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Ricoh Aficio 2022 User Manual

Ricoh aficio 2022: user guide.
General Settings Guide
Getting Started
Combined Function Operations
User Tools (System Settings)
Troubleshooting
Remarks
Specifications
For safe and correct use of this machine, please be sure to read the Safety Information in this
manual before you use it.
Operating Instructions

   Related Manuals for Ricoh Aficio 2022

   Summary of Contents for Ricoh Aficio 2022

  • Page 1

    Operating Instructions General Settings Guide Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.

  • Page 2

    The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see P.13 “Machine Types”.) • Type 1: DSm622/LD122/Aficio 2022 • Type 2: DSm627/LD127/Aficio 2027 •...

  • Page 3

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...

  • Page 4

    ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 5

    What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Products marked with * are optional. For details about optional products, see p.154 “Options”, or contact your local dealer. Copier, Facsimile, Printer, and Utilizing Stored Documents Scanner Functions...

  • Page 6

    Paperless Fax Transmission Fax Transmission and and Reception Reception Through the Internet Reception GCKONN9J You can send fax documents through GCKONN3J e-mail by specifying the recipient's e- • You can store received fax messag- mail address (Internet Fax Transmis- es on the machine's hard disk, in- sion).

  • Page 7

    Using the Scanner in a Administrating the Network Environment Machine/Protecting Documents (Security Functions) GCKONN5J • You can send scanned documents GCKONN6J to other network computers using The security functions protect docu- e-mail (Sending stored scan file by ments from being copied without e-mail).

  • Page 8

    Monitoring the Machine Via Computer GCKONN7J You can monitor machine status and change settings using a computer. • Using SmartNetMonitor for Ad- min, SmartNetMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc.

  • Page 9: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Copier, Facsimile, Printer, and Scanner Functions ........... iii Utilizing Stored Documents ..................iii Paperless Fax Transmission and Reception............. iv Fax Transmission and Reception Through the Internet ..........iv Using the Scanner in a Network Environment ............

  • Page 10: Table Of Contents

    3. Document Server Relationship between Document Server and Other Functions ....... 31 Document Server Display ..................32 Using the Document Server................33 Storing Data ......................33 Changing a Stored Document's File Name, User Name, or Password....36 Selecting a Document ....................36 Searching for Stored Documents ................

  • Page 11: Table Of Contents

    Registering Destinations to a Group ..............93 Registering a New Group ..................93 Registering Destinations to a Group ................ 94 Removing a Destination from a Group ..............94 Displaying Destinations Registered in Groups............95 Changing a Group Name ..................95 Deleting a Group ......................

  • Page 12: Table Of Contents

    Maintaining Your Machine ................134 Cleaning the Exposure Glass.................134 Cleaning the Exposure Glass Cover ..............134 Cleaning the Auto Document Feeder..............134 Replacing the Photo Conductor Unit (PCU) ........... 135 Other Functions ....................138 Inquiry ........................138 Changing the Display Language ................138 Counter .......................

  • Page 13: Copyrights And Trademarks, Trademarks

    Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are for identification purposes only and might be trademarks of their respective companies.

  • Page 14: Information About Installed Software

    Information about Installed Software Expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.

  • Page 15

    Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

  • Page 16

    d) The source code of the modified code of the Sablotron 0.82 is available at: ht- tp://support-download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.ginger- all.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html Authors Name List All product names mentioned herein are trademarks of their respective owners.

  • Page 17

    • This product includes software developed for the NetBSD Project by Jason R. Thorpe. • The software was developed by the University of California, Berkeley. • This product includes software developed by Chris Provenzano, the Univer- sity of California, Berkeley, and contributors. JPEG LIBRARY •...

  • Page 18

    Copyright © 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.

  • Page 19: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instruc- tions under this symbol. Be sure to read these instructions, all of which are in- cluded in the Safety Information section in the General Settings Guide.

  • Page 20: Safety Information, Safety During Operation

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

  • Page 21

    R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

  • Page 22

    Positions of Labels and Hallmarks R WARNING and R R CAUTION forR This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. ZLEH010J...

  • Page 23: Energy Star Program

    ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.

  • Page 24

    ❖ ❖ ❖ ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv- ing paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals→ two-sided cop- ies) can be selected preferentially when the operation switch or the main pow- er switch is turned on, the { { { { Energy Saver} } } } key is pressed, or the machine resets automatically.

  • Page 25: Machine Types

    Machine Types This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed 22 copies/minute 27 copies/minute 32 copies/minute " × 11"K) "...

  • Page 27: Guide To Components

    1. Getting Started Guide to Components Exposure glass cover (optional) or Main power switch Auto Document Feeder (ADF) (op- If the machine does not operate after tional) turning on the operation switch, check the main power switch is turned on. If it Lower the exposure glass cover over is off, turn it on.

  • Page 28

    Getting Started Control panel Front cover See p.19 “Control Panel”. Open to access the inside of the machine. Remove Paper Indicator Paper tray The indicator lights when paper is deliv- Load paper. See p.108 “B Loading Pa- ered to the internal tray 2 (1 bin tray). per”.

  • Page 29: External Options

    Guide to Components External Options 500-sheet finisher Paper tray unit Sorts, stacks and staples copies. Consists of two paper trays. Bridge unit Large Capacity Tray (LCT) Relays copies to the finisher. Holds up to 2000 sheets of paper. Exposure glass cover Bypass tray Lower this cover over originals.

  • Page 30: Internal Options

    Getting Started Internal Options Allows you to use the Document Server function. Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. IEEE 1394 interface board Connects to an IEEE 1394 cable. Bluetooth Allows you to expand the interface.

  • Page 31: Control Panel

    Control Panel Control Panel This illustration shows the control panel of a machine that has all options fully installed. ZLFS390A { { { { User Tools/Counter} } } } key Screen contrast knob Adjusts display panel brightness. • User Tools Press to change defaults and condi- Indicators tions to meet your requirements.

  • Page 32

    Getting Started { { { { Energy Saver} } } } key Number keys Press to switch to and from Energy Saver Use to enter the numbers for copies, fax mode. See p.24 “Energy Saver Mode”. numbers and data for the selected func- tion.

  • Page 33: Display Panel

    Control Panel Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The copying screen is displayed as default after power on. The following display shows a machine with options fully installed.

  • Page 34: Turning On The Power, Turning On The Main Power, Turning On The Power

    Getting Started Turning On the Power This machine has two power switches. Important ❒ Do not turn off the main power ❖ ❖ ❖ ❖ Operation switch (right side of the switch immediately after turn- control panel) ing it on. Doing so may result in Press to activate the machine.

  • Page 35: Turning Off The Power, Turning Off The Main Power

    Turning On the Power A A A A Make sure the On indicator is not Turning Off the Power lit. B B B B A A A A Open the switch cover, and then Make sure the exposure glass cov- turn off the main power switch.

  • Page 36: Saving Energy

    Getting Started Saving Energy - Auto Off The machine automatically turns it- self off when the job is finished, after - Energy Saver Mode a certain period of time has elapsed. This function is called "Auto Off". If you do not use the machine for a certain period after an operation, or Note when you press the { { { { Energy Saver} } } }...

  • Page 37: Changing Modes

    2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning in a fax message for transmission • During immediate transmission • When accessing User Tools • During interrupt copying •...

  • Page 38

    Combined Function Operations ❒ The copying screen is displayed as default after power on. You can change this default setting. See p.49 “Function Priority”. ZLFS350A - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed.

  • Page 39: Multi-access

    Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing". This allows you to handle jobs efficiently, regardless of how the machine is being used.

  • Page 40

    Combined Function Operations Mode after you select Copy Facsimile Printer Mode before you select × × × ❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | | Copy Operations for Copying →...

  • Page 41

    Multi-Access Mode after you select Copy Facsimile Printer Mode before you select $ $ $ ❍ ❍ $ $ | $ | | | | | $ $ × × × | | | Document Server Operations for Document Server $ ×...

  • Page 42

    Combined Function Operations Note ❒ A machine with the 500–sheet finisher installed cannot accept other jobs while printing with the stapling operation. ❒ A machine with the 1000–sheet finisher installed, that is printing with the sta- pling operation on paper larger than A4 size, starts the subsequent job (for which Shift Sort Tray is specified as the output tray) only after the current print job finishes.

  • Page 43: Relationship Between Document Server And Other Functions

    3. Document Server Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other functions. Where to store Printing stored Sending function Displaying a list documents documents documents Copy/Document Copy Available Available Not Available Server Printer...

  • Page 44: Document Server Display

    Document Server Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display ZLFS070E Operating status and messages. The operation keys. The title of the currently selected The functions under which the screen. documents were stored. The numbers of originals, copies, and printed pages.

  • Page 45: Using The Document Server, Storing Data

    Using the Document Server Using the Document Server Note Storing Data ❒ Data stored in the Document Serv- er is set to be deleted after three ❖ ❖ ❖ ❖ File name days (72 hours) by default. You can Stored documents are automatically specify the period after which named "COPY0001", "COPY0002".

  • Page 46

    Document Server C C C C ❒ If you placed originals on the Enter a user name, file name, or exposure glass, press [Scanning password if necessary. Finished] after all the originals have been scanned. The Select Note Files to Print display appears. ❒...

  • Page 47

    Using the Document Server D D D D Enter a new file name, and then When using an unregistered user press [OK]. name in the Address Book Note A To enter an unregistered user ❒ Up to 20 characters can be en- name, press [Non-programmed tered as a file name.

  • Page 48: Changing A Stored Document's File Name, User Name, Or Password, Selecting A Document

    Document Server Changing a Stored Selecting a Document Document's File Name, User A A A A Press the { { { { Document Server} } } } key. Name, or Password B B B B Select a document you want to A A A A Press the { { { { Document Server} } } } key.

  • Page 49: Searching For Stored Documents

    Using the Document Server C C C C Note To print multiple documents, re- B B B B ❒ If you selected several docu- peat step in the order you want ments, use [U U U U ] and [T T T T ] to view to print.

  • Page 50: Printing Stored Documents

    Document Server C C C C E E E E Enter the file name using the let- Press [OK]. ter keys, and then press [OK]. Only files beginning with the Only files beginning with the name entered appear in the Select name entered appear in the Select Files to Print display.

  • Page 51

    Using the Document Server ❒ When multiple documents are Note printed at the same time, print ❒ Print settings made for printing settings made for the document in copier or printer function re- printed first are applied to all main after printing and applied other documents.

  • Page 52

    Document Server ❒ You can sort document names Changing the number of copies in the list by user name, file during printing name, or date. To sort docu- ments, press [User Name], [File Name], or [Date]. Limitation ❒ The number of copies can only be ❒...

  • Page 53: Deleting Stored Documents

    Using the Document Server B B B B ❒ You can sort document names Press [Print 1st Page]. in the list by the user name, file name, or date. To sort docu- ments, press [User Name], [File Name], or [Date]. ❒...

  • Page 54: Viewing Stored Documents Using A Web Browser, Downloading Stored Documents

    Document Server Viewing Stored Documents Downloading Stored Using a Web Browser Documents Reference Note ❒ File Format Converter is required The Web browser's Help when downloading documents A A A A Start a Web browser. stored in copier or printer mode. B B B B A A A A Enter “http:// (IP address of this...

  • Page 55: Settings For The Document Server

    Settings for the Document Server Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence.) Items Default General Features Document Server Storage 2 Sided Original Top to top Key: F1 1 Sided → 1 Sided Combine Document Server Storage Key: F2 1 Sided →...

  • Page 56

    Document Server...

  • Page 57: User Tools Menu (system Settings)

    4. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. ❖...

  • Page 58

    User Tools (System Settings) ❖ ❖ ❖ ❖ Tray Paper Settings (See p.53 “Tray Paper Settings”.) Default Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Facsimile Tray 1 Paper Tray Priority: Printer Tray 1 " × 11" K Tray Paper Size: Tray 1 A4K, 8 A3L, 11"...

  • Page 59

    User Tools Menu (System Settings) ❖ ❖ ❖ ❖ Key Operator Tools (See p.57 “Key Operator Tools”.) Default User Code Management Copier Document Server Facsimile Scanner Printer Auto Program Key Counter Management All OFF External Charge Unit Management Key Operator Code Extended Security Display/Print Counter Display/Clear/Print Counter per User Code...

  • Page 60: Accessing User Tools (system Settings), Changing Default Settings, Exiting User Tools

    User Tools (System Settings) Accessing User Tools (System Settings) C C C C This section is for key operators in Select the menu, and then press charge of this machine. the appropriate key. User Tools allow you to change or set Reference defaults.

  • Page 61: Settings You Can Change With User Tools, General Features

    Settings You Can Change with User Tools Settings You Can Change with User Tools Reference To access User Tools, see p.48 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...

  • Page 62

    User Tools (System Settings) ❖ ❖ ❖ ❖ Print Priority Print Priority is given to the mode selected. Reference p.27 “Multi-Access” Note ❒ Default: Display mode ❒ When [Interleave] is selected, the current print job will be interrupted after a maximum of five sheets. ❒...

  • Page 63

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. ZLFH150E Internal Tray 1 Finisher Upper Tray Internal Tray 2 Finisher Shift Tray Note ❒ Default: Internal Tray 1 ❖...

  • Page 64

    User Tools (System Settings) ❖ ❖ ❖ ❖ <F/F4> Size Setting Currently three types of F size are available; 8 "×13"L, 8 "×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or expo- sure glass cover sensor.

  • Page 65: Tray Paper Settings

    Settings You Can Change with User Tools Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ ❖ ❖ ❖ Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for output.

  • Page 66

    User Tools (System Settings) Note ❒ The paper guide for the optional LCT is fixed for A4K, 8 "×11"K size pa- per. Contact your service representative if you need to change the paper size. ❒ If the paper size set for the selector in paper tray is different to the paper size for this setting, the paper size of the dial has priority.

  • Page 67

    Settings You Can Change with User Tools ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci- fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

  • Page 68: Timer Settings

    User Tools (System Settings) Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode".

  • Page 69: Key Operator Tools

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. Note ❒ Default: 30 seconds ❒ The time can be set from 30 to 999 seconds, using the number keys. ❖...

  • Page 70

    User Tools (System Settings) ❖ ❖ ❖ ❖ Key Counter Management Use the key counter to specify whether users are restricted or not. Note ❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF ❖ ❖ ❖ ❖ External Charge Unit Management Use the external charge unit to manage usage charges.

  • Page 71

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the number of prints. • Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, and Staple). •...

  • Page 72

    User Tools (System Settings) ❖ ❖ ❖ ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order.

  • Page 73

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book: Program/Change/Delete Group You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.93 “Registering Destinations to a Group”. •...

  • Page 74

    User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book: Change Order Changes the order of registered users (destinations). Note ❒ You can rearrange the order of items on the same page, but you cannot move items to another page. For example, you cannot move an item from “PLANNING”...

  • Page 75

    Settings You Can Change with User Tools ❖ ❖ ❖ ❖ Address Book: Edit Title You can edit the title to easily find a user. Press the { { { { User Tools/Counter} } } } key. Press [System Settings]. Press [Key Operator Tools], and then press [T T T T Next].

  • Page 76

    User Tools (System Settings) ❖ ❖ ❖ ❖ Delete All Files Deletes all documents stored in the Document Server. Note ❒ Even if a password is already set, all documents are deleted. ❒ A confirmation message appears. To delete all documents, select [Yes]. ❖...

  • Page 77: Address Book

    Address Book Address Book Registering user information, such as Reference fax number and e-mail address, in the p.68 “User Codes” Address Book allows you to manage 2. Protect Dest. them together. Reference Important p.67 “When using the scanner ❒ Address Book data is stored on the function”...

  • Page 78: Registering Destination Information

    User Tools (System Settings) 6. E-mail Registering Destination Reference Information p.66 “When using the fax func- tion” ❖ ❖ ❖ ❖ Registering the destination name and p.67 “When using the scanner key display function” • User Name p.67 “Registering Sender Infor- Register the destination name mation”...

  • Page 79: Registering Sender Information

    Address Book ❖ ❖ ❖ ❖ When using the scanner function Registering Sender • E-mail Information Register e-mail addresses in the Address Book. To send a scan file by e-mail, select the destina- ❖ ❖ ❖ ❖ When using the scanner function tion key as it appears on the ini- You can set Register as Sender to tial scanner function display, so...

  • Page 80: User Codes, Registering A New User Code

    User Tools (System Settings) User Codes Register user codes to limit users to Registering a New User Code the following functions and check their use of each function: A A A A Press the { { { { User Tools/Counter} } } } key. •...

  • Page 81

    User Codes G G G G Press [User Code]. To register the user name and H H H H key display Enter the user code using the number keys, and then press [#]. A Press [Change] on the right of the user name or key display.

  • Page 82: Changing A User Code

    User Tools (System Settings) Changing the user code Changing a User Code A Press [User Code]. Note B Press [Change], and then enter ❒ Even if you change a user code, the the new user code using the counter value will not be cleared. number keys.

  • Page 83: Deleting A User Code, Displaying The Counter For Each User Code

    User Codes To delete a user (destination) Deleting a User Code A Press [Delete]. Important B Select the user (destination) ❒ This operation also deletes user you want to delete. codes registered to multiple func- Press the user (destination) key, tions.

  • Page 84: Printing The Counter For Each User Code

    User Tools (System Settings) G G G G Select the function usage you Printing the Counter for Each want to print from [Print Counter], User Code [Transmission Counter], and [Scanner Counter]. You can print out the number of H H H H Press [Print].

  • Page 85: Clearing The Number Of Prints

    User Codes To clear the number of prints for Clearing the Number of Prints all user codes A A A A Press the { { { { User Tools/Counter} } } } key. A Press [Clear] under All User B B B B Codes.

  • Page 86: Fax Destination

    User Tools (System Settings) Fax Destination ❖ ❖ ❖ ❖ Line Register a fax destination so you do not need to enter fax numbers each If the optional extra G3 interface t i m e , an d c a n s e n d d o c u m e n t s unit is installed, you can select the scanned in using the facsimile func- line type per destination.

  • Page 87: Registering A Fax Destination

    Fax Destination To register the user (destination) Registering a Fax Destination name and key display A A A A Press the { { { { User Tools/Counter} } } } key. A Press [Change] under User (Des- tination) Name or Key Display. The user (destination) name or key display entry display ap- pears.

  • Page 88

    User Tools (System Settings) G G G G Press [Fax Dest.]. To program the SEP Code H H H H Enter the fax number using the A Press [Adv. Features], and then number keys, and then press [OK]. select [SEP Code]. B Press [Change] under RX SEP Code.

  • Page 89: Changing A Registered Fax Destination

    Fax Destination To set label insertion Changing a Registered Fax Destination When Label Insertion is set to ON, the receiver's name and standard A A A A messages are printed on the fax Press the { { { { User Tools/Counter} } } } key. message when it is received at the B B B B other end.

  • Page 90

    User Tools (System Settings) To change the line To change the fax header A Press [Select Line]. A Press [Change] under Fax Head- B Select the fax header, and then press [OK]. To change the label insertion B Select the line type. A Press [Change] under Label In- C Press [OK].

  • Page 91: Deleting A Registered Fax Destination

    Fax Destination To delete all user information Deleting a Registered Fax Destination A Press [Delete]. B Select a user you want to de- Note lete. ❒ If you delete a destination that is a Press the user (destination) key, specified delivery destination, or enter the registered number messages to its registered Personal using the number keys.

  • Page 92: E-mail Destination, Registering An E-mail Destination

    User Tools (System Settings) E-mail Destination Register e-mail destinations so you Registering an E-mail do not need to enter an e-mail address every time, and can send scan files Destination from scanner or fax function by e- mail. A A A A Press the { { { { User Tools/Counter} } } } key.

  • Page 93

    E-mail Destination G G G G Press [E-mail]. To register the user (destination) H H H H name and key display Press [Change] under E-mail Ad- dress. A Press [Change] under User (Des- tination) Name or Key Display. The user (destination) name or key display entry display ap- pears.

  • Page 94: Changing A Registered E-mail Destination, Deleting A Registered E-mail Destination

    User Tools (System Settings) H H H H Press [OK]. Changing a Registered E-mail Destination Note ❒ To change the user name, see A A A A p.70 “To change the user (desti- Press the { { { { User Tools/Counter} } } } key. nation) name or key display”.

  • Page 95: Registering Folders, Using Smb To Connect

    Registering Folders Registering Folders By registering a shared folder, you Using SMB to Connect can send scan files to it directly. There are two types of protocol you can use: Note ❒ To register a folder in an FTP serv- •...

  • Page 96

    User Tools (System Settings) F F F F Set the user's information. To select the title Note A To associate a user with a title, ❒ To register a folder to a regis- press the title key under Select tered user, proceed to step Title.

  • Page 97

    Registering Folders To locate the folder manually Using Browse Network to locate the folder A Press [Change] under Path. A Press [Browse Network]. The client computers sharing the same network as the ma- chine appear. Note B Enter the path where the folder ❒...

  • Page 98

    User Tools (System Settings) E Enter the user's password, and G G G G Select the items you want to then press [OK]. change. The Browse Network display reappears. To change the protocol Note A Press [FTP]. ❒ If the entered user name or password is not correct, a message appears.

  • Page 99: Using Ftp To Connect

    Registering Folders H H H H Press [Connection Test] to check the To delete all user information path is set correctly. A Press [Delete]. I I I I Press [Exit]. B Select a user you want to de- lete. Note ❒...

  • Page 100

    User Tools (System Settings) E E E E Press [New Program]. To select the title Note A To associate a user with a title, ❒ To register a folder to a regis- press the title key under Select tered user, press the user (desti- Title.

  • Page 101

    Registering Folders Note Changing a registered FTP folder ❒ You can enter an absolute path, A A A A u s i n g t h i s f o r m a t : “ / u s - Press the { { { { User Tools/Counter} } } } key.

  • Page 102

    User Tools (System Settings) Changing items under FTP Deleting a registered FTP folder A Press [Change] under Server A A A A Press the { { { { User Tools/Counter} } } } key. Name. B B B B B Enter the new server name, and Press [System Settings].

  • Page 103: Registering A Protection Code, Registering A Protection Code To A Single User

    Registering a Protection Code Registering a Protection Code D D D D You can stop sender's names or fold- Press [Address Book Management]. ers being accessed by setting a protec- E E E E tion code. Press the user (destination) key you want to register a protection You can use this function to protect code to.

  • Page 104: Registering A Protection Code To A Group User

    User Tools (System Settings) Registering a Protection Code To a Group User A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].

  • Page 105: Registering Destinations To A Group, Registering A New Group

    Registering Destinations to a Group Registering Destinations to a Group D D D D Register destinations to a group to Press [Address Book: Program/ Change/ easily control registered fax, e-mail Delete Group]. and folders for each group. E E E E Press [New Program].

  • Page 106: Removing A Destination From A Group, Registering Destinations To A Group

    User Tools (System Settings) Registering Destinations to a Removing a Destination from a Group Group A A A A You can register destinations to a Press the { { { { User Tools/Counter} } } } key. group. B B B B Press [System Settings].

  • Page 107: Displaying Destinations Registered In Groups, Changing A Group Name

    Registering Destinations to a Group Displaying Destinations Changing a Group Name Registered in Groups A A A A Press the { { { { User Tools/Counter} } } } key. You can check the user (destination) B B B B Press [System Settings].

  • Page 108: Deleting A Group

    User Tools (System Settings) Deleting a Group A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].

  • Page 109: Registering The Transfer Request, Registering A Transfer Station/receiving Station

    Registering the Transfer Request Registering the Transfer Request This section describes how to register Note the Transfer Station and Receiving ❒ Polling ID's of the Requesting Par- Station used in the fax function's ty (this machine) and Transfer Sta- Transfer Request. tions must be identical.

  • Page 110

    User Tools (System Settings) I I I I Press [E-mail]. To register the Transfer Request J J J J name and key display Enter the items. See steps H H H H and I I I I on p.80 “Registering an E-mail A Press [Change] under Transfer Destination”.

  • Page 111: Changing A Registered Transfer Station/receiving Station

    Registering the Transfer Request Group Dial To change the Transfer Request name and key display A Press [q p Group Dial]. A Press [Change] under Transfer B Enter the Group number using Request Name or Key Display. the number keys. B Enter the new Transfer Request For example, to select the desti- name or key display, and then...

  • Page 112: Deleting A Registered Transfer Station/receiving Station

    User Tools (System Settings) Deleting a Registered Transfer Station/Receiving Station A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [System Settings]. C C C C Press [Key Operator Tools], and then press [T T T T Next].

  • Page 113: Programming/changing Ldap Server, Programming An Ldap Server

    Programming/Changing LDAP Server Programming/Changing LDAP Server D D D D Programming an LDAP server allows Press [Program/Change LDAP Server]. you to look up e-mail destinations E E E E from the LDAP server Address Book Enter the items. directly. This function is available when you send scan files by e-mail To enter an identification name using scanner function.

  • Page 114

    User Tools (System Settings) To enter a port number To enter the user name and password A Press [Change] under Port No.. B Enter the port number using Note the number keys, and then ❒ To use the administrator ac- press [#].

  • Page 115: Changing An Ldap Server

    Programming/Changing LDAP Server To set search options Changing an LDAP Server A A A A Note Press the { { { { User Tools/Counter} } } } key. ❒ You can search the LDAP server B B B B data using keywords below: Press [System Settings].

  • Page 116

    User Tools (System Settings) To change a port number To change the user name and password A Press [Change] under Port No.. A Press [Next]. B Enter the new port number us- B Press ing the number keys, and then [Change] under User...

  • Page 117: If Your Machine Does Not Operate As You Want, General

    5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper.

  • Page 118

    Troubleshooting Problem Causes Solutions The main power in- This occurs in the fol- Close the exposure glass cover or ADF, and dicator continues lowing cases: check if the machine communicating with a blinking and does computer. • The exposure not turn off when glass cover or the pressed.

  • Page 119: Document Server

    If Your Machine Does Not Operate As You Want Document Server Problem Solutions The number of scanned pages exceeds the capacity per " Scanned pages exceeded file of the Document Server. max. number. Do you want to store the scanned pag- To store scanned pages as a file, press [Store File].

  • Page 120: Loading Paper Into Paper Trays

    Troubleshooting B Loading Paper Reference Setting special paper in the paper For paper types and sizes, see tray 2 p.161 “Copy Paper”. A Load the special paper below the limit mark of the tray. Loading Paper into Paper Trays Note ❒...

  • Page 121: Loading Paper Into Large Capacity Tray (optional)

    B Loading Paper Note Loading Paper into Large ❒ Fan the paper before loading. Capacity Tray (optional) ❒ Straighten curled or warped pa- per before loading. Note C C C C ❒ Load copy paper of the same size Push the paper tray in until it stops.

  • Page 122

    Troubleshooting Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [Yes] in Letterhead Setting under Copier/Document Server Features, and then place the original and paper as shown below (see Copy Reference).

  • Page 123

    D Adding Toner D Adding Toner When D appears, it is time to add toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

  • Page 124: Removing Toner

    Troubleshooting Removing Toner • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Push the toner bottle back to raise its top, and then gently pull out the bottle.

  • Page 125

    Inserting Toner Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap before shaking. • 2: Remove the black cap. Note ❒ Do not remove the inner cap. •...

  • Page 126: X Clearing Misfeeds

    Troubleshooting x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, your copy settings will be lost.

  • Page 127

    x Clearing Misfeeds...

  • Page 128

    Troubleshooting...

  • Page 129

    x Clearing Misfeeds ZLFX260E...

  • Page 130

    Troubleshooting...

  • Page 131

    x Clearing Misfeeds ZLFX270E...

  • Page 132: Changing The Paper Size, Changing The Paper Size Of The Paper Tray

    Troubleshooting Changing the Paper Size D D D D Preparation Release the side lever. Be sure to select the paper size with User Tools and the paper size selector. If you do not, misfeeds might occur. See p.53 “Tray Paper Size: Tray 1–4”.

  • Page 133

    Changing the Paper Size I I I I Note While pressing the release lever, ❒ Fan the paper before loading. adjust the back guide to the new paper size. ❒ Straighten curled or warped pa- per before loading. G G G G While pressing the release lever, adjust the side guides to the new paper size.

  • Page 134

    Troubleshooting G Press [Exit] or the { { { { User Tools/ Counter} } } } key to exit User Tools. Reference p.53 “Tray Paper Size: Tray 1–4” K K K K Gently push the paper tray in un- til it stops. L L L L Check the paper size shown on the display panel.

  • Page 135: Sheet Finisher

    d Adding Staples d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other than that recommended. Reference For details about the type of finisher, see p.17 “External Options”. 500-Sheet Finisher • 1: Open the side cover. •...

  • Page 136

    Troubleshooting • 6: Reinstall the cartridge. • 7: Close the side cover. 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the staple unit. ZGJS801E • 2: Hold the green lever, and then gently pull out the cartridge.

  • Page 137

    d Adding Staples • 6: Align the arrows on the new refill with those on the cartridge, and then push in the refill until it clicks. ZGJS805E • 7: Gently push down the upper unit into the cartridge. ZGJS806E • 8: Pull out the ribbon. ZGJS807E •...

  • Page 138: Removing Jammed Staples, Sheet Finisher

    Troubleshooting Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over in the tray. If there is no improvement, change to a stiffer copy paper. ❒ When the 500-sheet finisher is installed, after removing jammed staples, sta- ples will not be ejected the first few times you try to use the stapler.

  • Page 139

    Removing Jammed Staples 1000-Sheet Finisher • 1: Open the front cover of the finisher, and then pull out the staple unit. ZGJS801E • 2: Hold the green lever while gently pull- ing out the cartridge. ZGJS802E • 3: Open the cartridge's face plate. ZGJS813E •...

  • Page 140

    Troubleshooting...

  • Page 141: Dos And Don'ts

    6. Remarks Dos and Don'ts R CAUTION: • When the machine is not in use and in stand-by mode, you may • Unplug the power cord from the hear a small noise inside. This is wall outlet before you move the caused by the image stabilization machine.

  • Page 142: Toner, Handling Toner, Toner Storage, Used Toner

    Remarks Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. Important ❒...

  • Page 143: Where To Put Your Machine, Machine Environment

    Where to Put Your Machine Where to Put Your Machine Environments to avoid Machine Environment • Locations exposed to direct sun- Choose your machine's location care- light or other sources of strong fully. Environmental conditions light (more than 1,500 lux). greatly affect its performance.

  • Page 144: Moving, Power Connection

    Remarks Moving Power Connection R CAUTION: R WARNING: • Unplug the power cord from the • Connect the machine only to wall outlet before you move the the power source described on machine. While moving the ma- the inside front cover of this chine, you should take care that manual.

  • Page 145: Access To The Machine

    Where to Put Your Machine Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: more than 1 cm (4") Right: more than 1 cm (4") Front: more than 75 cm (29.6") Left: more than 1 cm (4") Note ❒...

  • Page 146: Maintaining Your Machine, Cleaning The Exposure Glass, Cleaning The Exposure Glass Cover

    Remarks Maintaining Your Machine If the exposure glass, exposure glass Cleaning the Exposure Glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts Cover if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth, and then wipe it with a dry cloth to remove the water.

  • Page 147: Replacing The Photo Conductor Unit (pcu)

    Replacing the Photo Conductor Unit (PCU) Replacing the Photo Conductor Unit (PCU) A A A A When the “Replace photoconductor If the duplex unit is installed, unit” message appears on the display open it by pushing up the catch. panel, it is time to replace the PCU panel.

  • Page 148

    Remarks D D D D G G G G While pressing the button, slide Put the old PCU (removed in step E E E E ) into the plastic bag from step F F F F , out the PCU, until it stops. keeping it at the same angle as it was when installed.

  • Page 149

    Replacing the Photo Conductor Unit (PCU) J J J J M M M M Push the unit into the machine Close the front cover. until it clicks into place. N N N N If the duplex unit is installed, K K K K Remove the red sheet from the close it by pushing up the catch.

  • Page 150: Other Functions, Inquiry, Changing The Display Language

    Remarks Other Functions Printing inquiry information Inquiry A Press [Print Inquiry List]. The inquiry function lets you check the telephone numbers to contact for repairs or ordering toner. Be sure to contact your service engineer to veri- fy the following: ❖...

  • Page 151: Counter, Displaying The Total Counter

    Counter Counter Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Counter]. C C C C To print a counter list, press [Print Counter List].

  • Page 152

    Remarks...

  • Page 153: Entering Text, Available Characters, Keys

    7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap- pears at the position of the cursor. If there is a character already at the cursor po- sition, the entered character appears before that. Available Characters •...

  • Page 154: How To Enter Text

    Entering Text How to Enter Text Entering letters A A A A Press [Shift] to switch between uppercase and lowercase. B B B B Press the letters you want to enter. Deleting characters A A A A Press [Backspace] or [Delete All] to delete characters.

  • Page 155: Security, Primary Security Functions, Extended Security Function

    8. Security Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend using the Extended Security function.

  • Page 156

    Security ❖ ❖ ❖ ❖ Documents stored in the Document Server by the following functions • Document Server • Copier function • Fax transmission • Scanner function • Printer driver ❖ ❖ ❖ ❖ Documents stored from the printer driver using the Locked Print function Reference For information about Document Server, see p.31 “Document Server”.

  • Page 157: Temporarily Disabling Document Security

    Security Unlocking a locked document Unlock a document that was locked because a wrong password was entered multiple times, making it available for authorized users to access again. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B On the display panel, press [System Settings], [Key Operator Tools], [T T T T Next] and then press [Password Management for Stored Files].

  • Page 158: Operating Environment And Notes, Operating Environment, For Administrator

    Security Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...

  • Page 159: For User

    Operating Environment and Notes For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place. • Avoid using a single number or consecutive numbers for a password such as “0000”...

  • Page 160

    Security...

  • Page 161: Main Unit

    9. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ( 30) ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖...

  • Page 162

    Specifications ❖ ❖ ❖ ❖ Copy paper size: • Tray 1: A3L – A5L, 11" × 17"L – 5 " × 8 "L • Tray 2: A3L – A6L, 11" × 17"L – 5 " × 8 "L • Bypass: A3L – A6L, 11" × 17"L – 5 "...

  • Page 163

    Main Unit ❖ ❖ ❖ ❖ Copying speed: (Type 3) • 18 copies/minute (A3L, 11" × 17"L) • 21 copies/minute (B4 JISL) " × 11"K) • 32 copies/minute (A4K, 8 ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Metric version Inch version Enlargement 400%...

  • Page 164

    Specifications ❖ ❖ ❖ ❖ Power consumption: • Main unit only Type 1/Type 2 Type 3 Warm-up less than 1.5 kW less than 1.5 kW Stand-by about 150 W about 150 W During printing about 650 W about 770 W Maximum less than 1.5 kW less than 1.5 kW...

  • Page 165

    Main Unit • Complete system Type 1/Type 2 Type 3 Stand-by Less than 38 dB (A) Less than 38 dB (A) Copying Less than 61 dB (A) Less than 64 dB (A) The above measurements, made in accordance with ISO 7779, are actual val- ues.

  • Page 166: Options, Exposure Glass Cover, Auto Document Feeder

    Specifications Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi- nals mode ❖ ❖ ❖ ❖ Original size: • A3L – A5KL •...

  • Page 167

    Options 500-Sheet Finisher ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISK, 11" × 17"L, 11" × 14"L, 8 " × 14"L, 8 " × 11"KL, 8 " × 13"L, 8" × 10 "K ❖ ❖ ❖ ❖ Paper weight: 60 –...

  • Page 168

    Specifications 1000-Sheet Finisher Finisher Upper Tray: ❖ ❖ ❖ ❖ Paper size: A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, PostcardL, 11" × 17"L, 11" × 15"L, 11" × 14"L, 10" × 14"L, 10" × 15"L, 8 " × 14"L, 8 "...

  • Page 169: Shift Sort Tray, Duplex Unit

    Options ❖ ❖ ❖ ❖ Power consumption: Less than 50 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 527 × 520 × 790 mm, 20.8" × 20.5" × 31.1" ❖...

  • Page 170: Bypass Tray, Bridge Unit, Internal Tray 2 (1 Bin Tray)

    Specifications Bypass Tray ❖ ❖ ❖ ❖ Paper size: • Standard size: A3L – A6L, 11" × 17"L – 5 " × 8 "L • Custom size: Vertical (100 – 297 mm, 4.0" – 11.7"), Horizontal (148 – 432 mm, 5.9" – 17.0") ❖...

  • Page 171: Large Capacity Tray, Paper Tray Unit

    Options ❖ ❖ ❖ ❖ Maximum power consumption: Less than 15 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 530 × 410 × 120 mm, 20.9" × 16.2" × 4.7" ❖...

  • Page 172

    Specifications ❖ ❖ ❖ ❖ Paper capacity: , 20 lb.) × 2 trays 500 sheets (80 g/m ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H): 550 × 520 × 271 mm, 21.7" × 20.5" × 10.7" ❖...

  • Page 173: Copy Paper, Recommended Paper Sizes And Types

    Copy Paper Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Paper Type and Metric Version Inch Version Paper Type Weight Capacity Tray 1 60-90 g/m A3L, B4 JISL, A4KL, B5 JISKL, A5L 500 sheets (16-24 lb.) 11"...

  • Page 174

    Specifications Tray Paper Type and Metric Version Inch Version Paper Type Weight Capacity A3L, B4 JISL, 11" × 17"L, 8 " × 14"L, 8" × 13"L, Bypass 52-90 g/m 10 sheets " × 13"L, 8 " × 13"L, 8 " × 14"L, 11" × Tray (14-24 lb.) 14"L, 11"...

  • Page 175

    Copy Paper Place the paper in the bypass tray, and specify the paper size. See “When copying onto custom size paper”, Copy Reference When paper larger than 433 mm is used, it is likely to jam, crease or not feed in prop- erly.

  • Page 176: Envelopes

    Specifications Envelopes Note ❒ Postcards and envelopes should be fed from paper tray 2 or the bypass tray. ❒ Some kinds of envelopes might cause misfeeds or wrinkle. If this happens, push down the green lever of the fusing unit. See p.164 “When copying onto envelopes”.

  • Page 177

    Copy Paper B B B B Open the right cover by lifting the catch. C C C C Push down the green fusing unit's lever, as shown. ZEWH320E Important ❒ Be sure to return the lever to its original position after you have finished copying onto envelopes.

  • Page 178

    Specifications E E E E If the duplex unit is installed, close it. F F F F Press the { { { { #} } } } key. G G G G Select the paper size, and then select [Thick Paper] for the paper type. H H H H Press [OK].

  • Page 179: Unusable Paper, Paper Storage

    Copy Paper Unusable Paper R CAUTION: • Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine failure. Important ❒ To prevent faults, do not use any of the following kinds of paper: •...

  • Page 180: Index

    INDEX Clearing misfeeds , 114 Clearing the number of prints , 73 1000-Sheet Finisher , 156 Clear Modes key , 19 1000-sheet finisher , 17 Clear/Stop key , 20 500-Sheet Finisher , 17 Combined function operations , 25 Common key operations , 21 Control panel , 16 , 19 Copy Count Display , 49 Adding staples , 123...

  • Page 181

    Fax destination , 74 Number keys , 20 Finisher 1000-Sheet Finisher , 17 500-Sheet Finisher , 17 Operation switch , 20 , 22 Front cover , 16 Options , 154 FTP , 87 Function keys , 20 Function Priority , 49 Function reset timer , 50 Panel off timer , 56 Function status indicators , 20...

  • Page 182

    Receiving Station , 97 Toner , 130 Registering a fax destination , 75 adding , 111 Registering an e-mail destination , 80 storage , 130 Registering a new user code , 68 To register an FTP folder , 87 Registering a protection code , 91 To register an SMB folder , 83 Registering a protection code to a group user , 92 Transfer Station , 97...

  • Page 183

    In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2003...

  • Page 184

    Type for DSm622/LD122 AG/Aficio 2022 Type for DSm627/LD127 AG/Aficio 2027 Printed in China B097-6508...

  • Page 185

    2022/2027/2032 Operating Instructions Copy Reference Placing Originals Copying Troubleshooting User Tools (Copier/Document Server Features) Specifications For safe and correct use of this machine, please be sure to read the Safety Information in the "General Settings Guide" before you use it.

  • Page 186

    For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.

  • Page 187

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...

  • Page 188

    ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.

  • Page 189

    What You Can Do with This Machine Types of Duplex Copies 1-sided 2 Pages 2-sided 1 Page (see p.43 2-sided 1 Page 2-sided 1 Page (see p.43 " 1 Sided 2 Sided") " 2 Sided 2 Sided") 2-sided 2 Pages 2-sided 1 Page (see p.47 1-sided 4 Pages 2-sided 1 Page (see p.46 "...

  • Page 190

    Copying Book Originals 1-sided 4 Pages Booklet (see p.50 " 1 Sided Booklet") Open to Left Open to Right 2-sided 2 Pages Booklet (see p.50 " 2 Sided Booklet") Open to Left Open to Right 1-sided Magazine (see p.50 " 1 Sided Magazine") Open to Left...

  • Page 191

    Combining Multiple Pages onto a Single Page (see p.45 " One-Sided Combine") 1-sided 2 Pages 1-sided 1 Page 2-sided 1 Page 1-sided 1 Page 1-sided 4 Pages 1-sided 1 Page 2-sided 2 Pages 1-sided 1 Page 1-sided 8 Pages 1-sided 1 Page 2-sided 4 Pages 1-sided 1 Page Copying Originals Such as Books...

  • Page 192

    TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii How to Read This Manual ..................1 Machine Types .......................2 Functions that Require Options ................3 Control Panel......................4 Display Panel ......................6 1. Placing Originals Originals .........................7 Sizes and Weights of Recommended Originals............

  • Page 193

    Double Copies......................53 Centring........................53 Positive/Negative ..................... 54 Erase........................55 Margin Adjustment ....................57 Background Numbering ................... 58 Preset Stamp ......................59 User Stamp ......................60 Date Stamp ......................63 Page Numbering ...................... 64 Covers........................68 Designate ......................... 69 Chapters........................70 Slip Sheets .......................

  • Page 194

    5. Specifications Combination Chart..................... 105 Supplementary Specifications................106 INDEX....................... 117 viii...

  • Page 195

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 196

    Machine Types This machine comes in three models which vary by copy speed. To make sure which model you have, see the inside front cover of this manual. Type 1 Type 2 Type 3 Copy speed 22 copies/minute 27 copies/minute 32 copies/minute "...

  • Page 197

    Functions that Require Options The available functions depend on your machine configuration and which op- tions you have. See the table below. ❍Required options Functions Auto Document Feeder ❍ ❍ ❍ (ADF) ❍ ❍ Shift Sort Tray 500-sheet finisher, ❍ 1000-sheet finisher ❍...

  • Page 198

    Control Panel This illustration shows the control panel of a machine that has all options fully installed. ZLFS160E { { { { Check Modes} } } } key Screen Contrast knob Adjusts display panel brightness. Press to check the entered copy job set- tings.

  • Page 199

    Operation switch Press to turn the power on (the On indi- cator goes on). To turn the power off, press again (the On indicator goes off). { { { { Sample Copy} } } } key Press to make a single set of copies or prints to check print quality before mak- ing multiple sets.

  • Page 200

    Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used.

  • Page 201

    1. Placing Originals Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Original location Original size Original weight Exposure glass Up to A3 One-sided originals: 40–128 g/m A3L – A5KL Two-sided originals: 52–105 g/m A3L – A5KL ❖...

  • Page 202

    Placing Originals Non-recommended originals for the Auto Document Feeder Placing the following types of originals in the ADF can cause paper misfeeds or result in damage to the originals. Place these originals on the exposure glass in- stead. • Originals other than those specified on p.7 “Sizes and Weights of Recom- mended Originals”.

  • Page 203

    Originals Sizes Detectable by Auto Paper Select ❖ ❖ ❖ ❖ Metric version Size A3L B4 JIS 11" " " " " × × × × × JISK Original 17" 14"L 11"K " 13"L location ❍ ❍ ❍ ❍ × ×...

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    Placing Originals ❖ ❖ ❖ ❖ ADF CP02AEE Note ❒ When copying custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. See p.15 “Placing cus- tom size originals”. Sizes difficult to detect It is difficult for the machine to automatically detect sizes of the following types of original, so select the paper size manually.

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    Placing Originals Placing Originals ❖ ❖ ❖ ❖ 90° ° ° ° turn Note Use this to copy A3K, B4 JISKor ❒ Place originals only when all cor- 11" × 17"K size originals. The ma- rection fluid and ink has complete- chine rotates the copy image by ly dried.

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    Placing Originals A A A A Press [Special Original]. Placing Originals on the Exposure Glass A A A A Lift the exposure glass cover or the ADF. Important ❒ Do not lift the exposure glass cover or the ADF forcefully. If B B B B you do, the ADF cover might Select the original orientation.

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    Placing Originals B B B B Place the aligned originals face Placing Originals in the Auto up into the ADF. Document Feeder Settings should be made in the fol- lowing situations: ❖ ❖ ❖ ❖ When placing originals consisting of more than 50 pages: p.13 “Batch”...

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    Placing Originals B B B B A A A A Press [Batch], and then press [OK]. Press [Special Original]. Note ❒ If [SADF] is displayed, change the settings. See p.102 “Switch to Batch (SADF)”. C C C C Place the first part of the origi- nals, and then press the { { { { Start} } } } key.

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    Placing Originals C C C C Align the rear and left edges of Mixed size the originals as shown. When placing different size originals of the same width in the ADF togeth- er, the machine automatically checks the size of the originals and makes copies.

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    Placing Originals C C C C Enter the horizontal size of the original using the number keys, and then press [#]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then enter the value again.

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    2. Copying Basic Procedure A A A A Note When the machine is set for user ❒ The maximum copy quantity codes, enter a user code (up to eight digits) using the number that can be set is between 1 and keys, and then press the { { { { #} } } } key.

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    Copying C When copying is complete, re- Interrupt Copy move originals and copies. D Press the { { { { Interrupt} } } } key again. Use this function to interrupt a long copy The Interrupt indicator goes job to make urgently needed copies. out.

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    Basic Procedure D D D D Press [To "Printing"]. Left Original Beeper The initial copy display appears. The beeper sounds and an error mes- Following the current copy job, the sage appears if you leave originals on next job starts automatically. the exposure glass after copying.

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    Copying Copying from Paper Tray 2 Use paper tray 2 for copying onto Using Tray 2 as the Bypass special paper (OHP transparencies, label paper (adhesive labels), thick Tray paper (postcards, envelopes, etc.), thin paper as well as plain paper. A A A A Select tray 2, and then press the You can make special paper settings...

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    Copying from Paper Tray 2 ❒ You can also specify the size of B Enter the vertical size of the pa- paper directly, using the paper per using the number keys, and then press the { { { { #} } } } key. size selector for tray 2.

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    Copying A Select paper type in "Special paper". B B B B Press [OK]. C C C C Place originals, and then press the { { { { Start} } } } key. Note ❒ The maximum limit for stacking special paper is different to that for plain paper.

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    Copying from the Bypass Tray Copying from the Bypass Tray ❒ You must specify paper size when Use the bypass tray to copy onto spe- cial paper such as OHP transparen- using paper (tracing paper, etc.) of c i e s , t h i c k p a p e r ( p o s t c a r d s , less than 59g/m thickness.

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    Copying C C C C E E E E Lightly insert the copy paper face Select the paper type and size. down, and then adjust the paper guide. When copying onto standard size paper A Press the { { { { #} } } } key. The "Bypass Tray Paper"...

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    Copying from the Bypass Tray D Enter the horizontal size of the G G G G When your copy job is finished, paper using the number keys, press the { { { { Clear Modes} } } } key to and then press [#].

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    Copying Copier Functions Manual image density Adjusting Copy Image Density A A A A There are three types of adjustment Press [Auto Image Density] to cancel available: B B B B ❖ ❖ ❖ ❖ Auto Image Density Press [Lighter] or [Darker] to adjust The machine automatically adjusts image density.

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    Copier Functions If the original type keys do not Selecting the Original Type appear Setting A Press [Original Type]. Select one of the following five types B Select the original type, and to match originals: then press [OK]. ❖ ❖ ❖ ❖ Text When originals contain only text (no pictures).

  • Page 222

    Copying Selecting Copy Paper There are two ways to select copy paper: ❖ ❖ ❖ ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on orig- inal size and reproduction ratio. ❖ ❖ ❖ ❖ Manual Paper Select Choose the tray containing the paper you want to copy onto: a paper tray, by- pass tray, or Large Capacity Tray (LCT).

  • Page 223

    Copier Functions Auto Paper Select A A A A Make sure [Auto Paper Select] is selected. Note ❒ Trays with a key mark are not automatically selected. See “Paper Type”in “Tray Paper Settings”, General Settings Guide. Manual Paper Select A A A A Select the paper tray, bypass tray or LCT.

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    Copying - Rotated copy If the orientation of original (L or K) is different to that of the paper you are copying onto, this function rotates the original image by 90°, fitting it onto the copy paper. This function works when [Auto Paper Select] or [Auto Reduce/En- large] is selected.

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    Copier Functions A A A A Press [Reduce/Enlarge]. Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ To select a preset ratio on the in- itial display, press the shortcut reduce/enlarge key, and then ❖ ❖ ❖ ❖ Base Point proceed to step B B B B The base point of Reduce/Enlarge...

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    Copying B B B B Press [Create Margin] on the initial Enter the ratio. display. n ] and To select the ratio using [n A Select a preset ratio close to the ratio using [Reduce] or [Enlarge]. B Adjust the ratio further, using n ] or [o o ].

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    Copier Functions ❒ You cannot use the Rotated Copy Auto Reduce/Enlarge function when enlarging to B4 JIS or A3. When enlarging to B4 JIS or The machine can choose an appropri- A3 size copy paper, place the orig- ate reproduction ratio based on the inal in the L orientation.

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    Copying E E E E Enter the length of the copy using Size Magnification the number keys, and then press [#]. This function calculates an enlarge- Note ment or reduction ratio based on the ❒ To change the length after lengths of the original and copy.

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    Copier Functions B B B B Press [Specifd. Ratio]. Directional Size Magnification C C C C (mm) Press [Direct. Mag.%]. A suitable reproduction ratios is auto- To enter the ratio using the matically selected when you enter the number keys horizontal and vertical lengths of the original and copy image you require.

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    Copying A A A A Press [Reduce/Enlarge]. Sort The machine can scan originals into memory and automatically sort cop- ies. Reference Related default settings: p.103 “Select Stack Function” p.103 “Memory Full Auto Scan Re- B B B B Press [Specifd. Ratio]. start”...

  • Page 231

    Copier Functions ❖ ❖ ❖ ❖ When the 1000-sheet finisher is Reference installed For the paper capacity of the op- tional finishers: ”500-Sheet Finisher”General Set- tings Guide, ”1000-Sheet Finish- er”General Settings Guide. ❖ ❖ ❖ ❖ Shift Sort • 500-Sheet Finisher/1000-Sheet Finisher/Shift Sort Tray Each time the copies of one set Note...

  • Page 232

    Copying Sample copy Changing the number of sets Use this function to check copy set- You can change the number of copy tings before making a long copy run. sets during copying. Note Note ❒ This function can be used only ❒...

  • Page 233

    Copier Functions Stack Copies can be assembled with each page shifted. ❖ ❖ ❖ ❖ Shift Stack This function groups together copies of each page in a multi-page origi- nal. Every other page stack is shifted for ease of separation. If the shift sort tray is installed, this function is done by sliding from side to side.

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    Copying Staple Individual copy sets can be stapled. Note ❒ You cannot use the bypass tray with this function. Stapling position and original setting Place all the originals in an orientation in which they can be read. They will be automatically rotated for copying.

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    Copier Functions ❖ ❖ ❖ ❖ 1000-sheet finisher Original location Stapling position Exposure glass STAPLEAE STAPLE25 STAPLECE STAPLE27 STAPLE28 STAPLE30 STAPLEDE STAPLE22ADA STAPLEEE STAPLE24ADA STAPLE10ADA STAPLE20ADA This table shows stapling positions, not the orientation of delivered copies. Not available for larger than A4 size paper.

  • Page 236

    Copying A A A A Select one of the stapling positions. ❖ ❖ ❖ ❖ 500-sheet finisher ❖ ❖ ❖ ❖ 1000-sheet finisher Note ❒ When you select the stapling position, the Sort function is automatically se- lected. Reference p.40 “Stapling position and original setting” B B B B Enter the number of copy sets using the number keys.

  • Page 237

    Copier Functions Original orientation and completed Duplex copies There are three types of duplex: Copy images differ according to the ❖ ❖ ❖ ❖ 1 Sided→ → → → 2 Sided orientation in which you place origi- nals (vertical K or horizontal L ). Copies 2 one-sided pages onto a two-sided page.

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    Copying A A A A ❒ When placing originals on the Press [Dup./Combine/Series]. exposure glass or in the ADF us- ing the Batch function, press the { { { { #} } } } key after all the originals have been scanned. Originals and copy orientation You can select the orientation.

  • Page 239

    Copier Functions ❖ ❖ ❖ ❖ Orientation of the original and com- 1 Sided Combine bine image position • Open to left R originals Combine several pages onto one side of a sheet. ❖ ❖ ❖ ❖ 1 Sided 2 Pages → → → → Combine 1 Side Copies 2 one-sided originals onto one side of a sheet.

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    Copying Reference 2 Sided Combine Related default settings: p.97 “Erase Original Shadow in Combines various pages of originals Combine” onto a two-sided sheet. p.99 “Copy Order in Combine” ❖ ❖ ❖ ❖ 1 Sided 4 Pages → → → → Combine 2 Side p.98 “Separation Line in Combine”...

  • Page 241

    Copier Functions ❖ ❖ ❖ ❖ 1 Sided 16 Pages → → → → Combine 2 Side ❖ ❖ ❖ ❖ 2 Sided 16 Pages → → → → Combine 2 Side Copies 16 one-sided originals onto Copies 8 two-sided originals onto a sheet, eight pages per side.

  • Page 242

    Copying B B B B Press [1 Sided] or [2 Sided] for Orig- Series Copies inal, and then press [Combine 2 Side] for Copy. This function copies the front and back of a two-sided original separate- ly, or two facing pages of a bound original, onto two sheets.

  • Page 243

    Copier Functions ❖ ❖ ❖ ❖ Front&Back→ → → → 2 Sided ❖ ❖ ❖ ❖ Inch version Copies both sides of a two-page Original Copy paper spread original onto both sides of a sheet. 11"× 17"L "× 11" (2–sided) "×...

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