Custom File Naming - Xerox WorkCentre 5755 System Administrator Manual

Workflow Scanning
6. On the Confirmation Required screen, touch [Update List].
Note: If you are not using a template pool repository, selecting [Update List], will display only a
partial list of templates.
7. Touch [Close].

Custom File Naming

Use the Custom File Naming feature to set up an automatic naming of the generated files for
Workflow Scanning.
At your Workstation:
Note: To configure this feature or these settings access the Properties tab as a System
Administrator. For details, refer to
1. From the Properties tab, click on the [Services] link.
Click on the [Workflow Scanning] link.
2.
3. Select [Custom File Naming] in the directory tree.
4. In the File Naming area, from the drop-down menu, select one of the following:
• Auto - this option will type text that will automatically be a prefix of the file name. The
system will add numbers to the end of the text you type to complete the file name.
• Custom Naming - this option will allow you to select elements you want to use to build the
file name, for example, Date, Time, Job ID, User ID and/or Custom Text.
You can position the elements you choose to display first. For example, you can position the
element chosen to be Time first, then Date, followed by User ID.
• Advanced - this option allows you to type a string of variables to create an automatically
generated file name.
5. If Auto is selected:
a. In the Name area, enter text that will prefix the automatic file name. The device will add
numbers to the end of the text you enter to complete the file name.
If Custom Naming is selected:
6.
a. Check to select Standard display option checkboxes. You can select Date, Time, Job ID
and/or User ID.
You can also add Custom Text, if you select Custom Text and check the checkbox to select
b.
the custom text. Enter details in the field.
For example, select the first Custom Text box and type the custom text. The text appears in
the Position Box.
You can include up to four Custom Text strings in the file name. If you select Custom Text,
enter details in the field.
You can position the option you have selected in your own prioritized order, by using the up
c.
and down arrows in the Position area.
210 Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
Access Internet Services as System Administrator on page 16.