Toshiba Stratagy 4 Installation And Maintenance Manual page 198

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STRATAGY 4/6/24
INSTALLATION AND MAINTENAN,jE/IMANUAL
SEPTEMBER 1994
CHAPTER 9
SYSTEM ADMINISTRATOR'S
USER ID
1 INTRODUCTION
Stratagy has a special User ID mailbox known as the
System Administrator's User ID mailbox. It is User ID
999, and you access it through the telephone just as any
other User ID mailbox.
NOTE:
The System Administrator mailbox User ID 999
cannot be assigned to another User ID number.
When you access User ID mailbox 999, Stratagy gives
you the same User Main Menu options as any other user
plus option 8 (Access System Administration). These are:
MAIN MENU
q
PLAY your MESSAGES
•1 CHANGE your OPTIONS
q
SEND a new MESSAGE
q
MANAGE your LISTS
q
SYSTEM ADMINISTRATION
q
EXIT user mode
q
HANG UP
-... --..--~_--- ..-.. -.--__-
To select a User Main Menu option, press the appropriate
number or character. For details about options available
to all users, see the Stratagy User Guide.
The special functions User ID mailbox 999 provides are:
n Manage Lists (option 5) creates system lists, not
personal lists.
n The additional User Main Menu item - System
Administration (option 8), which enables you to
perform System Administrator User ID mailbox
functions using the telephone.
2 SYSTEM LISTS
Special lists of User IDS to which everyone using
Stratagy may send or forward telephone messages
eliminates the need of every user to create a similar
personal list. Stratagy provides system-wide lists as a
special attribute of lists created in System Administrator
User ID 999.
System lists are an excellent means of distributing
interoffice memos and assure all personnel will receive
the information on a timely basis. Examples of such lists
include all users in the system, all company managers,
and all users in a specific department.
_
Stratagy processes mail sent to mailing lists as a low
priority task. Therefore, it may take several minutes to
send the message to everyone on a large list, especially
if the system is busy.
2.1 CREATING A SYSTEM LIST
You can create up to seven system-wide lists. To create
a system list, from System Administrator User ID 999
follow the same procedure as you would for creating a
personal list from any other User ID mailbox.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Access Stratagy from your telephone.
Press * 9 9 9 #.
Enter the System Administrator User ID mailbox's
security code. The default is 9 9 9 #.
The User Main Menu plays. Press 5 to Manage
your lists.
Select the distribution list number. Valid entries are
1 - 7.
.
Press 4 to Record a list comment.
Press 2 to Add a User ID to the list. Repeat for all
User ID mailboxes you want to add to the list.
Press 1 to Review the current list. Verify data input
accuracy. If not accurate:
n Press 2 to Add a User ID to the list.
n Press 3 to Delete a User ID from the list.
When the list is accurate, press 9 to Return to the
Select a List Menu. You can create another
System List or return to the User Main Menu.
Once defined, you can easily add or delete User IDS as
needed, as indicated in step 8 above.
2.2 SENDING A MESSAGE USING A SYSTEM
LIST
Each list, 1 through 7, in User ID 999 is available to all
users and may be accessed when a user sends or
forwards a message to a list. For a user to select a
system list rather than his personal list, he enters a *
followed by the system list number when entering the list
destination. For example, for a user to select personal list
3, he would enter 3. For a user to select system list 3, he
would enter * 3.
The procedure is as follows:
1. Access Stratagy from your telephone,
2. Press * + your mailbox number + #
3. Enter your security code.
4. The User Main Menu plays. Press 4 to Send a
new message.
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