Scanning Process; Scan To E-Mail Setup; Prerequisites For Scan To E-Mail Setup - Xerox WorkCentre 5230A System Administration Manual

10 Scanner Environment Settings

Scanning Process

The machine has five types of scanning functions.
• Scan to E-mail
• Scan to Mailbox
• Network Scanning
• Scan to PC (FTP)
• Scan to PC (SMB)
The setup procedures are as follows.

Scan to E-mail Setup

Hard copies can be scanned at the machine and sent to remote clients as e-mail
attachments in Single TIFF, Multi TIFF, PDF, PDF/A*, JPEG*, or XPS format. SMTP
and POP3 mail servers are used to send and receive e-mail respectively.
*: The PDF/A and JPEG file formats are supported by the WorkCentre 5225A/5230A
only.
NOTE: XPS stands for XML Paper Specification.

Prerequisites for Scan to E-mail Setup

1.
Confirm that an existing operational network using TCP/IP is available.
2.
Confirm that DNS and the Domain Name have been correctly setup for the
multifunction machine.
3.
Confirm that the following ports are enabled:
• Scan to E-mail: [Send E-mail]
• E-mail Print: [Receive E-mail]
• E-mail Notification Service/Notify Job End by E-mail: [E-mail Notification
Service]
Data to Set Up E-mail
SMTP mail server Host Name or IP
address
SMTP login/password
WorkCentre E-mail address
Local e-mail addresses
LDAP server address can be
enabled
* Only if the SMTP server requires login and password for authentication.
284
Install
Comments
Requirement
Required If using an external mail server, your
Internet Service Provider will provide you
with the mail server name or IP address.
Required*
Required
Optional A Local Address Book can be created to
store e-mail addresses.
LDAP Host Name Displays only e-mail addresses on the
corporate (LDAP) internal address book.