP/IP protocol. • Confirm that the TCP/IP protocol is set to be active. (The factory default is ac- tive) •...
Page 244: Preparing To Use The Netbeui Protocol For Printing
Configuring Windows 95/98 Configure the TCP/IP protocols with the appropriate IP address, subnet mask and other settings. Confirm with the network administrator that the settings are correct. Preparing to Use the NetBEUI Protocol for Printing To use the NetBEUI protocol to print, the network must be configured as de- scribed below.
Page 245: Installing The Multi Direct Print Application
Windows 95/98 Configuration Installing the Multi Direct Print Application Follow these instructions to install Multi Direct Print. Preparation You must restart the computer after installing Multi Direct Print. Be sure to close all applications before beginning the installation process. Note You must install Multi Direct Print and the appropriate printer driver in order to print.
Page 246: Setting Up The Printer Driver
On the [File] menu, click [Properties]. Click the [Details] tab, and then click [Add Port]. In the [Add Port] box, click [Other], and select [RICOH Multi Direct Print] by click- ing it, and then click [OK] The [Select Printer] dialog appears, and the printers which can print with TCP/ IP are displayed.
Page 247 Windows 95/98 Configuration Select the printer you want to use by clicking it, and click [Next >]. Reference If you want to know more about a particular item in the dialog, refer to P.53 “Multi Direct Print”. Note You can identify the “Printer Name” and “Address” on the “configuration page”...
Page 248: Uninstalling The Multi Direct Print Application
Configuring Windows 95/98 Uninstalling the Multi Direct Print Application Open [Control Panel], and double click the [Add/Remove Programs] icon. With [Install/Uninstall] tab, select [RICOH Multi Direct Print] by clicking it, and click [Add/Remove]. After a confirmation message appears, click [Yes].
Page 249 Windows 95/98 Configuration...
Page 250: Preparing For A Network Connection
2. Windows NT 4.0 Configuration You can use your printer as a network printer with Windows NT 4.0 using the Multi Direct Print application, and TCP/IP or NetBEUI protocols. This chapter explains how to configure your printer and Windows NT. Preparing for a Network Connection Basic Procedure Selecting the protocol...
Page 251: Preparing To Use The Tcp/Ip Protocol For Printing
Windows NT 4.0 Configuration Preparing to Use the TCP/IP Protocol for Printing Follow these instructions to configure the Network Interface Board and Win- dows NT to use the TCP/IP protocol. Configuring the Printer Configure your printer to use the TCP/IP protocol. •...
Page 252 Preparing for a Network Connection Configuring a Windows NT Computer Follow these steps to configure a Windows NT to use the TCP/IP protocol. Double-click the [Network] icon of [Control Panel], and confirm that “TCP/IP Protocol” is in the [Network protocols] box of the [Protocols] tab. Note If the TCP/IP protocol is not installed, click [Add] in the [Protocols] tab, and install it.
Page 253: Preparing To Use The Netbeui Protocol For Printing
Windows NT 4.0 Configuration Preparing to Use the NetBEUI Protocol for Printing Follow these instructions to configure the Network Interface Board and Win- dows NT to use the NetBEUI protocol. Configuring the Printer Configure your printer to use the NetBEUI protocol. •...
Page 254: Installing The Multi Direct Print Application
Preparing for a Network Connection Installing the Multi Direct Print Application Follow these instructions to install Multi Direct Print. Preparation You must restart the computer after installing Multi Direct Print. Be sure to close all applications before beginning the installation process. Note You must install Multi Direct Print and the appropriate printer driver in order to print.
Page 255: Setting Up The Printer Driver
On the [File] menu, click [Properties]. Click the [Ports] tab, and click [Add Port]. In the [Available Printer Ports] box, highlight [RICOH Multi Direct Print] by click- ing it, and then click [New Port]. The [Select Printer] dialog appears, and the printers which can print with TCP/ IP are displayed.
Page 256 Preparing for a Network Connection Note You can identify the “Printer Name” and “Address” on the “configuration page” printed by the printer. Confirm that the Port name of the printer is correct, and click [Next >]. If you did not select a printer with procedure F, you must enter the Port name. Inputting the Port name for use with the TCP/IP protocol A Input the IP address of the Network Interface Board into the [IP address] box.
Page 257: Uninstalling The Multi Direct Print Application
Windows NT 4.0 Configuration Uninstalling the Multi Direct Print Application Open [Control Panel], and double click the [Add/Remove Programs] icon. In the [Install/Uninstall] tab, select the [RICOH Multi Direct Print] by clicking it, and click [Add/Remove]. After a confirmation message appears, click [Yes].
Page 258: Setting Up A Client Computer
Setting up a Client Computer Setting up a Client Computer This section describes the procedures for setting up a client in a network that uses Windows NT Server or Windows NT Workstation as a print server. Windows NT 4.0 Print Server Windows 95/98 Windows NT4.0 Note...
Page 259 Windows NT 4.0 Configuration Click [Network], and click [Browse]. On the network tree, double-click the name of the computer used as the print server. The printers attached to the network are displayed. Select the name of the printer you want to use by clicking it, and click [OK]. Click [OK].
Page 260: Configuring Lpr Port Printing
Configuring LPR Port Printing Configuring LPR Port Printing This section explains the procedure for printing to a LPR port from Windows Preparation The TCP/IP protocols must be installed and configured correctly. Refer to P.16 “Preparing to Use the TCP/IP Protocol for Printing”, for more information. Note The following instructions assume that the printer drivers have already been installed.
Page 261 Windows NT 4.0 Configuration...
Page 262: Netware Configuration
3. NetWare Configuration This chapter describes how to configure your printer to use as a print server or a remote printer in a NetWare environment. Note NetWare must be set to active using the operation panel of your printer. For information on how to set it, refer to the Operating Instructions for your printer.
Page 263: Running The Nib Setup Tool
NetWare Configuration Open [Control Panel], and double click the [Add/Remove Programs] icon. In the [Install/Uninstall] tab, click [Install]. Click [Next >]. Input the name of the CD-ROM drive in the [command line for installation program] box, followed “\NETWORK\PRINTMAN\AD- MIN\DISK1\SETUP” (do not include the quotation marks) and then click “Finish”.
Page 264: Quick Setup Using The Nib Setup Tool Wizard
Quick Setup Using the NIB Setup Tool Wizard Quick Setup Using the NIB Setup Tool Wizard Using the NIB Setup Tool, you can easily set up a NetWare printing environ- ment after physically installing the Network Interface Board into the printer, You can select [Wizard] or [Property Sheet] as an installation method.
Page 265 NetWare Configuration Input your comments in the [Comment] box, and click [Next >]. The input comments are displayed with the device name when using a utility such as PRINTER MANAGER FOR ADMINISTRATOR. In the dialog for selecting a network environment, place ' mark for [Net- Ware] and remove ' mark for the [TCP/IP].
Page 266 Quick Setup Using the NIB Setup Tool Wizard If you selected [NDS Mode], input the volume of the print queue into the [Queue Volume] box. Clicking [Browse], you can select one of those shown in the Browse dialog. Click [Next >]. A dialog to confirm the printing environment appears.
Page 267: Netware 3.X - Advanced Settings
NetWare Configuration NetWare 3.x - Advanced Settings The actual procedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote print- er. This section describes how to configure it in the NetWare 3.x environment. Basic Procedure Installing the NIB Setup Tool Print Server...
Page 268 NetWare 3.x - Advanced Settings Select the IPX address of the Network Interface Board which is to be con- figured by clicking it, and click [Next >]. Note If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select the MAC address that is on the page.
Page 269 NetWare Configuration Create a printer as follows. A In the [Available Options] menu, select [Print Server Information]. B To create a new print server, press {Insert} and input a print server name. If you use an currently defined print server, select one of the print servers shown in the [Print Server] list.
Page 270: Setting Up As Remote Printer
NetWare 3.x - Advanced Settings Setting Up as Remote Printer Log in to the file server as a Supervisor or a Supervisor equivalent. Run the NIB Setup Tool. Reference “Running the NIB Setup Tool” P.28. Click [Property Sheet] and click [OK]. The Browse dialog of the Network Interface Board appears.
Page 271 NetWare Configuration Input “PCONSOLE” from the command prompt. F:> PCONSOLE Create a print queue as follows. Note If you use a currently defined print queue, proceed to the step L. A In the [Available Options] menu, select [Print Queue Information]. B Press {Insert} and input a print queue name.
Page 272 NetWare 3.x - Advanced Settings Assign print queues to the created printer as follows. A In the [Print Server Configuration Menu], select [Queues Serviced By Printer]. B Select the printer created in the Step L. C Press {Insert} to select a queue serviced by the printer. Note You can select more than one queue at a time.
Page 273: Netware 4.X, 5 - Advanced Settings
NetWare Configuration NetWare 4.x, 5 - Advanced Settings The actual procedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote print- er. This section describes how to configure it in the NetWare 4.x, 5 environment. To use NetWare 5 •...
Page 274 NetWare 4.x, 5 - Advanced Settings P.29 “Quick Setup Using the NIB ery mode, use the NIB Setup Tool Wizard. Setup Tool Wizard” Log in to the file server as an Admin or an Admin equivalent. Run the NIB Setup Tool. Reference “Running the NIB Setup Tool”...
Page 275 NetWare Configuration In the [NIB] menu, click [Exit] to exit the NIB Setup Tool. From Windows, run NWAdmin. Note The actual NWAdmin programs differ depending on the version of it and that of the operating system. Run the NWADMIN.EXE except the follow- ing cases.
Page 276: Setting Up As Remote Printer
NetWare 4.x, 5 - Advanced Settings C Click [Configuration], and in the [Printer type] box, select [Parallel] using the dropdown menu, and then click [Communication]. D Click [Manual load] in the [Communication type] group, and click [OK]. E After confirming the settings, click [OK]. Create a print server as follows.
Page 277 NetWare Configuration Click [IPX protocol]. Select the IPX address of the Network Interface Board which is to be con- figured by clicking it, and click [Next >]. Note If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select the MAC address that is on the page.
Page 278 NetWare 4.x, 5 - Advanced Settings From Windows, run NWAdmin. Note The actual NWAdmin programs differ depending on the version of it and that of the operating system. Run the NWADMIN.EXE except the follow- ing cases. When you are using the NetWare 4.11 or higher on Windows 3.1x, run the NWADMN3X.EXE.
Page 279 NetWare Configuration Create a print server as follows. A Select the context specified using the NIB Setup Tool (Step H-C), and in the [Object] menu, click [Create]. B In the [Class of new object] box, click “Print Server” to highlight it, and click [OK].
Page 280: Setting Up A Client Computer
Setting Up a Client Computer Setting Up a Client Computer This section describes how to set up a client computer when you use a NetWare print server. Note This section assumes that the client has NetWare client applications installed and is correctly configured to communicate with a NetWare print server. If not, install necessary applications before starting the setting up procedure.
Page 281: Windows 3.1X
NetWare Configuration Click the [Printer Settings] tab. Remove the ' marks from the [Form feed] and the [Enable banner] check box- Note You should not check these boxes, since they should be specified using the printer driver. If they are checked, the printer might not print correctly. When Using the PostScript Printer Driver Follow these steps to set up for the PostScript Printer Driver A Click the [PostScript] tab.
Page 282 Setting Up a Client Computer Click [LPT Settings]. The [NetWare Settings] dialog appears. Remove the marks from the [Form feed] and the [Enable banner] check boxes. Note You should not check these boxes, since they should be specified using the printer driver.
Page 283 NetWare Configuration...
Page 284: Macintosh Configuration
4. Macintosh Configuration Configuring Macintosh This chapter explains how to configure a network printer in a Macintosh Ether- Talk environment. The actual procedures to configure a network printer are slightly different depending on the version of the Mac OS. This chapter de- scribes how to configure your printer for Mac OS 8.
Page 285: Configuring The Printer
Macintosh Configuration Configuring the Printer Use the operation panel to activate the EtherTalk protocol (factory default is ac- tive). Reference For information on configuration, refer to the Operating Instructions for your printer. Changing Printer Name If the network has several same model printers, the names will be the same. Printers that have the same name will have their names changed slightly in the Chooser.
Page 286: Changing Zone
Configuring Macintosh Changing Zone It may be necessary to change the zone configuration. Use applications such as Apple Printer Utility or LaserWriter Utility to change the zone configuration in the Macintosh EtherTalk environment. These utilities are distributed by Apple Computer, Inc. Note If your Macintosh is configured to use TCP/IP, you can change the zone con- figuration with a Web browser.
Page 287 Macintosh Configuration...
Page 288: Appendix
5. Appendix Multi Direct Print Multi Direct Print is a Windows program that allows you to print on a Peer-to- Peer network. This program allows you to print directly to a network printer, even if there is no print server. Protocol stack Microsoft Windows 95/98 The Microsoft version of TCP/IP that comes with...
Page 289: [Select Printer]
Appendix [Select Printer] A list of available printers appears on this screen. This example is for the English version. Printer Name computer name of the Network Interface Board appeared. The contents of this list are different for TCP/IP and NetBEUI protocols. Note If you selected [TCP/IP], the printer name The form of the Network path name is...
Page 290: [Network]
Multi Direct Print [Network] When you select a printer with the [Select Printer] dialog, the Port name is input automatically. These examples are for the English version. TCP/IP NetBEUI Host name If you print, using the TCP/IP protocol, to select a printer using a host name or a domain name, input the name here.
Page 291: Configuring The Network Interface Board With A Web Browser
Appendix Configuring the Network Interface Board with a Web Browser The Network Interface Board functions as a Web server in addition to allowing a printer to function as a network printer. You can use a Web browser to view the printer status and configure the Network Interface Board. Configuring the Printer This facility requires TCP/IP to be installed.
Page 292: Going To The Top Page
Configuring the Network Interface Board with a Web Browser Going to the Top Page After launching your Web browser, enter the IP address of the printer. See the example below. This example is for the English version. http://192.168.15.16/ (In this example. the IP address of the Network Interface Board is 192.168.15.16.) Note If a DNS server is used in the network, you can enter the host name as an URL.
Page 293 Appendix -Linking the address (URL) to the [Help] button You can link the address (URL) of the [Help] button to the help files on your com- puter or on a Web server. Copy the help file on the CD-ROM to the desired location. The help files are located in folders labeled with abbreviated language names.
Page 294: Assigning Ip Address With Arp+Ping
Assigning IP Address with ARP+PING Assigning IP Address with ARP+PING Using TCP/IP, you can assign the IP address using ARP and PING. The follow- ing example is for a BSD UNIX workstation (SunOS 4.x). Preparation ARP+PING should be set to active in the network boot configuration before assigning the IP address using ARP+PING.
Page 295: Remote Maintenance By Telnet (Mshell)
Appendix Remote Maintenance by Telnet (mshell) You can view the printer status and configure the network interface board using telnet. Note You should specify a password so that only the network administrator, or a person having network administrator privileges, can use remote mainte- nance (mshell).
Page 296: Command List
Remote Maintenance by Telnet (mshell) The Network Interface Board is reset automatically when the settings are changed. When the Network Interface Board is reset, the active print job which has already been sent to the printer, will finish printing. However, jobs that ha- ven't been sent yet will be cancelled.
Page 297 Appendix -Address Subnet Mask A number used to mathematically “mask” or hide the IP address on the net- work by eliminating those parts of the address that are alike for all the ma- chines on the network. Default Gateway Address A gateway is a connection or interchange point that connects two networks.
Page 298 Remote Maintenance by Telnet (mshell) Access Control Mask IP addresses that can access the printer 255. 192.XXX.XXX.XXX 255.255. 192.168.XXX.XXX 255.255.255. 192.168. 15.XXX 255.255.255.255 192.168. 15. 16 Network Boot Use the set command to configure a network boot. msh> set parameter {on | off} “On”...
Page 299 Appendix Protocol Use the set command to allow/prevent remote access for each protocol. msh> set protocol {up | down} Protocol appletalk “Up” means active and “Down” means inactive. tcpip netware netbeui diprint Note If you prohibit remote access using TCP/IP and then logout, you cannot use remote access.
Page 300 Remote Maintenance by Telnet (mshell) Reference For more information on the meaning of the data returned with these com- mands, refer toP.72 “Configuring the Network Interface Board”. Information about the Network Interface Board Configuration Settings Use the show command to display the Network Interface Board configuration settings.
Page 301 Appendix Display Shows the SNMP information and available protocols. msh> snmp ? msh> snmp [-p] [ registered_number ] Note If the -p option is added, you can view the displays one by one. If the registered number is not added, you can view the status of all the reg- istered numbers.
Page 302 Remote Maintenance by Telnet (mshell) The following example shows how set the protocol for an address. msh> snmp number {ip | ipx} address Note When using the TCP/IP protocol, input ip followed by a space and then the IP address. When using the IPX/SPX protocol, input ipx followed by a space and then the IPX address followed by a decimal and then the MAC address of the Network Interface Board.
Page 303: Snmp
Appendix SNMP The Network Interface Board functions as a SNMP (Simple Network Manage- ment Protocol) agent using the UDP and IPX protocols. Using the SNMP man- ager you can get information about the printer. The factory default community names are “public” and “admin”. You can get MIB information using these community names.
Page 304: Understanding The Displayed Information
Understanding the Displayed Information Understanding the Displayed Information This section describes how to read the displayed information on the status of the Network Interface Board. Print Job Information The status of the print job can be viewed using the following commands. •...
Page 305: Print Log Information
Appendix Print Log Information This is a record of jobs that have been printed up to now. The most recent ten records are displayed. This record can be displayed with the following commands. P.64 “Status of Printer”. • mshell : Use the prnlog command Item Name Meaning Printing request number.
Page 306: Network Statistical Information
Understanding the Displayed Information Network Statistical Information This section is about the information provided about the Network Interface Board. Detailed information about the words used to describe the status of the Network Interface Board are described below. • mshell : Use info command P.64 “Status of Printer”.
Page 307: Configuring The Network Interface Board
Appendix Configuring the Network Interface Board Network Interface Board settings can be displayed and confirmed using the commands below. • mshell : Use show command P.65 “Information about the Network Interface Board Configuration Settings”. Item Name Meaning Common Mode Protocol Up/Down Up means active, Down means inactive.
Page 308 Understanding the Displayed Information Item Name Meaning TCP/IP Mode Up means active, Down means inactive. diprint telnet download EncapType Frame type. Network boot Network boot. Filter Internal parameter. Max DSTs Address IP address. Netmask Subnet mask. Broadcast Broadcast address. Gateway Default gateway address.
Page 309 Appendix Item Name Meaning NetWare Mode (this value is fixed) EncapType Frame type. RPRINTER number Remote printer number. RPRINTER name Remote printer name. Print server name Print server name. File server name Name of the connect file server. Context name Context of print server.
Page 310: Message List
Network Interface Board while five seconds P.84 “Network Configuration Page”. Message When the Network Interface Board Starts or Restarts. RICOH Network Interface Board The version number of the Network Inter- Ver.x.x.x face Board. PRINTER SYSTEM “system name”...
Page 311 Appendix NetWare (When the Network Interface Board is Started) When working as a print server Access to NetWare server “file server Cannot log in to the file server. Confirm name” denied. Either there is no account that the print server is registered on the for this print server on the NetWare server file server.
Page 312 Message List No local target for “print server name” Cannot get routing information on the file server. If a different frame type is config- ured from that used on the network, you should select "Auto Select" as a frame type. Required file server (“file server name”) Cannot find the required file server.
Page 313 Appendix TCP/IP When the address is configured Invalid gateway address The Gateway address is not correct for the specified IP address. When using lpr filter data error Some data cannot be handled by the filter option. Confirm the file code and the set- tings of the filter option.
Page 314 Message List When using SNMP Exit snmpd The agent is complete. Reset the printer or turn the printer off and on. recvfrom:packet discarded,length(Recep- The received packet was ignored since tion packet length)> (Packet size),from the length of the packet exceeds the limit. addr <Address of partner point>...
Page 315: Precautions
Appendix Precautions Please pay attention to the following when using a network interface board. When configuration is necessary, give a messenger after configuring justly. Connecting a dial up router to a Network When the file server of NetWare exists in the network of remote side, the router continues being connected by a packet sent from printer, there may be a thing asked great communication charges.
Page 316: When Printing Postscript From Windows
Precautions When Printing PostScript from Windows When print PostScript from Windows, refer to the Operating Instructions that comes with the optional PostScript 3, and configure to use the Network Interface Board with your printer driver. When print it with NetWare Configuration of form feed You should not configure of form feed on NetWare.
Page 317: When Using Dhcp
Appendix When Using DHCP The following points are important when using DHCP (Dynamic Host Configu- ration Protocol). Supported Systems Windows NT Server 4.0 can be configured as a DHCP server. Give the printer a static address Configure the DHCP server to so that the printer has a static address. Note When multiple DHCP servers exist, turn an equal reservation into all DHCP server.
Page 318: When Using The Nib Setup Tool
Precautions The Others • When you click [Active Lease] on the [Scope] menu of DHCP manager, a list of client leases appears. When the reserved IP address is not assigned to a Net- work Interface Board, a client name of this dialog appears the name that was input into with [Add Reserved Clients] dialog.
Page 319: Network Configuration Page
Appendix Network Configuration Page You can confirm the network information on the network configuration page. Confirm that the printer is online. Push the switch on the Network Interface Board for two seconds, and re- lease it. The network configuration page is printed. Note If you push the switch for five seconds, the system log information is print- ed.
Page 320: Mac Address
Network Configuration Page Node Number : 00:00:74:62:5c:65 Soft Switch : 0x41dc Printer name : NET_PRINTER TCP/IP ( Up ) IP Address : 192.168.015.016 Netmask : 255.255.255.000 Gateway : 000.000.000.000 AccessCtrl : 000.000.000.000 (0x00000000) AccessMask : 000.000.000.000 (0x00000000) Auto IP(Nboot) : DHCP Mode : 0x40 0x01 EncapType...
Page 321: Specifications
Appendix Specifications LAN interface 100BASE-TX, 10BASE-T Frame type EthernetII, IEEE802.2, IEEE802.3, SNAP Protocol • IPX/SPX NetWare 3.11, 3.12, 3.2, 4.1, 4.11, 5, IntranetWare • TCP/IP Windows 95 Windows 98 Windows NT 4.0 • NetBEUI Windows 95 Windows 98 Windows NT 4.0 •...
Page 322: Index
INDEX access control address , 62 LPR port Printing, Windows NT 4.0 , 25 access control mask , 62 ARP+PING , 59 , 63 MAC address , 59 Macintosh, configuration , 49 BOOTP , 63 message , 75 MIB , 68 mshell , 60 Multi Direct Print , 53 client computer, setup...
Page 323 specifications , 86 status of printer , 64 subnet mask , 62 uninstall Multi Direct Print, Windows 95/98 , 13 Multi Direct Print, Windows NT 4.0 , 22 Web browser , 56 Windows 95/98, configuration , 7 Windows NT 4.0, configuration , 15 Zone , 51...
Page 324 B307...
Page 325 AC adapter with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Network Interface Board Model Number: Type185–E Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
Page 326 UE USA B307-8617...
Page 327: Operating Instructions
PostScript3 Kit Type185 (Option) OPERATING INSTRUCTIONS SUPPPLEMENT Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 328 UE USA B308-8617...
Page 329 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” before using this machine. It contains im- portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Page 331 TABLE OF CONTENTS 1. PostScript3 Kit Type185 Installable Options ..................1 Setting Up Options ..................1 Printing a Document ................. 3 Collate, Print Mode..................5 Proof Print ..................... 7...
Page 333: Installable Options
1. PostScript3 Kit Type185 Installable Options The following items are installable options. Tray 2 500–sheet Input Tray. It consists of 1 tray. Tray 2 and 3 1000–sheet Input Tray. It consists of 2 trays. Internal Tray Output is delivered face down. Memory Up to 64 megabytes of optional memory can be installed in this machine.
Page 334 PostScript3 Kit Type185 If you use Adobe Page Maker 6.0 or 6.5 with Windows 95/98 or Windows NT4.0, you have to set up options in Adobe PageMaker's print dialog. Macintosh You can set up any of the options from the [Chooser] dialog. Reference For more information on setting up options, refer to the “Operating Instruc- tions”...
Page 335: Printing A Document
Printing a Document Printing a Document This section describes how to print a document using printer specific functions. Paper Source The following table shows the tabs or menus where you can select this func- tion. Windows 95/98 [Paper] tab Windows 3.1x [Paper] tab Windows NT4.0 [Page Setup] tab...
Page 336 PostScript3 Kit Type185 Collate Use this function to enable the collation feature. With this feature, the printer can efficiently print collated sets of a multiple-page document. The following table shows the tabs or menus where you can select this func- tion.
Page 337: Collate, Print Mode
Printing a Document Proof Printing Use this function to print only the first copy of a multiple-copy print job. The other copies are saved on the optional hard disk. The saved job can be printed or canceled from the machine's operation panel. Note This function is not available on computers running Windows 3.1x or Win- dows NT4.0.
Page 338 PostScript3 Kit Type185 Open the printer driver dialog. Click the [Features] tab. In the [Features] box, the available functions are displayed. Use the [Selec- tion] list box to select the appropriate setting. After making all of the settings you want, click [OK] to close the Printer Properties dialog .
Page 339: Proof Print
Printing a Document Proof Print Limitation Follow the steps below to print a document using “Proof Print”. To use this function, the optional hard disk must be installed on your printer. Note This function is not available on computers running Windows 3.1x, Windows NT4.0.
Page 340 PostScript3 Kit Type185 Select "Print File" under "Proof Print" and press the [Enter] key. Select the file you want to print and press the [Enter] key Note You can identify the file you want to print by the User ID you entered in step D and the time when the job was saved.
Page 341 Printing a Document Select the file you want to print and press the [Enter] key Note You can identify the file you want to print by the User ID you entered in step D and the time when the job was saved. Press the [Enter] key to start printing.
Page 342 PostScript3 Kit Type185 UE USA B308...
Page 343 RS232 PC-FAX EXPANDER TYPE185 USER'S GUIDE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 344 TABLE OF CONTENTS INTRODUCTION.................1 THE RS232 CABLE CONNECTION ..........2 PC SOFTWARE..................3 PC Fax Application ..............3 QUICK START ..................4 Basic Transmission Procedure ..........4 Quick Dial, Speed Dial, and Group Dial Prefixes....4 Basic Reception ................5 Scanning from the Fax Machine ..........5 Printing from the Fax Machine...........5 USER PARAMETER SWITCH 20 and 21 ..........6 Programming Switch 20 and 21 ..........8 TRANSMISSION ................9...
Page 345 REPORTS AND LISTS ..............18 10.1 Transmission Confirmation Report - JOURNAL ..... 18 10.2 Memory Transmission Reports ..........19 Result Report ..............19 Failure Report..............19 10.3 User Parameter List ..............19 APPENDIX ....................20 User Parameter Settings..............20 Examples................22 G4 Transmission from the PC (with ISDN unit option) ......
Page 346: Introduction
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE INTRODUCTION The PC-FAX EXPANDER Type 185 option is a combination of the physical con- nection between a PC and the fax machine using EIA Class 2 faxing software and PC software that expand the operations of the equipment by providing: •...
Page 347: The Rs232 Cable Connection
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 THE RS232 CABLE CONNECTION When the RS232 PC-FAX EXPANDER Type 185 is installed, your fax machine can be connected like an external modem to one of your PC communication ports. A PC usually has two communications, or serial, ports located in the back. These ports will accept 25-pin or 9-pin connectors (the type known as DB25 or DB9).
Page 348: Pc Software
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE PC SOFTWARE The following shows the software packages the RS232 PC-FAX EXPANDER Type 185 option supports. See their user guides for installation instructions. To aid installation, you will find some suggestions concerning the availability and config- uration of COM ports on page 24 of this guide.
Page 349: Quick Start
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 QUICK START QUICK START procedures assume that you have installed a faxing applica- tion in your PC (see page 25) and that you are familiar with the fax machine’s operation. For CFM TWAIN installation and scanning procedures, see the supple- ment, “Scanning Via TWAIN”.
Page 350: Basic Reception
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE BASIC RECEPTION • Check the PC and fax machine settings. DIRECT RECEPTION FAX MEMORY RECEPTION • PC is running the faxing software and set for automatic answering. • PC modem is Class 2. •...
Page 351: User Parameter Switch 20 And 21
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 USER PARAMETER SWITCH 20 AND 21 For more details, refer to “User Parameter Settings” in the fax machine manual. The RS232 PC-FAX EXPANDER Type 185 option User Parameter Switch 20 and 21 provides new PC transmission and reception options: direct transmission and receiving fax memory transmission and receiving fax TTI on or off for PC memory transmissions...
Page 352 RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE Switch 21 - Type 185 Reception Options Digit Description Default Reception 0 : Fax Reception 1 : PC Reception PC Reception (when Digit 0 is 1) 0 : PC Direct Reception 1 : PC Memory Reception Output Destination (when Digit 0 is 1 and Digit 1 is 1) 0 : Send to PC 1 : Print at Fax and send to PC Memory...
Page 353: Programming Switch 20 And 21
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 PROGRAMMING SWITCH 20 AND 21 Make User Parameter Switch changes by using User Tools Key to bring the switch into the character display, and then pressing the number of the digit to be changed on the fax machine’s telephone keypad.
Page 354: Transmission
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE TRANSMISSION A RS232 PC-FAX EXPANDER Type 185 transmission from the PC will be either direct or through the fax machine memory. The transmission path is set by the fax machine’s User Parameter Switch 20 Digit 0. See section 5 for more Switch 20 information.
Page 355: Memory Transmission
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 MEMORY TRANSMISSION Using fax memory will contribute the fax data processing to the fax transmission and give you additional dialing capabilities from your faxing application: • MMR fax data compression technique, • • use of fax Quick Dial, Speed Dial, and Group Dial, •...
Page 356: Quick Dials, Speed Dials, And Group Dials
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE QUICK DIALS, SPEED DIALS, AND GROUP DIALS For more details, refer to “Quick Dial”, “Speed Dial”, “Group Dial” in the fax machine manual. For Memory Transmissions you can use the fax machine's programmed Quick Dials, Speed Dials, and Group Dials to dial G3 and G4‡...
Page 357: Deleting Pc Fax Memory Files
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 DELETING PC FAX MEMORY FILES The PC-FAX EXPANDER Type 185 option introduces “Info.” on standby mode and “Check/Cancel TX Files” function number specifically to delete PC-FAX EXPANDER memory transmission files. A file can be deleted while being sent as a memory transmission or during an auto- matic redialing operation.
Page 358: Reception
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE RECEPTION A RS232 PC-FAX EXPANDER Type 185 reception will be either direct, or through the fax machine memory. The reception path is set by the fax machine's User Parameter Switch 21 Digit 1. See section 5 for more Switch 21 information. The Quick Start section, page 5, gives a general description of receiving fax mes- sages.
Page 359: Memory Reception And Destinations
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 MEMORY RECEPTION AND DESTINATIONS PC-FAX EXPANDER Memory Receptions will use the fax data processing resources of the fax machine. The destination of Memory Receptions are specified by User Parameter Switch 21, Digits 0,1, and 2. The fax machine is initially set to receive and print all Memory Receptions for the PC.
Page 360: Scanning Images
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE SCANNING IMAGES With the RS232 PC-FAX EXPANDER Type 185 you can use your fax machine as a multipage scanner. When fully installed, the PC-FAX EXPANDER offers two scanning methods : 1. CFM TWAIN activated from a PC application 2.
Page 361: Scanning From The Fax
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 SCANNING FROM THE FAX Scanning from the fax machine is like sending a fax message to the PC. Receiving the scanned image at the PC is like receiving a fax as it is described in your faxing application manual.
Page 362: Printing At The Fax Machine
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE PRINTING AT THE FAX MACHINE To use your fax machine as a printer, follow your PC faxing application's proce- dures for faxing documents from a Windows application. When the dialing dialog box appears, use the special four-digit fax dialing num- ber, 0 0 0 0, to send the document to the fax machine where it will be printed.
Page 363: Transmission Confirmation Report - Journal
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 REPORTS AND LISTS 10.1 TRANSMISSION CONFIRMATION REPORT - JOURNAL For more details, refer to “Printing the TCR” or “Pringintg the Journal” in the fax machine manual. RS232 PC-FAX EXPANDER transmissions and receptions are recorded on the TCR(Transmission Confirmation Report).
Page 364: Result Report
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE 10.2 MEMORY TRANSMISSION REPORTS Memory transmission reports include a new mode name to identify memory trans- missions from the PC: PC MEMORY TX. RESULT REPORT * * * COMMUNICATION RESULT REPORT (JUL. 23. 1999 1:01PM) * * * 1) TTI1 XYZ COMPANY 2) TTI2...
Page 365: Appendix
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 APPENDIX USER PARAMETER SETTINGS For more details, refer to “User Parameter Settings” in the fax machine manual. The fax machine's User Parameter Switches allow you to alter your fax machine operations to suit your needs and preferences. Switch 20 Outline Digit Description...
Page 366 RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE Switch 21 Outline Digit Description Default Reception 0 : Fax Reception 1 : PC Reception PC Reception (when Digit 0 is 1) 0 : PC Direct Reception 1 : PC Memory Reception Output Destination (when Digit 0 is 1 and Digit 1 is 1) 0 : Send to PC 1 : Print at Fax and send to PC Image Density (Lighter) for scanning...
Page 367: Examples
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 Examples User Parameter Switches appear in the character display when you are program- ming new digit values. See section 5, page 6, for information. Following are some of the ways Switch 20 and 21 would appear. (Digits 7, 6, 4 and 3 of switch 20, and dgits 3 of switch 21 are always 0.) Memory TX, TTI off, No Print C-Mark <User Parameters>...
Page 368: G4 Transmission From The Pc(With Isdn Unit Option)
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE G4 TRANSMISSION FROM THE PC(WITH ISDN UNIT OPTION) For more details, refer to “ISDN unit option” in fax machine manual. G4 transmission requires the installation of the ISDN Unit in the fax machine. To dial G4 fax numbers from the PC, use programmed Quick Dials and Speed Dials with special prefixes.
Page 369: Installation Suggestions
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 INSTALLATION SUGGESTIONS If your faxing application has difficulty locating the modem, check the fax machine to be sure it is on and ready: Turn it off. Wait a few seconds. Turn it back Run the MS-DOS diagnostics to review the COM ports and IRQs for possible con- flicts.
Page 370: Faxing Applications
RS232 PC-FAX EXPANDER Type 185 USER’S GUIDE FAXING APPLICATIONS To work with the RS232 PC-FAX EXPANDER Type 185, the PC connected to the fax machine must have a PC faxing application installed in it. The following Class 2 faxing applications have been tested with the Type 185 option: Cheyenne®...
Page 371 Part No. A894-8602 Printed in JAPAN...
Page 372: Fax Option Type
FAX Option Type 185 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) Read this manual carefully before you use this manual and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 373 Printed in Japan UE USA A891-8607...
Page 374 Available Options • Fax Function Upgrade (Fax Function Upgrade Type 185) • Expansion Memory (32 MB: DIMM) • PC-FAX Expander (PC-FAX Expander Type 185) • Handset (Handset Type 100) Supply • Marker Ink (Marker Type 30 is recommended for the best performance.)
Page 376 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory require- ments for correct operation.
Page 377 - ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Ener- gy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode.
Page 378 This page is intentionally blank.
Page 379 FUNCTION MAP...
Page 381 TABLE OF CONTENTS 1. Getting Started GUIDE TO COMPONENTS ................ 1 Front View ..................... 1 Rear View...................... 3 OPERATION PANEL .................. 4 STARTING THE MACHINE ................ 6 Turning On The Power.................. 6 Turning Off The Power.................. 7 SWITCHING BETWEEN COPY MODE AND FAX MODE ......8 READING THE DISPLAY ................
Page 382 CANCELING AN IMMEDIATE TRANSMISSION ........34 Canceling a Transmission Before You Have Pressed Start......34 Canceling a Transmission After You Have Pressed the Start Key ..... 34 SCAN SETTINGS ..................35 Resolution ....................35 Original Type....................36 Image Density (Contrast) ................36 Mixing Scan Settings in a Multiple Page Original........
Page 383 When There is No Paper of the Correct Size..........59 Having Incoming Messages Printed on Paper From the Bypass Tray..62 4. Advanced Transmission Features OVERVIEW ....................63 Overview ..................... 63 SEND LATER.................... 64 CONFIDENTIAL TRANSMISSION ............66 PERSONAL CODE TRANSMISSION............68 SENDING AN AUTO DOCUMENT ............
Page 384 6. Troubleshooting WHEN TONER RUNS OUT ..............107 ERROR MESSAGES AND THEIR MEANINGS ........108 SOLVING PROBLEMS ................109 INDICATORS ..................111 When the Receive File Indicator is Lit or Flashing ........111 When the Confidential File Indicator i is Lit ......... 112 When the {Fax} key is Lit in Red...............
Page 385 Authorized Reception................167 Forwarding ....................171 ECM ......................178 Transfer Report ..................179 G3 Analog Line ..................180 Date/Time....................182 Summer Time.................... 183 Changing the User Parameters..............184 Paper Feed Selection................190 RDS (Remote Diagnostic System)............190 8. Entering Text ENTERING AND MODIFYING TEXT............
Page 386: Getting Started
1. Getting Started GUIDE TO COMPONENTS Front View Document Feeder (ADF) / Platen Internal Tray Cover Usually received fax messages are print- ed to the Internal Tray. Other tray can This holds up to 50 sheets which are fed also be selected for other prints or copies. at a time.
Page 387 Getting Started Note If the Operation switch is on and there is still no power, turn on the Main Power switch. If you leave the Main Power off for more than about an hour, all files in memory are lost. Optional Handset This permits voice communication.
Page 388: Rear View
GUIDE TO COMPONENTS Rear View Bypass Tray Select this tray to use non-standard size paper. See “HOW TO SET AN ORIGINAL” in the Copy Reference. Analog Line Connector Optional Handset/External Tele- phone connector...
Page 389: Operation Panel
Getting Started OPERATION PANEL Communicating Indicator LCD display Lights during transmission or reception. This guides you through tasks and informs you of the machine status. Messages ap- { { { { User Tools/Counter} } } } key pear here. Press to enter User Tools mode. These tools { { { { Speed Dial} } } } key allow you to customize the default settings.
Page 390 OPERATION PANEL { { { { Pause/Redial} } } } key Quick Dial keys Use to dial numbers at a single touch or to en- Pause: ter letters and symbols. Also use for Group Inserts a pause when you are dialing or stor- Dial, Keystroke and Program features.
Page 391: Starting The Machine
Getting Started STARTING THE MACHINE To start the machine, turn on the op- Turn on the operation switch to eration switch. make the On indicator light up. Note The panel display will come on. This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while.
Page 392: Turning Off The Power
STARTING THE MACHINE Turning Off The Power Turn off the operation switch to make the On indicator go off. Important Before you unplug the power cord, make sure that the re- maining memory space indi- cates 100 % on the display for facsimile mode.
Page 393: Switching Between Copy Mode And Fax Mode
Getting Started SWITCHING BETWEEN COPY MODE AND FAX MODE You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the Copy screen is shown and you are ready to make copies.
Page 394: Reading The Display
READING THE DISPLAY READING THE DISPLAY The display tells you the machine sta- • If you have set an original and tus and guides you through opera- are in the sending process, re- tions. move the original. • If you have not set an original Note and are in the sending process, Functions that have been selected...
Page 395 Getting Started Instructions and Requests Questions Selections Status...
Page 396: Useful Functions
USEFUL FUNCTIONS USEFUL FUNCTIONS personal code. This prevents unau- Automatic Power Reception thorized people from sending fax messages and can be used to track Fax Function machine use by giving a personal code to each user. This machine can be set to shut down automatically if nobody has used the Note machine for a while.
Page 397 Getting Started tion (K), the image will be sent rotat- ed by 90 . Providing the receiver has A4/LT or A5/HLT lengthwise paper (L), the message will be printed the same size as the original. Limitation The Parallel Memory Transmis- sion feature is not available when using this feature.
Page 398: Acceptable Types Of Originals
ACCEPTABLE TYPES OF ORIGINALS ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected. Acceptable Original Sizes Where original is Acceptable origi- Maximum number...
Page 399: Original Sizes Difficult To Detect
Getting Started Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. P.16 “If the Machine Cannot Detect the Size of Your Original” •...
Page 400: Paper Size And Scanned Area
ACCEPTABLE TYPES OF ORIGINALS Paper Size and Scanned Area Exposure glass Reference position Horizontal size Maximum Scanning area (297x420mm) 11"x17" (279x432mm) CP01AEE0 Document Feeder (ADF) Horizontal size Maximum Scanning area (11.7"x47") / (297x1200mm) THYS930E Limitation There may be a difference in the size of the image when it is printed at the des- tination.
Page 401 Getting Started • When you set an original on the exposure glass, it is detected as the follow- ing table. If you select Irregular Scan Area, lengths up to 17” are possible. Length width "12.50 "12.50 "13.50 "13.50 "9.60 "8.5 "13 "8.5 "14L...
Page 402: How To Set An Original
HOW TO SET AN ORIGINAL HOW TO SET AN ORIGINAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass.
Page 403: Setting A Single Original On The Exposure Glass
Getting Started - How to set A4, B4, A3, LT, LG and DLT size originals - How to set A5, HLT and B5 size originals Limitation A5/HLT size on the exposure glass is detected in LT. Setting a Single Original on the Exposure Glass Set originals that cannot be placed in the Document Feeder (ADF) such as a book...
Page 404: Setting Originals In The Document Feeder (Adf)
HOW TO SET AN ORIGINAL Do not open the Document Feeder Note (ADF) while it is scanning the orig- If you do not raise the Docu- inals. Otherwise, document will be ment Feeder (ADF) by at least jammed. 30 degrees, the original size will not be detected.
Page 405 Getting Started This page is intentionally blank.
Page 406: Sending A Fax Message
2. Sending a Fax Message OVERVIEW Overview The basic procedure to send a fax message is: Make sure the Fax indicator is lit Set your original Dial the number Press {Start} The rest of this section describes these steps and the various features that are available in more detail.
Page 407 Sending a Fax Message MEMORY TRANSMISSION In Memory Transmission mode, after Maximum number of destinations you press the {Start} key, the machine per Memory Transmission: 232 doesn't dial the destination until all Combined total number of desti- pages of your fax message have nations that can be stored: 500 scanned into memory (in contrast The number of pages that you can...
Page 408 MEMORY TRANSMISSION Document Feeder (ADF). After er destination. Repeat this step you place the last page on the for all destinations. exposure glass, you have 60 sec- onds to insert the remaining pages in the Document Feeder (ADF). Note that you cannot set pages If you make a mistake, press the on the exposure glass after you {Clear/Stop} key and enter the cor-...
Page 409: Memory Transmission
Sending a Fax Message After transmission, the machine will return to standby mode. - Automatic Redial If a fax message could not be trans- mitted because the line was busy or an error occurred during transmis- sion, redialing is done 1 times at 10 minutes intervals (these figures vary according to which country you are - Checking the Transmission...
Page 410 MEMORY TRANSMISSION LIST OF FILES IN MEMORY (PRINT Note TX FILE LIST)” By default Batch Transmission is switched on. You can switch it on or off with the User Parameters. P.184 “Changing the User Parame- - If Memory Runs Out While ters”...
Page 411: Memory Storage Report
Sending a Fax Message Limitation Memory Storage Report Standard Memory Transmission is used instead of Parallel Memory This report is printed after an original Transmission in the following cas- is stored in memory. It helps you re- view the contents and the destina- •...
Page 412: Communication Failure Report
MEMORY TRANSMISSION Communication Failure Report This report is only printed if the Transmission Result Report is turned off and a message could not be suc- cessfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.
Page 413: Canceling A Memory Transmission
Sending a Fax Message CANCELING A MEMORY TRANSMISSION Press [Info.]. Canceling a Transmission While the Original Is Being Scanned in Press the { { { { Clear/Stop} } } } key. The Information menu is shown. Enter “Check/Cancel Files” function number with the number keys.
Page 414 CANCELING A MEMORY TRANSMISSION Press [Yes]. The file is erased. Press [Exit]. Note To delete another file, repeat steps 3 and 4. Press [Exit].
Page 415: Immediate Transmission
Sending a Fax Message IMMEDIATE TRANSMISSION With Immediate Transmission, when Parameters. P.184 “Changing the you press the {Start} key, the fax User Parameters” number is dialed straight away (i.e. Check that the Immediate Trans- immediately). message mission indicator is lit. scanned and transmitted page by page without being stored in memo- ry.
Page 416: Transmission Result Report (Immediate Transmission)
IMMEDIATE TRANSMISSION line problem), the following display Press the { { { { Start} } } } key. will appear. You have two options: • To have the machine redial and try and send the message by Memory Transmission, press [Memory TX]. All originals will be scanned into memory then redialing will begin.
Page 417: On-Hook Dial
Sending a Fax Message Note Dial. You can switch this report on or off with the User Parameters. P.184 “Changing the User Parameters” On-hook Dial The machine immediately dials the destination. If you make a mistake, press the {On Hook dial} or {Clear This is just like using the external tele- Modes} key and return to step 2.
Page 418 IMMEDIATE TRANSMISSION After transmission the machine Limitation will return to standby mode. The result of the transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission). In energy saving mode, you may hear no sound for a few seconds af- ter picking up the external tele- phone.
Page 419: Canceling An Immediate Transmission
Sending a Fax Message CANCELING AN IMMEDIATE TRANSMISSION Note Canceling a Transmission If the transmission finishes Before You Have Pressed Start while you are carrying out this procedure, it will not be can- Use this procedure to cancel a trans- celed.
Page 420: Resolution
SCAN SETTINGS SCAN SETTINGS You may wish to send many different quire greater clarity. This resolu- types of fax message. Some of these tion is twice as fine as Standard. may be difficult to reproduce at the Super Fine (Optional Expansion Mem- other end.
Page 421: Original Type
Sending a Fax Message Note Press the Resolution key to switch between resolutions. The If you select Text·Photo or Photo, indicators above the key show the the transmission will take longer current selection. than when Text is selected. If you send a fax message with Text·Photo or Photo and the back- ground of the received image is dirty, reduce the density setting...
Page 422: Mixing Scan Settings In A Multiple
SCAN SETTINGS ty yourself, use Manual Image Densi- Mixing Scan Settings in a Multiple Page Original Auto Image Density When sending an original consisting The machine automatically selects an of several pages, you can select differ- image density which is the most ap- ent Image Density, Resolution and propriate for the original.
Page 423 Sending a Fax Message When Setting Originals in the Document Feeder (ADF) Check the pages you wish to change the setting. Select the Image Density, Resolu- tion and Original Type before the next page is scanned.
Page 424: Dialing
DIALING DIALING There are three main ways to dial a Reference number: P.17 “HOW TO SET AN ORIGI- NAL” Number keys: Enter numbers directly using the P.35 “SCAN SETTINGS” key pad on the right side of the op- Enter the fax number with the eration panel.
Page 425 Sending a Fax Message original data). Therefore, you cannot Pause program more than 100 numbers with the number Keys for the follow- Press the {Pause/Redial} key when di- ing: aling or storing a number to insert • Destinations specified in a Memo- about a two-second pause.
Page 426: Quick Dials
DIALING Additionally, you can store a name Chain Dial that will appear on the display when- ever you press that Quick Dial. This allows you to compose a tele- phone number from various parts, Note some of which may be stored in To check the contents of the Quick Quick Dials or Speed Dials and some dial, print the list.
Page 427: Speed Dials
Sending a Fax Message display. Otherwise, the fax num- Press the { { { { Speed Dial} } } } key. ber is shown. Note If you make a mistake, press the {Clear/Stop} key and try again. If you wish to dial another des- tination, press [Add] and dial an- other fax number.
Page 428 DIALING Preparation Enter the search letter by pressing one of the Quick Dial keys (A to To use the telephone directory, you need to register a search letter when you program Speed Dials. P.128 “Registering Speed Dials” Limitation Speed Dial codes cannot searched for by symbol or number.
Page 429: Groups
Sending a Fax Message Press the Quick Dial key in which Groups the Group is programmed. If you frequently send the same mes- sage to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes.
Page 430 DIALING • Destinations dialed by Redi- Press the { { { { Pause/Redial} } } } key. al (regarded as already mem- orized) • Any destinations after the first number if multiple des- tinations were dialed. Do not dial any digits before you press the Redial key.
Page 431: Transmission Features
Sending a Fax Message TRANSMISSION FEATURES the home setting is on. In this case, Stamp Stamp can easily be turned off for any single transmission by press- ing the {Stamp} key. When sending a fax message using P.184 the Document Feeder (ADF), the ma- “Changing the User Parameters”...
Page 432 TRANSMISSION FEATURES Preparation Press the User Function key as- signed with the F Code feature. You need to assign the F Code fea- ture to a User Function key before- hand. You cannot use Chain Dial with this feature. You cannot select this function when carrying out standard Confi- dential Transmission Note...
Page 433: Jbig Transmission
Sending a Fax Message F Code (SID) There are times when you may wish to use a password when sending con- fidential faxes with the F Code fea- ture. Limitation You can enter a password up to 20 digits long. Note Messages you send using this fea- ture are marked “SID”...
Page 434: Receiving A Fax Message
3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax message is ate Reception, any further reception printed as soon as it is received. This becomes impossible and the current method is used for standard fax mes- communication is terminated.
Page 435: Memory Reception
Receiving a Fax Message MEMORY RECEPTION The machine waits until all pages of machine can no longer receive the the message have been received into current fax message and stops memory before printing the message. communicating. Receiver (your machine) Sender ND1X00E3 This method is used with the follow- ing features:...
Page 436: Substitute Reception
Substitute Reception Substitute Reception If any of the conditions listed below ory, the machine can be programmed are met, the machine automatically to only use Substitute Reception for switches to Memory Reception mode messages that arrive with RTI/CSI and stores messages in memory in- identification.
Page 437: Polling Id
Receiving a Fax Message Important If a sender has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask im- portant senders to register an RTI or CSI in advance. - Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their...
Page 438: Selecting The Reception Mode
SELECTING THE RECEPTION MODE SELECTING THE RECEPTION MODE There are two ways you can set up this function. P.149 “ASSIGNING your machine to handle incoming USER FUNCTION KEYS” calls: When the machine rings, pick up • Fax mode the handset. •...
Page 439: Reception Functions
Receiving a Fax Message RECEPTION FUNCTIONS Make sure that the machine is in ID Reception Facsimile mode and the standby display is shown. Then enter the If you wish to limit reception of mes- fax number. sages to those from machines of the same make and with the same Polling ID, contact your service representa- tive to turn this feature on.
Page 440: F Code (Pwd)
RECEPTION FUNCTIONS It allows you to receive messages sent Enter the function number for in the JBIG format. Polling Reception on the number keys. Limitation If ECM is turned off, JBIG Recep- tion is not available. Note If you can't see the function number, search for it using the [ Prev.] and [ Next] arrow keys.
Page 441: Printing Functions
Receiving a Fax Message PRINTING FUNCTIONS er correctly when you file received Print Completion Beep messages. By default, the machine beeps to let you know when a received message has been printed. Note You can alter the volume of the beep or turn it off completely (set the volume at minimum).
Page 442: Image Rotation
PRINTING FUNCTIONS 5.5 “ K messages are • Two 8 Image Rotation printed side by side on a sheet of 11” L. If you have installed paper in the cas- sette sideways K, incoming fax mes- sages will be rotated automatically to fit on the paper.
Page 443: Reverse Order Printing
Receiving a Fax Message L paper is loaded, this feature splits ing the message from the last page the received message if the excess received. By default, this feature is length is about 0.79” or more, and re- turned off but you can turn it on with duces it if the excess length is within the Initial Setup RX.
Page 444: Tsi Print
PRINTING FUNCTIONS not programmed their TTI, you will Note not be able to identify them. Howev- By default this feature is turned er, if you turn this feature on, the off. Switch it on with the User Pa- sender's RTI P.156 “RTI/TTI” or CSI rameters.
Page 445 Receiving a Fax Message Image Rotation Half of the page is blank Page Reduction Received Image Size 11x17" 8.5x14" 8.5x11" F/F4 8.5x14" 8.5x11" F/F4 8.5x11" 11x17" 8.5x5.5" 11x17" 8.5x14" 11x17" 8.5x11" 8.5x11" 8.5x11" F/F4 8.5x11" F/F4 8.5x11" 8.5x11" 8.5x14" 8.5x11" F/F4 8.5x14"...
Page 446 PRINTING FUNCTIONS Note Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes- sages narrower than A4 or LT are sent as A4 or LT width with the length un- changed. Reference P.57 “Page Separation and Length Reduction (not available in some countries)” P.58 “Page Reduction”...
Page 447: Having Incoming Messages Printed On Paper From The Bypass Tray
Receiving a Fax Message If you use this feature, Image Rota- Having Incoming Messages tion is not possible. Printed on Paper From the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cas- sette(s).
Page 448: Advanced Transmission Features
4. Advanced Transmission Features OVERVIEW Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Page 449: Send Later
Advanced Transmission Features SEND LATER Using this feature, you can instruct Press [Mode]. the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 450 SEND LATER Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to Send Later. Press [Exit]. The initial display is shown. Note “Send Later” is shown on the display. If you set up another advanced transmission function (except Polling...
Page 451: Confidential Transmission
Advanced Transmission Features CONFIDENTIAL TRANSMISSION If you do not want your message to be Note picked up casually at the other end, An ID can be any 4 digit number use this feature. The message will be except 0000. stored in memory at the other end and will not be printed until an ID is Set your original and select any entered.
Page 452: Confidential Transmission
CONFIDENTIAL TRANSMISSION Note Press [Exit]. To cancel the Confidential Transmission, press [Cancel]. Transmission Mode menu is shown on the dis- play. Override ID A Press the 0 0 0 0 or 1 1 1 1 keys to turn Override ID on. The initial display is shown.
Page 453: Personal Code Transmission
Advanced Transmission Features PERSONAL CODE TRANSMISSION Personal Codes allow you to keep Enter a personal code (8-digit track of machine usage (e.g., for bill- number) with the number keys. ing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names pro- grammed for the codes will be print- ed in the TCR and other reports.
Page 454 PERSONAL CODE TRANSMISSION Note “Personal Code” is shown on the display. If you set up anoth- er advanced transmission func- tion (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 455: Sending An Auto Document
Advanced Transmission Features SENDING AN AUTO DOCUMENT If you often have to send a particular You can print an Auto Document page to people (e.g., a map, a stan- or a summary of Auto Documents dard attachment or a set of instruc- currently stored in memory.
Page 456 SENDING AN AUTO DOCUMENT To cancel the Auto Document, press [Cancel]. The Transmis- sion Mode menu is shown. If you are sending just the Auto Document, press [#]. If you wish to send it along with another orig- inal, press [OK]. The Transmission Mode menu is redisplayed.
Page 457: Book Fax
Advanced Transmission Features BOOK FAX Use to send book originals from the Enter the “Book Fax” function exposure glass. Pages are scanned in number with the number keys. the order shown below. Note that depending on the paper siz- es available on the destination ma- chine, the message may be reduced when printed at the other end.
Page 458 BOOK FAX The Transmission Mode menu is shown. A check mark is added to “Book Fax”. Press [Exit]. The initial display is shown. Note “Book Fax” is shown on the dis- play. If you set up another ad- vanced transmission function (except Polling Reception),...
Page 459: Choosing The Area To Be Scanned Yourself (Irregular Scan Area)
Advanced Transmission Features CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically Enter the “Irreg. Scan Area” func- detects the size of an original when it tion number with the number is scanned. However, you may wish keys.
Page 460 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) The initial display is shown. Note “Irreg.Area” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 461: Send First
Advanced Transmission Features SEND FIRST Documents you send with Memory Press [Mode]. Transmission are sent in the order they are scanned in. Therefore, if sev- eral messages are queued in memory, the next document you send will not be sent immediately. However, by using this feature you can have your message sent before any other queued messages.
Page 462 SEND FIRST Press [Exit]. The initial display is shown. Note “Send First” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the { { { { Start} } } } key.
Page 463: Transmission Deadline (Trd)
Advanced Transmission Features TRANSMISSION DEADLINE (TRD) If you have to send an urgent mes- The Transmission Mode menu ap- sage and the line is busy, this feature pears. saves you standing by the machine Enter the “Trans. Deadline” func- and redialing the number. If the mes- tion number with the number sage cannot be sent the first time, the keys.
Page 464 TRANSMISSION DEADLINE (TRD) Press [Exit]. The initial display is shown. Note “TRD” is displayed. If you set up another advanced transmis- sion function (except Polling Reception), “Others” is shown. Dial and press the { { { { Start} } } } key.
Page 465: Polling Transmission
Advanced Transmission Features POLLING TRANSMISSION Use Polling Transmission when you Limitation want to leave an original in the ma- Polling Transmission is allowed only chine's memory for others to pick up. if the receiver's machine has the Poll- The message will be sent when the ing Reception feature.
Page 466 POLLING TRANSMISSION Enter the “Polling TX” function Default ID Polling Transmission number with the number keys. A Press the 0 0 0 0 or 1 1 1 1 key to select “Default ID” and press [OK]. Note If the appropriate display is not B Press [S S S S File] and specify shown, press [ Prev.] or [ Next].
Page 467: Polling Transmission Clear Report
Advanced Transmission Features B Enter the 4 character Polling ID Press [Exit]. with letter keys/ number keys and the letter (A–F). Note If you make a mistake, press the {Clear/Stop} key and try again. The initial display is shown. 0000 and FFFF is not available. C Press [S S S S File] and specify whether to save the stored orig- inal.
Page 468 POLLING TRANSMISSION By default, a portion of the sent im- age is printed on the report. You can turn this off with the User Pa- rameters. P.184 “Changing the User Parameters” You can also check the result of a Polling Transmission with the TCR.
Page 469: Polling Reception
Advanced Transmission Features POLLING RECEPTION Use this function if you want to poll a Limitation message from another terminal. You Polling Reception requires that the can also poll documents from many other machine can perform Polling terminals with only one operation Transmission.
Page 470: Polling Reserve Report
POLLING RECEPTION The Transmission Mode menu is Enter the “Polling RX” function shown. A check mark is added to number with the number keys. Polling Reception. Note To cancel Polling Reception, press [Cancel]. The Transmis- sion Mode menu is shown. Note Press [Exit].
Page 471 Advanced Transmission Features Note You can also check the result of a Polling Reception with the TCR. By default this report is turned on. Turn it on with the User Parame- ters. P.184 “Changing the User Parameters”...
Page 472: Transfer Request
TRANSFER REQUEST TRANSFER REQUEST Transfer Request allows fax machines nation, i.e. the machine that that have this feature to automatically receives the Transfer Request. distribute incoming messages onto End Receiver multiple fax destinations. This feature The final destination of the mes- helps you save costs when you send sage, i.e.
Page 473 Advanced Transmission Features Note Enter the “Transfer Request” function number with the num- You cannot enter the numbers ber keys. of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Sta- tion(s).
Page 474: Specifying An End Receiver
TRANSFER REQUEST The following display is shown. Group Dial Enter{q} , {p}, {p} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {q} {p} {p} {0} Note The numbers of Transfer Sta- tions and End Receivers are dis- played.
Page 475: Transmission Options
Advanced Transmission Features TRANSMISSION OPTIONS This section describes various fea- of the image when received at the tures that you can switch on and off other end. for any particular transmission by fol- Note lowing the procedure at the end of Program the receiver's name and this section.
Page 476: Selecting Transmission Options For A Single Transmission
TRANSMISSION OPTIONS be lost when printed at the other Press [Mode]. end. ND1X02E1 Note You can switch this feature on and The Transmission Mode menu ap- off with the User Parameters. The pears. default setting is on. P.184 Enter the “Options” function “Changing the User Parameters”...
Page 477 Advanced Transmission Features Note Note The default setting is off. To finish, go to step 14. To cancel the changes, press Press the 0 0 0 0 or 1 1 1 1 key to switch Transmission [Cancel]. closed network on or off. Mode menu is shown.
Page 478: Communication Information
5. Communication Information CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that Canceling a Transmission have been stored in memory and are awaiting transmission. The features that produce transmission files are Press [Info.]. Memory Transmission, Confidential Transmission, Transfer Request, Poll- ing Reception and Polling Transmis- sion.
Page 479: Printing A File
Communication Information Press the 0 0 0 0 or 1 1 1 1 key until the file Press [Exit]. you want to delete is shown and press [Delete]. The initial display is shown. Press [Yes]. Printing a File If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.
Page 480: Checking And Editing A File
CHECKING AND CANCELING TRANSMISSION FILES Press the 0 0 0 0 or 1 1 1 1 key until the file Press [Exit]. you want to print is shown and press [Print]. The initial display is shown. Press the { { { { Start} } } } key. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected...
Page 481 Communication Information Press the 0 0 0 0 or 1 1 1 1 key until the file Changing the Transmission Time you want to print is shown. Then A Enter the “Change Start Time” press [Check]. function number with the number keys.
Page 482 CHECKING AND CANCELING TRANSMISSION FILES A Enter the “Retransmit ” func- A Enter the “Change Dest.” func- tion number with the number tion number with the number keys. keys. B Press [Yes]. B Change the destination. Note To cancel a destination, press the 0 or 1 key until the des- tination you want to cancel is shown and press the {Clear/...
Page 483 Communication Information Press [Exit]. The Information menu is shown. Press [Exit]. The initial display is shown.
Page 484: Printing A List Of Files In Memory (Print Tx File List)
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out Note which files are stored in memory and Press [Cancel] to stop printing what their file numbers are.
Page 485: Checking The Transmission Result (Tx Status)
Communication Information CHECKING THE TRANSMISSION RESULT (TX STATUS) If you wish to find out whether a file Press [ Prev.] or [ Next] to scroll was sent successfully, you don't have through the list. to always print the TCR. With this function you can browse through the last 50 completed transmissions on the display.
Page 486: Checking The Reception Result (Rx Status)
CHECKING THE RECEPTION RESULT (RX STATUS) CHECKING THE RECEPTION RESULT (RX STATUS) This function lets you check up on the Press [ Prev.] or [ Next] to scroll last 50 messages received without through the messages. having to print the TCR. You can browse through the received messag- es on the display.
Page 487: Printing A Confidential Message
Communication Information PRINTING A CONFIDENTIAL MESSAGE This feature is designed to prevent Enter the “Print Conf. RX” func- messages being picked up casually by tion number with the number anyone when they are received. If keys. someone sends you a message using Confidential Transmission, stored in memory and not automati-...
Page 488: Confidential File Report
PRINTING A CONFIDENTIAL MESSAGE dential ID or Personal Confi- dential ID with the other party and try again. Press [Exit]. The initial display is shown. Confidential File Report By default, this report is printed whenever your machine receives a Confidential Message. Note You can turn this report off with the User Parameters.
Page 489: Printing The Tcr
Communication Information PRINTING THE TCR The TCR (Transaction Confirmation Note Report) contains information about If “Print TCR” is not shown, the communications made by your press [ Prev.] or [ Next]. machine. By default, it is printed au- tomatically after every 50 communi- Press the 0 0 0 0 or 1 1 1 1 key to select the cations (receptions + transmissions).
Page 490: Displaying The Memory Status
DISPLAYING THE MEMORY STATUS DISPLAYING THE MEMORY STATUS Use this function to display a summa- The usage is displayed. When ry of current memory usage. Items you have finished, press [OK]. shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, and the number of received messages to be...
Page 491 Communication Information This page is intentionally blank.
Page 492: Troubleshooting
6. Troubleshooting WHEN TONER RUNS OUT When the machine has run out of ton- er the D symbol appears on the dis- play. Note that even if there is no toner left you can still send fax mes- sage. Important If you continue receiving and sending faxes after toner runs out, communication will not be possi-...
Page 493: Error Messages And Their Meanings
Troubleshooting ERROR MESSAGES AND THEIR MEANINGS If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clear Misfeed(s)
Page 494: Solving Problems
SOLVING PROBLEMS SOLVING PROBLEMS This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. P.36 “Image Density (Con- dirty when received at the trast)” other end. Printed or sent image con- The Document Feeder tains spots.
Page 495 Troubleshooting You cannot add any desti- 100 (with Fax Function Up- P.39 “Restrictions When Di- nation in Group though it grade it is 1000) destination aling with the Number Keys” does not reach the maxi- has been programmed mum number. with the number keys.
Page 496: When The Receive File Indicator Is Lit Or Flashing
INDICATORS INDICATORS When the Receive File Indicator is Lit or Flashing If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Recep- tion). When you solve the problem, the message will be automatically printed out.
Page 497: When The {Fax} Key Is Lit In Red
Troubleshooting When the Confidential File Indicator i i is Lit If this indicator is lit, a message has been received into memory with Confiden- tial Reception. You need to print it out manually. P.102 “PRINTING A CON- FIDENTIAL MESSAGE” When the { { { { Fax} } } } key is Lit in Red If this key is lit, refer to the table below and take the appropriate action.
Page 498: When An Error Report Is Printed
WHEN AN ERROR REPORT IS PRINTED WHEN AN ERROR REPORT IS PRINTED An error report is printed when a message could not be successfully sent or re- ceived. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc.
Page 499: When Power Is Turned Off Or Fails
Troubleshooting WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turned off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the main power switch being turned off, a power cut or the power cable being removed, memory contents will be lost.
Page 500: Facsimile User Tools
7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow you to program various ID codes, monitor volume, the machine with your identification, date and time, number of docu- store frequently used numbers and ments transmitted/received settings, and customize the default Preparation settings to match your needs.
Page 501: Exiting User Tool Mode
Facsimile User Tools Enter the number of the “Fax”. Exiting User Tool mode When you have made your chang- es and pressed [OK], press the { { { { Us- er Tools/Counter} } } } key to return to The Facsimile User Tool main standby mode.
Page 502: Register/Delete Menu
REGISTER/DELETE MENU REGISTER/DELETE MENU Note Registering Quick Dials If the standby display is not shown, press the {Fax} key. To save time, you can program a fax number that you use often into a Press the { { { { User Tools/Counter} } } } key. Quick Dial key.
Page 503 Facsimile User Tools Note Note If you press a wrong key, press If a destination name is al- [PrevMenu] then try again. ready registered this Quick Dial key, the name is You can press [Status] to see shown on the display. If you which Quick Dial keys have wish to change this name, been programmed.
Page 504: Deleting Quick Dials
REGISTER/DELETE MENU E Enter the feature number for The display shown in step 6 ap- pears again. “TTI Print” using the number keys. Press the { { { { User Tools/Counter} } } } key. F Select TTI1 or TTI2 using the 0 0 0 0 or 1 1 1 1 key.
Page 505: Quick Dial Key And Function Key Label (Dial Label)
Facsimile User Tools You can press [Status] to see Enter the number of the “Fax” Quick Dial keys that have been mode. already programmed. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- Press [Yes].
Page 506 REGISTER/DELETE MENU names of functions assigned to User Function keys. Limitation Print the template on A4 label pa- per that can be peeled and stuck on the operation panel. Note You can print the template from the Bypass Tray. You can choose whether to print on transparent or non-transparent label paper with the User Parame- ters.
Page 507 Facsimile User Tools Non-transparent label paper Quick Dial key number Destination name Group name (G) Program name (P) Programmed contents of User Function keys...
Page 508 REGISTER/DELETE MENU Transparent label paper Quick Dial key number Destination name Group name (G) Program name (P) Programmed contents of User Function keys...
Page 509: Registering Groups
Facsimile User Tools is used. You can register up to 100 Registering Groups destinations for all the Groups. If you register a Group with the If you send the same message to sev- number keys when a file is waiting eral destinations at the same time on a to be transmitted, a message is regular basis, program these destina-...
Page 510 REGISTER/DELETE MENU Enter the number of the Fax. Enter the first fax number then press [Add] before you enter the next. The Facsimile User Tool main menu appears. Note Reference Enter a destination in any of the For how to use the System User following three ways: Tools, refer to the System Set- tings manual.
Page 511: Deleting Groups
Facsimile User Tools Press [Other]. Press the Quick Dial key in which you want to register the Group. Enter the function number for “Group Name” using the number keys. Press [OK], then [Exit]. Press [OK] to register the Group. Enter the Group name. Note If the Group name is already registered, it is shown on the...
Page 512 REGISTER/DELETE MENU Limitation Enter the function number for “Delete Group Dial” using the When a registered Group is being number keys. used for a Memory Transmission on standby, the message “This des- tination is in use for standby trans- mission file. Please modify/delete after transmission.”...
Page 513: Registering Speed Dials
Facsimile User Tools The Group is deleted. destination is in use for standby transmission file. Please modify/delete after is shown and you transmission” cannot change the destination for this Quick Dial. You can specify codes 00 to 99. If you install Fax Function Up- grade (option), you can register up to 1,000 numbers in Speed Dials.
Page 514 REGISTER/DELETE MENU Stop} key and enter another Enter the function number for “ number. Reg. Speed Dial” using the num- You cannot omit the fax num- ber keys. ber. Be sure to register it. Registering the destination name A Press [Name]. Enter the Speed Dial code you B Enter the destination name.
Page 515 Facsimile User Tools B Select Label Insertion on or off B Select TTI1 or TTI2 using the using the 0 0 0 0 or 1 1 1 1 key. 0 0 0 0 or 1 1 1 1 key. C Press [OK]. C Press [OK].
Page 516: Deleting Speed Dials
REGISTER/DELETE MENU Reference Deleting Speed Dials For how to use the System User Tools, refer to the System Set- Use this procedure to delete any tings manual. Speed Dials you are not using any- more. Enter the function number for “Register/Delete”...
Page 517: Storing Keystroke Programs
Facsimile User Tools Personal Code transmission, Auto Note Document, Book Fax, Send First, If you press [No], the Speed Dial Irregular Scan Area, Transmission is not deleted and the display Deadline, Polling Transmission, shown in 6 appears again. Polling Reception, Transfer Re- quest, and optional functions Press [Yes].
Page 518 REGISTER/DELETE MENU You can press [Status] to see Press the { { { { User Tools/Counter} } } } key. Quick Dial keys with Keystroke Programs already in them. Enter the number of the “Fax”. Press [Feature]. The Facsimile User Tool main menu appears.
Page 519 Facsimile User Tools • Enter the function number Press [OK] for Send Later using the The function and program name number keys. are shown on the display. • Set Send Later P.64 “SEND LATER”. Press [OK]. If a program is already stored in The program is stored.
Page 520: Deleting A Keystroke Program
REGISTER/DELETE MENU Note Press the Quick Dial key pro- grammed with the Keystroke Pro- If the standby display is not shown, press the {Fax} key. gram. Press the { { { { User Tools/Counter} } } } key. In this example, the fax number and program name “Send Later”...
Page 521: Registering Auto Documents
Facsimile User Tools Note Registering Auto Documents If you make a mistake, press [No] and the correct key. If you find that you often have to send You can press [Status] to see the a particular page to people (e.g., a Keystroke Programs currently map, a standard attachment, or a set programmed.
Page 522 REGISTER/DELETE MENU Make sure that the machine is in Enter the number of the Auto Facsimile mode and the standby Document you want to register display is shown. using the number keys. Note Note If the standby display is not If you make a mistake with the shown, press the {Fax} key.
Page 523: Deleting An Auto Document
Facsimile User Tools Stop} key and enter another When the original has been com- name. pletely scanned in, press [Exit]. Reference The Auto Document is stored. The display shown in step 6 appears P.191 “Entering Text” again. Press [OK]. Press the { { { { User Tools/Counter} } } } key. Note If you are storing a standard Auto Document list...
Page 524: Registering Irregular Area
REGISTER/DELETE MENU Enter the number of the “Fax”. Press [Yes]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- Note tings manual. If you press [No], the document Enter the function number for is not deleted and the display “Register/Delete”...
Page 525 Facsimile User Tools To change an existing Irregular Scan Reference size, just use the following procedure For how to use the System User to overwrite it. Tools, refer to the System Set- tings manual. Important When registering or changing an Enter the function number for original size, we recommend that “Register/Delete”...
Page 526: Deleting An Irregular Area
REGISTER/DELETE MENU Note Select a size you want to register using the 0 0 0 0 or 1 1 1 1 key and press Each time you press [mm [OK]. inch], the units change between “inch” and “mm” alternately. If you enter a length and change the unit by pressing [mm inch], the length is converted au-...
Page 527 Facsimile User Tools Enter the number of the “Fax”. Press [Yes]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- The Irregular Area is deleted. tings manual. Note Enter the function number for If you press [No], the Irregular “Register/Delete”...
Page 528: Reports/Lists
REPORTS/LISTS REPORTS/LISTS This function allows you to print the The Facsimile User Tool main following reports and lists manually. menu appears. Select a report or list as needed. Reference • TCR (Transaction Confirmation For how to use the System User Report) P.104 “PRINTING THE Tools, refer to the System Set-...
Page 529: Initial Setup Tx
Facsimile User Tools INITIAL SETUP TX When you turn on the machine or re- The Facsimile User Tool main turn to Copy mode, the machine re- menu appears. turns to the home settings. You can Reference change these home settings so that For how to use the System User the machine starts with your most fre- Tools, refer to the System Set-...
Page 530 INITIAL SETUP TX Transmission Mode Example Resolution Example Auto Reset Example Note If you want to change other set- tings, repeat steps 5 and 6. Press the { { { { User Tools/Counter} } } } key.
Page 531: Initial Setup Rx
Facsimile User Tools INITIAL SETUP RX The Initial Setup Reception function Enter the number of the “Fax”. allows you to turn the following re- ception functions on or off. • Reception Mode P.53 “SELECT- ING THE RECEPTION MODE” • Checkered Mark P.56 “Checkered The Facsimile User Tool main Mark”...
Page 532: To Set The Bypass Paper Size
INITIAL SETUP RX Reception Mode Example To set the Bypass Paper Size Press the 0 0 0 0 and 1 1 1 1 keys to select [Special Paper Size]. Checkered Mark Example Press [Ppr.Size]. Note If you wish to change other functions, repeat steps 5 and 6.
Page 533 Facsimile User Tools Press the 0 0 0 0 and 1 1 1 1 keys to select size and press the [OK]. Press [Horiz.].
Page 534: Assigning User Function Keys
ASSIGNING USER FUNCTION KEYS ASSIGNING USER FUNCTION KEYS You can program each of the User Press the { { { { User Tools/Counter} } } } key. Function keys ({F1}–{F4}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key.
Page 535: Using A User Function
Facsimile User Tools Function key using the number keys and press [OK]. Note To see a function number not displayed on the display, press [ Prev.] or [ Next]. If you wish to store more func- tions, repeat steps 5 and 6 for other keys.
Page 536: Key Operator Settings
KEY OPERATOR SETTINGS KEY OPERATOR SETTINGS maximum number of personal Personal Codes codes you can register is 50. Make sure that the machine is in This function allows you to keep Facsimile mode and the standby track of machine usage. When Per- display is shown.
Page 537 Facsimile User Tools You can press [Status] to see Note which codes have been already If “Key Op. Settings” is not programmed. shown, press [ Prev.] or [ Next]. Enter the function number for “Personal Code” using the num- ber keys. Press [Name].
Page 538 KEY OPERATOR SETTINGS Press [OK] to register the code and Enter the number of the “Fax”. name. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Note Enter the function number for If you press [Cancel], the entered...
Page 539 Facsimile User Tools Note Enter the Personal Code you want to delete using the number keys. If you press [No], the Personal Code is not deleted and the dis- play shown in step 7 appears again. Press [PrevMenu] 3 times. Note Press the { { { { User Tools/Counter} } } } key.
Page 540 KEY OPERATOR SETTINGS Reference Note For how to use the System User If you press [Cancel], the previ- Tools, refer to the System Set- ous setting is not changed and tings manual. the display shown in step 6 ap- pears again. Enter the number for “Key Op.
Page 541: Rti/Tti
Facsimile User Tools Reference RTI/TTI For how to use the System User Tools, refer to the System Set- An RTI (Receive Terminal Identifica- tings manual. tion) is passed to a receiver or sender when you send or receive a fax. When Enter the number for “Key Op.
Page 542 KEY OPERATOR SETTINGS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “RTI/TTI” using the number display is shown. keys. Note Enter the function number for “TTI 1” or “TTI 2” using the num- If the standby display is not shown, press the {Fax} key.
Page 543: Counters
Facsimile User Tools Press the { { { { User Tools/Counter} } } } key. Enter a RTI and press [OK]. Enter the number of the “Fax”. Reference The Facsimile User Tool main P.191 “Entering Text” menu appears. Press [PrevMenu]. Reference For how to use the System User Press the { { { { User Tools/Counter} } } } key.
Page 544: Monitor Volume
KEY OPERATOR SETTINGS Note When you have checked the total pages, press [OK]. If the standby display is not shown, press the {Fax} key. Press the { { { { User Tools/Counter} } } } key. Press [PrevMenu]. Press the { { { { User Tools/Counter} } } } Enter the number of the “Fax”.
Page 545: Registering The Economy Transmission Time
Facsimile User Tools by delaying transmission of messages Note until a later time. On Hook, Transmission, Recep- Use the procedure below to program tion, Dialling, and Printing are the Economy Transmission Time for shown in that order. when you phone rates are cheaper. On Hook P.64 “SEND LATER”...
Page 546: Id Code
KEY OPERATOR SETTINGS number keys and press the { { { { #} } } } “PRINTING A CONFIDENTIAL MESSAGE” (Enter) key within 3 seconds. Polling ID This ID is required for using Trans- fer Request P.87 “TRANSFER REQUEST”, Default ID Polling Transmission P.80 “Free Polling Note...
Page 547: Special Senders To Treat Differently (Special Rx Nos.)
Facsimile User Tools Note Enter the number of the “Fax”. For a Confidential ID use the number keys to enter an ID code. For a Polling ID, use the number keys and letter keys (A to F). The Facsimile User Tool main If you make a mistake, press the menu appears.
Page 548 KEY OPERATOR SETTINGS you set different color paper in this Note cassette, you will be able to recog- To register a sender, use an RTI or nize messages from certain send- CSI. ers at a glance. You can find the RTI or CSI of a Note sender by looking in the destina- If you receive a fax with a paper...
Page 549 Facsimile User Tools Enter the function number for Press [RTI/CSI]. “Key Op. Settings” using the number keys and press the { { { { #} } } } key within 3 seconds. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter an RTI or CSI of a sender and press [OK].
Page 550 KEY OPERATOR SETTINGS Select any features for this Specif- Press [Exit]. ic Sender. You can scroll through them by pressing [ Prev.] or [ N- ext]. Then press [OK]. Tray Select Press [PrevMenu] 3 times. Press the { { { { User Tools/Counter} } } } key. Deleting a Specific Sender Reverse Printing Make sure that the machine is in...
Page 551 Facsimile User Tools Reference Press [Yes]. For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } key within 3 seconds.
Page 552: Authorized Reception
KEY OPERATOR SETTINGS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Print Sender List” using the display is shown. number keys. Press the { { { { Start} } } } key. When the printing job is complet- ed, the display shown in 6 appears again.
Page 553 Facsimile User Tools tions. You sometimes cannot regis- Enter the number of the “Fax”. ter 30 senders depending on the number of senders registered with other functions. If you attach the optional Fax Function Upgrade to the machine, you can register up to 50 senders.
Page 554 KEY OPERATOR SETTINGS Choose a sender number you Press [OK]. wish to register. Note If you make a mistake, press the {Clear/Stop} key and reenter a correct value. Press [Exit]. Press [RTI/CSI]. Press [PrevMenu] 3 times. Enter an RTI or CSI of a sender and press [OK].
Page 555 Facsimile User Tools Press the { { { { User Tools/Counter} } } } key. Note If you make a mistake, press {Clear/Stop} and enter a correct number. Press [Yes]. Enter the number of the “Fax”. The Facsimile User Tool main menu appears.
Page 556 KEY OPERATOR SETTINGS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Print Sender List” using the display is shown. number keys. Press the { { { { Start} } } } key. Note When you press [Cancel], the printing stops and the display...
Page 557 Facsimile User Tools You can specify whether or not to Limitation print forwarded messages. This This feature only works if the in- feature is called “Local Printing”. coming message is from another The default setting is on. P.184 party that has been programmed “Changing the User Parameters”...
Page 558 KEY OPERATOR SETTINGS number keys and press the { { { { #} } } } keys and select the communica- key within 3 seconds. tion type, then press [OK]. Note If “Key Op. Settings” is not shown, press [ Prev.] or [ Next]. Enter the function number for “Forwarding”...
Page 559 Facsimile User Tools Press the { { { { User Tools/Counter} } } } key. Note If you make a mistake, press [No] and enter a correct number. Press Yes. Enter the number of the “Fax”. The Facsimile User Tool main menu appears.
Page 560: Forwarding
KEY OPERATOR SETTINGS Enter the function number for Registering Specific Senders “Forwarding” using the number (Forwarding) keys. Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Register Sender” using the num- display is shown. ber keys.
Page 561 Facsimile User Tools Note Select whether or not to register a sender as a wild card. P.191 If you press [Cancel], the sender “Wild Cards”. is not registered and the display shown in 7 appears again. Press [Exit]. Press [Receiver]. Press [PrevMenu] 3 times.
Page 562 KEY OPERATOR SETTINGS The Facsimile User Tool main Press [Yes]. menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } (Enter) key within 3 seconds.
Page 563: Ecm
Facsimile User Tools Make sure that the machine is in Enter the function number for Facsimile mode and the standby “Print Sender List” using the display is shown. number keys. Press the { { { { Start} } } } key. Note If you press [Cancel] before printing starts, the printing...
Page 564: Transfer Report
KEY OPERATOR SETTINGS Note Enter the number of the Fax mode. If you press [Cancel], the previ- ous setting is not changed and the display shown in step 5 ap- pears again. Press [PrevMenu]. The Facsimile User Tool main Press the { { { { User Tools/Counter} } } } key. menu appears.
Page 565: G3 Analog Line
Facsimile User Tools Enter the number of the “Fax”. Storing your own PSTN G3 Fax Number using the number keys and press [OK]. The Facsimile User Tools main menu appears. Reference For how to use the System User Tools, refer to the System Set- tings manual.
Page 566 KEY OPERATOR SETTINGS code, area code (minus the leading Enter the function number for zero) and your fax number in that “G3 Analog Line” using the num- order. ber keys. Make sure that the machine is in Facsimile mode and the standby display is shown.
Page 567 Facsimile User Tools Press the { { { { User Tools/Counter} } } } key. Enter the function number for “Key Op. Settings” using the number keys and press the { { { { #} } } } Date/Time (Enter) key within 3 seconds. Use this function to set your ma- chine's internal clock to the current time and date.
Page 568: Summer Time
KEY OPERATOR SETTINGS Press [PrevMenu]. Press the { { { { User Tools/Counter} } } } key. Summer Time Whenever local custom requires ad- vancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when day- light saving time begins, and back when it ends.
Page 569: Changing The User Parameters
Facsimile User Tools Changing the User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.
Page 570 KEY OPERATOR SETTINGS Label Insertion home position Closed Net- work home po- sition Auto Reduc- tion home posi- tion TTI Print home position Return the ma- chine to the ini- tial settings after each com- munication Forwarding Mark TSI Print...
Page 571 Facsimile User Tools Printing a Transmission Result Report (Memory Transmission) automatically Printing a Memory Stor- age Report au- tomatically Printing a Poll- ing Reserve Re- port automatically Printing a Poll- ing Result Re- port Printing a Transmission Result Report (Immediate Transmission) automatically Printing a Poll-...
Page 572 KEY OPERATOR SETTINGS Receiving in Possible (Sub- Not possible Service Call stitute Recep- (SC) Condition tion) Receiving when the machine can not print. 00: Enabled unconditionally, 01: Enabled for RTI/ CSI is received, 10: Enabled for Polling ID match, 11: Disabled Personal Code Access Just Size Print-...
Page 573 Facsimile User Tools Printing a doc- Immediate When turning ument received printing on the opera- with Auto tion Power-On Re- ception Well log Batch Trans- mission Clear modes when switch- ing the applica- tion Manual Service report Trans- mission 2,1,0 Paper feed Tray 001: First, 010: Second, 011: Third Fixed Input...
Page 574 KEY OPERATOR SETTINGS Make sure that the machine is in Enter the function number for Facsimile mode and the standby “User Parameters” using display is shown. number keys. Note Select a number for a switch you wish to change by pressing If the standby display is not shown, press the {Fax} key.
Page 575: Paper Feed Selection
Facsimile User Tools Make sure that the machine is in Enter the function “Prt.U.Parame- Facsimile mode and the standby ters” using the number keys. display is shown. Press the { { { { Start} } } } key to print the Note list.
Page 576: Entering Text
8. Entering Text ENTERING AND MODIFYING TEXT 0 0 0 0 and 1 1 1 1 This section describes how to enter characters. When you enter a charac- Use to move the cursor left or ter, it is shown at the position of the right.
Page 577: How To Enter Text
Entering Text Not using a wild card Quick Letters Quick Letters Dial Dial Destination to be Number of regis- registered (RTI) tered identifica- 01/17 A - B 09/25 Q - R tions 02/18 C - D 10/26 S - T NEW YORK BRANCH 03/19...
Page 578 ENTERING AND MODIFYING TEXT Select the desired symbol by Entering numbers pressing [ Prev.] and [ Next]. Press a number keys. The numeral is entered and the cursor moves. Deleting characters Press the 0 0 0 0 and 1 1 1 1 keys to move the cursor to a character you want to delete.
Page 579 Entering Text This page is intentionally blank.
Page 580: Maintaining Your Machine
9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connecting The Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important Make sure the type of modular connector. Where to connect the machine When using a modular type connector Connecting The Optional External Telephone...
Page 581: Selecting The Line Type
Maintaining Your Machine Note Some telephone may not be connected or may suffer reduced functionality. Limitation When you use the handset or an optional external telephone with the On Hook Dial key for telephone calls, you can not talk with the other party with- out pressing the On Hook Dial key or Stop key after taking off the receiver.
Page 582: Replacing The Stamp Cartridge
REPLACING THE STAMP CARTRIDGE REPLACING THE STAMP CARTRIDGE When the stamp is getting to become lighter, replace the cartridge. Note Use the cartridge specified for this machine. Lift the document feeder and pull out the green tab to open the stamp cov- Pull out the cartridge.
Page 583 Maintaining Your Machine Put back the green tub. Close the document feeder. Note Hold down the center part of the cover to make sure that it is closed com- pletely.
Page 584: 10. Appendix
10. Appendix OPTIONAL EQUIPMENT Fax Function Upgrade A Fax Function Upgrade can be added. By installing this option, you can use JBIG transmission/reception and the following features. Note If you would like to install this option, please contact your service represen- tative.
Page 585: Specifications
Appendix SPECIFICATIONS Standard Resolution 3.85/mm•200 100 dpi (Standard), 8 7.7/mm•200 200 dpi (Detail), 8 15.4/mm (Fine: Optional Expansion Memory re- quired), 16 15.4/mm•400 400 dpi (Super Fine: Optional Expansion Memory required) Transmission Time 3 seconds at 28,800bps, Standard resolution Data Compression MH, MR, MMR, JBIG (Fux Function Upgrade Option required) Maximum Original Size...
Page 586: Function List
FUNCTION LIST FUNCTION LIST Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to auto- P.64 “SEND LATER” matically start transmis- sion or polling reception at an appointed time. Confidential Transmission Sends a confidential mes- P.66 “CONFIDENTIAL sage.
Page 587 Appendix Feature name Description Reference Polling Transmission Upon request from a desti- P.80 “POLLING TRANS- nation, the machine sends MISSION” an original stored in mem- ory. This feature is divided into Free Polling, default ID Polling Transmission, and Override ID Polling Transmission.
Page 588: Communication Information
FUNCTION LIST Options Description Reference Closed Network Sends an original only to P.91 “Closed Network” the machine of the same Polling ID as that regis- tered in the machine. Communication Information Feature name Description Reference Checking and Canceling This feature cancels, con- P.93 “CHECKING AND the Transmission Files firms, or changes a file (res-...
Page 589: User Tools
Appendix User Tools Feature name Description Reference Register/Delete Quick Dial When you register a desti- P.117 “Registering Quick Di- nation in a Quick Dial, you als” can specify the destination only by pressing the Quick Dial key. Register/Delete Group When you register several P.124 “Registering Groups”...
Page 590 FUNCTION LIST Feature name Description Reference REPORTS/LISTS This feature allows you to P.143 “REPORTS/LISTS” print various reports and lists manually. You can print the following reports and lists: • TCR (Transaction Con- firmation Report) • Quick Dial list • Group Dial list •...
Page 591 Appendix Feature name Description Reference Key Operator Settings / Registers personal code for P.151 “KEY OPERATOR Personal Code each person. When every SETTINGS” user enters a personal codes in sending messages, you can check the usage status for each person. RTI/TTI Registers information (RTI) P.156 “RTI/TTI”...
Page 592 FUNCTION LIST Feature name Description Reference If a part of transmission P.178 “ECM” fails due to a telephone line fault, this feature resends the failed part automatical- Transfer Report Registers a G3 Direct num- P.179 “Transfer Report” ber for receiving Transfer Result Reports from the Transfer Station.
Page 593: Index
INDEX Create Margin Transmission , 90 , 202 Acceptable types of Originals , 13 Analog Line Connector , 3 Date/Time , 182 , 207 Authorized Reception , 167 , 206 Default ID Polling Reception , 84 , 85 Authorized Reception List , 170 Default ID Polling Transmission , 80 , 81 Authorized RX , 146 Density key (Contrast key) , 5...
Page 594 Group Dial , 204 Monitor Volume , 159 , 206 Group Dial List , 126 , 143 Multi-copy , 165 Groups , 44 , 124 Number key , 39 , 5 High Resolution Option , 4 Numbers , 193 How to Set an Original , 17 On-hook Dial , 32 ID Code , 161 , 206 On Hook Dial key , 4...
Page 595 Quick Dial , 39 , 41 , 117 , 204 TCR , 203 Quick Dial Flip Plate , 4 TCR (Transaction Confirmation Report) , Quick Dial keys , 5 104 , 143 Quick Dial List , 119 , 143 Telephone Directory , 42 Telephone Line , 195 Telephone Mode , 53 Text , 36...

This manual is also suitable for:

Aficio 180

Ricoh Afico 180 Copy Reference Manual

Table of Contents

Basics

Copying

User Tools (Copy Features)

Remarks

Specification

System Settings 2 / 5

1 Modes

2 User Tools (System Settings)

Table of Contents

Connecting the Machine

1 Getting Acquainted

Features of this Machine

Guide to this Machine

2 Configuring the Printer for the Network with the Operation Panel

Auto Run Program

3 Installing the Printer Driver and Software

Installing the PCL 5E/6 Printer Driver

Installing the Postscript Printer Driver

Uninstalling the PCL 6/5E Printer Driver

4 Uninstalling the Printer Driver and Software

Uninstalling the Postscript Printer Driver

PCL 6/5E - Accessing the Printer Properties

5 Setting up the Printer Driver and Canceling a Print Job

Postscript - Setting up for Printing

Canceling a Print Job

Error & Status Messages on the Operation Panel

6 Troubleshooting

Machine Does Not Print

Other Printing Problems

7 Using the Operation Panel

Adjusting Printer Features

Printing with the Operation Panel

8 Appendix

Specifications

Index

Table of Contents

Introduction

Setting up the Printer in a Network

Configuring Windows 95/98

1 Windows 95/98 Configuration

Preparing for a Network Connection

Setting up a Client Computer

Configuring LPR Port Printing

Installing the NIB Setup Tool

3 Netware Configuration

Quick Setup Using the NIB Setup Tool Wizard

Netware 3.X - Advanced Settings

Netware 4.X, 5 - Advanced Settings

Setting up a Client Computer

Configuring Macintosh

4 Macintosh Configuration

5 Appendix

Multi Direct Print

Configuring the Network Interface Board with a Web Browser

Assigning IP Address with ARP+PING

Remote Maintenance by Telnet (Mshell)

Snmp

Understanding the Displayed Information

Message List

Precautions

Network Configuration Page

Specifications

Index

Table of Contents

Postscript3 Kit Type185

Installable Options

Printing a Document

Rs232 Pc-Fax Expander Type185

1 Introduction

2 The Rs232 Cable Connection

3 Pc Software

4 Quick Start

5 USER PARAMETER SWITCH 20 and 21

6 Transmission

7 Reception

8 Scanning Images

9 Printing at the Fax Machine

10 Reports and Lists