Toshiba Stratagy 4 Installation And Maintenance Manual page 145

STRATAGY 4/6/24
INSTALLATION AND MAINTENANCE MANUAL
SEPTEMBER 1994
'
4 USING THE AUTO
(SCHEDULING) MENU
The Auto (Scheduling) Menu enables you to set up
automatic changes for each User ID mailbox. You can
set these changes to occur at a specific time, on certain
days of the week, or on a specified date. For example,
based on your Auto definition, Stratagy will answer your
company's phone during the day with your daytime
(open) greeting and during off-hours with your nighttime
(closed) greeting.
By defining Auto fields, you can schedule when a User ID
mailbox will change the:
n Do Not Disturb setting
H Call Screening setting
n Greeting number
n Destination defined in the Extension field
n Number of rings before taking a message for this
extension
4.1 ACCESSING AND EXITING THE AUTO
MENU
4.1 .I ACCESSING THE AUTO MENU
Access the Auto Menu through the Users Menu. While
viewing a specific User ID mailbox record, select Auto by
entering:
Alt+A
4.1.2 EXITING THE AUTO MENU
When you have finished defining the Auto records, press
Esc
to return to the Users Menu.
IMPORTANT NOTE:
If you want to save your modifications to the
current Auto record, be sure to press
Al t
+ S to save before pressing
Es c.
4.2 THE AUTO MENU
The Auto Menu (Figure 4-3) consists of four sections:
Menu Bar:
access and viewing options (select).
Mailbox Identification:
overlay of information about this
User ID mailbox from the Users Menu (display).
Auto Record Summary:
ten one-line descriptions of
existing schedules (display).
Auto Record Options:
Auto fields for the record
highlighted in the Auto Record Summary (modify).
For a description of the Auto Menu, including the
definition of each field, see Table 4-2. In addition, when
using the menu, press
Fl
to display detailed help for the
current field
4.3
HOW STRATACY USES AUTO RECORDS
The key to understanding how Stratagy uses Auto
records is:
Stratagy performs the specified changes at a given
date and time.
Stratagy waits for the right date, time, and day, and then
makes the defined changes. Once Stratagy makes
changes, it does not check if the changes remain,
If the re-schedule information
does
not fall on a valid day,
Stratagy increments the Next Change date until it falls on
a valid day as defined by the Days of the Week,
Restricted To field.
4.4
DEFINING AN AUTO RECORD
Defining an Auto record involves one of the following:
n Creating an Auto record
n Modifying an existing Auto record
4.4.1
CREATING AN AUTO RECORD
To create an Auto record:
1. In the Auto Record Summary area, use
PgDn
and
PgUp
to highlight the first <Disabled> description
line.
2.
Press the
spacebar
to toggle the Auto Record
Options Enable field to YES.
3.
Define the Auto Record Options fields.
NOTE:
To display detailed help for the current field,
press
F 1.
4.
4.4.2
Press
Alt
+ S to save the record. Stratagy
automatically transfers the data to the first
available description line in the Auto Record
Summary.
MODIFYING AN EXISTING AUTO RECORD
To modify an existing Auto record:
1. In the Auto Record Summary area, use
PgDn
and
PgUp
to highlight the record you want to define.
2.
If appropriate, press the
spacebar to
toggle the
Auto Record Options Enable field to YES.
3. Define the Auto Record Options fields.
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