Configuring Validation Servers - Xerox WorkCentre 5755 System Administrator Manual

Workflow Scanning
server, including entry of the required device Login Name and Password, are set up by selecting
Advanced, then Template Pool Setup, in the Internet Services directory tree:
• Authenticated User - to have the Authentication Server control remote template pool access.
• Prompt at User Interface - this works well for small offices without an Authentication server.
Users are prompted to type in a user name and password at the printer's control panel when
access to the template pool is requested.
• Prompt if Authenticated User Does Not Match Template Owner - to prompt
authentication when system credentials do not match the template owner.
• None - if no user authentication is required.
7. In the Job Log area, for Optional Information, check on [User Name] and/or [Domain]
checkboxes if you want these to appear in the Job Log when users log in to the device when
Network Authentication is enabled.
8. Click on the [Apply] button.
9. Click on the [OK] button when you see the message "Properties have been successfully
modified".

Configuring Validation Servers

The Validation Server's link within Internet Services enables you to configure a Validation Server that
will verify metadata. Metadata is additional information that can be entered when a user scans their
documents at the device. The administrator creates metadata entries when they configure Document
Management Fields within a Workflow Scanning - Default Template.
A Validation Server is a service or application that is used to validate the metadata entered by the user
when they scan their documents.
The Validation Server feature provides a way to reduce inconsistencies or inaccuracies in the data
entered by a user.
When the user scans a document at the device and enters metadata, if one or more of the metadata
objects require validation, the device will send the metadata to the validation server. The validation
server checks the data against the criteria that have been set up on the validation server. The
validation server either accepts the data as valid, or returns an error message which is displayed on the
device.
If the validation server returns a successful validation response, then the job will proceed. If the
metadata in the template or the metadata entered at the local UI is invalid, then the job will be
canceled and is not transferred to the network.
Providing these levels of validation will ensure that the data entered via the system user interface will
meet the requirements for that workflow.
Information Checklist
Before starting the procedure, ensure the following items are available or tasks have been performed:
• Ensure the device is fully functioning on the network. TCP/IP and HTTP must be configured on the
device.
• Ensure your validation server or application is installed on your network.
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System Administrator Guide