Introduction; Repositories - Xerox ColorQube 9201 User Manual

Introduction

Introduction

Workflow Scanning is a standard feature
that can be enabled. If enabled, it is
selected by pressing the Services Home
button, then the Workflow Scanning
option.
Workflow Scanning enables the creation of
an electronic image file by scanning an
original hard copy document. Use
Workflow Scanning when both your device
and your computer have access to the
same specified filing location. The scanned
file is placed in a network filing location known as a repository, as specified by the template selected on
the device.
The standard Workflow Scanning option enables the electronic images to be stored and retrieved from
a server or workstation on the network. Two further options are available:
• Scan to Mailbox will store the image in the device memory and the user can retrieve the files using
Internet Services. For further information, refer to
• Scan to Home allows the user to send the files to a location on the network specified as their
Home destination. For further information, refer to
Workflow Scanning is setup by a System Administrator using Internet Services. Users can use Internet
Services to create templates and folders once the relevant scanning function has been setup and
enabled.
Most feature screens include these buttons to confirm or cancel your choices.
• Undo resets the current screen to the values that were displayed when the screen was opened.
• Cancel resets the screen and returns to the previous screen.
• Save saves the selections made and returns to the previous screen.
• Close closes the screen and returns to the previous screen.
Instructions for using the basic Workflow Scanning features are provided in the
9201/9202/9203 Quick Use
you may have to enter log in details to access the features, refer to

Repositories

Repositories are directories or filing locations set up on a server, where your scanned files are saved to
and held. The Repositories are setup using Internet Services. Before you can use Workflow Scanning,
your System Administrator must set up the repositories available to your device. Selecting a template
identifies the repository / location your scanned job is filed to. Repositories are validated by Internet
Services when defined by the System Administrator as a scanning destination. Up to 5 Repositories (1
default and 4 additional) can be defined. After the Repositories are set up, they are available to you as
choices when modifying templates.
150 ColorQube™ 9201/9202/9203
Workflow Scanning
Guide. If Authentication or Accounting has been enabled on your device
Scan to Mailbox on page 170.
Scan to Home on page 174.
Log In / Out
ColorQube™
on page 176.