Minolta MINOLTAFAX 1600e Operator's Manual
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Minolta MINOLTAFAX 1600e Operator's Manual

Minolta MINOLTAFAX 1600e Operator's Manual

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  • Page 1 7664-4503-01...

  • Page 2: Table Of Contents

    Contents Safety Information ..................i Illustrated Fax Function Index..............xxi Using This Manual ................xxiii Highlights ....................xxv Chapter 1 Installation Preparation for Installation ..............1-1 Installation Site ...................1-1 Power Source ..................1-1 Grounding ...................1-1 Space Requirements................1-2 Precautions for Use.................1-3 Operating Environment...............1-3 Using the Fax Properly ...............1-3 Care of Fax Supplies ................1-4 Setting-Up....................1-5 Setting up the Fax................1-5...
  • Page 3 Contents Overview of the Basic Transmission Procedure ......3-1 Direct Communication and Memory Communication....3-1 Selecting the Resolution ..............3-2 Loading the Document..............3-3 Documents Suitable for Transmission ........3-3 Loading the Document ..............3-4 Dialing the Number (Transmitting the Document)......3-5 Using the Numeric keys (Manual Dialing) .........
  • Page 4 Contents Chapter 4 Using the Enhanced Utilities 1 (FUNCTION Utilities) Using the FUNCTION Utilities..............4-1 Overview of the FUNCTION Utilities ..........4-1 Setting the FUNCTION Utilities.............4-2 Transmitting a Document to Two or More Destinations (Broadcast) ..4-3 Specifying the Destinations Using One Touch Keys ....4-4 Selecting Destinations Using Speed Dial ........4-5 Selecting Destinations Using Phone Book (List) ......4-5 Selecting Destinations Using Phone Book (Search)....4-6...
  • Page 5 Contents Setting of TX Operations ..............5-16 Transmitting to Password-Secured Destinations (Password TX) . 5-16 Printing Sender Information for the Receiving End (Header) ..5-17 Setting of RX Operations ..............5-19 Storing the Document Received in Memory (Memory RX Mode) ..............5-19 Programming for Memory RX Mode........
  • Page 6 Contents 4. RX Operation ................8-4 1. Memory RX Mode..............8-4 2. No. of Rings................8-4 3. Multi Page Print ...............8-4 4. Reduction RX ................8-5 5. Confidential Mailbox...............8-5 6. Password RX ................8-5 7. Footer ..................8-5 5. Machine Operation ..............8-5 1. Power Save Mode ..............8-5 2.
  • Page 7 One Touch Dialing................ 13-1 Speed Dialing................13-2 Manual Redialing................13-2 FUNCTION Utilities ..............13-3 CONFIRM Function ..............13-4 SET Utilities.................. 13-5 Initial User Data ................13-7 Dial Registration ................13-9 Specifications ..................13-11 MINOLTA FAX 1600............. 13-11 System requirements ............... 13-12 Index....................13-13...
  • Page 8 Contents...

  • Page 9: Safety Information

    SAFETY INFORMATION This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the next section before using this device.
  • Page 10 • Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. • Do not attempt to remove the covers and panels which have been fixed to the product.
  • Page 11 Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized ser-...
  • Page 12 • Do not use flammable sprays, liquids, or gases near this product, as a fire could result. • Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.
  • Page 13 • Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals. • Whenever moving this product, be sure to disconnect the power cord and other cables.

  • Page 14: Precautions For Routine Use

    Precautions for Routine Use • Do not store toner units, PC drum units, and other supplies and con- sumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result. • Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight.
  • Page 15 Miscellaneous • Do not rest your weight on the control panel, as a malfunction could result. • Normal international communications may at times not be possible depending on line conditions. • If tap or well water is used in a humidifier, impurities in the water are discharged into the air and may be deposited inside the printer, result- ing in poor image quality.
  • Page 16 MINOLTAFAX 1600e This manual explains the functions and operation of the MINOLTAFAX 1600e machine. It also gives some troubleshooting tips as well as general precautions to be observed when operating this fax machine. To ensure the best performance and effective use of your fax machine, please read this manual care- fully from cover to cover.

  • Page 17: Important Safety Instructions

    Safety Information Safety Information IMPORTANT SAFETY INSTRUCTIONS • Make sure that the electrical outlet that you use is located near the facsimile. • Only connect the facsimile to a graunded outlet. IMPORTANT SAFETY INSTRUCTIONS IMPORTANTES MESURES DE SÉCURITÉ When using your telephone equipment, basic Certaines mesures de sécurité...
  • Page 18 Safety Information Laser Safety This is a Fax machine which operates by means of a laser. There is no possibility of danger from the laser, ---- provided the machine is operated according to the instruction this manual. Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

  • Page 19: For Norway Users

    Safety Information For Finland, Sweden Users LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT VAROITUS!: Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteiylle. Tämä on puolijohdelaser. Laser diodin sunrin teho on 5 mw ja aallonpituus on 770-810 nm. VARNING!: Om apparaten används på...
  • Page 20 Safety Information WARNING LABELS 4503U002...
  • Page 21 Safety Information USER INSTRUCTIONS (For U.S.A. Users) FCC PART 15 - RADIO FREQUENCY DEVICES WARNING The following applies to the Facsimile Unit (MINOLTAFAX 1600e). FCC : Declaration of Conformity Product Type Facsimile Product Name MINOLTAFAX 1600e Accessories Expansion Memory (Max 2MB) This Device complies with Part 15 of the FCC Rules.
  • Page 22 If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service. If you experience trouble with this equipment, please contact: Minolta Corporation 101 Williams Drive Ramsey, New Jersey 07446 U.S.A.
  • Page 23 369 Britannia Road E. Mississauga, Ontario L4Z 2H5 Tel: (905) 890-6600 HEARING AID COMPATIBILITY (For U.S.A. / Canadian Users) Only a registered handset should be used with this MINOLTAFAX 1600e. This equipment complies with the Fee/IC guide lines for hearing aid-compatibility.
  • Page 24 CE Marking (Declaration of Conformity) We declare under our sole responsibility that the Facsimile Unit and option to which this declaration relates is in conformity with the specifications below. This declaration is valid for the area of the European Union (EU) only. CE Marking (Declaration of Conformity) This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/ECC directives.
  • Page 25 xvii Safety Information USER INSTRUCTIONS (For U.K. Users) These facsimiles are approved for connection to the British Telecom public switched telecommunication systems in accordance with the British telecommunication Act of 1984. The usage should be subject to the condition set out in these instructions. Any other usage will INVALIDATE this approval. 1.
  • Page 26 xviii 10. Please be advised that should another telephone device be used connected to the PSTN via the serial socket on the LJU unit, then problems may be experienced in the following ways. (1) Difficulty making calls. (2) Problems in telephone conversation sometimes experienced by both parties. Should difficulties as described above be experienced, then the supplier of the facsimile should be contacted for assistance and not the network operator.

  • Page 27: Ozone Release

    Safety Information USER INSTRUCTIONS (For New Zealand) The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it pro- vides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.
  • Page 28 WARNING LABELS For U.S.A. / Canadian Users For European Users...

  • Page 29: Illustrated Fax Function Index

    Illustrated Fax Function Index Illustrated Fax Function Index Doing it simply Time saver Basic transmitting procedure pp. 3-1, 3-5 Using the memory function p. 6-1 4503U004 4503U006 Registering sender ID To same destination again Using the Header p. 5-17 Retrying the Same Party p.
  • Page 30 xxii Illustrated Fax Function Index • Activity report pp. 9-1, 9-6 Wanting to make copies Making copies p. 7-1 Confirm ACTIVITY REPORT NO. COUNTER DATE TIME TX/RX DESTINATION STATION PAGE COMM. TIME MODE RELT 1 T/ 000001 SEP.17 09 : 30 TX OSAKA 0 H 01' 25"...

  • Page 31: Using This Manual

    xxiii Using This Manual Using This Manual Organization This manual consists of 13 chapters. Chapters 1 and 2 give the basic information about the fax, chapter 3 introduces the basic functions of the fax operation, chapters 4 through 10 detail the various advanced functions the machine offers, and chapters 11 through 13 cover maintenance of the fax machine and some troubleshooting tips.

  • Page 32: Page Layout

    xxiv Using This Manual Page Layout Operational heading Step number: Sequential number to follow in performing the Function description: procedure. Gives an overview of the function operation covered herein. Note: Calls your attention to a particular point in the pro- Function name: cedure.

  • Page 33: Highlights

    High Image Quality Super Fine Micro-Toning (Super Fine-MT) System • With Minolta’s unique Super Fine Micro-Toning (Super Fine-MT) developing system, the Minoltafax1600 assures printout with surprisingly distinct characters and detailed imaging composed of fine 7-micron toner particles.
  • Page 34 xxvi Highlights PC Connectivity Standard RS-232C Serial Interface & Class 1 Compatible for PC Fax • The standard RS-232C Serial interface is equipped and Class1 standard is supported. Once recom- mended application software is installed, PC fax, PC Printing, PC Scanning and more advanced appli- cations like SUB (Sub addressing), PWD (Password), SEP (Selective Polling) -ITU standard- become available.
  • Page 35 xxvii Highlights...

  • Page 36: Chapter 1 Installation

    Chapter 1 Installation This chapter covers site preparation, conditions, precautions for use, and set-up procedures.

  • Page 37: Preparation For Installation

    Preparation for Installation Installation Site To ensure a longer life for the fax, it is highly important to select an appropriate installation site. Choose a site that meets the following requirements. • A well-ventilated place. • An area which will not generate ammonia or other organic gas. •...

  • Page 38: Space Requirements

    Preparation for Installation Space Requirements To ensure easy fax operation, supply replacement, and service maintenance, adhere to the recommended space requirements detailed below. 418 mm (16.5") 395 mm 612 mm (15.6") (24.1") 4503U101...

  • Page 39: Precautions For Use

    Precautions for Use Operating Environment The operating environmental requirements of the fax are as follows. • Temperature: 10°C (50°F) to 35°C (86°F) with a fluctuation of 10°C (50°F) per hour • Humidity: 15% to 85% RH with a fluctuation of 20% per hour Using the Fax Properly To ensure the optimum performance of the fax, follow the precautions listed below.

  • Page 40: Care Of Fax Supplies

    Precautions for Use Remarque = Placer l’appareil dans une pièce largement ventilée= Une quantité d’ozone négligeble est dégagée pendant le fonctionnement de l’appareil quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsq’une utilisation prolongée de l’appareil est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé...

  • Page 41: Setting-Up

    Setting-Up Set up your fax by following the procedure given below. For the parts that come with the fax, see the UNPACKING/SETTING-UP INSTRUCTIONS. Functional description • Do not throw away the box in which the fax was shipped. It is to be used when transporting the fax. •...
  • Page 42 Setting-Up Take the Toner Cartridge out of the box. NOTE Setting marks showing the direction and order of installation of the Drum Cartridge and Toner Cartridge are stuck to the FAX body, the Drum Cartridge and Toner Cartridge. Install the cartridges as shown by them. Distinction of direction by color: Right: Yellowish green Left: Blue...
  • Page 43 Setting-Up Swing down the Printer Cover and press the fax. portion of the Printer Cover shown below down to lock the Printer Cover into position. 4503U118 When using a telephone, connect the other 4503UB14 plug of the telephone line to the connection Install the Document Feeding Tray.

  • Page 44: Connecting To The Telephone Line

    Setting-Up Connecting to the Telephone Line 4503U121 NOTE 1. Connection should be done by a service technician. 2. Telephone cord accessories will vary: Type A, Type B, Type C, Type D, depending on the requirements of the country. 3. The ground wire (E) is available in a version intended for a specific country. (EX. Germany) 4.
  • Page 45 Setting-Up...

  • Page 46: Chapter 2 First Things To Know About Your Fax

    Chapter 2 First Things to Know About Your Fax Thia chapter identifies different fax parts and control panel keys and explains about the initial settings to be made for fax communications and registering of data of the destination.

  • Page 47: Fax Parts And Accessories

    Fax Parts and Accessories 4503U930 Printer Cover Lock Release Button Scanner Cover Press to unlock the Printer Cover. Open when cleaning the inside of the machine or removing misfed paper. p. 11-8 Printer Cover Swing open to change the Toner Cartridge or clear Paper Feeding Tray a paper misfeed.
  • Page 48 Fax Parts and Accessories 4503U202 4503U294 Power Switch Power Cord Socket Use to turn the fax ON and OFF. p. 2-6 Connect the power cord of the fax to this socket. p. 1-5 Interface Connector Provides connection between the fax and a host Fusing Section computer.

  • Page 49: Control Panel Keys

    Control Panel Keys 7 8 9 10 11 13 14 1 Broadcast Error Manual RX Speed Dial 2 Convenient Copy Standard 3 Timer TX Fine (S-Fine) Redial/Pause Half Tone PQRS WXYZ 4 Mailbox TX Resolution Memory TX Confirm Function 5 Print Mailbox RX 6 Polling TX 7 Polling RX 0 Cancel Reserv.

  • Page 50: Numeric Keys

    Control Panel Keys Lights up when OT Group 2 is selected. Memory TX Key Press to select the Memory Transmission mode. Lights up when OT Group 1 is selected. p. 6-1 Resolution Key Press to select the transmission image quality mode.

  • Page 51: One Touch Keys

    Control Panel Keys One Touch Keys The One Touch Keys have the following two functions. • One Touch Dial function: Press the key to dial the registered destination and start transmitting the document. • During name entry: Use OT9 or OT19 to enter a space; Use OT10 or OT20 to delete a numeral, character or symbol.

  • Page 52: Turning On And Off The Fax

    Turning ON and OFF the Fax Keep the Power Switch in the | (ON) position to maintain constant communication. If it is in the O (OFF) position, the fax is neither able to receive a document nor store the contents of the document in its memory.

  • Page 53: Turning The Fax Off

    Turning ON and OFF the Fax Turning the Fax OFF Check that the memory volume display on Press the Power Switch to the O (OFF) the Message Display shows 100%. position. JAN. 1 15:38 100% - SET DOC. FACE DOWN - 4503U211 If the percentage shown is less than 100%, it means that there are documents stored in...

  • Page 54: Message Display

    Message Display When the Power Switch is pressed to the ON position, the Message Display (LCD screen) lights up. The Message Display shows the date, time of day, memory volume still available for use, fax numbers, fax conditions, and other information by means of either a message or graphics. Follow the instruc- tions given on this display to make correct fax communication.

  • Page 55: Selection Screen

    Message Display Selection Screen The selection screen is used when you set or change functions. Here we use typical selection screens to explain about their different components. MACHINE OPERATION YES / OR 1 - 5 4503U215 Using the Arrow key to scroll through the function Using the Numeric keys to select an item number: settings: Enter a number with the Numeric keys to select...

  • Page 56: Icons

    2-10 Message Display Icons Here is a list of icons that appear on the Message Display. Shown while the other party's Signifies a fax or phone number. fax is being rung. 4258U083 4258U085 Prompts you to enter a fax num- Shown while the user’s fax is ber.

  • Page 57: Adjusting Brightness Of The Message Display

    2-11 Message Display Adjusting Brightness of the Message Display • The brightness of the Message Display (LCD) can be adjusted to suit your needs. Check that the initial screen is shown. Press the Yes key to validate the brightness setting. JAN.

  • Page 58: What To Do First Before Making Any Communications (Initial User Data)

    2-12 What to Do First Before Making Any Communications (Initial User Data) • Before making the first communication after your fax has been installed, you must make the following settings for Machine Operation and Initial User Data. The data recorded through these operations is printed as the header in a document transmitted and footer in a document received (Header Print and Footer Print functions).

  • Page 59: When Pulse Is Selected

    2-13 What to Do First Before Making Any Communications (Initial User Data) When Pulse is selected Select the number of pulses in current use. If you leave the Machine operation setting, • the Left Arrow key: 10 pps press the No key. •...

  • Page 60: Setting The Initial User Data

    2-14 What to Do First Before Making Any Communications (Initial User Data) Setting the Initial User Data Opening the Initial User Data Screen Check that the initial screen is shown. Press the Set key seven times to set your fax into the Initial User Data mode.

  • Page 61: Setting Your Fax Number (User Fax Number)

    2-15 What to Do First Before Making Any Communications (Initial User Data) Example: 3:38 p.m. If you find something which needs to be corrected, press the No key. The message display returns to the previous display to enter the date. 4503U26I 06 08 '96 MON 15 38 4503UBI...

  • Page 62: Initial User Data

    2-16 What to Do First Before Making Any Communications (Initial User Data) Useful Tips The use of One Touch key 9 or 19 (Space) in setting your fax number is not mandatory; actu- ally it does not affect your communications at all.

  • Page 63: Setting Your Name (User Name)

    2-17 What to Do First Before Making Any Communications (Initial User Data) Setting Your Name (User Name) Press "3" of the Numeric keys to show "3 If a wrong name has been entered, press One User Name" on the display. Touch key 10 or 20.

  • Page 64: Setting Your Password (User Password)

    2-18 What to Do First Before Making Any Communications (Initial User Data) Setting Your Password (User Password) Press "4" of the Numeric keys to show "4 If a wrong number has been entered, press User Password" on the display. the Left Arrow key. The cursor position moves back one position.

  • Page 65: Registering One Touch Dial And Speed Dial Stations

    2-19 Registering One Touch Dial and Speed Dial Stations If you want to use the One Touch Dial or Speed Dial functions to transmit your documents, you must register each destination’s information in the One Touch and Speed Dial Keys. You need to set the fol- lowing three data items for each destination you will register: 1.
  • Page 66 2-20 Registering One Touch Dial and Speed Dial Stations ONE TOUCH DIAL The destination registered for One Touch If One Touch Dial has already been Dial is deleted and the display is changed. registered for the One Touch keys, the - SELECT REGIST.

  • Page 67: Speed Dial

    2-21 Registering One Touch Dial and Speed Dial Stations When you don’t want to change the NOTE registered contents, press the Yes key to When changing the data of the destination reg- select [KEEP]. istered for One Touch Dial and Speed Dial, be The display returns to the display of step 4.

  • Page 68: Fax No

    2-22 Registering One Touch Dial and Speed Dial Stations Fax No. Using the Numeric keys and the One Touch COMBINATION DIAL key [9] or [19], enter the fax number of the If you regist Combination Dial, press the destination. Speed Dial key to enter “+” following the Up to 32 numbers can be entered for a fax fax number.

  • Page 69: Name

    2-23 Registering One Touch Dial and Speed Dial Stations Check the entry, and if it is correct, press the Yes key to validate the fax number of the = 0P06 532 3276_ destination. OK=YES (SUB 4503UAI 4258U168 If you have entered a wrong number, press NAME= the Left Arrow key.

  • Page 70: Modem Speed

    2-24 Registering One Touch Dial and Speed Dial Stations Example: OSAKA Check your data entry and press the Yes key to validate the name setting if it is correct. NAME= OSAKA OK=YES 4258U044 4503UAI HIGH Press the keys in the same way - SELECT &...

  • Page 71: Telephone Number List

    2-25 Registering One Touch Dial and Speed Dial Stations SPEED DIAL NOTE When registering the destination for One Touch SPEED DIAL _ Dial and for Speed Dial consecutively, com- (COMPLETE=NO) plete and cancel One Touch Dial registration mode and then do the registration for Speed 4258U049 Dial registration mode.
  • Page 72 2-26 Registering One Touch Dial and Speed Dial Stations Press the Yes key. 4503UAI TELEPHONE NO. LIST - SET DOC. FACE DOWN - 4503U227 [TELEPHONE Number List] is printed. Check that the contents of the registered destinations are correct according to the LIST.
  • Page 73 2-27 Registering One Touch Dial and Speed Dial Stations...

  • Page 74: Chapter 3 Basic Fax Operation

    Chapter 3 Basic Fax Operation This chapter covers the basic operations of your fax, explaining how to transmit and receive a document. There are several different ways to send a document by fax. This chapter explains the procedure by which you directly transmit a docu- ment directly from the document feeder without using the memory function.

  • Page 75: How To Transmit A Document - Basics

    How to Transmit a Document - Basics You can transmit a document in several different ways. These pages explain how to transmit a docu- ment directly from the document feeder without using the memory function. For the procedure to use the memory function (memory transmission), see "Using Enhanced Utilities."...

  • Page 76: Selecting The Resolution

    How to Transmit a Document - Basics Selecting the Resolution You can select the resolution for transmission based on the characteristics of the document to be trans- mitted so that the receiver gets a highly legible document. There are three types of resolution to choose from.

  • Page 77: Loading The Document

    How to Transmit a Document - Basics Loading the Document Documents Suitable for Transmission Type Sheet (1-sided only) Size Standard: A4L, 8-1/2" x 11" (Letter) L, 8-1/2" x 14" (Legal) L, 8-1/2" x 13" (Government Legal) L, 8" x 14" Non-standard: Width - 148 mm to 216 mm (5-3/4"...

  • Page 78: Loading The Document

    How to Transmit a Document - Basics Loading the Document This fax scans the data on the front side of the document. This means that you should place the docu- ment face down on your fax. You can transmit the document with the date printed at on the top of the document by the Header func- tion.

  • Page 79: Dialing The Number (Transmitting The Document)

    How to Transmit a Document - Basics Dialing the Number (Transmitting the Document) Using the Numeric keys (Manual Dialing) Using the Numeric keys to dial is the most basic method. Load your document, enter the fax num- ber of the destination with the Numeric keys, and press the Start key.

  • Page 80: When A Pbx Is Being Used

    How to Transmit a Document - Basics Press the Start Key. Press the Stop key if you want to stop The fax automatically starts dialing the transmitting the document. number and starts feeding the document. Stop Start/Copy 4503U17I 4503U16I When a PBX is Being Used When dialing a number to an outside line via a PBX, it may take some time to be connected to the outside line after dialing the access number ("0"...

  • Page 81: If The Line Is Busy

    How to Transmit a Document - Basics If the Line is Busy If the line is busy and the fax is unable to For details, see "Redial Transmission." transmit the document to the receiving party, p. 6-3 the Auto Redial function is automatically REDIAL WAITING activated and the fax repeats dialing the number.

  • Page 82: If The Line Is Busy

    How to Transmit a Document - Basics Check that the message "SET DOC. FACE The fax now starts dialing the fax number DOWN" is shown. and it starts feeding the document. Press the Stop key if you want to stop the MEM.

  • Page 83: If The Transmission Fails

    How to Transmit a Document - Basics If the Transmission Fails If the transmission fails, a buzzer sounds Press the Stop key. intermittently for 2 sec. and the Error Indicator lights up. Error Stop 4503U3AI 4503U17I The fax then automatically prints a TX RX The Error Indicator will go out.

  • Page 84: If The Line Is Busy

    3-10 How to Transmit a Document - Basics Press the Speed Dial key. When transmission is completed, a buzzer sounds and the message "TX COMPLETE" Speed Dial is shown for 2 sec., indicating that the document has been successfully transmitted 4503U13I to the other party.

  • Page 85: If The Transmission Fails

    3-11 How to Transmit a Document - Basics If the Transmission Fails If the transmission fails, a buzzer sounds 4503U309 Press the Stop key. intermittently for 2 sec. and the Error Indicator lights up. Error 4503U3AI Stop The fax then automatically prints a TX RX 4503U17I Result Report.
  • Page 86 3-12 How to Transmit a Document - Basics Check that the message "SET DOC. FACE Press the Start key. DOWN" is shown. JUN. 8 15:38 100% - SET DOC. FACE DOWN - Start/Copy 4503U16I 4503U229 Select the resolution according to the NOTE characteristics of the document.

  • Page 87: Using The Phone Book Function

    3-13 How to Transmit a Document - Basics Using the Phone Book Function Phone Book is a list of locations you have programmed for One Touch Dial and Speed Dial. This function offers you a directory list for locating a destination by yourself or by fax (Search) for transmission of a document to that party.

  • Page 88: If The Line Is Busy

    3-14 How to Transmit a Document - Basics Using the Up and Down Arrow keys, search When the transmission is completed, a for the party to whom you are going to buzzer sounds and the message "TX transmit a document. COMPLETE"...

  • Page 89: If The Transmission Fails

    3-15 How to Transmit a Document - Basics If the Transmission Fails If the transmission fails, a buzzer sounds Press the Stop key. intermittently for 2 sec. and the Error Indicator lights up. Error 4503U3AI Stop 4503U17I The fax then automatically prints a TX RX The Error Indicator will go out.
  • Page 90 3-16 How to Transmit a Document - Basics Using the Numeric keys and Arrow keys, Press the Yes key. enter the name or beginning portion of the The fax now searches for the exact name or name of the party you want to reach. possible names beginning with the letters entered.

  • Page 91: If The Line Is Busy

    3-17 How to Transmit a Document - Basics When the transmission is completed, a Then, the initial screen reappears. buzzer sounds and the message "TX COMPLETE" is shown for 2 sec., indicating JUN. 8 15:38 100% that the document has been successfully - SET DOC.

  • Page 92: How To Receive A Document - Basics

    3-18 How to Receive a Document - Basics A document can be received in several different ways. These pages explain how to receive a document and directly print it on your fax machine without using the memory function. For the procedure using the memory function (memory reception), see "Using the Enhanced Utilities."...

  • Page 93: Print Mode Overview

    3-19 How to Receive a Document - Basics Print Mode Overview Your fax may be in either one of the following three modes when printing a document received from the other party. Select the appropriate mode according to your needs. Full Size Priority mode When in this mode, your fax automatically selects the zoom ratio for printing (a reduction along the longer axis of the page).

  • Page 94: Reduction Priority Mode

    3-20 How to Receive a Document - Basics Reduction Priority mode When in this mode, your fax automatically selects the zoom ratio for printing (a reduction along the longer axis of the page). Priority is, however, given to reduction in this mode. If the document is longer than the specifications, the Divide-and-Print function* is automatically acti- vated and the fax prints the portion outside the length of the paper on the following page.

  • Page 95: Selecting The Reception Mode

    3-21 How to Receive a Document - Basics Selecting the Reception Mode Check that the message "SET DOC. FACE Press "8" of the Numeric keys to show "8 DOWN" is shown on the Message Display. Manul RX" on the Message Display. JUN.

  • Page 96: Operation At Reception

    3-22 How to Receive a Document - Basics selects the Full Size Priority mode. Once the desired selection is made, press the Yes key to validate it. - SELECT & PUSH "YES" - 4503U10I 4258U80 RX OPERATION? If you want to change the setting, press the YES / OR 1 -- 8 No key.

  • Page 97: Receiving A Document In The Tel Mode (Manual Rx Mode)

    3-23 How to Receive a Document - Basics received and exits onto the Print Tray. When all pages of the document are printed, a buzzer sounds, notifying you that the communication has been completed. (TOKYO - SET DOC. FACE DOWN - 4503U316 The number of rings before the fax answers is programmable.

  • Page 98: How To Use Your Fax As A Telephone Set

    3-24 How to Use Your Fax as a Telephone Set This fax can be used as a telephone set in addition to a fax machine. Making a Telephone Call Check that the initial screen is shown. JUN. 8 15:38 100% - SET DOC.

  • Page 99: Receiving A Telephone Call

    3-25 How to Use Your Fax as a Telephone Set Receiving a Telephone Call When using a telephone unit, the telephone rings indicating that a fax call is coming in. Pick up the telephone. Now you can talk to the calling party over the phone.

  • Page 100: Using The Enhanced Utilities 1

    Chapter 4 Using the Enhanced Utilities 1 (FUNCTION Utilities) This chapter covers using the enhanced utilities provided by your fax, particularly the FUNCTION utilities.

  • Page 101: Using The Function Utilities

    Using the FUNCTION Utilities Overview of the FUNCTION Utilities The FUNCTION utilities help make your fax more convenient to operate. The following eight FUNC- TIONS are available. 1. Broadcast Transmits the same document to two or more parties with a single opera- tion.

  • Page 102: Setting The Function Utilities

    Using the FUNCTION Utilities Setting the FUNCTION Utilities Numeric keys for FUNCTION Selection Press the Function key. The Message Display now prompts you to select one of the FUNCTION utilities. 1. Broadcast 2. Convenient Copy Function 3. Timer TX 4. Mailbox TX PQRS WXYZ 5.

  • Page 103: Transmitting A Document To Two Or More Destinations (Broadcast)

    Transmitting a Document to Two or More Destinations (Broadcast) Broadcast enables the fax to scan the document to be transmitted into memory and transmit it to two or more destinations. The same document can be transmitted sequentially to up to 100 different destina- tions.

  • Page 104: Specifying The Destinations Using One Touch Keys

    Transmitting a Document to Two or More Destinations (Broadcast) Specifying the Destinations Using One Touch Keys Press the One Touch key in which the If you select an incorrect destination, receiving destination has been programmed. pressing the No key will cancel inclusion of Example: this destination in the broadcast.

  • Page 105: Selecting Destinations Using Speed Dial

    Transmitting a Document to Two or More Destinations (Broadcast) Selecting Destinations Using Speed Dial • Press the Speed Dial key. Press the Yes key if the party has been correctly selected. Speed Dial The Message Display now prompts you to select the next receiving destination.

  • Page 106: Selecting Destinations Using Phone Book (Search)

    Transmitting a Document to Two or More Destinations (Broadcast) When the desired destination is displayed, The Message Display now prompts you to press the Start key. select the next receiving destination. NO. 002 = OK = YES (Fin. = START) Start/Copy 4258U307 4503U16I...
  • Page 107 Transmitting a Document to Two or More Destinations (Broadcast) Using the One Touch keys and Arrow keys, Press the Yes key. enter the name or initial portion of the destination you want to find. Selecting Characters 4503UAI The fax now searches for the exact name or Using the following matrix, enter the names beginning with the letters entered.

  • Page 108: Specifying The Destination With The Numeric Keys

    Transmitting a Document to Two or More Destinations (Broadcast) Press the Yes key if the party has been If you select an incorrect destination, correctly selected. pressing the No key will cancel inclusion of The Message Display now prompts you to this destination in the broadcast.

  • Page 109: Checking The Selected Destinations

    Transmitting a Document to Two or More Destinations (Broadcast) Checking the Selected Destinations The receiving parties you have selected can If you find that you have selected an now be checked to insure the correct incorrect destination or if you want to delete destinations have been selected.
  • Page 110 4-10 Transmitting a Document to Two or More Destinations (Broadcast) The document in the Document Feeding Tray is scanned into the memory of the fax. 4503U445 If the Reserv. Report available from the SET utilities has been set to ON, the fax prints a Broadcast Reservation Report before it executes the transmission.

  • Page 111: Transmitting A Document At A Specified Time (Timer Tx)

    4-11 Transmitting a Document at a Specified Time (Timer TX) Timer TX lets the fax scan the document to be transmitted into memory and transmit it to a destination at a specified time. This feature enables the transmission of a document at times when special tele- phone discount rates maybe applicable.
  • Page 112 4-12 Transmitting a Document at a Specified Time (Timer TX) Check the time setting and, if it is correct, Specify the receiving destination to which press the Yes key to validate the you want to transmit the document by Timer transmission time.
  • Page 113 4-13 Transmitting a Document at a Specified Time (Timer TX) When the receiving destination has been NOTE specified, the document placed on the • All fax transmission functions can be used Document Feeding Tray is fed in and the fax even while the fax is in the standby state for starts scanning it into memory.

  • Page 114: Transmitting A Document Confidentially To A Particular Person (Mailbox Tx)

    The following conditions must be met for Mailbox TX. • The fax on the receiving end is either MINOLTAFAX 1600e, 1600, 3500, 2500, 3700 and 2300. • A mailbox ID has been previously programmed for the mailbox function of the fax machine on the receiving end.
  • Page 115 4-15 Transmitting a Document Confidentially to a Particular Person (Mailbox TX) Using the Numeric keys, enter the 4-digit Check the mailbox ID setting and, if it is mailbox ID. correct, press the Yes key to validate the The mailbox ID is the number programmed mailbox ID.
  • Page 116 4-16 Transmitting a Document Confidentially to a Particular Person (Mailbox TX) When the receiving destination has been specified, the document placed on the Document Feeding Tray is fed in and the fax starts the mailbox transmission. 4503U445 The fax may be unable to read the document if the memory volume becomes too small.

  • Page 117: Printing The Document Transmitted By Mailbox Tx (Print Mailbox Rx)

    4-17 Printing the Document Transmitted by Mailbox TX (Print Mailbox RX) Mailbox RX lets the fax receive and print a document from a particular person transmitted confiden- tially by Mailbox TX. It is convenient when you want to receive a confidential or private document from a particular person without letting any other people read it.
  • Page 118 4-18 Printing the Document Transmitted by Mailbox TX (Print Mailbox RX) Using the Numeric keys, select the mailbox Check the mailbox ID setting and, if it is number for which you want to program an correct, press the Yes key to validate the mailbox ID.

  • Page 119: Deleting A Mailbox Id

    4-19 Printing the Document Transmitted by Mailbox TX (Print Mailbox RX) Deleting a Mailbox ID Check that "SET DOC. FACE DOWN" is Example: shown. Delete ID (3850) of number 2 of Mailbox. Press the Set key four times. Press 5 of the Numeric keys to select MAIL BOX (So far, it is the same operation as step 4503U40I 1 and 2 for "Programming a Mailbox ID.")

  • Page 120: Printing The Mailbox Document

    4-20 Printing the Document Transmitted by Mailbox TX (Print Mailbox RX) Press the Yes key. Press the NO key. The display returns to the initial display. RX OPERATION? YES / OR 1 -- 8 4503U314 Printing the Mailbox Document Your fax rings notifying that a call is being If you have entered a wrong number, press received.

  • Page 121: Letting The Other Party Execute The Transmission Of Your Document (Polling Tx)

    4-21 Letting the Other Party Execute the Transmission of Your Document (Polling TX) Polling TX lets the other party give a command to transmit a document to that party which has been put in the standby state. 4503U450 Polling TX can be either one of the following two modes. •...

  • Page 122: For Single Mode

    4-22 Letting the Other Party Execute the Transmission of Your Document (Polling TX) Using the Left or Right Arrow key, select the Check the setting you have made and, if it is desired polling mode, either Single or Multi. correct, press the Yes key to validate the polling mode.

  • Page 123: For Multi Mode

    4-23 Letting the Other Party Execute the Transmission of Your Document (Polling TX) For Multi Mode The fax starts feeding the document placed on the Document Feeding Tray to scan its data. 4503U445 After scanning the data, the initial screen indicates that the fax is waiting for polling.

  • Page 124: Controlling The Transmission Of A Document From Another Party (Polling Rx)

    4-24 Controlling the Transmission of a Document from Another Party (Polling RX) Polling RX starts from your end, the transmission of a document that has been put in the ready state at the other party’s end, to receive that document at your end. You can poll up to 100 parties by a single operation.

  • Page 125: Specifying The Parties Using One Touch Keys

    4-25 Controlling the Transmission of a Document from Another Party (Polling RX) Specifying the Parties Using One Touch Keys Press the One Touch key in which the party Press the Yes key if the party has been you want to poll has been programmed. correctly specified.

  • Page 126: Specifying The Parties Using Phone Book (List)

    4-26 Controlling the Transmission of a Document from Another Party (Polling RX) The screen shown prior to setting reappears. 4503UBI If you want to continue specifying the parties using Speed Dial, repeat steps 1 and Specifying the Parties Using Phone Book (List) Search for the party you want to poll through Press the Start key.

  • Page 127: Specifying The Parties Using Phone Book (Search)

    4-27 Controlling the Transmission of a Document from Another Party (Polling RX) Specifying the Parties Using Phone Book (Search) Search for the party you want to poll by Selecting Characters using Search of Phone Book. Using the following matrix, enter the Example: characters of the name or initial by pressing To specify the party (Japan) listed in the...

  • Page 128: Specifying The Destination With The Numeric Keys

    4-28 Controlling the Transmission of a Document from Another Party (Polling RX) Example: The Message Display now shows the party Search for the destination name having you found, indicating that it has been JAPAN at the beginning of the name. specified for Polling RX 001.

  • Page 129: Checking The Specified Parties You Poll

    4-29 Controlling the Transmission of a Document from Another Party (Polling RX) 4258U307 Example: When you want to change the specified destination, press the NO key. The display CHECK DESTINATIONS? returns to the previous display. OK = YES (TX = START) To continue specifying fax numbers with the Numeric keys, repeat the operation for step 1 4258U313...
  • Page 130 4-30 Controlling the Transmission of a Document from Another Party (Polling RX) When you have completed checking for the If Your Fax Failed in Reception: parties you poll, press the Start key. If reception fails, a buzzer sounds intermittently for 2 sec. and the Error Indicator lights up.

  • Page 131: Canceling A Transmission Reservation (Cancel Reservation)

    Example: 4503UC3I Press the Yes key. MINOLTA FAX MF1600e This operator's manual explains the functions and operation of the FAX. It also gives some troubleshooting tips as well as general precautions to be observed when operating the FAX. To ensure the best performance and effective use of your FAX, read this manual carefully from cover to cover.

  • Page 132: Canceling The Document Reserved For Transmission

    4-32 Canceling A Transmission Reservation (Cancel Reservation) Canceling the Document Reserved for Transmission Check that the message "SET DOC. FACE Using the Up or Down Arrow key, select the DOWN" is shown on the Message Display, document to be canceled. then press the Function key.

  • Page 133: If Conf. Is Shown

    4-33 Canceling A Transmission Reservation (Cancel Reservation) If CONF. is Shown Press the Right Arrow key. Make sure that you want to cancel the This changes the display. document’s transmission, then press the Yes key. 4503UAI The document has been canceled for 4503UC3I reservation.

  • Page 134: Using The Enhanced Utilities 2

    Chapter 5 Using the Enhanced Utilities 2 (SET Utilities for Dialing and Transmission/Reception) This chapter explains about using the enhanced utilities provided by your fax, particularly the SET utilities.

  • Page 135: Using The Set Utilities

    Using the SET Utilities Overview of the SET Utilities List of SET Utilities The SET utilities refer to the functions for which you can change the settings to suit your particular oper- ating needs. There are a total of 35 features available in the SET utilities, classified under nine major groups as detailed below.
  • Page 136 Using the SET Utilities Outline of Major Features 1. Dial Registration 3. Group Dial p. 5-4 Destinations registered in One-Touch Dial Keys, Speed Dial Keys and the Phone Book can be regis- tered together as a Group in a Group Dial Key. This feature then allows you to transmit a document to all destinations in one group with a single operation.

  • Page 137: Setting The Set Utilities

    Using the SET Utilities Setting the SET Utilities Check that the message "SET DOC. FACE Using the Numeric keys, select the feature DOWN" is shown on the Message Display. you want to make a setting for. (Example) JUN. 8 15:38 100% - SET DOC.

  • Page 138: Transmitting A Document To Parties In A Group (Group Dial)

    Using the SET Utilities Transmitting a Document to Parties in a Group (Group Dial) Destinations registered for One Touch Dial, Speed Dial, and Phone Book can be registered as a Group in a Group Dial. Up to 4 Groups can be registered. Each Group can contain up to 100 destinations. For this registration, Combination Dial can be used.

  • Page 139: Registering For Group Dial

    Using the SET Utilities Registering for Group Dial Check that the message "SET DOC. FACE If a Group has already been registered for DOWN" is shown on the Message Display. the One Touch key, the following display is Press the Set key. p.
  • Page 140 Using the SET Utilities If a wrong name has been entered, press One GROUP NAME = _ Touch key [10] or [20]. The cursor position moves back one OK=YES position. Enter the correct name again. 4258U289 OT10 OT20 To correct the registered name, press the NO DELETE key to delete the name you want to correct.
  • Page 141 Using the SET Utilities Specifying the Parties Using One Touch Selecting the Parties Using Speed Dial Dial • Press the Speed Dial key. Press the One Touch key which is registered Speed Dial with the destination you want to register for Group Dial.
  • Page 142 Using the SET Utilities Selecting Destinations Using Phone Book Press the Start key. (List) The Message Display now shows the Search for the party you want for Group Dial destination you select, indicating that it has in the Phone Book List. been specified for Group Dial 01.
  • Page 143 Using the SET Utilities Selecting Destinations Using Phone Book Using the One Touch keys and Arrow keys, (Search) enter the name or initial of the destination Search for the party you want for Group Dial you want to search for. by using the Search of Phone Book.
  • Page 144 5-10 Using the SET Utilities If a wrong name has been entered, press One Press the Yes key if the party has been Touch key 10 or 20. The cursor position correctly selected. moves back one position. Enter the correct The Message Display now prompts you to name again.

  • Page 145: Transmitting A Document Using Group Dial

    5-11 Using the SET Utilities This completes the procedure for registering From here on, go back to step 3 and repeat the destinations in a Group Dial. procedure. To register another Group Dial, press another unused One Touch key from among GROUP DIAL 18 17, 18, 19, or 20.

  • Page 146: If The Line Is Busy

    5-12 Using the SET Utilities If the Line is Busy: If the line of a particular party is busy, the fax puts that party at the end of the transmission sequence. When the initial transmission attempts are completed for all destinations, the fax redials the destinations that were busy, for transmission of the document.

  • Page 147: Transmitting A Document Using A Preset Transmission Function (Program Dial)

    5-13 Transmitting a Document Using a Preset Transmission Function (Program Dial) The Broadcast, Timer, Mailbox TX, or Polling RX function can be registered in Program Dial. Program Dial allows you to transmit a document using a particular transmission function previously registered.

  • Page 148: Program Dial

    5-14 Transmitting a Document Using a Preset Transmission Function (Program Dial) To correct or delete the registered contents, Numeric keys FUNCTIONAL TRANSMISSION press the NO key to select [EDIT/DELETE]. BROADCAST TIMER 4503UBI MAILBOX TX EDIT ALL DELETE PQRS POLLING RX - SELECT &...

  • Page 149: Transmitting A Document Using Program Dial

    5-15 Transmitting a Document Using a Preset Transmission Function (Program Dial) Transmitting a Document using Program Dial Check that the message "SET DOC. FACE DOWN" is shown on the Message Display. JUN. 8 15:38 100% - SET DOC. FACE DOWN - 4503U229 Select the resolution.

  • Page 150: Setting Of Tx Operations

    5-16 Setting of TX Operations Transmitting to Password-Secured Destinations (Password TX) Only when your password corresponds with the destination’s password can you transmit a document to that destination. This is called "Password Transmission". When Password TX is set to ON, you cannot transmit a document unless you use the destina- tion’s password.

  • Page 151: Printing Sender Information For The Receiving End (Header)

    5-17 Setting of TX Operations Printing Sender Information for the Receiving End (Header) Header prints on the paper at the receiving end information to identify that the document was transmit- ted by you. The header appears at the top of each page in a document, showing the sender name, page number, and the time of transmission.
  • Page 152 5-18 Setting of TX Operations Press the Left or Right Arrow key to turn On Check that the setting has been made or Off the Header function. correctly, then press the Yes key. - SELECT & PUSH "YES" - 4503UAI This completes the setting for Header.

  • Page 153: Setting Of Rx Operations

    5-19 Setting of RX Operations Storing the Document Received in Memory (Memory RX Mode) Memory RX Mode stores in memory the contents of a document received. The document is not printed unless the fax receives a print command. This feature provides a means of controlling the doc- uments received through fax.
  • Page 154 5-20 Setting of RX Operations Setting print timer If you do not want to set a password, press the Yes key. TIME = OK = YES 4503UAI 4258U188 Make sure that the correct time has been set, Using the Numeric keys, enter the time (24- then press the Yes key.

  • Page 155: Printing The Document Received By Memory Rx Mode

    5-21 Setting of RX Operations Printing the Document Received by Memory RX Mode Your fax rings and receives a document. Making sure that Off has been selected, Check that the document has been stored in press Yes. memory. Example: Your fax has received a 5-page document and stored it in 4503UAI The fax starts printing the document if no...

  • Page 156: Memory Substitution Reception

    5-22 Setting of RX Operations Memory Substitution Reception When printing out the document by direct reception, if printing trouble (paper empty, paper jam) hap- pens, reception is automatically changed from direct reception to memory reception. This function to continue receiving the document is called the memory substitution reception function. The document is automatically printed out later once the printing trouble is corrected.

  • Page 157: Storing The Document Received In Memory (Multi

    5-23 Setting of RX Operations Storing the Document Received in Memory (Multi Page Print) Multi Page Print prints multiple copies of a document received automatically. If you frequently make copies of documents received, it’s a good idea to turn ON this feature. Two sub-features are available: Multi Print which makes a specified number of uncollated copies of each page of the document and Sort Print which makes a specified number of complete sets of the doc- ument.

  • Page 158: When Multi Print Or Sort Print Is Selected

    5-24 Setting of RX Operations When Multi Print or Sort Print is Selected MULTI PRN PAGE = OK = YES 4503UU534 From the Numeric keys, enter the number of copies you need, which should be 9 or less. Example: 2 (for Sort Print) 4503UF2I Making sure that the correct number has been set, press the Yes key.

  • Page 159: Reception From Password-Secured Parties (Password Rx)

    5-25 Setting of RX Operations Reception from Password-Secured Parties (Password RX) Only when the transmitting party’s password corresponds with your own password can you receive a document from that patry. This is called "Password Reception". When Password RX is set to ON, you cannot receive a document unless the transmitting party uses your password.

  • Page 160: Printing Reception Data For Your End (Footer)

    5-26 Setting of RX Operations Printing Reception Data for Your End (Footer) Footer prints on the paper the date, time, reception control number and page no. of the received docu- ment. By printing an Activity Report using the communication number you can identify where the document came from, when it came in, and how many pages it was.
  • Page 161 5-27 Setting of RX Operations Press the Left or Right arrow key to turn On or Off the Footer function. - SELECT & PUSH "YES" - 4258U177 Left : On - Footer is printed. Right : Off - Footer is not printed. 4503UC7I Check that the setting has been made correctly, then press the Yes key.

  • Page 162: Using The Enhanced Utilities 3

    Chapter 6 Using the Enhanced Utilities 3 This chapter explains about using the enhanced utilities provided by your fax, particularly the control panel keys dedicated to certain func- tions other than the FUNCTION and SET utilities.

  • Page 163: Transmitting A Document Using Memory (Memory Tx)

    Transmitting a Document Using Memory (Memory TX) Memory TX lets the fax scan the contents of the document to be transmitted at high speed into its built-in memory and transmit it to the other party. (The procedure in which you directly transmit the document without using memory is called "direct transmission.") Using Memory TX permits you to bring the document back to your desk without having to wait in front of the fax machine for the transmission to be completed.
  • Page 164 Transmitting a Document Using Memory (Memory TX) The pages of the document which the fax has NOTE scanned are fed out. The following message appears if the memory The fax starts transmitting the document becomes full while the fax is scanning a docu- after it has completed storing all the data in ment.

  • Page 165: Retrying The Same Destination (Redial Tx)

    Retrying the Same Destination (Redial TX) Redial TX redials the destination the fax has previously dialed, but not connected to. The following two sub-features are available. Auto Redial If the line is busy, the fax temporarily stops dialing and, several seconds later*, it dials the other party again.

  • Page 166: Verifying Audible Signal For Connection Before Transmitting A Document (Manual Communication)

    Verifying Audible Signal for Connection Before Transmitting a Document (Manual Communication) This function is available when a telephone is connected to the fax. Manual Communication allows you, before communicating with the other party, to verify that the line is connected with the audible signals heard from the speaker built into the telephone.

  • Page 167: Manual Reception

    Verifying Audible Signal for Connection Before Transmitting a Document (Manual Communication) When you hear a fax answer tone, press the The fax then starts feeding the document for Start key. transmission. To stop the transmission, press the Stop key. Start/Copy Stop 4503U16I 4503U17I...

  • Page 168: Checking The Last 60 Communication Results (Confirm)

    Checking the Last 60 Communication Results (Confirm) Confirm allows you to check for the results of the last 60 communications either on the Message Dis- play or with a TX/RX Result Report output from the fax. It is convenient when you need to quickly check the result of the transmission just made.
  • Page 169 Checking the Last 60 Communication Results (Confirm) Each display consists of the following five parts. 2 (SEP/21/10:42) RX OKINAWA-OK 4503U604 Ref. number Date/Time of Communication Communication Type Party Communicated with Communication Result If you want a hard copy also, press Start. Start/Copy 4503U16I The result of the communication shown on...

  • Page 170: Transmitting A Document Using External Extensions (External)

    Transmitting a Document Using External Extensions (External) The External Extensions (External) function switches lines when using a PBX. Please contact your technical representative about the PBX connection. Check that the message "SET DOC. FACE The "@" mark is appended before the fax DOWN"...
  • Page 171 Transmitting a Document Using External Extensions (External)

  • Page 172: Chapter 7 Making Copies

    Chapter 7 Making Copies This chapter covers how to make copies.

  • Page 173: Making A Single Copy (Single Copy)

    Making a Single Copy (Single Copy) Single Copy makes a single full-size copy of an original. You place a document on the Document Feeding Tray just as you would when transmitting it and make a single copy of it. The fax makes a copy of the document which exits on the Print Tray.
  • Page 174 Making a Single Copy (Single Copy) The original is fed out. 4503U445 A copy is fed out onto the Print Tray. 4503U449...

  • Page 175: Using The Convenient Copy Function (Convenient Copy)

    Using the Convenient Copy Function (Convenient Copy) Convenient Copy allows you to make an enlarged or reduced copy, or multiple copies. The fax offers a total of six zoom ratios - three enlargement and three reduction ratios. You can select a zoom ratio according to the desired copy paper size. Up to 99 continuous copies can be made [Multi Copy].

  • Page 176: Selecting A Zoom Ratio

    Using the Convenient Copy Function (Convenient Copy) Selecting a Zoom Ratio Press the Left or Right Arrow key as Check that 0.78 is selected. If 0.78 is not required to select the desired zoom ratio. selected, use the Right or Left Arrow key to select it.

  • Page 177: Setting The No. Of Copies To Be Made

    Using the Convenient Copy Function (Convenient Copy) Setting the No. of Copies to be Made From the Numeric keys, set the number of NOTE copies (or copy sets) to be made. The Print Tray can hold up to 200 sheets. Any number up to 99 can be entered.

  • Page 178: Setting Multi Sort Copy

    Using the Convenient Copy Function (Convenient Copy) Setting Multi Sort Copy To select Multi Sort Copy, press the Yes key. NOTE The fax may not be able to store the data if there is not enough memory available for use 4503UAI to accommodate the data.
  • Page 179 Using the Convenient Copy Function (Convenient Copy)

  • Page 180: Chapter 8 Setting The Set Utilities

    Chapter 8 Setting the SET Utilities This chapter covers the functions available in the SET utilities.

  • Page 181: List Of The Set Utilities

    List of the SET Utilities The SET utilities refer to the functions which have settings you can change to suit your particular operat- ing needs. There are a total of 35 features available in the SET utilities, classified under eight major groups as detailed below.

  • Page 182: Setting The Set Utilities

    Setting the SET Utilities Check that the message "SET DOC. FACE This completes the setting of the SET DOWN" is shown on the Message Display. feature. Make the necessary settings for each feature. JUN. 8 15:38 100% - SET DOC. FACE DOWN - - SELECT &...

  • Page 183: Outline Of The Set Utilities

    Outline of the SET Utilities 1. Dial Registration 1. One Touch Dial The fax number and other data for particular destinations can be programmed into the One Touch keys. This feature allows you to transmit a document by just pressing the One Touch key in which the fax num- ber and other data for that particular destination have been programmed.

  • Page 184: Print Density

    Outline of the SET Utilities 4. Print Density Sets the printout density of the documents you receive. Select the density to suit the type of document you will most frequently receive. 5. Rec. Paper Size Sets the size of the paper for printouts of documents received. Set to the size of the paper loaded in the Paper Feeding Tray.

  • Page 185: Reduction Rx

    Outline of the SET Utilities 4. Reduction RX Sets the print mode when printing a document received from the other party. Select either the Reduction Priority mode (Reduction RX ON) or Full Size Priority mode (Reduction RX OFF) mode according to your needs.

  • Page 186: Buzzer Volume

    Outline of the SET Utilities 4. Buzzer Volume Sets the volume of the alarm tone. Set the volume to the desired level. 5. G3 ECM Sets the error correcting mode, or ECM, for fax transmission. ECM is the mode in which fax communica- tions are made with the other party through repeated checking-and-correcting sequences to ensure there is no image distortion due to telephon line disturbance.

  • Page 187: Pc I/F

    Outline of the SET Utilities 8. PC I/F Sends and receives data between the personal computer and a remote fax. Scanning and printing functions are also available when connected to a PC.

  • Page 188: Chapter 9 Printing Reports

    Chapter 9 Printing Reports This chapter covers the various kinds of reports that can be printed to check the results of communications and settings made.

  • Page 189: Outline Of Reports

    Outline of Reports List of Reports The fax prints various types of reports allowing you to check the communications results and the details of settings made. Printing Report Name Description Auto Manual TX Result Report Prints a list of the result of a transmission after it has been completed.

  • Page 190: Mailbox List

    Outline of Reports Manual Printing Setting for manual printing is made using the Confirm function. Check that the message "SET DOC. FACE CONFIRM Key Reports DOWN" is shown on the Message Display. TX RESULT REP. Once RX RESULT REP. Twice TELEPHONE NO.

  • Page 191: Description Of Each Report

    Example: When a memory transmission has been normally completed. MINOLTA FAX MF 1600e This operator's manual explains the functions and operation of the FAX. It also gives some troubleshooting tips as well as general precautions to be observed when operating the FAX. To ensure the best performance and effective use of your FAX, read this manual carefully from cover to cover.

  • Page 192: Tx Result Report

    Example: When a communication error occurs MINOLTA FAX MF 1600e This operator's manual explains the functions and operation of the FAX. It also gives some troubleshooting tips as well as general precautions to be observed when operating the FAX. To ensure the best performance and effective use of your FAX, read this manual carefully from cover to cover.

  • Page 193: Rx Result Report

    Description of Each Report RX Result Report Prints the result of a document received by mailbox or multi-polling. It is used to check whether a recep- tion by mailbox or multi-polling has been successful. When the TX/RX Result Report function of "Reporting" available in the SET utilities has been set to ON, the report is automatically printed after a document has been received by mailbox.

  • Page 194: Telephone No. List

    Description of Each Report Telephone No. List Prints a list of fax numbers and other data for the other destinations registered for One Touch Dial and Speed Dial. This function is used to check on the data programmed. p. 3-1 Example: TELPHONE NO.

  • Page 195: Memory Data List

    Description of Each Report Memory Data List Prints a list of the data stored in memory. It is used when you want to know the document or documents to be transmitted and/or printed. Example: MEMORY DATA LIST JOB TIMER FUNCTION DESTINATION STATION PAGE 01 14 : 30 BROADCAST...

  • Page 196: Memory Image Print

    Example: MINOLTA FAX MF 1600e This operator's manual explains the functions and operation of the FAX. It also gives some troubleshooting tips as well as general precautions to be observed when operating the FAX. To ensure the best performance and effective use of your FAX, read this manual carefully from cover to cover.

  • Page 197: Mailbox List

    Description of Each Report Mailbox List Prints a list of mailbox documents received and stored in memory. It is used to check for reception of mailbox documents. p. 4-17 * Only two mailboxes are available for this machine, but that can be increased to five when an optional memory board is installed.

  • Page 198: Broadcast Reservation Report

    9-10 Description of Each Report Broadcast Reservation Report Prints a list of stations selected for broadcast transmission. It can be used to check for the destinations to which a broadcast transmission is to be made. p. 4-3 When the Reservation Report function of "Reporting" available in the SET utilities has been set to ON, the report is automatically printed before the broadcast transmission is started.

  • Page 199: Machine Status List

    9-11 Description of Each Report Machine Status List Prints a list of settings made on your fax machine, including those for Initial User Data and SET utilities. • Initial User Data p. 2-12 • One Touch Dial, Speed Dial p. 2-18 •...
  • Page 200 9-12 Description of Each Report Example: • • RX OPERATION • • MEMORY RX MODE TIME : 22 : 00 PASSWORD : NO. OF RINGS MULTI PAGE PRINT PAGE : 5 REDUCTION RX CONFIDENTIAL MAILBOX ID : ¥ MAIL : 3 PAGE ID : none ID : ¥...

  • Page 201: Power Failure Report

    9-13 Description of Each Report Power Failure Report Prints a list of documents which have been lost or which have not been transmitted due to a power failure occurring when documents are in memory. The report is printed when power is thereafter recovered. Example: POWER FAIL REPORT COMMUNICATION HAS BEEN CANCELED...

  • Page 202: Backup Ram Error Report

    9-14 Description of Each Report Backup RAM Error Report The data set by the Set function is stored in the Backup RAM and retained regardless of whether the fax is turned ON or OFF. Therefore, you never have to reset them. However, there is a possibility that a mem- ory error may occur for some reason that compromises data integrity.
  • Page 203 9-15 Description of Each Report...

  • Page 204: Chapter 10 Functions Performed Using A Pc

    Chapter 10 Functions Performed Using a PC This chapter covers the enhanced functions that can be performed by hooking your fax up to a personal computer.

  • Page 205: Outline Of Functions Performed Using A Pc

    10-1 Outline of Functions Performed Using a PC Your fax is equipped with a standard interface for connection to a personal computer (PC). It can serve as a multi-functional product when connected to a PC, thus greatly enhancing its capabilities. Printer Function When connected to a PC, the fax can function as a printer.

  • Page 206: System Requirements

    10-2 Outline of Functions Performed Using a PC System Requirements Interface cable: RS-232C (Straight) PC end: 9-pin D-sub Female FAX end: 9-pin D-sub Male Baud Rate: 19,200 bps Software: Conformable to AT command EIA-578 class fax control command...
  • Page 207 10-3 Outline of Functions Performed Using a PC...

  • Page 208: Chapter 11 Maintaining Your Fax

    Chapter 11 Maintaining your Fax This chapter covers the procedures to be used for adding and changing supplies and maintaining your Fax.

  • Page 209: Replenishing Supplies And Changing Cartridges

    • Then fan the paper and load it. • MINOLTA recommends replenishing the paper supply only when the Paper Tray is empty. • Please attach stopper befor loading 8-1/2" x 11"...

  • Page 210: Setting The Paper Size

    11-2 Replenishing Supplies and Changing Cartridges Setting the Paper Size Check that the message "SET DOC. FACE NOTE DOWN" is shown on the Message Display. LG is displayed and can be selected when optional memory is installed. JUN. 8 15:38 100% - SET DOC.

  • Page 211: Changing The Toner Cartridge

    11-3 Replenishing Supplies and Changing Cartridges Changing the Toner Cartridge The Toner Cartridge contains toner that can make up to 3,000 (Initial 3000, After 6000) Letter (or A4) size prints. (The number of prints is calculated based on an average image density equivalent to a black- to-white ratio of 5% or lower.
  • Page 212 11-4 Replenishing Supplies and Changing Cartridges Install the new Toner Cartridge into the fax, Left side making sure that the four pins of the cartridge (two each at the right and left sides) fit in the slots inside the fax frame. 4503U111 Top view Toner Cartridge...

  • Page 213: Changing The Drum Cartridge

    11-5 Replenishing Supplies and Changing Cartridges Changing the Drum Cartridge The Drum Cartridge can make up to about 20,000 Letter (or A4) size prints (although the number of prints depends on the image density). After the Drum Cartridge has produced more than 20,000 prints, the print image can become faint and blurred.
  • Page 214 11-6 Replenishing Supplies and Changing Cartridges Top view NOTE If the Drum Cartridge is not to be immediately installed in the fax, be sure to cover it with a cloth to prevent light from striking it. Drum Cartridge Install the Drum Cartridge in the fax, aligning its projections with the slots inside 4503UB13 the fax frame.
  • Page 215 11-7 Replenishing Supplies and Changing Cartridges Left side Close the Printer Cover, being sure to press down on the Printer Unit as shown below to lock the Printer Unit into position. 4503U111 Top view Toner Cartridge 4503UB14 4503UB09 Push the handle of the Toner Cartridge to fix the Toner Cartridge.

  • Page 216: Cleaning The Fax

    11-8 Cleaning the Fax Dust, dirt, and paper dust on the surfaces inside and outside of the fax can interfere with proper fax per- formance and quality. Clean the fax at regular intervals. NOTE • Before starting the cleaning procedure, be sure to turn OFF the Power Switch and unplug the power cord from the outlet.
  • Page 217 11-9 Cleaning the Fax Close the Scanner Cover. 4503UB24...

  • Page 218: Chapter 12 Troubleshooting

    Chapter 12 Troubleshooting This chapter covers what each of the major messages given on the Message Display means and recommended actions. It also gives you some troubleshooting tips together with the recommended corrective procedures to follow.

  • Page 219: When A Message Appears

    12-1 When a Message Appears The fax warns you of a wrong operation or malfunction by the LED, alarm, and message as detailed below. These pages cover the meaning of the LED indications, alarms, and messages, together with action you can take to correct the problem. LED Indication LED Indication Description...
  • Page 220 12-2 When a Message Appears Message Cause/Symptom Action *WRONG PAGE The number of pages of the document trans- Check the number of pages again and retry the COUNT* mitted does not equal the number of pages transmission. set with Page Count TX. (An incorrect number has been entered or an error occurred when the fax scanned the docu- ment.)
  • Page 221 12-3 When a Message Appears Message Cause/Symptom Action *CAUTION* While your fax was scanning a document • To transmit the portion of the document that MEMORY FULL for memory TX, the memory became full has been scanned into memory: p. 6-1 and the fax was unable to send the entire •...

  • Page 222: When A Document Or Paper Misfeed Has Occurred

    12-4 When a Document or Paper Misfeed Has Occurred When a document or paper misfeed has occurred in the fax, clear the misfeed by following the procedure given below. ATTENTION The fusing section of the Upper Unit becomes very hot during operation. Do not touch the area as it may cause burns.

  • Page 223: Clearing A Paper Misfeed

    12-5 When a Document or Paper Misfeed Has Occurred Clearing a Paper Misfeed Move the Print Tray down towards the rear. NOTE Pressing the Printer Cover Lock Release Whenever the Drum Cartridge has been Button, swing open the Printer Cover. removed from the fax, be sure to cover it with a cloth to prevent light from striking it.
  • Page 224 12-6 When a Document or Paper Misfeed Has Occurred When the end of the sheet of paper is seen When the paper is caught between the within the fax machine: Fusion Unit and Feed Roller: Hold its rear end, and pull it in the direction 1.
  • Page 225 12-7 When a Document or Paper Misfeed Has Occurred Left side Right side 4503U107 4503U112 Top view Left side Drum Cartridge 4503UB13 Install the Toner Cartridge in the fax, making sure that the four pins of the cartridge (two each at the right and left sides) fit in the slots inside the fax frame.
  • Page 226 12-8 When a Document or Paper Misfeed Has Occurred Push the handle of the Toner Cartridge to fix the Toner Cartridge. 4503UB20 Close the Printer Cover and press the portion of the Printer Cover shown below down to lock the Printer Cover into position. 4503UB14 The error message is reset and the initial screen reappears.

  • Page 227: When An Unclear Print Is Produced

    12-9 When an Unclear Print is Produced Take the following action if a faulty print is made. If good prints are not made even after these corrective procedures, contact your Technical Representative. Symptom Cause Action The image is light. "Print Density" in the SET utilities is not Set "Print Density"...

  • Page 228: Some Troubleshooting Tips

    12-10 Some Troubleshooting Tips Here are some tips for troubleshooting your fax. First, take the actions shown below. But, if the problem persists, call your Technical Representative. Symptom Action image The image received is not clear. Make a copy of the fax of an original with a clear image to check the quality.
  • Page 229 12-11 Some Troubleshooting Tips...

  • Page 230: Chapter 13 Appendices

    Chapter 13 Appendices...

  • Page 231: Quick Reference Guide

    13-1 Quick Reference Guide Manual Dialing: Using the Numeric Keys p. 3-6 Select the resolution. Dial using the Numeric keys. Resolution 4258U05I Place the document. PQRS WXYZ 4503U15I Press the Start key. 4503U321 Start/Copy 4503U16I One Touch Dialing p. 3-8 Select the resolution.

  • Page 232: Speed Dialing

    13-2 Quick Reference Guide Speed Dialing p. 3-10 Select the resolution. Enter the Speed Dial number using the Numeric keys. Resolution 4503U05I Place the document. PQRS WXYZ 4503U15I Press the Start key. 4503U321 Press the Speed Dial key. Start/Copy Speed Dial 4503U16I 4503U13I Manual Redialing...

  • Page 233: Function Utilities

    13-3 Quick Reference Guide FUNCTION Utilities p. 4-1 Function Function 1. BROADCAST 2. CONVENIENT COPY 3. TIMER 4. MAILBOX TX 5. PRINT MAILBOX RX 6. POLLING TX 7. POLLING RX 0. CANCEL RESERVATION 4503UD01...

  • Page 234: Confirm Function

    13-4 Quick Reference Guide CONFIRM Function p. 6-6 Confirm p. 6-6 REPORT SELECT & PUSH "YES" Indication REPORT pp. 6-6, 9-1 & Confirm TX RESULT REPORT RX RESULT REPORT TELEPHONE NO. LIST ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT MAILBOX LIST KEY SETTING LIST MACHINE STATUS LIST...

  • Page 235: Set Utilities

    13-5 Quick Reference Guide SET Utilities p. 8-1    z z z    z z z ,    y z z z , , , y y y 1. DIAL 2. SCANNING 3. TX OPERA- 4.
  • Page 236 13-6 Quick Reference Guide 5. MACHINE 6. REPORT- 7. INITIAL 8. PC I/ F OPERATION USER DATA 1. POWER SAVE 1. ACTIVITY REP. 1. DATE & TIME 1. PC MODE MODE 2. RESERVE REP. 2. USER FAX NO. 2. NUMBER OR 2.

  • Page 237: Initial User Data

    13-7 Quick Reference Guide Initial User Data p. 2-12 Machine Operation: Tone/Pulse 6. MACHINE OPERATION 7. INITIAL USER DATA 2. USER FAX. NO. 1. DATE & TIME SET MONTH JAN. FEB. MAR. APR. JUN. JUL. AUG. SEP. OCT. NOV. DEC. SET DAY SET YEAR SET WEEK...
  • Page 238 13-8 Quick Reference Guide 3. TONE/PULSE 3. USER PASSWORD 3. USER NAME PQRS WXYZ 4503UD06...

  • Page 239: Dial Registration

    13-9 Quick Reference Guide Dial Registration p. 2-18 1. ONE TOUCH DIAL ONE TOUCH DIAL NO. 01 TO 11 TO FAX NO. NAME MODEM SPEED PQRS WXYZ 4503UD07...
  • Page 240 13-10 Quick Reference Guide 2. SPEED DIAL SPEED DIAL NO. PQRS WXYZ WXYZ WXYZ FAX NO. NAME MODEM SPEED PQRS WXYZ 4503UD08...

  • Page 241: Specifications

    13-11 Specifications MINOLTA FAX 1600e Type : Desk top type Applicable telephone line : Subscriber’s line Transmission mode : CCITT G3 ECM/G3, Unique mode Document size : Width 148mm to 216mm (5-3/4" to 8-1/2") Length 100mm to 500mm (4" to 20")

  • Page 242: System Requirements

    13-12 Specifications Drum cartridge life : 20,000 prints or more (when the black to white ratio on multi prints is 5%) Toner cartridge life : Inicial 3,000 prints or more (when the black to white ratio on multi prints is 5%) After 6,000 prints or more (when the black to white ratio on multi prints is Dimensions : Width 395mm (15.6 inch), Depth 612mm (24.1inch), Height 418mm...

  • Page 243: Index

    13-13 Index Activity Report 9-1, 9-6 How to Transmit a Document 3-1 Arrow keys 2-3 Auto Printing 9-1 Icons 2-10 I/T SEP. (Image Text Separation) 8-3 Backup RAM Error Report 9-14 Initial User Data 8-6 Basic Fax Operation 3-1 Installation 1-1 Broadcast 4-3 Interface Connector 2-2 Broadcast Reservation Report 9-10...
  • Page 244 13-14 Index Scanning & Printing 8-3 Page Count 8-4 Scanner Cover 2-1 Paper Feeding Tray 2-1 Scanner Function 10-1 Password RX 5-25, 8-5 SET Utilities 5-1, 6-1 Password TX 5-16, 8-4 Setting the Paper Size 11-2 Pause Key 2-3 Setting-up 1-5 PC FAX Function 10-1 Set Key 2-3 PC Indicator 2-3...
  • Page 245 Copyright 2001 MINOLTA CO., LTD The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers. MINOLTA CO., LTD. 2001.05 3-13, 2-Chome, Azuchi-Machi, Chuo-ku, Osaka 541-0052, Japan...

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