Minolta MF3800 Operator's Manual
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Minolta MF3800 Operator's Manual

Minolta MF3800 Operator's Manual

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  • Page 1  0)...
  • Page 2 Safety Information...
  • Page 3 For USA / Canada Users As an Energy Star Parntner, MINOLTA has determined that this machine meets the Energy Star Guidelines for Energy Efficiency. For Another Country Users this machine meets the *EPA’s Energy Star Guideline for ///energy Efficiency. *the U.S.

  • Page 4: Important Safety Instructions

    IMPORTANT SAFETY INSTRUCTIONS • Make sure that the electrical outlet that you use is located near the Facsimile. • Only connect the Facsimile to an earthed socket outlet. IMPORT SAFETY INSTRUCTIONS IMPORTANT MESURES DE when using your telephone equipment, basic é...

  • Page 5: Laser Safety

    LASER SAFETY This FAX contains a page printer which operates by means of a laser. There is no possibility of danger from the laser, provided the FAX is operated according to the instructions in this manual provided. Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

  • Page 6: For Denmark Users

    For users In Other Countries WARNING: Use of controls, adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-810nm.

  • Page 7: For Norway Users

    For Finland, Sweden User LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT VAROITUS: Laitteen käyttäminen muulla kuin tässä käyttöohueessa mainitulla tavalla saattaa altistaa käyttäjän turvallissuusluokan 1 ylittävälle näkymättömälle lasersäteilylle. Tämä on puolijohdelaser. Laserdiodin suurin teho on 5mW ja aallonpituus in 770-810mm. VARNNING: Om apparaten används på...
  • Page 8 WARNING LABEL Safety Information...
  • Page 9 CE Marking (Declaration of Conformity) The product complies with the following EU directives: 89 / 336 / EEC, 73 / 23 / EEC and 93 / 68 / EEC directives. This declaration is valid for the area of the European Union. WARNING: This device must be used with shielded interface cables.
  • Page 10 USER INSTRUCTIONS (For U.S.A.Users) FCC PART15-RADIO FREQUENCY DEVICES WARNING The following applies to the Facsimile Unit (MINOLTAFAX2800/3800) only without the Minolta Network option installed. FCC : Declaration of Conformity Product Type Facsimile Product Name MINOLTAFAX2800 / MINOLTAFAX3800 Option / Accessories Second Paper Cassette Unit / Expansion Memory (Max 8MB) This Devices complies with Part 15 of the FCC Rules.
  • Page 11 FCC regulations. Note: *A LAN adapter (Minolta Network) is to be used only in industrial areas. Use of a LAN adapter in residential areas. *This device must be used with shielded interface cables. The use of non- shielded cables is likely to result in Interference with radio communications and is prohibited under FCC Rules.
  • Page 12 If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service. If you experience trouble with this equipment, please contact: Minolta Corporation 101 williams Drive Ramsey. New Jersey 07446 U.S.A.
  • Page 13 WARNING FOR THE SETTING OF HEADER AND FOOTER The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.
  • Page 14 B est conforme à la norme NMB-003 du Canada. INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 3 ) WARNING The following applies to the Facsimile Unit (MINOLTAFAX2800/3800) with the Minolta Network optoin installed. This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à...
  • Page 15 Ringer Equivalence Numbers of all the devices does not exceed 5.This terminal device the REN=0.3. If you experience trouble with this equipment, please contact: Minolta Business Equipment (Canada), Ltd. 369 Britannia Road E. Mississauga, Ontario L42 2H5 Tel: (905)890-6600 HEARING AID-COMPATIBILITY (For U.S.A./ Canada Users)

  • Page 16: For New Zealand Users

    For New Zealand Users The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Teleocm, nor does it provide any sort of warranty.

  • Page 17: Acoustic Noise

    Acoustic Noise For European Users Machine Norise Regulation 3 GSGV, 18,01,1991: The sound pressure levell at the opatator position according to EN 27779 is equal to or less than 70dB(A). Safety Information...
  • Page 18 LABELS Safety Information...
  • Page 19 XVII Safety Information...
  • Page 20 This section contains detailed instructions on the operation and maintenance of this machine. To achieve opti- mum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the next section before using this device.
  • Page 21 Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.
  • Page 22 Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.
  • Page 23 Do not use flammable sprays, liquids, or gases near this product, as a fire could result. Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health. Do not let any object plug the ventilation holes of this product.

  • Page 24: Precautions For Routine Use

    Precautions for Routine Use Do not store toner units, PC drum units, and other supplies and consumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result. Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight. If the PC drum is exposed to intense light, poor image quality could result.
  • Page 25 Miscellaneous Do not rest your weight on the control panel, as a malfunction could result. Normal international communications may at times not be possible depending on line conditions. If tap or well water is used in a humidifier, impurities in the water are discharged into the air and may be deposited inside the printer, resulting in poor image quality.

  • Page 26: Table Of Contents

    Table of Contents Table of Contents Chapter 1 - Introduction Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units .......1-1 MINOLTAFAX2800 and MINOLTAFAX3800 Model Differences* ....... 1-1 How to Use This Manual .................... 1-1 Agency Certification ....................1-1 Important Safeguards........................1-2 Multi-Tasking..........................1-4 Machine Components.........................
  • Page 27 Table of Contents Chapter 4 - Facsimile Programming Accessing The User Program Area .................... 4-1 Menu Navigation ......................4-1 Menu Structure ......................4-2 Initial User Data ......................... 4-5 Entering The Date & Time ..................4-5 Entering Your Telephone Number ................4-5 Entering Your User Name ..................
  • Page 28 Table of Contents RX Results Report ....................4-41 Broadcast Report .......................4-42 Toner Low Report .....................4-42 Chapter 5 - Internet Fax(Option) Setup ..........................5-1 Programming Internet Fax settings ................5-2 components of Internet Fax ..................5-2 Setting up the Internet Fax ......................5-3 E-MAIL SETTING .....................
  • Page 29 Table of Contents Installing the TWAIN Driver ..................6-16 Class 1 Fax/Modem........................6-18 Class 1 Interface ......................6-18 PC Requirements ...................... 6-18 Installing the PC-Fax Software ................. 6-19 Using Class 1 Mode ....................6-19 Receiving a Fax in Class 1 Mode ................6-20 Scanning in Class 1 Mode ..................
  • Page 30 Table of Contents Unpacking the SPCU ....................A-12 Installing the SPCU ....................A-13...
  • Page 31 Table of Contents...

  • Page 32: Chapter 1 - Introduction

    Chapter 1 Introduction...

  • Page 33: Introduction To The Minoltafax2800 And Minoltafax3800 Units

    Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units The MINOLTAFAX2800 and MINOLTAFAX3800 are multi-function devices that in addition to the Fax capability, allow you to Print, Scan and Copy. MINOLTAFAX2800 and MINOLTAFAX3800 Model Differences* Item MINOLTAFAX2800 MINOLTAFAX3800...

  • Page 34: Important Safeguards

    Important Safeguards Important Safeguards Always follow these important safeguards: Read all of these instructions before using your unit. Do not use this unit near water; for example, near a bath tub, sink or swim- ming pool. Avoid using the telephone during an electrical storm. There may be a remote risk of electric shock from lighting.
  • Page 35 Important Safeguards may interfere with the reception. Place your unit on a firm, level surface. Do not place heavy objects on the ADF (Automatic Document Feeder) or the Exit Tray. Do not disassemble your unit or try to repair it yourself, other than as instructed in this Operator Guide.

  • Page 36: Multi-Tasking

    Multi-Tasking Multi-Tasking The MINOLTAFAX2800 and MINOLTAFAX3800 can perform multiple operations at the same time. One operation can run in the foreground, while another runs in the background. For example, you can scan, copy, or print documents into memory for later transmission while receiving a fax. Operation Concurrent Operation Result...

  • Page 37: Machine Components

    Machine Components Machine Components External Components: Front 1 Document Exit Tray 5 Paper Tray This tray catches the original document after You can load up to 250 sheets of Letter-size, it passes through the scanner. A4, or Legal-size paper into the standard Tray.
  • Page 38 Machine Components External Components: Rear 8 AC Power Connector 13 Serial Connector (RS232) The AC Power Cord plugs in here. Provides connection between this unit and a host computer for Class 1 PC faxing and 9 Main ON/OFF Switch Twain-compliant scanning. This interface Use to turn the your unit ON and OFF.
  • Page 39 Machine Components External Components: Internal and Optional 16 Top Cover / Cover Release Buttons 18 Drum Cartridge Press these two buttons to open the Top This Drum Cartridge transfers toner to the Cover to check and clear paper jams, to paper.

  • Page 40: Control Panel Layout

    Machine Components Control Panel Layout S T D F IN E E X -F IN E H A L F T O N E L IG H T N O R M D A R K S L E E P A U T O R X .
  • Page 41 Machine Components 9 10 11 12 S T D F IN E E X -F IN E H A L F T O N E L IG H T N O R M D A R K A U T O R X . E R R O R S L E E P T Y P E O R G .
  • Page 42 Machine Components FINE EX-FINE H ALF TONE LIGHT N ORM DARK AU TO RX. ERROR SLEEP R ESOLUTION H ALF TONE TY PE ORG. SCHE DULE JOUR NAL R EPORT W AKEUP < > FUNCTION PROGR AM PIN C ODE D ELETE COPY M AIL SPEED DIAL...
  • Page 43 Machine Components Panel Description 24. Keypad These twelve keys work for the internal telephone in the fax unit just like the keypad on regular touch tone phones. You can use the keypad to dial a remote unit directly or to assign codes and telephone numbers to One-Touch and Speed Dial locations.

  • Page 44: Definition Of Display Symbols

    Machine Components Definition of Display Symbols The LCD Display shows the date, time of day, amount of memory available for use, fax numbers, fax conditions and other information by means of either a message or graphic. The follow table is a list of icons that can appear on the LCD Display Signifies a fax or phone number.
  • Page 45 Machine Components 1 - 13 Introduction...

  • Page 46: Chapter 2 - Basic Operations

    Chapter 2 Basic Operations...

  • Page 47: Sending A Document

    Sending a Document Sending a Document Note: To use some of the fax functions such as One-Touch and Speed Dial you must first program your unit. If your unit has not yet been programmed, refer to Chapter 4 Programming. Using Memory Transmit Since your fax unit provides multi access capabilities, you can scan documents into memory for transmission, even if your unit is in the process of transmitting data from memory, receiving data or printing a file from the PC.

  • Page 48: Memory Overflow Transmit

    Sending a Document Use the RESOLUTION Key to select the desired resolution: Use this setting for this Standard Documents with standard size characters, such as typed documents. Fine Documents with smaller size characters, like newsprint. (Copy Default) Extra Fine Documents with very fine or light characters. If you are sending a photograph, press the HALF TONE Key for best results.
  • Page 49 Sending a Document Using the SPEAKER Key Use the SPEAKER dial sequence when it is necessary to listen to the “Handshake”. This is an important troubleshooting aid to see if a transmission fault is phone related or not. It is possible to dial a location using any combination of TEN-Key, One Touch Dial, or Speed Dial Directories.

  • Page 50: Using Combination Dial

    Sending a Document Using Combination Dial This is used when the number exceeds the 30 digit limit for a single location. The number is split between two locations and the two are automatically linked when the first of the two is used. It is possible to input dialing numbers continuously. You can enter another One-Touch, Speed Dial or Ten Key followed by the combi- nation dial numbers (phone numbers last digits is ‘+’...

  • Page 51: Dialing Methods

    Dialing Methods Dialing Methods You can use the following methods to dial a remote facsimile number from your unit. Use this setting for this 1. Key Pad Dial Dial the number of the remote facsimile using the numeric keypad. You can also use the Arrow Key to correct any mistakes.

  • Page 52: Receiving A Document

    Receiving a Document Receiving a Document Use automatic receiving when you want your fax to automatically receive faxes without any intervention from you. Auto Receive Make sure your unit is ready to receive. NOV.07 12:34 100% -SET DOC. FACE DOWN- •...
  • Page 53 Receiving a Document Manual Receive In the manual receive mode, you can talk to the caller and start the receive the document after the conversation is over. When your unit rings, answer the phone. NOV.07 12:34 100% -SET DOC. FACE DOWN- If it is evident that it is a fax transmission, *TALKING* press the START Key on your unit and...

  • Page 54: Memory Receive (Memory Lock)

    Receiving a Document Memory Receive (Memory Lock) This option saves all incoming faxes into memory. To access and print these documents, you must enter a password. Note: If you don’t have a password, contact your Key Operator to provide this. With your unit in a ready position, the <<M-RX>>...

  • Page 55: Substitute Memory Receive

    Receiving a Document Substitute Memory Receive If the facsimile unit should encounter any of the following situations, it will switch from direct reception mode to memory reception mode. • Machine runs out of paper • Machine runs out of toner •...

  • Page 56: Making Copies

    Making Copies Making Copies With your facsimile unit, you can make from 1 to 99 high quality copies of an original document. The Document Feeder can hold up to 50 originals. Procedure Place your document face down on the Document Feed Tray. Adjust the Document Side Guides to the edges of the document.
  • Page 57 Making Copies Use HALF TONE for documents such as photos that have a gray scale. HALF TONE may be used in combination with Original Types and Resolution Keys. Press the COPY Key. COPY STOP PQRS WXYZ START The LCD readout displays the following: *COPY* COPIES=01 OK=START Enter the number of copies you need using...

  • Page 58: Chapter 3 - Advanced Facsimile

    Chapter 3 Advanced Facsimile...

  • Page 59: Using The Function Menu

    Using the Function Menu Using the Function Menu The FUNCTION Key is used to access the most often used fax functions. Listed below are the menus you will encounter. FUNCTION 1 BROADCAST 2 TIMER TX 3 MAILBOX TX 4 PRINT MAILBOX RX 5 PRINT MEMORY RX 6 POLLING TX 7 POLLING RX...

  • Page 60: Broadcast

    Broadcast Broadcast The Broadcast feature allows you to send the same document to up to 148 destination on the MINOLTAFAX2800 and 180 destination on the MINOLTAFAX3800 in the same session. The facsimile will scan the document into memory and transmit it sequentially to different destinations. The facsimile can broadcast to destinations consisting of all One-Touch Dials, 100 Speed Dials and 16 manually dialed numbers.

  • Page 61: Timer Tx (Delay Transmission)

    Timer TX (Delay Transmission) Timer TX (Delay Transmission) This feature allows you to set a specified start time within 24 hours to send documents at a later time. Set the reservation timer using military time (24 hour format). This functions can also be combined with Broadcast, Mailbox TX, Polling RX, or Relay Initiate.

  • Page 62: Mailbox Tx

    Mailbox TX Mailbox TX This operation is normally used to send confidential messages. Mailbox TX allows the sender the ability to send a fax message to a remote machine to be stored in memory. Only the user with the correct password can print the document.

  • Page 63: Print Mailbox Rx

    Print Mailbox RX Print Mailbox RX This operation is normally used to receive confidential messages. Mailbox TX allows the sender the ability to send a fax message to your machine to be stored in memory. Only the user with the correct password can print the document. This function works only with a compatible fax machine and your machine must be set up for Mailbox reception.

  • Page 64: Print Memory Rx

    Print Memory RX Print Memory RX Press the FUNCTION Key and press 5 to select the FUNCTION Print Memory RX menu. SEL. 1-8 OR FUNCTION The following message appears briefly to confirm 5 PRINT MEMORY RX your selection. Enter your Memory RX password (20-digit) and PASSWORD=_ press YES.

  • Page 65: Polling Tx

    Polling TX Polling TX Polling TX allows you to set a document to be retrieved by a remote fax machine. Your fax machine will automatically send the stored document in response to polling requests from remote devices. You need to set a polling ID and 20-digit security code to prevent unauthorized polling.
  • Page 66 Polling TX Select either Single or Multi and press YES *SINGLE MULTI to start the Polling session. -SELECT&PUSH”YES”- Your document is scanned into memory, NOV.06 15:38 100% ready for it to be polled. The “P” in the -SET DOC. FACE DOWN- Message Display indicated the Polling Document is in memory.

  • Page 67: Polling Rx

    Polling RX Polling RX Polling RX allows you to obtain stored documents in another fax by calling the remote fax and instructing it to transmit. To receive (poll) the document, you need to enter the correct polling PW number. Your unit sends the Polling PW code to the remote unit. The remote unit allows your unit to poll if your PW code matches the remote unit document PW.
  • Page 68 Polling RX Continuous Polling RX Your unit can be programmed to continuously poll up to ten groups. Each group can contain up to ten location. This allows a central unit to poll remote units on a continuous basis. Any time a document is placed in the remote unit for Polling TX, your machine will automatically receive it.

  • Page 69: Relay Initiate

    Relay Initiate Relay Initiate Relay TX allows the operator to make one long distance call to a remote unit and the remote unit will relay the message to one or more fax units in the local area. With this function, you can save valuable time and telephone charges. This function can also instruct the remote fax machine to send an activity report to one of its One-Touch or Speed Dial location.

  • Page 70: Using Combination Dial

    Using Combination Dial Using Combination Dial Because the telephone number in each One-Touch and Speed Dial location is limited to 30 digits, it might be necessary to combine two or more One-Touch or Speed Dial locations to call one location. Procedure Select the Original Type, Resolution if NOV.06 15:38...

  • Page 71: Journal Key

    JOURNAL Key JOURNAL Key The Journal Key allows users to press the Up or Down Arrow Keys to check the transmission results of the last 60 communications on the LCD screen. Pressing the START Key then prints the report. With your unit at a ready condition, press NOV.06 15:38 100% the Journal Key.

  • Page 72: Report Key

    REPORT Key REPORT Key The Report Key allows users to press the Up or Down Arrow Keys to print a desired report. Pressing the YES Key then prints the report. With your unit at a ready condition, press NOV.06 15:38 100% the Report Key.

  • Page 73: Reports

    Reports Reports Many of the available reports can be programmed to print automatically. If you wish to have these set up, contact your Key Operator to set these up or refer to the Chapter on Programming. Transmit Message Confirmation If TX Message Confirmation Report is turned ON, this unit automatically prints a Confirmation Report.

  • Page 74: Schedule Key

    SCHEDULE Key SCHEDULE Key Press this key to view the transaction in memory file, such as memory transmission or polling. You can press the YES key to cancel this schedule. With your unit at a ready condition, press NOV.06 15:38 100% the Schedule Key.

  • Page 75: Pin Code Key

    PIN CODE Key PIN CODE Key The PIN CODE (Personal Identification Number) prevents unauthorized personnel from making calls. Some office telephone systems require you to enter not only the phone number but also a PIN number when you dial an outside line. You can dial a PIN plus fax number, but the PIN will not appear in the LCD or on any printout.

  • Page 76: Speaker Key

    SPEAKER Key SPEAKER Key The SPEAKER Key allows the user to transmit manually. The SPEAKER Key also allows you to verify that the line is properly connected by enabling you to hear signals from the speaker built into the fax machine. With your unit at a ready condition, press NOV.06 15:38 100%...

  • Page 77: F Codes

    F Codes F Codes F codes have been standardized by the Communications Industry Association of Japan and are based upon sub-address communications. These codes enable secure communication between devices of varying manufacturers. This function is available for Mailbox TX/RX, Relay Broadcasting, Polling TX/ 3 - 19 Advanced Facsimile...

  • Page 78: Chapter 4 - Facsimile Programming

    Chapter 4 Facsimile Programming...

  • Page 79: Accessing The User Program Area

    Accessing The User Program Area Accessing The User Program Area This section gives step-by-step instructions on how to program the number to be stored in the One-Touch, Speed Dial and Group Dial Keys. In addition, it shows you how to set up special parameters for each One-Touch Key, including Batch Time and Relay Broadcast.

  • Page 80: Menu Structure

    Accessing The User Program Area Menu Structure Listed below are the PROGRAM Menu selections as they appear in your unit. Also shown are the available selections and the default settings. Once inside each selection, you will find additional help and guidance. Menu Group Sub-Menu Selections Choices Available...
  • Page 81 Accessing The User Program Area Menu Group Sub-Menu Selections Choices Available Default INITIAL USER DATA? 1 DATE & TIME Date & Time Jan 1 1990 2 USER FAX NO. User Fax No. Required 3 USER NAME User Name Required 4 DEPARTMENT ID On / Off SET PRINTER? 1 AUTO CASSETTE SEL.
  • Page 82 Accessing The User Program Area Entering Numbers and Letters To enter numbers into a numeric field, use COPY the 10-Key Pad. STOP PQRS WXYZ START To enter letters into an alpha field, use the One-Touch Keys. -/& To enter a Space between numbers /PAUSE or letters, use One-Touch Key #31.

  • Page 83: Initial User Data

    Initial User Data Initial User Data Entering The Date & Time When you set the date and time, they appear on the LCD when the unit is in standby mode. They also print at the top of each page you transmit to another location. The date and time must be set in order to use the Delay Transmit, Broadcast, and Polling functions of your unit.

  • Page 84: Entering Your User Name

    Initial User Data Entering Your User Name To have your user name display on the faxes you transmit: Use the Menu Navigation procedure on page 4-1 to 3 USER NAME? access the USER NAME? menu selection. OK=YES Press YES. Enter your name. NAME=_ OK=YES (DEL=NO) After entering your name, check to make sure it is correct.

  • Page 85: Machine Operations

    Machine Operations Machine Operations This section describes the choices available in the Machine Operations Menu. Some choices may not be available to you depending on your country’s regulations. Setting the LCD Contrast There are four contrast levels that you can select depending on the LCD. Press the PROGRAM Key and scroll through the MACHINE OPERATION? menus until you reach the Machine Operation...

  • Page 86: Setting The Buzzer (Ring) Volume

    Machine Operations Setting the Buzzer Volume Use this to set the buzzer volume to the suited level. Press the PROGRAM Key and scroll through the MACHINE OPERATION? menus until you reach the Machine Operations YES / or 1-8 menu and press YES. Press 3 or press the down arrow twice to reach the 3 BUZZER VOLUME? Buzzer Volume Menu.

  • Page 87: Setting The Line Monitor (Speaker) Volume

    Machine Operations Setting the Line Monitor (Speaker) Volume Use this to set the speaker volume while monitoring the fax activity. Press the PROGRAM Key and scroll through the MACHINE OPERATION? menus until you reach the Machine Operations YES / or 1-8 menu and press YES.

  • Page 88: Setting Your Fax Line Type (Pstn/Pbx)

    Machine Operations Setting Your Fax Line Type (PSTN/PBX) Select either PSTN or PBX depending on how your phone is connected. If your unit is connected to the public switch telephone network (PSTN), you should select “PSTN. Otherwise, you should select “PBX.” Press the PROGRAM Key and scroll through the MACHINE OPERATION? menus until you reach the Machine Operations...

  • Page 89: Setting The Power Save Mode

    Machine Operations Setting the Power Save Mode This program allows the user to set their fax unit to automatically enter the power saving mode at a specified time. You can also set the Power Save Mode to OFF. If the ON time and the OFF time are set the same, the Power Save Mode will remain ON continuously.

  • Page 90: Setting The Power Save Time

    Machine Operations Setting the Power Save Time The fax unit enters to the Power Save Mode every 15 minutes automatically (default value). You can reset the Power Save Time from 1 to 120 minutes. Press the PROGRAM Key and scroll through the MACHINE OPERATION? menus until you reach the Machine Operations YES / or 1-8...

  • Page 91: Document Scan Settings

    Document Scan Settings Document Scan Settings To optimize scanning resolution and contrast, set according to your individual needs. Resolution To assure the best quality document, please set the scanning resolution and contrast according to the requirements of your original documents. The default resolution setting is Standard and the resolution will return to the default setting after each transmission if using a different resolution.

  • Page 92: Scan Contrast

    Document Scan Settings Scan Contrast There are three contrast levels of Light, Normal, Dark that you can select depending on your original document. For documents with very fine or light characters, choose a lighter level. Press the PROGRAM Key and scroll through the SCANNING&PRINTING? menus until you reach the SCANNING &...

  • Page 93: Reduction Copy

    Document Scan Settings Reduction Copy This function allows you to have the document printed by one of the two modes described below: Choices Available Description The facsimile machine will reduce the copy document as needed to fit on the paper. The maximum reduction proportion is 70%.

  • Page 94: Rec. Paper Size

    Document Scan Settings Rec. Paper Size This function allows you to choose the recording paper size in Tray 1 (standard Paper Tray) and the optional Tray 2 (Second Paper Cassette Unit) for the first printing after power ON. After first printing the machine remembers the paper size in the Standard Tray and Optional Paper Cassette.
  • Page 95 Document Scan Settings Note: The Optional SPCU must be installed. If *NOT AVAILABLE* it is not installed, you will receive this message. Using the Left and Right arrows, select ON for Auto Cassette Selection, then press YES to enter -SELECT&PUSH”YES”- this selection into memory.

  • Page 96: Dial Registration

    Dial Registration Dial Registration This section gives instructions on how to program the number to be stored in the One- Touch, Speed Dial and Group Dial Keys. In addition, it shows you how to set up special parameters for each One-Touch Key, including batch Time and Relay Broadcast. One-Touch Keys You can program the most frequently dialed fax numbers into One-Touch Keys, 32 One Touch Keys is applicable for MINOLTAFAX2800, 64 One Touch Keys for...

  • Page 97: Speed Dial Keys

    Dial Registration Edit/Deleting If you wish to change any entry, a screen allows you to accept or change. If you wish to change a Key that was previously REGISTERED! KEEP? programmed, this message appears. Press YES to OK=YES (EDIT/DEL=NO) keep this location as is, or NO if you wish to edit it. If you choose NO, use the arrow keys to select EDIT *DELETE...

  • Page 98: Group Dial Keys

    Dial Registration Enter the Name you wish associated with this NAME=_ number and press YES after checking to see it OK. OK=YES You are given the opportunity to program additional locations. Continue to enter additional Speed Dial locations or press NO to exit. Edit/Deleting If you wish to change any entry, a screen allows you to accept or change.

  • Page 99: Program Dial

    -SELECT&PUSH”YES”- needed changes. Program Dial Instead of their regular functions, any of the last eight One-Touch Keys MF3800 (57- 64), MF2800(25-32) can be used as Program Keys. Transmission functions including: Broadcast, Timer TX (Delayed Transmission), Mailbox, Polling RX, and Relay Initiation can be programmed into the programmed One-Touch Keys.
  • Page 100 Dial Registration Press the One-Touch Key you wish to use. -SELECT REGIST.KEY- Remember, it must be one of the last eight. Choose the function you wish to program: FUNCTION 1=Broadcast, 2=Timer TX, 3=Mailbox TX, SEL. 1/2/3/7/8 7=Polling RX, and 8=Relay Initiate. Note: To continue with this process, choose the group of steps that match your needs.
  • Page 101 Dial Registration For 3 = Mailbox TX: A screen appears to confirm Mailbox TX was your MAILBOX TX selection. Enter the fax number you wish to send to or select ENTER FAX NO. Function. If you elect to enter a phone number, Enter the 20-digit Mailbox ID that you want to use.

  • Page 102: Batch Tx

    Dial Registration Enter the 20-digit Relaybox ID. RELAYBOX ID= OK=YES (DEL=NO) Enter the 20-digit Relaybox password. PASSWORD= OK=YES (DEL=NO) Once this function has been programmed, you use it by simply pressing the One-Touch Key you have just programmed. This is documented in Chapter 3 Advanced Facsimile.
  • Page 103 Dial Registration ONE-TOUCH 25 Enter the time at which the batch should be TX TIME=_0:00 transmitted and press YES to accept. OK=YES This screen confirms your entry. *SET ONE-TOUCH 25 23:00* Press the START key to enter this information into -SELECT REGIST.

  • Page 104: Relay Box

    Dial Registration Relay box Relay Box enables the operator to make one long distance call to a remote unit and prompt the remote unit to relay the message to one or more fax unit in the local area.With this function, you can save valuable time and telephone charges.This function can also instruct the remote fax machine to send an TX Result report to one of its Speed Dial locations.

  • Page 105: Tx Operation

    TX Operation TX Operation Default TX This function is used to set the default TX mode of the fax unit. Two options are available: Choices Available Description Memory TX When set in this mode, documents are scanned into memory for transmission and dialing starts after the first pages is scanned (Quick TX).

  • Page 106: Closed Network Tx

    TX Operation Closed Network TX When closed network TX/RX mode is set ON, transmission is possible only with the destination stations registered in One-Touch and Speed Dial. Press the PROGRAM Key and scroll through the TX OPERATION? menus until you reach the TX Operation Menu. YES / or 1-2 Press YES to begin programming.
  • Page 107 TX Operation Select the day you wish the forwarding to stop and SEL. STOP DAY=WEN. press YES. OK=YES / or 0-6 Select the time you wish the forwarding to begin START TIME=_0:00 and press YES. OK=YES (DEL=NO) Select the time you wish the forwarding to stop and STOP TIME=_0:00 press YES.
  • Page 108 TX Operation Header The header prints the sender machine name, fax number, date/time and page number at the top of the sheet at the remote location. This is required by the FCC in the USA and is regulated in other way in other countries. In the USA you will have one of the following options.

  • Page 109: Rx Operation

    RX Operation RX Operation Memory RX Mode ON = Memory Lock In Memory RX Mode, the machine stores all received documents in memory. The document is not printed until the machine receives a print command. The print command can be activated by a timer or password. The print timer command instructs the machine to start printing the document stored in memory at the specified time.
  • Page 110 RX Operation To select Memory RX ON, use the left and right Arrow Keys to select ON and press YES. -SELECT&PUSH”YES”- Enter the time you wish to start receiving messages ON TIME=_0:00 into memory. OK=YES Note: If the ON and OFF time are identical, messages will always be received into memory.

  • Page 111: Two Page Print

    RX Operation No. of Rings The unit will answer an incoming call after the number of rings (1-16) set in this menu. The default setting is 2 rings. Press the PROGRAM Key and scroll through the RX OPERATION? menus until you reach the RX Operation Menu. YES / or 1-9 Press YES to begin programming.

  • Page 112: Reduction Rx

    RX Operation Reduction RX This function allows you to choose among the three modes described below: Choices Available Description The facsimile machine will reduce the documents as needed to fit on the paper. The maximum reception proportion is 70%. The facsimile machine will not reduce the document and instead will print the remainder on a second page if the image size exceeds the length of the paper.

  • Page 113: Closed Network

    RX Operation Select the number 0-9 that you wish to use for MIALBOX NO.= mailbox. SELECT 0-9 Enter the 4-digit Mailbox ID. MIALBOX 1 ID= OK=YES Enter the 4-digit Mailbox password. MIALBOX 1 PW= OK=YES Closed Network Set to ON when you want to receive documents only from specified parties. When activated, it will only accept receptions from those numbers registered in the One-Touch or Speed Dial Keys.

  • Page 114: Rx Mode

    RX Operation RX Mode This function is used to set the mode in which the facsimile machine receives the document. Choices Available Description AUTO In this mode, the facsimile machine will automatically answer the phone call and receive the document. MANUAL In this mode, the facsimile will not automatically receive the document.

  • Page 115: Continuous Poll Rx

    RX Operation Continuous Poll RX Poll the specified location with pre-set timer. Up to 10 groups can be set for polling, and each group can set 10 locations. Press the PROGRAM Key and scroll through the RX OPERATION? menus until you reach the RX Operation Menu. YES / or 1-9 Press YES to begin programming.
  • Page 116 RX Operation Enter the 20-digit Polling ID. POLLING ID=_ OK=YES (DEL=NO) Enter the 20-digit Polling Password. This number POLLING PW=_ is set at the remote location and you must match it OK=YES (DEL=NO) when sending to them. Note: Polling Passwords must be set at both units and must match for Polling to work.

  • Page 117: Line 2 Setting

    Line 2 Setting Line 2 Setting The Optional Dual-Line kit allows you to connect one more telephone line to the fax unit at the same time. MINOLTAFAX3800 has Dual-Line as a standard. You can select either telephone line for priority reception, and you can also select which line is to be used for priority sending when both lines are open.

  • Page 118: Line 2 Tone / Pulse

    Line 2 Setting Press 2 or scroll down to the TX Line Priority menu 2 TX LINE PRIORITY? and press YES. OK=YES Select either 1 or 2 as the line you wish to transmit LINE 1 TX PRIORITY? on. Press YES to accept this data into memory. OK=YES Line 2 Tone / Pulse This allows the user to set the dialing mode of line 2.

  • Page 119: Reports

    Reports Reports This unit can print several different reports to aid in managing your fax traffic and the unit itself. Activity Report An Activity Report prints the results for the past 60 communications. it is used to check whether a communication was successful, the number of communications made, and communication time.

  • Page 120: Tx Results Report

    Reports TX Results Report A TX Results Report prints the results of a transmission after it has been completed. This report can be used to check whether a transmission has been successful. Press the PROGRAM Key and scroll through the REPORTS? menus until you reach the Reports menu and press YES / or 1-6...

  • Page 121: Broadcast Report

    Reports Broadcast Report A Broadcast Report prints a list of results of broadcast transmission. Press the PROGRAM Key and scroll through the REPORTS? menus until you reach the Reports menu and press YES / or 1-6 YES. Press 5 or scroll down to the Broadcast Report 5 BROADCAST REPORT? menu and press YES.
  • Page 122 Reports Other Reports and Lists This unit can print other reports and lists that are useful in managing and optimizing your fax traffic. See the list below. Some of these are covered in other sections of this manual in more detail. Report Name Description Printing...
  • Page 123 Reports Auto printing is set using the PROGRAM Utilities. - When auto printing is set to ON, the report is printed automatically. - When auto printing is set to OFF, the report can only be printed when started manually from the machine’s control panel. 4 - 45 Facsimile Programming...

  • Page 124: Chapter 5 - Internet Fax(Option)

    Chapter 5 Internet Fax(Option)

  • Page 125: Setup

    Internet Fax You can use the MINOLTAFAX2800 / 3800 T.37 Internet Fax to scan and send documents to a working E-mail addresses so they can download them at their convenience. The T.37 Internet Fax can transmit documents as TIFF file attachment through E-mail to other E-mail addresses.

  • Page 126: Programming Internet Fax Settings

    Programming Internet Fax settings This program allows the user to set their fax unit to send or receive E-mails by LAN. In order for your fax unit to communicate with the LAN E-mail server, you must program the appropriate information into the fax unit. Menu Item Description 1.EMAIL SETTING...

  • Page 127: Setting Up The Internet Fax

    Setting up the Internet Fax Setting up the Internet Fax E-MAIL SETTING Press the PROGRAM key and scroll through the INTERNET FAX? menus until you reach the Internet Fax menu and YES / or 1-6 press YES. Press YES. 1 E-MAIL SETUP? OK=YES Enter the name that you want to be used on your E- NAME=...

  • Page 128: Server Setting

    Setting up the Internet Fax SERVER SETTING Press the PROGRAM key and scroll through the INTERNET FAX? menus until you reach the Internet Fax menu and YES / or 1-6 press YES. Use the Up/Down Arrow Keys to the SERVER 2 SERVER SETTING? SETTING menu then press YES.

  • Page 129: Pop3 Interval

    Setting up the Internet Fax POP3 INTERVAL Press the PROGRAM key and scroll through the INTERNET FAX? menus until you reach the Internet Fax menu and YES / or 1-6 press YES. Use the Up/Down Arrow Keys to the POP3 3 POP3 INTERVAL? INTERVAL menu then press YES.

  • Page 130: Error Report

    Setting up the Internet Fax ERROR REPORT Press the PROGRAM key and scroll through the INTERNET FAX? menus until you reach the Internet Fax menu and YES / or 1-6 press YES. Use the Up/Down Arrow Keys to the ERROR 5 ERROR REPORT? REPORT menu then press YES.
  • Page 131 Setting up the Internet Fax GMT-12:00 Emoetok,Kwajalein GMT+01:00 Amsterdam,Berlin,Bern,Rome Stockholm,Vienna,Belgrade, Bratislave,Budapest,Ljubljana Prague,Brussels,Conpenhagen, Madrid,Paris,Vilnius,Sarajevo Skopje,Sofija,Warsaw,Zagreb GMT-11:00 Midwaym Island,Samoa GMT+02:00 Athens,Istanbul,Minsk,Bucharest, Cairo,Harre,Pretoria,Helsinki, Riga,Tallinn,Jerusalem GMT-10:00 Hawaii GMT+03:00 Baghdad,Kuwait,Riyadh,Moscow St.Petersburg,Volgograd,Nairobi GMT-09:00 Alaska GMT+04:00 Abu Dhabi,Muscat,Baku,Tbiliai GMT-08:00 PacificTime(US&Canada) GMT+05:00 Ekaterinburg,Islamabad,Karachi, Tijuana Tashkent GMT-07:00 Arizona GMT+06:00 Astana,Almaty,Dhaka,Colombo Mountain Time(US&Canada) GMT-06:00...

  • Page 132: One-Touch Dial

    Setting up the Internet Fax Programming Locations One-Touch Dial Press the PROGRAM Key and scroll through the DIAL REGISTRATION? menus until you reach the DIAL REGISTRATION YES / or 1-5 Menu. Press YES to begin programming. Press YES since this is the first menu to appear and 1 ONE-TOUCH DIAL? press YES to enter the One-Touch Program.

  • Page 133: Speed Dial

    Setting up the Internet Fax Speed Dial Press the PROGRAM Key and scroll through the DIAL REGISTRATION? menus until you reach the DIAL REGISTRATION YES / or 1-5 Menu. Press YES to begin programming. Press 2 or scroll down to the Speed Dial menu and 2 SPEED DIAL? press YES.

  • Page 134: Program Dial

    Setting up the Internet Fax Program Dial Press the PROGRAM Key and scroll through the DIAL REGISTRATION? menus until you reach the DIAL REGISTRATION YES / or 1-6 Menu. Press YES to begin programming. Press 4 or scroll down to the Program Dial menu 4 PROGRAM DIAL? and press YES.
  • Page 135 Setting up the Internet Fax for 2=Timer TX A screen appears to confirm Timer TX was your TIMER TX selection. Enter the time you wish the transmission to occur TIMER=00:00 and press YES. OK=YES Press MAIL Key and enter address you wish to ENTER FAX NO.

  • Page 136: Manual Transmission(Single Location)

    Setting up the Internet Fax Basic Operations of Internet Fax Manual Transmission(Single Location) The procedure to manually send an E-mail message from your device is very similar to manually transmitting a document to a facsimile device over the telephone line. Place the documents in the ENTER FAX NO.

  • Page 137: Manual Receive

    Setting up the Internet Fax Manual Receive The procedure to manually receive an E-mail message is very similar to the procedure to manually receive a fax message. Use the following procedure to retrieve an E-mail message manually. With the unit in Standby, and no document in the *INTERNET FAX* ADF, press the MAIL Key and START Key.

  • Page 138: Advanced Operations Of Internet Fax

    Advanced Operations of Internet Fax Advanced Operations of Internet Fax Broadcast The procedure to send an E-mail message to multiple locations are very similar to the procedure used to send a fax message to multiple locations. You can send a message to a total of 148/180 locations.

  • Page 139: Timer Tx

    Advanced Operations of Internet Fax Timer TX Select the Original Type and Resolution if NOV.06 15:38 100% necessary and place your document in the -SET DOC. FACE DOWN- Document Feeder face down. Press the FUNCTION Key and press 2 to select the FUNCTION Timer TX menu.

  • Page 140: Error Messages

    Error messages Error messages The T.37 option will always generate an error message when it cannot process the received file. It will also generate error message when it has a SMTP or POP3 protocol failure. These reports are printed on the machine that has the T.37 option installed. In addition, the T.37 option can be configured to send an error message to the originator of the E-mail and to an E-mail address programmed into the machine.

  • Page 141: Lcd Display Messages

    Error messages LCD Display Messages • *NIC NOT EXIST* This message indicates that the machine cannot detect a network connection. • *NIC TIME OUT* This message indicates that the NIC did not establish communication with the E-mail server before the programmed Time Out interval was reached. •...
  • Page 142 Error messages • *TIFF ERROR* This message indicates that TIFF file is not the standard format of Internet-Fax and cannot be printed. • *MACHINE TIME OUT* This message indicates that the machine could not communicate with the NIC. • *NOT SETUP DATA* This message indicates that E-mail setting or server setting did not finish programming.
  • Page 143 Error messages 5-19 Internet Fax(Option)

  • Page 144: Chapter 6 - Pc Printing & Scanning

    Chapter 6 PC Printing & Scanning...

  • Page 145: Set Printer

    Set Printer Set Printer The Set Printer Menu enables you to select settings for Auto Cassette Selection, Number of Copies, Symbol Set, Font Number, PCL4 and 600 dpi. Menu Item Available Default Description Auto Cassette ON or OFF Set the document to be printed out either via the Low- Select Tray or the High-Tray according to personal needs.

  • Page 146: Symbol Set

    Set Printer Number of Copies Allows user to set the number of copies desired. The maximum number of copies is 99. You can override this function through the computer software. Press the PROGRAM Key and scroll SET PRINTER? through the menus until you reach the Set YES / or 1-8 Printer menu and press YES.

  • Page 147: Font Number

    Set Printer Font Number Allows users to set various font numbers as listed below. Provides six internal fonts that remain resident in the machine. They are listed in the following table by number and size. The machine will use the selected font whenever your computer does not send an override for a different font.

  • Page 148: Print Font

    Set Printer Line Number Allows users to set the total lines for each printed page. You can set any number between 5 and 127 lines per page. Note: In most cases, PC software settings override this setting. Press the PROGRAM Key and scroll SET PRINTER? through the menus until you reach the Set YES / or 1-8...

  • Page 149: Pcl4 Enhance

    Set Printer PCL4 Enhance Allows users to select PCL4 printer emulation which supports 300 dpi. If the LCD displays, “PCL4/GDI CHANGE, RESTART YOUR FAX” because memory reallocation (refer to Memory required for printer” ), it is necessary to power OFF the fax machine and then turn the power back ON (wait approximately 6 seconds before turning unit back ON).

  • Page 150: Gdi Enhance

    Set Printer GDI Enhance Allows users to select the GDI printer driver which supports 600 dpi. Additional memory is necessary for printing documents at 600 dpi. Note: If your unit generates a “MEMORY FULL” report while attempting to print a document using PCL4 emulation, or the Window GDI Driver and does not print your document, your unit requires additional memory.

  • Page 151: Memory Allocations

    Memory Allocations Memory Allocations The Minolta Fax 2800/3800 printer function comes with 2 / 6 MB of memory. If you print complex pages, you might experience memory overflow conditions. Standard Memory Configuration Choices MINOLTAFAX2800 / 3800 Memory configuration for Fax / GDI...
  • Page 152 Memory Allocations MINOLTAFAX3800 Fax Memory configuration for Fax / GDI printing User Selection For Printing Memory Memory PCL4 A4/Ltr. Std PCL4 GDI 300 dpi GDI 600 dpi Enhance Enhance (Pages) printing printing Yes* Yes* 1280 Yes* Option 1152 Yes* 1056 1065 Yes*: when printing complicated document, it isn’t easy to print out well (buffer full).

  • Page 153: Pcl4 Emulation

    PCL4 Emulation PCL4 Emulation PCL4 emulation provides 300 dpi resolution, which is adequate for printing text. If you are printing a document that contains several graphics, you might prefer to use the GDI driver, which provides a higher (600 dpi) resolution or the PCL5e option.

  • Page 154: Basic Operation

    PCL4 Emulation Setting Up the Computer Application Printer Driver From the setup program in your software application, select the HP LaserJet Series II printer type. If you are using optional memory, we recommend you select the HP LaserJet IIP. Set your software applications printer options to match the following items: •...

  • Page 155: Printer Messages

    Printer Messages Printer Messages When the unit is on-line and receiving data from the computer, the unit displays messages indicating the printer status. Message Description Recommendations PC Connection Printer is receiving data from Allow unit to complete process before the computer. making any adjustments.

  • Page 156: Gdi Printer Feature(Option)

    GDI Printer Feature(option) GDI Printer Feature(option) The GDI driver is an option for MINOLTAFAX2800 and MINOLTAFAX3800 that enables it to function as a 300 or 600 dpi laser printer for Windows applications. Either of a serial port or parallel port can be used to connect the unit to your PC for printing.

  • Page 157: Installing The Printer Driver

    GDI Printer Feature(option) Connecting to Your PC As stated above, you can use either a serial port or parallel port for the GDI printer function. Verify that the parallel cable you are use conforms to the pinout specifications listed below: Signal Signal Signal...
  • Page 158 GDI Printer Feature(option) When the dialog box appears, insert the program disk. Click Browse. Select the win95 folder containing the Mi28-38.inf file. Click OK. Click OK on the Install From Disk window. The Add Printer Wizard lists the Minoltafax2800/3800 printer. Select the printer you want and click Next.

  • Page 159: Printing With Your Gdi Print Function

    GDI Printer Feature(option) Configuring the GDI Print Settings Configure the settings for the GDI printer function the same as you would for any other printer. Refer to your Windows or software application manual. In most applications, you configure the paper size in the application. To configure the paper source: •...

  • Page 160: Scanning (Twain Driver Option)

    Scanning (TWAIN Driver Option) Scanning (TWAIN Driver Option) The TWAIN software enables your PC to import scanned images from your MINOLTAFAX2800 and MINOLTAFAX3800 units into your software applications. A serial port connection is required for this to work. See “Attaching the Peripheral Cables”...

  • Page 161: Scanner Troubleshooting

    Scanning (TWAIN Driver Option) Scanner Troubleshooting When your unit encounters trouble while scanning, an error message appears on the LCD display. Consult the following table to correct the problem. Message Cause Solution Place Original There are no documents in the Place your document in the ADF, or the ADF is in use.

  • Page 162: Class 1 Fax/Modem

    Class 1 Fax/Modem Class 1 Fax/Modem The Class 1 fax/modem interface on your unit enables it to function as a Class 1 fax/modem for any IBM-compatible computer, sending and receiving fax messages directly from your computer. The Class 1 fax/modem interface works with the computer to increase fax efficiency and speed.

  • Page 163: Installing The Pc-Fax Software

    Class 1 Fax/Modem Connecting Class 1 to Your PC The MINOLTAFAX3800 uses a standard RS-232C port to communicate with the PC. Follow the instructions in “Attaching the Peripheral Cables” on page A-8 to connect the cable if you have not already connected it. Please Note: CLASS 1 PC Faxing is optional..

  • Page 164: Receiving A Fax In Class 1 Mode

    Class 1 Fax/Modem Sending a Fax in Class 1 Mode Follow these steps to send a fax from your computer to a remote location. From the computer, select the file you are sending. Enter the remote fax telephone number. Start the send operation from the PC, according to the PC-fax software instructions.
  • Page 165 Class 1 Fax/Modem Printing in Class 1 Mode To print a document to your unit from the PC-fax application. you must use the Class 1 ID number as the destination. Enter the Class ID number exactly as it is programmed. Follow these steps to use your unit as a printer: In the PC-fax software application, enter the Class 1 ID number in the telephone number field.
  • Page 166 Class 1 Fax/Modem PC Printing & Scanning 6 - 22...
  • Page 167 Class 1 Fax/Modem 6 - 23 PC Printing & Scanning...

  • Page 168: Chapter7 Maintenance & Supplies

    Chapter7 Maintenance & Supplies...

  • Page 169: Loading The Paper

    Loading the Paper Loading the Paper Paper Tray Remove the Paper Tray Cover. Fan the paper stack thoroughly and align its edges. Load paper onto the Tray and adjust the Alignment Guides to touch the sides of the paper. Note: When paper remains in the Tray, do not load more paper on top of it.

  • Page 170: Optional Second Paper Cassette Unit(Spcu)

    Loading the Paper Optional Second Paper Cassette Unit(SPCU) Lift the SPCU slightly and pull to remove it from the machine. Remove the Cassette Cover and press down on the Paper Lifting Plate. Fan the paper stack thoroughly and align its edges. Load the paper stack on the tray.
  • Page 171 Loading the Paper DO NOT place paper above the Maximum Paper Level indicator. Note: When paper remains in the Cassette, do not load more paper on top of it. Always place the remaining paper on top the stack to assure it is used first. Replace the Cassette Cover and insert it into the machine.

  • Page 172: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams The facsimile machine has two different messages for paper jams. The message “ORIGINAL DOC. JAM” indicates a problem in the Scanner section. The message “RECORDING PAPER JAM” indicates a problem with the printer paper path. Document Jams When a document jam occurs, the message “ORIGINAL DOC.

  • Page 173: Paper Jams

    Clearing Paper Jams Paper Jams When a paper jam occurs, the message ‘RECORDING PAPER JAM” appears in the LCD Display. Press the Cover Lock Release Buttons on the left and right side of the Printer Cover, and swing open the Cover. Note: The area directly below the Document Feed Tray is where the Fuser is located.
  • Page 174 Clearing Paper Jams Jam at the Paper Feed Tray Cover Pull out the paper in the direction shown by the arrow. Jam at the Paper Feed Tray Remove the Tray Cover and pull out the paper in the direction shown by the arrow.
  • Page 175 Clearing Paper Jams Jam between the Feeding Rollers and Fuser Unit Pull out the paper from the Fuser Unit in the direction shown by the arrow. Pull out the paper from the Feed Roller in the direction shown by the arrow. Jam at the SPCU Remove the SPCU Cassette.
  • Page 176 Clearing Paper Jams After removing the jam follow these steps: Install the Drum Cartridge making sure the color tabs fit into the slots. Install the Toner Cartridge Making sure the color tabs fit into the slots. Gently press down the Printer Cover and securely close it.

  • Page 177: Changing Toner Cartridge

    Changing Toner Cartridge Changing Toner Cartridge Press the Cover Lock Release Buttons on the left and right side of the Printer Cover, and swing open the Cover. Remove the used Toner Cartridge from the fax machine. Take the new Toner Cartridge out of its carton, Before installing the Toner Cartridge, it is necessary to evenly distribute the toner inside of the...
  • Page 178 Changing Toner Cartridge Install the new Toner Cartridge. Make sure the four pins of the Toner Cartridge (two each at the front and rear sides) fit in the slits inside the fax machine. Gently press down the Scanner Cover, and securely close it. Note: A new Cartridge sometimes makes a grinding noise when first installed.
  • Page 179 Changing Toner Cartridge Remove the Drum Cartridge. Take the new Drum Cartridge out of its carton and install it. Make sure to align the tabs with the slots and match blue and green color coding. Install the Toner Cartridge. Make sure the four pins of the Toner Cartridge (two each at the front and rear sides) fit in the slits inside the fax machine.

  • Page 180: Maintenance

    Maintenance Maintenance Cleaning Your Fax Unit It is important to take routine care of your fax machine to keep it in optimum operating condition. Using a soft cloth dampened with mild detergent, wipe the outside of the fax machine. Cleaning the Scanner Open the Scanner Cover.

  • Page 181: Cleaning The White Roller

    Maintenance Cleaning the White Roller Turn the power OFF. Open the Scanner Cover. Wipe the roller clean of dirt and paper dust with a soft cloth. Close the Scanner Cover. 7 - 13 Maintenance & Supplies...
  • Page 182 Maintenance Notes: Maintenance & Supplies 7 - 14...
  • Page 183 Maintenance 7 - 15 Maintenance & Supplies...

  • Page 184: Troubleshooting

    Chapter 8 Troubleshooting...

  • Page 185: Troubleshooting

    Troubleshooting Troubleshooting If your fax unit does not work properly, please refer to the following information to fix some problems you might encounter before contacting your service representative. However, if the problem still cannot be corrected, do not attempt further repairs. Turn OFF your unit and consult your Service Representative.

  • Page 186: Error Messages

    Troubleshooting Error Messages The most commonly encountered messages are listed below. Review the cause or symptom of each message and then take the necessary action. For any other messages, follow the instructions that appear on the LCD. Message Cause/Symptom Action •...
  • Page 187 Troubleshooting Message Cause/Symptom Action • The fax is almost out of Toner. • Replace the Toner Cartridge with a new *CAUTION* one. If you leave it without replacing, TONER NEAR EMPTY printed image might be light. *CAUTION* • The fax unit has run out of toner. •...
  • Page 188 Troubleshooting Message Cause/Symptom Action • GDI ENHANCE printing mode not set or • Select GDI ENHANCE printing (refer to *CAUTION* memory not available. set printer session). GDI ENHANCE NOT SET • Call your Service Representative for possible memory upgrade required. Troubleshooting 8 - 4...

  • Page 189: Troubleshooting Tips

    Troubleshooting Troubleshooting Tips Here are some tips for troubleshooting our fax. First, take the actions shown below. However, if the problem persists, call your Service Representative. Symptom Action 1 Nothing is shown on the Display. • make sure the Power Cord is plugged in properly. •...
  • Page 190 Troubleshooting Symptom Action 14A document you transmitted to another • Make a copy of the document transmitted to check for image quality. party was not received clearly. • If the copy is not clear, clean the contact image sensor of the Scanner of your fax.
  • Page 191 Troubleshooting 8 - 7 Troubleshooting...

  • Page 192: Chapter 9 - Specifications

    Chapter 9 Specifications...

  • Page 193: Physical Specifications

    Physical Specifications Physical Specifications Style Desktop - Plain paper fax, with optional 500 sheet cassette, PC-printer, PC- scanner, PC-fax, network printer or Internet-Fax Printing Method Electrostatic transfer and laser printing Scanning Method Contact Image Sensor (CIS). Photo Conductor Organic Photo Conductor Drum (OPC) Fusing Hot roll fusing Dimensions...

  • Page 194: Operational Specifications

    Operational Specifications Electrical Specifications Power range 120 Vac (102-127Vac), 50/60 Hz+2% 230 Vac (198-264Vac), 50/60 Hz +2% Power Consumption Operation 600 W Standby 30 W(or less) Power Save Mode 110 Vac--less than 10 W 230 Vac-- less than 10 W Operational Specifications Warm-up time Approximately 20 seconds...
  • Page 195 Operational Specifications Scanner Optical system Contact Image Sensor (CIS) Effective Width 208 mm(8.19 inches) Effective Length 128 mm (5 inches) - 356 mm (14 inches) Long Document 380 mm (14.9 inches) Can be extended to 1000mm(39.4 inches) Document Feed Tray 50 sheets, face down, 20 lb.

  • Page 196: Class 1 Interface (Rs-232)

    Operational Specifications Facsimile Specifications Dialing Functions Phone System PSTN (Public Switched Telephone Network) PBX (Private Branch Exchange) Dial Type DTMF (Dual Tone Multi Frequency) DP (Dial Pulse: 10pps or 20pps) Direct Dial Keypad Numeric Keypad One-Touch Dial 32/64 One-Touch Keys Speed Dial 100 Locations Broadcasting locations...

  • Page 197: Lan Interface (Print Server)

    Operational Specifications PC Interface Functions PCL4, GDI, TWAIN, CLASS 1, Lan Printer, Remote Monitor, Local F/W Download Software Drivers Interface PCL4 Unnecessary Parallel Optional Parallel/Serial Class 1 Unnecessary Serial Twain Optional Serial Hardware Parallel: One Direction Parallel Port Interface Serial: RS232-C-Din type NIC Interface Recommended Software/ Class 1...

  • Page 198: Internet Fax

    Operational Specifications Internet Fax Item Specification Remark Interface 10 BaseT / 100Base TX Protocol TCP / IP DHCP I-Fax Protocol ITU T.37 TX: SMTP RX: POP3 Content type MultiPart / Mixed(text/plain, image/TIFF) 1.content-type: text/plain 2.content-type: image/TIFF 1.content-type: text/plain 2.content-type: image/TIFF 3.content-type: application/octet_stream name=”*_tif”...
  • Page 199 Operational Specifications Auto Reception periodically Manual RX immediately Report RX Error-replay to E-Mail address TX error report RX error report 9 - 7 Specifications...

  • Page 200: Dual Line

    Operational Specifications Dual Line Dialing Functions Phone System PSTN (Public Switched Telephone Network) PBX (Private Branch Exchange) Dial Type DTMF (Dual Tone Multi Frequency) DP (Dial Pulse: 10pps or 20pps) Direct Dial Keypad Numeric Keypad One-Touch Dial 32/64 One-Touch Keys Speed Dial 100 Locations Broadcasting locations...

  • Page 201: Environmental Specifications

    Environmental Specifications Environmental Specifications Temperature 10 - 33 C (50 - 95 Relative Humidity (RH) Minimum Maximum 85% non-condensing Operating Altitude Maximum: 2500 meters (8020 feet) or below Lithium Battery Statement Lithium batteries have a danger of explosion. Replace the battery only with the type recommended by the manufacture.
  • Page 202 Appendix A Unpacking & Installation...

  • Page 203: Unpacking

    Unpacking Unpacking This Appendix contains the information necessary to unpack and install your unit. Note: If you intend to install the Optional SPCU, we recommend that you skip to that procedure and install it first since the Facsimile unit set on top of the SPCU.

  • Page 204: Accessories Box Contents

    Unpacking Accessories Box Contents 1. Accessory Carton 2. Document Feed Tray 3. Paper Exit Tray 4. Document Exit Tray 5. Operator Guide 6. Telephone Cord 7. AC Power Cord Core x 2 (MINOLTAFAX2800) Core x 3 (MINOLTAFAX3800) Unpacking & Installation A - 2...

  • Page 205: Setting Up Fax Unit

    Setting Up Fax Unit Setting Up Fax Unit Removing the Packing Materials Remove the shipping tape. Remove the Control Panel protective covering. Press the Cover Release Buttons on the left and right sides of the Printer Cover, and swing open the cover. Installing the Drum Cartridge Unpack the Drum Cartridge.

  • Page 206: Installing The Toner Cartridge

    Setting Up Fax Unit Installing the Toner Cartridge Unpack the Toner Cartridge. Hold the Toner Cartridge with both hands and shake the Cartridge in all directions to assure the toner inside the cartridge is even. Install the Toner Cartridge. The ends of the Cartridge and the slots of the unit are color coded.

  • Page 207: Installing The Paper Exit Tray

    Setting Up Fax Unit Installing the Paper Exit Tray Insert the two tabs into the corresponding slots inside the unit. Installing the Document Exit Tray Insert the two tabs into corresponding slots located just below the front of the Control Panel. Note: The tabs must snap into place.

  • Page 208: Installing The Document Feed Tray

    Setting Up Fax Unit Installing the Document Feed Tray Insert the two tabs into the corresponding slots beside the Control Panel. Press down firmly but evenly until they snap into place. Attaching the Power Cord and Telephone Cords Make sure the Main ON/ OFF Switch is in the OFF position.
  • Page 209 Setting Up Fax Unit Connect the Telephone line cable to the LINE jack (lower of the two) on the back of the Fax unit. Connect the (Optional) Handset or another external telephone to the TEL jack (upper of the two) on the back of the Fax unit.

  • Page 210: Attaching The Pc Cables

    Setting Up Fax Unit Attaching the PC Cables Insert the end of the Printer Cable and/or RS-232 Cable into the appropriate connectors on the back of the Fax unit. Unpacking & Installation A - 8...

  • Page 211: Loading Paper

    Setting Up Fax Unit Loading Paper Remove the shipping tape from the Tray Cover. Remove the Tray Cover. Remove the shipping tape and foam from inside the Tray cavity. If you are loading Letter or A4 size paper, pull the Tray Extension out to the first stop.

  • Page 212: Turning Power On

    Setting Up Fax Unit Turning Power ON Turn the Main ON/OFF Switch to the ON position. CAUTION Allow at least three seconds after turning the Main ON/OFF Switch ON or OFF before pressing it again. After the power is turned ON, the fax goes through an initialization cycle until it is Ready.

  • Page 213: Final Checkout

    Final Checkout Final Checkout Preparing Your Fax Unit Before using your facsimile unit, please set up the following items: 1. Current Date and Time Your Fax unit can print out a report with the transmission date and time for identifications. Refer to Program User Data: Set Date/Time.

  • Page 214: Loading A Document

    Final Checkout Loading a Document Place a document face down in the Document Feed Tray. Note: Refer to the Specifications for appropriate paper size and type. Note: For consistent feeding, do not use the following types of originals: • Torn, wrinkled or curled paper •...

  • Page 215: Setting Up The (Optional) Spcu

    Setting Up the (Optional) SPCU Setting Up the (Optional) SPCU The SPCU option allow you to add a 500-sheet Cassette. This allows you to make longer fax, copy or printing runs without interruptions. The SPCU installs under the Fax unit and serves as a base for it. We recommend that you un-pack this unit first. After you complete this procedure, go back to the installation procedure for the Fax unit and install the Fax on top of the SPCU.
  • Page 216 Setting Up the (Optional) SPCU Installing the SPCU Take the (Optional) SPCU from the shipping carton. Remove the vinyl bag and peel off the shipping tape. Remove the shipping tape and cardboard from the gear area. Remove any shipping material and tape from the Cassette cavity.
  • Page 217 Setting Up the (Optional) SPCU Loading the Cassette Remove the Cassette from the vinyl bag. Remove the shipping tape and cardboard. Note: To remove the Baseplate retaining cardboard, carefully slide them forward and then remove. Press down the Baseplate until it locks into position. Place a sheet of paper on the Baseplate and check to see that the Cassette is set for...
  • Page 218 Setting Up the (Optional) SPCU Do not load paper above the Maximum Level Indicator. If you add paper prior to the tray being completely empty, make sure you place the old paper on top the stack. Put the Cassette Cover on the Cassette.
  • Page 219 Setting Up the (Optional) SPCU A - 17 Unpacking & Installation...
  • Page 220 Index...
  • Page 221 Symbols Function Key ....1-9 Installing The Printer Driver . 6-13 Journal Key ....1-9 PC Requirements .
  • Page 222 Manual Receive ....2-7 Memory Allocations ... 6-7 Std. Memory Configuration . . . 6-7 Line 2 Setting ....4-38 Receiving a Document .
  • Page 223 Symbol Set ....6-2 Setting Up Fax Unit ... . A-3 Setting Up the (Optional) SPCU . A-12 Specifications Electrical .
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