Confidential Faxes - Konica Minolta FAX 9840 Instruction Manual

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Confidential Faxes

Facsimile machines are often located in open areas where passersby can look through

the messages received. If a remote machine is compatible with Konica FAX products

or is equipped with a sub-address transmission function, this machine can send confi-

dential faxes to it.

Sending Confidential Faxes

When a confidential fax is sent, it is received to a personal mailbox (or sub-address

number) that is only accessible using an access number (password) for that mailbox.

However, the address of the mailbox to which the fax is to be directed must be known

beforehand. (Ask the person who will receive the fax to provide their mailbox ad-

dress.)

To Send a Confidential Fax

1 Load the document(s).

2 Press Menu/Exit to enter Menu.

3 Press

4 Input the confidential mailbox number* using the numeric keypad, press Enter.

5 Input desired location using Speed Dial number or numeric keypad.

6 Press Start key.

* The confidential mailbox number can consist of up to 20 characters (0-9).

The machine will dial the number and begin the faxing process.

Receiving Confidential Faxes

As with sending, this machine can receive confidential faxes only from machines

compatible with Konica FAX or machines equipped with a sub-addressing function.

Additionally, at least one confidential mailbox must be set up before a confidential

transmission can be received. After setting up the mailbox, give the person who is to

send the fax the mailbox address. When a message is sent to that address, it will be

stored in memory, and cannot be printed until the proper password is input for re-

trieval.

to select Confidential TX, press Enter or

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