Scan To E-Mail Troubleshooting; Scan To Mailbox Setup; Prerequisites For Scan To Mailbox Setup - Xerox WorkCentre 5230A System Administration Manual

10 Scanner Environment Settings

Scan to E-mail Troubleshooting

For internal corporate mail servers, substitute the word "Corporate" for "ISP" in the
following troubleshooting table.
Symptom Possible Cause
SMTP error at Incorrect Mail Server of Host
multifunction Name
machine
Incorrect settings in Microsoft
Outlook Express
Incorrect multifunction machine
e-mail address entered
ISP requires SMTP
authentication to their e-mail
server
ISP does not allow e-mail on the
standard port number 25
ISP requires login to the e-mail
account via Microsoft Outlook
Express before allowing e-mail to
be sent

Scan to Mailbox Setup

This feature allows documents to be stored in a mailbox (public or private) for future
processing.

Prerequisites for Scan to Mailbox Setup

Confirm that an existing operational network utilizing TCP/IP is available.
Target Computers
• Windows 2000/Windows XP/Windows Server 2003/Windows Vista
Data to Set Up Scan to
Mailbox
Mailboxes are created on
the machine
Scan Driver is installed
286
Install
Comments
Requirement
Required For additional information, refer to
123
Optional This utility can be installed from the CD-ROM to
view/print scanned documents.
Resolution/Validation
Validate that the correct ISP mail server name has
been entered in the SMTP Host Name field.
Verify that you can access the ISP mail server
from within Microsoft Outlook Express and that all
settings are correct.
Verify that the machine is using the correct e-mail
address in the From: field. The E-mail address
must match what the ISP's mail server is
expecting.
Check with your ISP to determine if this is a
requirement. If so, enable SMTP authentication for
the multifunction machine via CentreWare Internet
Services.
Check with your ISP to determine if this is a
problem. Ask if they can accept e-mail on another
port number. If so, change the SMTP port number
for the multifunction machine via CentreWare
Internet Services.
Check with your ISP to determine if this is a
requirement. If so, log in to the Microsoft Outlook
Express account, and then try sending the e-mail.
If this is successful, you can set Outlook Express
to check e-mail every 5 or 10 minutes for the
multifunction machine's e-mail account.
.
Setup on page