Enable Workflow Scanning; Configure A File Repository - Xerox WorkCentre 5735 System Administrator Manual

This is required to access Internet Services to configure Workflow Scanning. The Internet Services
function is accessed through the embedded HTTP server on the device and enables System
Administrators to configure scan settings by using an Internet browser.
• If you require color or grayscale scanning, or scan to JPEG you will need the Color Scanning
Enablement Kit.
The Kit can be purchased from your Xerox Sales Representative. Follow the instructions with the
Color Scanning Enablement Kit to ensure the Kit is installed before you continue with the Network
Scanning instructions.

Enable Workflow Scanning

Print a Configuration Report:
1. Press the <Machine Status> button.
2. Touch the [Machine Information] tab.
3. Touch [Print Reports].
4. Touch [Print Reports].
5. Touch [Close].
The Configuration Report will print. On the report, check under the Workflow Scanning Setup heading
if Workflow Scanning Enabled is enabled.
At the Device:
Note: To configure this feature or setting access the Tools pathway as a System Administrator. For
details, refer to Access Tools Pathway as a System Administrator
1. From the Tools pathway, touch [Service Settings].
2. Touch [Optional Services].
3. Touch [Workflow Scanning].
4. Touch [Enable].
Touch [Save].
5.
6. Press the <Log In/Out> button.
7. Touch [Logout] to exit the Tools Pathway.

Configure a File Repository

Scanning with the device is accomplished through user selection of templates on the device that route
scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly
configured networked workstation. A dedicated file server is not required to receive scans. A dedicated
server is required, however, for the installation and use of SMARTsend software to remotely manage
the pool of templates (workflows), displayed locally to device users, if so desired. Scanning is
configured on the device using one of the file transfer options below.
FTP (File Transfer Protocol): Requires an FTP server running on a server or a workstation.
•
• NetWare NCP (NetWare Core Protocol): Available for filing to a NetWare server.
• SMB (Server Message Block): Available for filing to an environment that supports the SMB
protocol.
202 WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
on page 18.