Page 1: Operation Guide
420i/520i OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.
Page 2: Included Guides
Introduction Thank you for your purchase of 420i/520i. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 4: Table Of Contents
Contents Contents Quick Guide ..............vi Caution / Warning Labels .
Page 5 Contents Paper Selection............. . 4-4 Mixed Sized Originals .
Page 6 Contents Document Box Using a Custom Box ............6-2 Using a Job Box .
Page 7 Contents Appendix Optional Equipment........... . .Appendix-2 Character Entry Method .
Page 8: Quick Guide
Quick Guide Be sure to read Precautions for Use before using this machine. Administrator tasks To make copies To print Simply press the Start key to make You can print via a network or print copies. You can also fine-tune the a PDF file directly from USB It copies.
Page 9: To Send Documents
Administrator tasks To send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory. It sends. Send to Send Saving What Folder Documents to you want (SMB) E-mail USB Memory to do Connecting Cables Plug the USB Network Setup (LAN Cable Connection)
Page 10 Administrator tasks To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. NOTE: For more information on setting up and sending a FAX, refer to the FAX System It faxes.
Page 11: Caution / Warning Labels
Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because High temperature inside.
Page 12: Installation Precautions
Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.
Page 13: Other Precautions
• Avoid locations with direct exposure to hot or cold air. • Avoid poorly ventilated locations. If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged. During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant.
Page 14: Precautions For Use
Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.
Page 15: Cleaning
CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine.
Page 16: Machine
Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 17: Safety Of Laser Beam
SAFETY OF LASER BEAM 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.
Page 18: Optical Unit
3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5.
Page 19: Safety Instructions Regarding The Disconnection Of Power
Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Page 20 (1) year, or 500,000 copies/prints from date of installation, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera’s only obligation and the Customer’s exclusive remedy shall be replacement of any defective parts.
Page 21: Legal Restriction On Copying/Scanning
Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned.
Page 22 OPERATION GUIDE...
Page 23: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information ................xxii • Regarding Trade Names..............xxiii • Energy Saving Control Function ............xxvii • Automatic 2-Sided Copy Function ............xxvii •...
Page 24: Legal Information
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. xxii OPERATION GUIDE...
Page 25: Regarding Trade Names
Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
Page 26: Open Ssl License
Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSL License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 27: Original Ssleay License
Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;...
Page 28: Monotype Imaging License Agreement
Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Page 29: Sleep
Energy Saving Control Function The device comes equipped with a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time since the device was last used.
Page 30: About This Operation Guide
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.
Page 31: Conventions In This Guide
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed Ready to copy is displayed.
Page 32: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
Page 33: Part Names
1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel ..................1-2 • Machine ....................1-4 OPERATION GUIDE...
Page 34: Operation Panel
Part Names Operation Panel Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted. Displays the Copy screen. Displays the screen for sending. You can also change this to show the address book screen.
Page 35 Part Names Blinks while data is received. Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen.
Page 36: Machine
Part Names Machine Original Cover (Option) Original Size Indicator Plates Clip Holder Slit Glass Attention Indicator... Lights or blinks when an error occurs and a job is stopped Receive Indicator... Blinks while data is received Left Cover 1 Left Cover 1 Lever Left Cover 2 Left cover 2 Handle Platen...
Page 37 Part Names Toner Container Stopper Toner Container Waste Toner Box Paper Feed Unit (A2) Paper Feed Unit Cover (A3) Green Knob OPERATION GUIDE...
Page 38 Part Names OPT2 OPT1 USB Memory Slot (A1) Front Cover Paper Width Adjusting Tab Paper Length Guide Top Tray Main Power Switch Paper Width Guide Multi Purpose Tray Option Interface Slot (OPT2) USB Memory Slot (A2) USB Interface Connector (B1) Network Interface Connector Option Interface Slot (OPT1) OPERATION GUIDE...
Page 39: Preparation Before Use
2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading paper and originals. • Check the Accessories ...............2-2 • Determining the Connection Method and Preparing Cables....2-3 •...
Page 40: Check The Accessories
Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide TWAIN/WIA Driver Operation Guide...
Page 41: Determining The Connection Method And Preparing Cables
Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T) COMMAND CENTER...
Page 42: Preparing Necessary Cables
Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface LAN (10Base-T or /Network FAX* 100Base-TX, Shielded) Printer...
Page 43: Connecting Cables
Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.
Page 44: Connecting Usb Cable
Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.
Page 45: Power On/Off
Preparation before Use Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Open the main power switch cover and turn the main power switch on. NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.
Page 46: Power Off
Preparation before Use Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch. CAUTION: The hard disk may be operating when the Power key or Memory indicator is lit or blinking.
Page 47: Sleep And Auto Sleep
Preparation before Use Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit.
Page 48: Adjusting The Operation Panel Angle
Preparation before Use Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language.
Page 49: Setting Date And Time
Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
Page 50: Network Setup (Lan Cable Connection)
Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures.
Page 51 Preparation before Use Press [Off] of Bonjour and then press [OK]. Press [IP Address] and enter the address using the numeric keys. Press [Subnet Mask] and enter the address using the numeric keys. Press [Default Gateway] and enter the address using the numeric keys.
Page 52: Appletalk Setup
Preparation before Use Press [Change] of TCP/IP. Press [On] and then press [OK]. Press [Change] of IPv4. Press [Bonjour]. Press [On] or [Off] of Bonjour and then press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-63.
Page 53: Installing Software
Preparation before Use Press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-63. Installing Software Install appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or FAX transmission from your NOTE: Installation on Windows XP, Windows 2000, Server 2003 and Windows Vista must be done by a user...
Page 54: Command Center (Settings For E-Mail)
Select a category from the navigation bar on the left of the screen. The values for each category must be set separately. If restrictions have been set for COMMAND CENTER, enter the correct user name and password to access pages other than the startup page. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 2-16 OPERATION GUIDE...
Page 55: Sending E-Mail
Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
Page 56 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
Page 57: Loading Paper
Preparation before Use Loading Paper Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
Page 58: Loading Paper In The Cassettes
Preparation before Use Loading Paper in the Cassettes The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette holds up to 500 sheets (80 g/m The following paper sizes are supported: Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement, A3, B4, A4, A4-R, B5, B5-R, A5, Folio, 8K, 16K, and 16K-R.
Page 59 Preparation before Use NOTE: Paper sizes are indicated on the cassettes. To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch. 1. Holding the paper width adjusting tab, move the paper width guide to a position other than that of the paper.
Page 60: Loading Paper In The Multi Purpose Tray
Preparation before Use Insert the appropriate paper size card in the slot to indicate the size of the paper inside. Gently push the cassette back in. NOTE: If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.
Page 61 Preparation before Use Open the multi purpose tray. Adjust the paper width guides to the width of the paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that was closest the package seal facing up.
Page 62: Loading Envelopes
Preparation before Use Loading Envelopes Up to 20 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Youkei 2 162×114 (mm) Youkei 4 235×105 (mm) Monarch 3 7/8"×7 1/2" Envelope #10 (Commercial #10) 4 1/8"×9 1/2"...
Page 63 Preparation before Use When you load envelopes or cardstock in the multi purpose tray Load envelope with the print side facing up. Landscape form envelopes Portrait form envelopes Cardstock (Hagaki) Return postcard (Oufuku Hagaki) NOTE: Use unfolded return postcard (Oufuku Hagaki). IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope.
Page 64: Specifying Paper Size And Media
Preparation before Use Specifying Paper Size and Media The default paper size setting for cassettes 1 and 2, for multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
Page 65 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting. Cassette Setting, select one of [Cassette 1] to [Cassette 4] and press [Next]. Then press [Change] of Paper Size. NOTE: [Cassette 3] and [Cassette 4] are shown when the optional paper feeder is installed.
Page 66 Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Description Paper...
Page 67 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size. For automatic detection of the paper size, press Common Settings - Multi Purpose Tray Setting [Auto] and select [Metric] or [Inch] as the unit.
Page 68: Loading Originals
Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the original cover. NOTE: If the optional document processor is installed, open the document processor.
Page 69 Preparation before Use  Original size indicator plates (Inch models) (Metric models) Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows may be produced around the edges and in the middle of open-faced originals.
Page 70: Loading Originals In The Document Processor
Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Part Names of the Document Processor (1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table...
Page 71: Original Placement Indicator
Preparation before Use How to Load Originals IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. Adjust the original width guides to fit the originals. Place the originals.
Page 72 Preparation before Use 2-34 OPERATION GUIDE...
Page 73: Basic Operation
3 Basic Operation This chapter explains the following operations. • Login/Logout ..................3-2 • Enter key and Quick No. Search key ..........3-2 • Original Preview..................3-5 • Copying....................3-5 • Printing - Printing from Applications..........3-21 • Sending.....................3-23 • Specifying Destination ..............3-30 • Using Document Box ................3-33 •...
Page 74: Login/Logout
Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.
Page 75: Enter Key And Quick No. Search Key
Basic Operation Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol (...
Page 76: Touch Panel Display
Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Press Start key to start printing. Copies Press [Cancel] to change settings. Original position Copy Image Shortcut 1 Output tray Shortcut 2 Paper...
Page 77: Original Preview
Basic Operation Original Preview You can display a preview image of the scanned document on the panel. NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 3-39. The procedure for previewing scanned originals is explained below. The procedure described here is for copying a single-page original.
Page 78: Copying
Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key when the Copy key/indicator is off. NOTE: If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up.
Page 79: Adjusting Density
Basic Operation Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-18). The procedure for adjusting the density of copies is explained below.
Page 80: Selecting Image Quality
Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Text+Photo For originals with both text and photographs. Text For originals primarily consisting of text. Photo For photos taken with a camera.
Page 81: Zoom Copying
Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image Ledger: 129 % suitably to the selected paper size. Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
Page 82 Basic Operation XY Zoom Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%. The procedure for using zoom copying is explained below. Press the Copy key. Place the originals on the platen. Set the original on the platen and press [Layout/ Edit] ->...
Page 83: Duplex Copying
Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
Page 84 Basic Operation Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. • Binding Left: Originals with facing pages are Original Copy copied from left to right. • Binding Right: Originals with facing pages are copied from right to left.
Page 85: Collate/Offset Copying
Basic Operation If you choose [2-sided>>1-sided], Copies Ready to copy. [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], select the binding edge of the Duplex Original 1-sided originals of Original. >>1-sided 1-sided Place original. >>2-sided Binding Binding Press [Original Orientation] to select orientation of Left/Right 2-sided >>1-sided...
Page 86 Basic Operation With Document Finisher When you use offsetting, printed copies are segregated after each set of copies (or after each page). NOTE: The optional document finisher or 3,000 sheet document finisher is required. Original Copy (each set) The procedure for using collate/offset copying is explained below.
Page 87: Reserve Next
Basic Operation Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 8-27).
Page 88: Interrupt Copy
Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE: You can change the delay until interrupt copying is cancelled. Change the delay as required. For more information, refer to Interrupt Clear Timer on page 8-50.
Page 89 Basic Operation Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional built-in finisher, document finisher or 3,000 sheet document finisher. Note also that saddle stitching (center stapling) requires the folding unit. The following stapling options and orientations are available. Original Orientation: Original Orientation: Original Orientation:...
Page 90 Basic Operation Original Orientation: Original Orientation: Original Orientation: Original Orientation: Left Top Edge (Left top Left Top Edge (Left top Top Edge (Back Edge) Top Edge (Back Edge) corner) corner) Built-in Finisher Cassette Paper Load Direction Built-in Finisher Cassette Paper Load Direction Use the procedure below to produce stapled copies.
Page 91 Basic Operation Punch Punch holes in sets of finished copies in preparation for binding. NOTE: Requires the optional 3,000 sheet document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Original Copy Orientation of Original Platen Document processor...
Page 92 Basic Operation Select the type of hole punching. Ready to copy. Copies Press [Original Orientation] to choose orientation of Staple/Punch 2 staples the originals, either [Top Edge Top] or [Top Edge Staple Left Left]. Then press [OK]. 2 staples Right Right Place original.
Page 93: Printing - Printing From Applications
Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). Create a document using an application. Click File and select Print in the application.
Page 94 Basic Operation Select the Basic tab and click Page Size button to select the paper size. To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE: If you choose Auto Select, paper is supplied automatically from the paper source loaded with paper...
Page 95: Sending
Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.
Page 96: Send As E-Mail
Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.
Page 97 Refer to Help of your operating system for details on how to share a folder. • Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. Press the Send key.
Page 98 Basic Operation Enter host name, path, login user name and login Ready to send. Destination password. Press the key of each item to first Place original. display the entry screen. Folder Path Entry Host Name Path Login User Name Login Password Specify the folder on the destination computer.
Page 99 Basic Operation For send to folder (FTP) Max. Item Data to be entered characters Host Name* Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder. Up to 128 For example, \User\ScanData. characters Otherwise the data will be saved in the home directory.
Page 100 Basic Operation Check the destination list. Ready to send. Destination Place original. Select a destination and press [Detail/Edit] to check Destination Detail Address Book ABCD abcd@efg.com and edit it. Edit it, if necessary, referring to steps 3 E-mail TUVW 10.200.188.120 Auto to 5.
Page 101: Confirmation Screen Of Destinations
Basic Operation Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (page 8-30), the confirmation screen of destinations appears after pressing the Start key. Follow the steps below to confirm the destinations. Press [ ] or [ ] to confirm every destination.
Page 102: Specifying Destination
Status NOTE: To cancel the selection, press the check box and remove the checkmark. For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide. Press [OK] to register the selected destination in the destination list. NOTE: To delete a destination in the list, select the destination and press [Delete].
Page 103 Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Addr Book Address Book Sort Name Dest. Type Name Detail abcd@efg.com 0001 ABCD Search(Name) tuvw@xyz.com 0002 TUVW...
Page 104: Choosing By One Touch Key
Basic Operation Choosing by One Touch Key Select the destination using the One Touch Keys. Ready to send. Destination Place original. In the basic screen for sending, press the One Touch Destination Detail Address Book ABCD abcd@efg.com Keys where the destination is registered. E-mail TUVW 10.200.188.120...
Page 105: Using Document Box
Basic Operation Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Document Box contains four types of component boxes which provide the following functions. Custom Box...page 6-2 Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
Page 106 Basic Operation When additional copies are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE: When you attempt to store documents in excess of the above maximum, the oldest document data will be overwritten by the latest document data.
Page 107: Basic Operation For Document Box
Basic Operation Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-40.
Page 108 Basic Operation Custom Box List The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can manipulate the list in a range of ways, as shown below. Listing the boxes by number in Listing the boxes by name in ascending/descending order.
Page 109: Document List
Basic Operation Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by Listing the documents by time of update Listing the documents by size in name in alphabetical order.
Page 110: Document Box Screen
Basic Operation Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Register/Edit Box] in the box list screen. Highlight the box whose details you wish to check Document Box/Removable Memory - Register/Edit Box or edit and press [Detail/Edit]. Name Owner Used Area...
Page 111: Previewing Documents/Checking Document Details
Basic Operation Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Use the procedure below. Select (highlight) a document to preview and then press [Preview] or [Detail]. Preview the document or check the document details.
Page 112: User Privileges
Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege. Accessibilities vary depending on user privilege as follows: Access level Administrator User Accessibility Creating a box Changing box owner Operation Deleting a box...
Page 113 Basic Operation Password Entry Requirement When user login administration is enabled, requirement of a password differs depending on the level of privileges as follows: Administrator: The administrator is not required to enter a password to gain access to any box. User: The user is required to enter a password to gain access to a box which is protected by a password.
Page 114: Canceling Jobs
Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs Stop You can also cancel jobs by pressing the key. Printing jobs Press the Stop key. Cancelling job screen appears. The current print job is temporarily interrupted. Select the job you wish to cancel and press [Cancel].
Page 115: Quick Setup Screen
Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine.
Page 116: Changing Registration
Basic Operation Functions Available for Function Default Registration Registration Document Document 1: Color Selection • Color Selection Storage 2: Resolution • Resolution 3: Density • Density 4: 2-sided/Book Original • 2-sided/Book Original 5: Original Orientation • Original Orientation 6: Original Image •...
Page 117 Basic Operation Press [Key 3] here as the key to set replacement Copy - Original Image location. Register Original Image function on the Quick Setup screen. Key 1 Key 2 Key 3 Key 4 Key 5 Key 6 Cancel 08/08/2009 10:10 Status Press [OK].
Page 118: Program (Copying And Sending)
Basic Operation Program (Copying and Sending) By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. NOTE: Sending operation can be registered in the program as well.
Page 119: Editing And Deleting Programs
Basic Operation Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. Press the Program key. Press [Edit] and press the key(s) corresponding to the program number (01 to 50) to change or delete. To edit a program, use the procedure for registering a program and press [Change].
Page 120: Registering Shortcuts (Copy, Send, And Document Box Settings)
Basic Operation Registering Shortcuts (Copy, Send, and Document Box Settings) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box.
Page 121: Using The Internet Browser
Basic Operation Using the Internet Browser This section explains how to use the Internet browser. NOTE: To use the internet browser, internet browser must be set to [On] in Internet Browser Setting on page 8-58. Launching and Exiting the Browser Use the procedure below to launch and exit the Internet browser.
Page 122 Title bar Close Displays the page title. Closes the Internet browser and returns you to the application list screen. KYOCERA MITA Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [...
Page 123: Copying Functions
4 Copying Functions This chapter explains the functions available for copying. • Original Size..................4-2 • Paper Selection...................4-4 • Mixed Sized Originals .................4-7 • Original Orientation ................4-10 • Output Destination ................4-12 • Combine Mode..................4-13 • Margin/Centering Mode ..............4-15 • Border Erase..................4-17 •...
Page 124: Original Size
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of original Inch models: Auto, Ledger, Legal, Letter, Letter-R, Sizes 1 detected automatically, or Statement, Statement-R, 8.5×13.5", Oficio II and...
Page 125: Numeric Keys
Copying Functions Press [Standard Sizes 1 ], [Standard Sizes 2 ], Ready to copy. Copies [Others] or [Size Entry] to select the original size. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original. Sizes 2 Statement 11x15"...
Page 126: Paper Selection
Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Settings on page 8-4). Selecting the Cassette Use the procedure below to select the paper supply cassette. Press the Copy key.
Page 127 Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Letter, Letter-R, Size Sizes 1 the standard...
Page 128 Copying Functions Use the procedure below to select the paper size and media type. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing], [Paper Selection] and then [MP Tray Setting]. Press [Standard Sizes 1 ], [Standard Sizes 2 ], Ready to copy.
Page 129: Mixed Sized Originals
Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Page 130 Copying Functions Originals of Different Widths Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key -> Common Settings -> Original / Paper Settings -> Original Auto Detect to [On] for [Folio].
Page 131: Selecting How To Copy Originals
Copying Functions Selecting How to Copy Originals Select whether you wish to create individual copies on different size paper matching the original sizes or to produce all copies on the same size paper. NOTE: This function is available regardless of whether originals have the same width or not. The table below shows the finished document sizes for the different original size options.
Page 132: Original Orientation
Copying Functions Original Orientation Select the original orientation to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punch (optional feature) If [On] is selected as the Orientation Confirmation on page 8-15 setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
Page 133 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge Top] or [Top Edge Left] as the way Ready to copy.
Page 134: Output Destination
Copying Functions Output Destination You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, built-in finisher, document finisher, 3,000 sheet document finisher, and mailbox. The table below shows the available output destinations.
Page 135: Combine Mode
Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
Page 136 Copying Functions Types of Page Boundary Lines The following types of the boundary lines are available. None Solid Dotted Borders (Cropmark) The procedure for using Combine mode copying is explained below. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Combine].
Page 137: Margin/Centering Mode
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available.
Page 138 Copying Functions If you selected [Auto], press [OK]. If you pressed Copies Ready to copy. [Manual], enter the margins in the displayed screen and then press [OK]. Margin/Centering - Back Page Left/Right (-0.75 - +0.75) Auto " 0.25 Manual Place original. # Keys Top/Bottom (-0.75 - +0.75)
Page 139: Border Erase
Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the...
Page 140: Border Erase To Back Page
Copying Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...
Page 141: Booklet From Sheets
Copying Functions Booklet from Sheets The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the multi purpose tray.
Page 142 Copying Functions The procedure for using Booklet copying is explained below. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Booklet]. Press [1-sided>>Booklet] to produce a booklet Ready to copy. Copies from single-sided originals. Booklet Original Press [2-sided>>Booklet] to produce a booklet Binding...
Page 143: Cover Mode
Copying Functions Cover Mode Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.
Page 144: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Forms Original Copy NOTE:...
Page 145: Page Numbering
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. Select Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle or Bottom Right as the page numbering position.
Page 146 Copying Functions The total number of pages n in the format [1/n] can be changed manually. Press [Denominator #] and select [Manual]. Press [+] or [–] to enter the total number of pages and press [OK]. You can also enter the number with the numeric keys after pressing [# Keys].
Page 147: Memo Mode
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.
Page 148 Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Use the procedure below to insert page boundary lines on your copies. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Memo Page].
Page 149: Image Repeat/Double Copy
Copying Functions Image Repeat/Double Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification. You can also specify how much of the original is repeatedly copied.
Page 150 Copying Functions Press [+] or [–] to input the area of the original to be repeated. With metric models, you can enter the border width directly using the numeric keys after pressing [#- Keys]. Y1: Length from top left of platen to top edge of repeat area X1: Length from Height from top left of platen to left edge of repeat area...
Page 151: Ecoprint
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Press the Copy key. Place the originals on the platen.
Page 152: Sharpness Adjust
Copying Functions Sharpness Adjust Adjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Unsharpen].
Page 153: Continuous Scan
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish].
Page 154: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8-21. The procedure for making copies using Auto Image Rotation is explained below.
Page 155: Mirror Image
Copying Functions Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure below to make mirror image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Mirror Image].
Page 156: Job Finish Notice
Copying Functions Job Finish Notice Sends a notice by e-mail when a job is completed. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used.
Page 157: File Name
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.
Page 158: Repeat Copy
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 159: Outputting Repeat Copy Jobs
Copying Functions Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the Document Box. Refer to Job Box on page 3-33 to print out the Repeat Copy jobs. Maximum Number of Repeat Copy Jobs Retained You can use the procedure below to change the maximum number of copy jobs that can be retained in the document box.
Page 160 Copying Functions 4-38 OPERATION GUIDE...
Page 161: Sending Functions
5 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection................5-2 • Sending Size Selection ...............5-3 • Zoom....................5-5 • Centering ....................5-6 • Mixed Sized Originals .................5-7 • 1-sided/2-sided Selection..............5-10 • Original Orientation ................5-11 • File Format..................5-12 •...
Page 162: Original Size Selection
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Size...
Page 163: Sending Size Selection
Sending Functions Press [Standard Sizes 1], [Standard Sizes 2], Ready to send. Destination [Others], or [Size Entry] to select original size. Place original. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original. Sizes 2 Statement 11x15"...
Page 164 Sending Functions Relationship between Original Size, Sending Size, and Zoom Original Size (page 5-2), Sending Size, and Zoom (page 5-5) are related to each other. Refer to the following table. Original Size and the size you the same different wish to send as are Original Size Specify as Specify as...
Page 165: Zoom
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size. NOTE: When zooming in or out, see Sending Size Selection on page 5-3 when selecting the sending size.
Page 166: Centering
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.
Page 167: Mixed Sized Originals
Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
Page 168 Sending Functions When the original widths are different The combinations of originals of different sizes that can be placed together are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key ->...
Page 169 Sending Functions Use the procedure below to send mixed sized originals as a batch. Press the Send key. Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside.
Page 170: 1-Sided/2-Sided Selection
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book...
Page 171: Original Orientation
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 2-sided/Book Original •...
Page 172: File Format
Sending Functions Select original orientation from [Top Edge Top] and Ready to send. Destination [Top Edge Left]. Place original. Original Orientation Press [OK]. Select the orientation of the original document's top edge. Place original. Original Top Edge Top Top Edge Left Zoom 100% Paper...
Page 173: File Separation
Sending Functions Use the procedure below to select the file format for transmission. Press the Send key. Place the originals on the platen. Press [Original/Sending Data Format] and then [File Format]. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been Ready to send.
Page 174: Pdf Encryption Functions
Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Value Detail...
Page 175 Sending Functions Restrict the access level of the PDF file. Press [ File Format - Detail of Printing Allowed to select the item (the scope of limit). The item to be displayed differs according to Not Allowed Printing Allowed the version of Acrobat selected in Compatibility in Changes Allowed Not Allowed step 4.
Page 176: Image Quality
Sending Functions The table below shows the available settings. Item Detail Disable Prohibit the copying of text and objects on the PDF file. Enable Can copy text and objects on the PDF file. Press [OK] three times to return to Original/ Sending Data Format.
Page 177: Adjusting Density
Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. The procedure for adjusting the density is explained below.
Page 178: Scan Resolution
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Page 179: Sharpness
Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos).
Page 180: Background Density Adjustment
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. NOTE: You cannot adjust the background density if you selected [Black & White] in Color / Grayscale / Black and White Selection (see page 5-21). Use the procedure below to set the background density when sending scanned images.
Page 181: Color / Grayscale / Black And White Selection
Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the color mode used for scanning when sending images. You can select from Auto (Color/Gray), Auto (Color/B & W), Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images.
Page 182: Continuous Scan
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Scan Finish].
Page 183: Border Erase
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book...
Page 184: Border Erase To
Sending Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting as the Page front page Do Not Erase...
Page 185: Enter Document Name/File Name
Sending Functions Enter Document Name/File Name This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Press the Send key.
Page 186: Enter E-Mail Subject And Body
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Press the Send key. Press [Advanced Setup] and then [E-mail Subject/ Body].
Page 187: Wsd Scan
Sending Functions WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE: To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network- connected, and WSD Scan Setup (page 8-68) is set to On in the network settings. For information on operating the computer, refer to the computer’s help or the operation guide of your software.
Page 188 Sending Functions Select the destination computer and press [OK]. WSD Scan - Selecting Computer Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Computer Name Reload You can view information on the selected computer pc00010 by pressing [Detail].
Page 189: Job Finish Notice
Sending Functions Job Finish Notice Sends a notice by e-mail when a job is completed. Use the procedure below to specify the Job Finish Notice settings. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Job Finish Notice].
Page 190: Send And Print
Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Send and Print].
Page 191: Ftp Encrypted Tx
COMMAND CENTER. Be sure that SSL of Secure Protocol Settings is On and one or more effective encryption are selected in Clientside Settings. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. Color Type This sets the color type when you send color documents. The table below shows the available settings.
Page 192: About Color Profiles
Sending Functions About Color Profiles The color scanner provides color profiles to adjust color. NOTE: The color profile data import method varies for every TWAIN/WIA-compliant software. Use the color profile after carefully reading the manual included with your TWAIN/WIA-complaint software. Selecting a color profile compatible with this device Select the color profile found in the CD included with this scanner CD (Product Library) under the...
Page 193: Document Box
6 Document Box This chapter explains the typical procedure for utilizing Document Box. • Using a Custom Box ................6-2 • Using a Job Box................6-12 • Printing Documents Stored in Removable USB Memory....6-20 • Saving Documents to USB Memory (Scan to USB) ......6-22 OPERATION GUIDE...
Page 194: Using A Custom Box
Document Box Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-40. Creating a New Custom Box Use the procedure below to create a new box in the user box. Press the Document Box key.
Page 195 Document Box Item Detail Usage Restriction To preserve the hard disk capacity, the storage capacity for a box can be restricted. To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing [-, +] or number keys.
Page 196: Storing Documents
Document Box Set the time at which the document is deleted by Document Box/Removable Memory - Auto File Deletion Time pressing [+], [-]. Press [# Keys] to enter the time Set the time to automatically delete stored documents. directly using the numeric keys. Hour Minute # Keys...
Page 197: Printing Documents
Document Box Printing Documents The procedure for printing documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to print and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 198: Sending Documents
Document Box Sending Documents The procedure for sending documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to send and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 199 Document Box Form Overlay from Custom Boxes This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes and then print the results. Use the procedure below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to overlay the image into and print, and then press [Open].
Page 200: Editing Documents
Document Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document / Copying a Document The procedure for moving or copying documents is explained below.
Page 201 Document Box To copy or move the document to a custom box, Job Box. select the destination box. Move to Custom Box To copy the document to USB memory, select the Select the destination box and press [Move]. destination folder and press [Next]. If necessary, Document set the saved file size and the file format, etc.
Page 202 Document Box Arrange the documents into the order in which they Join are to be joined. Confirm the order of documents to combine. Highlight the document you want to rearrange and File Name Date and Time Size press [Up] or [Down] to move it to the correct place 2008101010574501 10/10/2008 09:40 21 MB...
Page 203: Deleting Documents
Document Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 204: Using A Job Box
Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box.
Page 205: Quick Copy/Proof And Hold Print Box
Document Box Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of the document and press Job Box.
Page 206: Printing A Document
Document Box Press [+] or [–] to enter the maximum number of Document Box/Removable Memory - Quick Copy Job Retention stored jobs. You can enter any number between 0 Set the maximum number of quick copy/proof print jobs to retain. and 50.
Page 207: Repeat Copy Box
Document Box Deleting a Document You can delete documents stored in the Quick Copy/Proof and Hold box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. Select the creator of the document and press Job Box.
Page 208: Printing A Document
Document Box Use the [+] and [–] keys or the numeric keys to Document Box/Removable Memory - Repeat Copy Job Retention enter the maximum number of stored jobs. Set the maximum number of repeat copy jobs to retain. Use [-]/[+] or the numeric keys to enter a number. *Set this number to 0 to not retain any jobs.
Page 209 Document Box Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, Quick Copying, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. The table below shows the available settings.
Page 210 Document Box Select [Form for Form Overlay] and press [Open]. Job Box. Name Files Private Print/Stored Job Quick Copy/Proof and Hold Repeat Copy Form for Form Overlay Open Custom Box Job Box Removable Memory FAX Box Status 08/08/2009 10:10 Press [Store File]. Form for Form Overlay Name Date and Time...
Page 211 Document Box Select the form to delete and press [Delete]. Form for Form Overlay The delete confirmation screen appears. Name Date and Time Size 1010200809530900 10/10/2008 09:00 1010200800530910 10/10/2008 09:10 1010200800530920 10/10/2008 09:20 Detail Store File Print Delete Close Status 08/08/2009 10:10 Press [Yes].
Page 212: Printing Documents Stored In Removable Usb Memory
Document Box Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: •PDF file (Version 1.5) •TIFF file (TIFF V6/TTN2 format) •JPEG file...
Page 213: Removing Usb Memory
Document Box Select the file to be printed and press [Print]. Removable Memory. Removable Memory Name Date and Time Size Document 10/10/2008 09:30 Document 10/10/2008 09:40 001/999 Document 10/10/2008 09:50 Memory Document 10/10/2008 10:00 Information Remove Document 10/10/2008 10:05 Memory Print Delete Detail...
Page 214: Saving Documents To Usb Memory (Scan To Usb)
Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE: The maximum number of the storable files is 100.
Page 215: Status / Job Cancel
7 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.
Page 216: Checking Job Status
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs.
Page 217: Details Of The Status Screens
Status / Job Cancel Details of the Status Screens The items and keys displayed on the status screens are as follows. For information on how to display the Status screen, see Displaying Status Screens on page 7-2. Printing Jobs Status Screen Status Status Job Type...
Page 218 Status / Job Cancel Item / Key Detail ] of Job Type Sorts by specific type of job [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. [Cancel] Select the job to be canceled from the list, and press this key. [Priority Override] Select the job to be overridden, and press this key.
Page 219 Status / Job Cancel Sending Jobs Status screen Status Status Scheduled Job Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Detail Printing Jobs Sending Jobs Storing Jobs Device/ Paper/Supplies Communication 08/08/2009 10:10 Status The table below lists the items displayed in the Sending Jobs Status screen.
Page 220 Status / Job Cancel Storing Jobs Status screen Status Status Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 doc20070225144758 InProcess Cancel Detail Printing Jobs Sending Jobs Storing Jobs Device/ Paper/Supplies Communication Status 08/08/2009 10:10 The table below lists the items displayed in the Storing Jobs Status screen. Display / Key Details Job No.
Page 221: Checking The Detailed Information Of Jobs
Status / Job Cancel Checking the Detailed Information of Jobs Check the detailed information of each job. Use the procedure below to check a job's information. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs], or [Storing Jobs]. To check the scheduled transmission, press [Sending Jobs] and then [Scheduled Job].
Page 222 Status / Job Cancel Status/Destination is displayed when address is Detail Job No.: 000081 selected. Press [Detail] to display the list. Job Type Press [ ] or [ ], select a destination and press Type Destination Status [Detail]. Information on the selected job is displayed for doc20070404131415 Sending checking.
Page 223: Checking Job History
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Page 224: Checking The Detailed Information Of Histories
Status / Job Cancel Checking the Detailed Information of Histories Check the detailed information of each history. Display of the detailed information of Job Finish history Use the procedure below to check the job finish history. Press the Status/Job Cancel key. Press [Printing Jobs], [Sending Jobs] or [Storing Jobs] and then [Log].
Page 225: Sending The Job Log History
Status / Job Cancel Sending the Job Log History You can send the job log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Setting the destination Set the destination to which job log histories are sent.
Page 226: Setting E-Mail Subject
Status / Job Cancel Press [On] and enter the number of jobs in the job Report - Auto Sending log history print by using [+]/[-] or the numeric keys. Send job log history to the specified destination after a set number of jobs You can enter any number between 1 and 1500.
Page 227: Pause And Resumption Of Jobs
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. Press [Pause All Print Jobs] on the Printing Jobs Status Status screen.
Page 228: Priority Override For Waiting Jobs
Status / Job Cancel Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. The procedure for using Priority Override is explained below. Press the Status/Job Cancel key. Press [Printing Jobs]. Select the job to be given priority, and press Status [Priority Override].
Page 229: Checking The Remaining Amount Of Toner And Paper
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to check the remaining amounts. Press the Status/Job Cancel key. Press [Paper/Supplies].Check the remaining Status amount of toner and the status of a waste toner box in Toner Information, and the remaining amount of...
Page 230: Device/Communication
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. Press the Status/Job Cancel key.
Page 231: Removing The Usb Memory
Status / Job Cancel Configuring the Devices Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory Not connected. Format Remove FAX Port 2 FAX Port 1 Dialing... Receiving... Line Off Manual RX Line Off i-FAX Check New FAX Device/ Printing Jobs Sending Jobs Storing Jobs...
Page 232: Canceling Fax Communication
Status / Job Cancel Canceling FAX Communication Cancel fax communication. Use the procedure below to cancel the fax communication. Press the Status/Job Cancel key. Press [Device/Communication] > [Line Off] in FAX Status Port 1 or FAX Port 2. Scanner Hard Disk Ready.
Page 233: Default Setting (System Menu)
8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ................8-2 • Copy Settings..................8-26 • Sending Settings................8-29 • Document Box Settings ..............8-32 • Printer Settings .................8-34 •...
Page 234: Common Settings
Default Setting (System Menu) Common Settings Common settings include; • Switching the Language for Display [Language] …8-2 • Default Screen …8-2 • Sound …8-3 • Original/Paper Settings …8-4 • Switching Unit of Measurement …8-11 • Error Handling …8-12 • Paper Output …8-14 •...
Page 235 Default Setting (System Menu) Item Description Document Box The Document Box screen (the screen shown when the Document Box key is pressed) appears. Program The Program screen (the screen shown when the Program key is pressed) appears. Application The Application selecting screen (the screen shown when the Application key is pressed) appears.
Page 236: Original/Paper Settings
Default Setting (System Menu) Use the procedure below to set the sound options. Press the System Menu key. Press [Common Settings], [Next] of Sound and then [Next] of Buzzer. Press [Change] of Volume, Key Confirmation, Job Finish, Ready, or Warning. Select the buzzer volume level, or other sound options.
Page 237 Default Setting (System Menu) Up to four custom paper sizes can be added. Select media type for each paper size. Media type: Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Thick, Envelope, High Quality, Custom 1-8 NOTE: Refer to Paper Weight on page 8-7 for Custom 1-8 for media type.
Page 238 Default Setting (System Menu) Use the procedure below to select the paper size and media type for each cassette. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting, [Next] of Cassette 1 to Cassette 4, on which you want to register the size, and then [Change] of Paper Size.
Page 239 Default Setting (System Menu) Use the procedure below to select the paper size and media type for manual paper feed. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting and then [Change] of Paper Size.
Page 240 Default Setting (System Menu) Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Heavy Envelope (default) High Quality (default) Custom 1-8 (default) Heavy 1, Heavy 2, Heavy 3, or Extra Heavy When is selected, the media type cannot be selected for the cassettes.
Page 241 Default Setting (System Menu) Default Paper Source Select the default paper source from Cassette 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] is displayed when either of the optional paper feeder or 3,000 sheet paper feeder is installed, and [Cassette 4] is displayed when the optional paper feeder is installed. Use the procedure below to select the default paper source.
Page 242 Default Setting (System Menu) Use the procedure below to select the paper size and media type used by Auto Selection. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings and then [Change] of Media for Auto (B & W). Select [All Media Types] or any media type for paper selection.
Page 243: Switching Unit Of Measurement
Default Setting (System Menu) If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on Letterhead Original Paper Finished Cassette Multi Purpose Tray Original Paper Finished Cassette Multi Purpose Tray NOTE: When loading cover paper in a cassette or multi purpose tray, load the face, on which printing is supposed to be done, upward.
Page 244: Error Handling
Default Setting (System Menu) Error Handling Select whether to cancel or continue the job when error has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Item Description 1-sided...
Page 245 Default Setting (System Menu) Punch Waste Full Error Select what to do when the punch waste box becomes full during printing. Item Description Ignore Printing continues without punching. Display Error Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional 3,000 sheet document finisher and punch unit are installed.
Page 246: Paper Output
Default Setting (System Menu) Paper Output Select output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. The options are as follows. Output Tray Descriptions Top Tray Delivery on Top Tray of the machine. Tray A, Tray B*, Tray C* Delivery to trays A to C in the optional 3,000 sheet document finisher.
Page 247: Orientation Confirmation
Default Setting (System Menu) Orientation Confirmation Select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using the following functions. (For more information, refer to page 4-10 for Original Orientation.) •...
Page 248 Default Setting (System Menu) Continuous Scan Set the continuous scan defaults. The available default settings are shown below. Item Description Continuous scan not performed Continuous scan performed Refer to page 4-10 for Original Orientation. Use the procedure below to select the default settings for continuous scanning. Press the System Menu key.
Page 249 Default Setting (System Menu) Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of Scan Resolution. Select the default resolution. Press [OK]. Color Selection (Send/Store) Select the default color mode for scanning documents. The available default settings are shown below. Color mode Description Auto Color (Color/Gray)
Page 250 Default Setting (System Menu) Use the procedure below to select the default file format. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of File Format. Select the default file format. Press [OK]. File Separation Select the default file separation setting.
Page 251 Default Setting (System Menu) Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set. The available default settings are shown below. Item Description 100% Copy (send/save) at actual size (100%). Auto Automatically reduce or enlarge the originals to match paper size/ sending size.
Page 252 Default Setting (System Menu) Use the procedure below to set the default e-mail subject and message body. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ], and then [Change] of E-mail Subject/Body. Press [Subject] to enter an E-mail subject not more than 60 characters. NOTE: Refer to the Character Entry Method on Appendix-10<blue>...
Page 253 Default Setting (System Menu) NOTE: Refer to page 4-17 and page 5-23 for Border Erase. Use the procedure below to specify the border erase setting for the back of the page. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Border Erase to Back Page.
Page 254 Default Setting (System Menu) Select the default for [Off] or [On]. Press [OK]. EcoPrint Select the EcoPrint default. The table below shows the available settings. Item Description No EcoPrint performed. EcoPrint performed. NOTE: Refer to page 4-13 for EcoPrint. Use the procedure below to set the default EcoPrint setting. Press the System Menu key.
Page 255 Default Setting (System Menu) High Comp. PDF Image Select the default High Comp. This setting is only displayed when the optional PDF upgrade kit has been used. The table below shows the available settings. Item Description Compression Ratio Priority Compression Ratio is given priority with smaller file size. Standard Standard quality Quality Priority...
Page 256 Default Setting (System Menu) Use the procedure below to set the default Repeat Copy setting. Press the System Menu key. Press [Common Settings], [ ] and [Next] of Function Defaults. Press [ ] twice and [Change] of Repeat Copy. Select the default for [Off] or [On]. Press [OK].
Page 257 Default Setting (System Menu) Use the procedure below to set the default JPEG/TIFF Print settings. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults. Press [ ] twice and [Change] of JPEG/TIFF Print. Select the default for [Fit to Paper Size], [Image Resolution], or [Fit to Print Resolution]. Press [OK].
Page 258: Copy Settings
Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Paper Selection …8-26 • Auto Paper Selection …8-26 • Auto % Priority …8-27 • Reserve Next Priority …8-27 • Preset Limit …8-27 • Quick Setup Registration …8-28 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 259: Reserve Next Priority
Default Setting (System Menu) Use the procedure below to specify the action performed for Auto Paper Selection. Press the System Menu key. Press [Copy] and [Change] of Auto Paper Selection. Press [Most Suitable Size] or [Same as Original Size]. Press [OK]. Move to the copy screen and press the Reset key.
Page 260 Default Setting (System Menu) Press [Copy] and [Change] of Preset Limit. Press [+] or [–] or use the numeric keys to enter the limit for the number of copies. Press [OK]. Quick Setup Registration Select the copying functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary.
Page 261: Sending Settings
Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration …8-29 • Destination Check before Send …8-30 • Color Type …8-30 • Entry Check for New Destination …8-31 •...
Page 262 Default Setting (System Menu) Destination Check before Send When performing sending jobs, display the confirmation screen of destinations after pressing the Start key. The table below shows the available settings. Item Description Do not display the confirmation screen of destinations. Display the confirmation screen of destinations.
Page 263 Default Setting (System Menu) Entry Check for New Destination When adding new destination, display the entry check screen to check the entered destination. The table below shows the available settings. Item Description Do not display the entry check screen. Display the entry check screen. Use the procedure below to set the destination check before send.
Page 264: Document Box Settings
Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Registering / Editing Box …8-32 • Default Setting …8-32 • Job Box …8-32 • Quick Setup Registration …8-32 Registering / Editing Box Creates a new box, edits a box, or checks details of a box in the custom box, or deletes a box from the custom box.
Page 265 Default Setting (System Menu) Use the procedure below to register the Quick Setup functions. Press the System Menu key. Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration. Press [Next] of Store File, Print, or Send. Press [Change] of the function to be registered in Quick Setup. Select a key (1-6) allocated on the Quick Setup screen.
Page 266: Printer Settings
Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation …8-34 • EcoPrint …8-35 • Override A4/Letter …8-35 •...
Page 267: Override A4/Letter
Default Setting (System Menu) Press [Printer] > [Change] of Emulation > [KPDL(Auto)] > [Alt Emulation]. Select the desired alternative emulation and then press [OK]. Press [OK]. Setting of KPDL error report When an error has occurred during printing in KPDL emulation mode, set whether or not the error report is output.
Page 268 Default Setting (System Menu) Duplex Select binding orientation for duplex mode. The table below shows the available settings. Item Description Finish 1-sided No duplex mode 2-sided Bind Shorter edge bound ShortEdge 2-sided Bind Longer edge bound LongEdge Use the procedure below to select a duplex setting. Press the System Menu key.
Page 269: Form Feed Timeout
Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. Press the System Menu key. Press [Printer] and [Change] of Orientation. Press [Portrait] or [Landscape]. Press [OK].
Page 270: Paper Feed Mode
Default Setting (System Menu) Use the procedure below to specify an LF action. Press the System Menu key. Press [Printer], [ ] and [Change] of LF Action. Press [LF Only], [LF and CR] or [Ignore LF]. Press [OK]. CR Action Set the character return action when the machine receives the character return code (character code 0DH).
Page 271: Printing Reports/Sending Notice
Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows.
Page 272: Send Result Report
Default Setting (System Menu) Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page TASKalfa xxxxx Firmware Version Service Status Page More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.
Page 273 Default Setting (System Menu) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. Press the System Menu key. Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Canceled before Sending.
Page 274: Adjustment/Maintenance
Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …8-42 • Send/Box Density Adjust …8-42 • Print Density …8-43 • Drum Refresh …8-43 • Correcting Fine Black Lines …8-44 • System Initialization …8-44 •...
Page 275: Adjustment/Maintenance
Default Setting (System Menu) Print Density Adjust print density. Adjustment can be made in 5 levels. Use the procedure below to adjust the print density. Press the System Menu key. Press [ ], [Adjustment/Maintenance]. Press [Change] of Print Density. Press [1] - [5] (Lighter-Darker) to adjust density. Press [OK].
Page 276: Correcting Fine Black Lines
Default Setting (System Menu) Correcting Fine Black Lines Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used. Paper feed direction The table below shows the available settings. Item Description No correction performed.
Page 277: Silent Mode
Default Setting (System Menu) Press [ ], [Adjustment/Maintenance] and [Change] of Display Brightness. Press [1] - [4] (Darker- Lighter) to adjust brightness. Press [OK]. Silent Mode Make the machine run more quietly. Select this mode when the running noise is uncomfortable. Use the procedure below to set Silent mode.
Page 278: Gray Adjustment
Default Setting (System Menu) Gray Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur. Use this function to correct color settings when the color of a finished copy does not match the original.
Page 279: Date/Timer
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-47 • Date Format …8-47 • Time Zone …8-48 • Auto Panel Reset …8-48 • Auto Sleep …8-49 • Auto Error Clear …8-49 • Interrupt Clear Timer …8-50 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 280: Time Zone
Default Setting (System Menu) Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time difference. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Time Zone. Select the location.
Page 281: Auto Sleep
Default Setting (System Menu) Press [+] or [–] to enter the time until Auto Panel Reset is turned on. You cannot use the numeric keys to enter this value. Press [OK]. Auto Sleep If no job runs for a certain period of time, automatically enter Sleep Mode. Refer to Sleep and Auto Sleep on page 2-9 for Sleep.
Page 282: Interrupt Clear Timer
Default Setting (System Menu) Use the procedure below to set the automatic error clear delay. Press the System Menu key. Press [ ], [Date/Timer], [ ] and then [Change] of Error Clear Timer. Press [+] or [–] to enter the time until printing restarts. You cannot use the numeric keys to enter this value.
Page 283: Editing Destination (Address Book/Adding One Touch Keys)
Default Setting (System Menu) Editing Destination (Address Book/Adding One Touch Keys) Save frequently used destinations to Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book.
Page 284 Default Setting (System Menu) E-mail Address Press [Change] of E-mail Address, enter the E-mail address and press [OK].The table below explains the items to be entered. NOTE: Refer to the Character Entry Method on Appendix-10<blue> for details on entering characters. The Folder (FTP) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK].
Page 285 Default Setting (System Menu) The Folder (SMB) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK]. The table below explains the items to be entered. Max. No. of Item Description Characters...
Page 286: Editing A Destination
Default Setting (System Menu) Use [+]/[-] or the numeric keys to enter an address number (1 to 2500). To have the number assigned automatically, set "0000". NOTE: Address Number is an ID for a group. You can select any available number out of 2,000 numbers for contacts and 500 numbers for groups.
Page 287: Adding A Destination On One Touch Key
Default Setting (System Menu) Editing a Contact Change Address Number, Name and destination type and address. Refer to Adding a contact on page 8-51 for the details. After you have completed the changes, press [Register]. Press [Yes] in the change confirmation screen to register the changed destination. Editing a Group Change Address Number and Name.
Page 288 Default Setting (System Menu) Use the procedure below to edit the One Touch key. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of One Touch Key. Select a One Touch Key number (0001 to 1000) for the destination. Pressing Quick No. Search key or [No.] enables direct entry of a One Touch Key number.
Page 289 Default Setting (System Menu) Sort Settings Select the default sort setting of the address for the address book. The table below shows the available settings. Item Detail Displays the destination list in order of the registered number. Name Displays the destination list in order of the registered name. Use the procedure below to specify the Sort settings.
Page 290: Internet Browser Setup
Default Setting (System Menu) Internet Browser Setup This procedure sets up the Internet browser application. You can specify the following Internet browser settings. • Internet Browser Setting • Browser Preferences • Proxy Settings Internet Browser Setting This selects whether or not the Internet browser is used. Use the procedure below to specify the Internet browser setting.
Page 291: Proxy Settings
Default Setting (System Menu) To set your home page, press [Change] of Home Page, press [URL], enter the URL and then press [OK]. Press [OK] again. NOTE: Refer to the Character Entry Method on Appendix-10<blue> for details on entering characters. To set the text size, press [Change] of Text Size, select [Large], [Medium] or [Small] as the text size and then press [OK].
Page 292: Applications
Default Setting (System Menu) Applications You can install and use applications that will make your day-to-day use of this machine more efficient. Installing Applications You can install new applications. Use the procedure below to install an application. Insert the USB memory containing the application to be installed into the USB memory slot (A1). NOTE: If Removable Memory is recognized.
Page 293: Launching Applications
Default Setting (System Menu) Press [ ] and then [Application]. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-5 for the default login user name and password.
Page 294: Deleting Applications
Default Setting (System Menu) Deleting Applications Use the procedure below to delete an installed application. IMPORTANT: Always exit the application to be deleted before deleting the application. (Refer to Activating/ Deactivating Application on page 8-60.) Press the System Menu key. Press [ ] and then [Application].
Page 295: System Initialization
Default Setting (System Menu) System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Data Security Kit is installed.
Page 296: Network Setup
Default Setting (System Menu) Network Setup The following network settings are available. • Checking Host Name …8-64 • TCP/IP (IPv4) Setup …8-64 • TCP/IP (IPv6) Setup …8-64 • Protocol Detail …8-66 • NetWare Setup …8-67 • AppleTalk Setup …8-68 • WSD Scan Setup …8-68 •...
Page 297 Default Setting (System Menu) Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6). The manual setting is available when selecting [On] for TCP/IP (IPv6). Use the procedure below. Press the System Menu key. Press [System], [Next] of Network and then [Next] of TCP/IP Setting.
Page 298: Protocol Detail
Default Setting (System Menu) Press [Change] of DHCP. Press [On] or [Off] of DHCP. When selecting [On], IP Address (Stateful) appears. Press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-63. Protocol Detail The table below lists the network related function settings.
Page 299: Netware Setup
Default Setting (System Menu) Default Restarting the Item Description Setting System* HTTPS Select whether or not to communicate using HTTPS. SSL must be set to [On] in SSL Setup on page 8-69. Select whether or not to communicate using IPP. When selecting [On], set the IPP default Port Number.
Page 300 Default Setting (System Menu) Press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-63. AppleTalk Setup Select the Apple Talk network connection. Refer to AppleTalk Setup on page 2-14 about the procedures.
Page 301: Secure Protocol
Default Setting (System Menu) Secure Protocol Encrypt the communication between your PC and the machine using the SSL encryption. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-63.
Page 302 Default Setting (System Menu) NOTE: HTTP must be set to [On] in Protocol Detail on page 8-66. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network, [Next] of Secure Protocol, and then [Change] of HTTPS Security. Press [HTTP or HTTPS] or [HTTPS Only].
Page 303 Default Setting (System Menu) IPSec Setting Sets up IPSec. The default setting is Off. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network, and then [Change] of IPSec. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].
Page 304: Interface Block Setting
Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) •...
Page 305: Security Level (Security Level Setting)
Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Document Guard Setting When the optional Printed Document Guard Kit is installed, the machine prevents the unauthorized copying and/ or transmission of documents that contain important confidential or personal information.
Page 306 Default Setting (System Menu) Limitations: - Scanning speed will be limited to the speed of scanning 600 dpi image. (Printing speed will not be limited.) - FAX transmission will be limited to the memory transmission. Note: - The Printed Document Guard Kit should not fully prevents a leak of information. We do not guarantee any loss incurred while using this feature or when malfunction occurred with this feature.
Page 307: Optional Functions
Default Setting (System Menu) Optional Functions You can use the optional applications installed on this machine. Overview of the Applications The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis. •...
Page 308 Default Setting (System Menu) Checking Application Details Use the procedure below to check the details of an application. Press the System Menu key. Press [System] and then [Next] of Optional Function. NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].
Page 309: Accessibility Display (Enlarged Touch Panel Display)
Default Setting (System Menu) Accessibility Display (Enlarged Touch Panel Display) Touch panel characters and key displays can be enlarged. Use the numeric keys to select items and proceed to the next screen. NOTE: Accessibility can be used only with Copying and Sending registered on the Quick Setup screen. To set functions other than those displayed in the accessibility screens, you must return to the original display.
Page 310 Default Setting (System Menu) 8-78 OPERATION GUIDE...
Page 311: Maintenance
9 Maintenance This chapter describes cleaning and toner replacement. • Cleaning....................9-2 • Toner Container and Waste Toner Box Replacement ......9-8 OPERATION GUIDE...
Page 312: Cleaning
Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Original Cover / Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 313 Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with Clean the slit glass. the supplied cleaning cloth. The message Clean the slit 1.Open the document processor. 2.Clean the surface of the slit glass located glass.
Page 314 Maintenance Wipe the slit glass. Wipe the white roller. Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment. Press [End]. Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. Open the front cover.
Page 315 Maintenance Remove cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator. Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.
Page 316: Transfer Roller
Maintenance Transfer Roller Open the front cover. Remove the cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller.
Page 317 Maintenance Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. OPERATION GUIDE...
Page 318: Toner Container And Waste Toner Box Replacement
Maintenance Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner without delay even if several more copies are still possible. When replacing the toner container, replace the waste toner box as well. Every time you replace the toner container, be sure to clean the parts as instructed below.
Page 319 Maintenance Keep the stopper up, hold the toner container handle and take out slowly Unwrap a new toner container and tap its top 5-6 times. Shake the toner container at least 10 times horizontally to distribute the toner evenly. Insert the toner container slowly while holding its handle.
Page 320 Maintenance Using both hands, push in the toner container until it is locked. Remove the waste toner box. Peel the sticker off the waste toner box and remove the cap. Put the cap on the opening in the waste toner box and attach the sticker to the cap 9-10 OPERATION GUIDE...
Page 321 Maintenance Put the waste toner box in the supplied plastic bag for disposal and securely tie the mouth of the bag. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. CAUTION: Do not attempt to force open or destroy the toner container or the waste toner box.
Page 322 Maintenance Pull up and open left cover 1 As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator. As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller.
Page 323 Maintenance Open the Multi Purpose Tray and remove the filters F1 and F2. Remove dust from the filters using a vacuum cleaner or dry cloth. IMPORTANT: Do not wash the filters with water. Do not use the attached cleaning brush. Put the filters back in place and close the Multi Purpose Tray.
Page 324 Maintenance 9-14 OPERATION GUIDE...
Page 325: 10 Troubleshooting
10 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions .................10-2 • Responding to Error Messages ............10-6 • Clearing Paper Jams ..............10-15 OPERATION GUIDE 10-1...
Page 326: Solving Malfunctions
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
Page 327 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are too dark. Is the machine in Auto Set the correct density level for — Density mode? auto density. Is the machine in Manual Use [Image Quality] to set the Density mode? correct density level.
Page 328 PC set application software settings are properly? set properly. While the operation Is the operation panel Check the panel lock setting in KYOCERA panel was being used, locked? COMMAND CENTER and change COMMAND the keys locked up the setting if necessary.
Page 329 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot print with USB Was the USB memory Format the USB memory with this 6-20 memory. formatted with a machine machine. other than this machine? Is the USB host blocked? Select Unblock in the USB host 8-72 settings.
Page 330: Responding To Error Messages
Troubleshooting Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Acceptable staple Is the acceptable staple Press [Continue] to print without — count exceeded. count exceeded? For stapling.
Page 331 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot duplex print Did you select a paper size/ Select the available paper type. 3-11 on this paper. media type that cannot be Press [Continue] to print without duplex printed? using Duplex. Cannot execute this –...
Page 332 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Finisher tray is full of Is the acceptable storage Remove paper from the document — paper. capacity exceeded for the finisher tray. document finisher tray? If printing can be restarted, the touch panel display will prompt you to press [Continue].
Page 333 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Paper jam. – If a paper jam occurs, the machine 10-15 will stop and the location of the jam will be indicated on the touch panel. Leave the machine on and follow the instruction to remove the jammed paper.
Page 334 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page The removable Is the removable memory Use the removable memory — memory is not formatted by this machine? formatted by this machine. formatted. The source file is not – The specified file is not found. The —...
Page 335: Responding To Send Error
Troubleshooting Responding to Send Error When an error occurs during transmission, Send Error appears. Check the error code and error message below, and follow the corresponding corrective actions. Error Error Message Corrective Actions Reference Page Code 1101 Failed to send the e-mail. Check the host name of the SMTP 2-17 Failed to send i-FAX.
Page 336 Troubleshooting Error Error Message Corrective Actions Reference Page Code 1104 Failed to send the e-mail. Check the e-mail address. 3-24 * If the address is rejected by the domain, you cannot send the e-mail. Failed to send i-FAX. Check the i-FAX address. FAX System (S) *If the address is rejected by the Operation Guide...
Page 337 Troubleshooting Error Error Message Corrective Actions Reference Page Code 2102 Failed to send via FTP. Check the followings of the FTP – server. 2103 - Is FTP available? - The server is not operating properly. Failed to send the e-mail. Check the network.
Page 338: Responding To An Attention Indicator Flashes
Troubleshooting Responding to Authentication Server Connection Error If an error occurs when connecting to the authentication server, check the error message and follow the corresponding corrective action appears on the operation panel. Symptom Corrective Actions Reference Page Cannot connect to Set machine time to match the 2-11 authentication server.
Page 339: Clearing Paper Jams
Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Job No.: 000021 Job Name: doc101020081010 User Name: Mike misfeed and the machine will stop. Refer to these Paper jam. procedures to remove the jammed paper. 1.Remove the paper.
Page 340 Troubleshooting Paper Jam Paper Jam Location Reference Page Location Indicator Document processor (Option) 10-25 Document finisher (Option) 10-25 Built-in finisher (Option)) 10-27 Job Separator (Option) 10-29 After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page which jam has occurred.
Page 341 Troubleshooting Pull out cassette 1. Remove the paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close left cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. Open left cover 2.
Page 342: Optional Cassettes 3 And
Troubleshooting Remove any paper. Pull out cassette 2. Remove the paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 2 back in place securely. Close left cover 2. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. Open left cover 3.
Page 343: Multi Purpose Tray
Troubleshooting Remove any paper. If the paper tears, remove every loose scrap from inside the machine. Pull out the cassette in use. Remove the paper. Push the cassette back in place securely. Close left cover 3. Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Remove the paper from the multi purpose tray.
Page 344: Duplex Unit
Troubleshooting Inside the Left Covers 1, 3 and 4 Follow the steps below to clear paper jams inside left cover 1, 3 or 4 when using the optional paper feeder. Pull up left cover 1 lever and open the left cover 1. Remove the paper.
Page 345: Duplex Unit And Cassette
Troubleshooting Remove the paper. If the paper tears, remove every loose scrap from inside the machine. Press the specified position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. Pull up left cover 1 lever and open the left cover.
Page 346: Paper Feed Unit
Troubleshooting Lift duplex unit and remove any paper. If the paper tears, remove every loose scrap from inside the machine. Pull out cassette 1 and remove the paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely.
Page 347 Troubleshooting Remove any paper. If the paper tears, remove every loose scrap from inside the machine. Open front cover. Turn the lower green knob (A1) clockwise. Remove any paper. If you cannot remove the paper, proceed with the next step. OPERATION GUIDE 10-23...
Page 348 Troubleshooting Pull out paper feed unit (A2). Open paper feed unit cover (A3) and remove any paper. If the paper tears, remove every loose scrap from inside the machine. If the paper is torn, pull paper feed unit (A2) all the way out and lift it slightly to remove any paper.
Page 349: Optional Document Processor
Troubleshooting Press the specified position to close left cover 1. Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. Remove any paper from the original tray. Open the document processor top cover. Remove any paper. If the original tears, remove every loose scrap from inside the machine.
Page 350: Optional Document Finisher
Troubleshooting If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. If the original tears, remove every loose scrap from inside the machine. Lift up reverse unit. Remove the paper.
Page 351 Troubleshooting Built-in Finisher Follow the steps below to clear paper jams in the optional built-in finisher. Remove any paper in the output section. If the paper tears, remove every loose scrap from inside the machine. Remove the output tray. ( ) 3 ( ) 1 ( ) 2 Lift up the handle on left cover 1 and open left cover...
Page 352 Troubleshooting Re-attach the output tray. Lower the finisher process tray. Remove the paper. If the paper tears, remove every loose scrap from inside the machine. Raise the finisher process tray 10-28 OPERATION GUIDE...
Page 353: Job Separator
Troubleshooting Job Separator Follow the steps below to clear paper jams in the optional job separator. Remove any paper in the output section. If the paper tears, remove every loose scrap from inside the machine. Pull up left cover 1 lever and open left cover 1. Remove the paper.
Page 354 Troubleshooting 10-30 OPERATION GUIDE...
Page 355: 11 Management
11 Management This chapter explains the following operations. • User Login Administration..............11-2 • Job Accounting ................11-14 • Data Security Kit Operations............11-27 OPERATION GUIDE 11-1...
Page 356: User Login Administration
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
Page 357 Management Select [Local Authentication] or [Network User Login/Job Accounting - User Login Authentication]. Select [Off] to disable user login User login administration. Select authentication method. administration. Host Name If you select [Network Authentication], enter the Local # Keys Authentication host name (62 characters or less) and domain Domain Name Network name (256 characters or less) for the...
Page 358 Management Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Check Counter]. If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination.
Page 359 Management Adding a User This adds a new user. You can add Up to 1,000 users (including the default login user name). The table below explains the user information to be registered. Item Description User Name* Enter the name displayed on the user list (up to 32 characters). Login User Name* Enter the login user name to login (up to 64 characters).
Page 360 Management user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-5 for the default login user name and password. Press [Next] of User Login Setting, [Register/Edit] of Local User List, and then [Add].
Page 361: Changing User Properties
Management Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. For a user with administrator rights who logs in User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.
Page 362 Management Deleting a user Press [Delete]. Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in These users can partially change their own user properties including user name, login password, and E-mail address.
Page 363: Unknown Login User Name Job
Management Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.
Page 364 Management Group Authorization Settings Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE: To use the group authorization settings, [Network Authentication] must be selected for the authentication method in Enabling/Disabling User Login Administration on page 11-2. Select [On] for LDAP in Protocol Detail on page 8-66.
Page 365 Management Item Description Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory. For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows Server 2008, check Attribute Editor tab of user properties. If you are using Windows Server 2000/2003, check ADSIEdit.
Page 366 Management Follow steps 11 and 12 above to set Copy Restriction, Send Restriction, FAX TX Restriction, Storing Restr. in Box, and Storing Restr. in Memory. Press [Register] to add a new group on the group list. Obtain Network User Property Set the required information to obtain the network user property from the LDAP server.
Page 367: Job Accounting
Management privileges. Refer to Adding a User on page 11-5 for the default login user name and password. Press [Next] of User Login Setting, [Change] of Obtain NW User Property. Press [On]. User Login/Job Accounting - Network User Property Get the network user information. Press [Server Name].
Page 368: Job Accounting
Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. •...
Page 369 Management Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout.
Page 370: Adding An Account
Management Adding an Account This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999).
Page 371: Managing Accounts
Management Managing Accounts This changes the registered account information or deletes the account. Use the procedure below to manage accounts. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login].
Page 372: Restricting The Use Of The Machine
Management Managing the Copier/Printer Counts You can select how the copying and printing page counts are shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the count and count method. Refer to Restricting the Use of the Machine on page 11-18, Counting the Number of Pages Printed on page 11-23 and Printing an Accounting Report on page 11-26 for details.
Page 373 Management  [Total] selected for Copier/Printer Count Item Detail Print Restriction (Total) Limits the total number of sheets used for copying and printing. Scan Restriction (Others) Limits the number of sheets scanned (excludes copying). FAX TX Restriction Limits the number of sheets sent by fax. This is displayed when the optional fax kit is installed.
Page 374 Management Applying Limit of Restriction This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
Page 375 Management Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/ Printer Counts on page 11-18.
Page 376 Management Press [Next] of Job Accounting Setting, [Next] of Default Setting and then [Next] of Default Counter Limit. Press [Change] for the item you want to modify and User Login/Job Accounting - Copy Restriction (Total) then press [+] or [-] or use the numeric keys to enter Set the default limit value for restricting use of the functions for each account by counter.
Page 377: Counting The Number Of Pages Printed
Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time.
Page 378 Management Press [Next] of Job Accounting Setting and then [Next] of Total Job Accounting. Press [Check] at the function to check the count. User Login/Job Accounting - Total Job Accounting The results will be displayed. Check Check Printed Pages: Scanned Pages: Confirm the count and press [Close].
Page 379 Management Press [Check] at the function to check the count. Account: The results will be displayed. Printed Pages: Scanned Pages: Check Check Confirm the count and press [Close]. FAX Transmission Pages: FAX Transmission Time: 2(20) 0:00:10 Press [Execute] of Counter Reset to reset the counter.
Page 380: Printing An Accounting Report
Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count ACCOUNT.REPORT TASKalfa xxxxx Firmware Version...
Page 381: Data Security Kit Operations
Management Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Press the Counter key to check the number of sheets Counter printed and scanned.
Page 382 Management 11-28 OPERATION GUIDE...
Page 383: Appendix
Appendix • Optional Equipment ...............Appendix-2 • Character Entry Method............Appendix-10 • Paper ...................Appendix-13 • Specifications ...............Appendix-21 • Glossary................Appendix-27 OPERATION GUIDE Appendix-1...
Page 384: Optional Equipment
Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Table Document Processor Document Processor (Dual scan DP) Job Separator 3,000 Sheet Document Finisher Built-in Finisher 3,000 Sheet Document Finisher Paper Feeder Paper Feeder Appendix-2 OPERATION GUIDE...
Page 385 Key Counter FAX Kit Expansion Memory OPERATION GUIDE Appendix-3...
Page 386: Document Processor
Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-32. Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer. Paper capacity and loading method are the same as Cassettes 1 and 2.
Page 387: Adding Staples
Built-in Finisher The built-in finisher holds a large quantity of finished prints. The finisher offers a convenient means of sorting. Sorted finished prints may also be stapled. Finisher tray Finisher process tray The finisher tray serves as an output tray of sorted prints.
Page 388 Pull out the staple holder. Remove the empty staple case from the staple holder. Holding the staple holder in your left hand and a new staple case in your right hand, insert the staple case into the staple holder in the direction of the arrow.
Page 389: Clearing Staple Jams
Insert the staple holder into the slot of the staple unit again. When fully inserted, the staple holder locks with a clicking sound. Clearing Staple Jams Pull out the staple holder referring to steps 1 and 2 of Adding Staples. Holding the knob A on the face plate of the staple holder, lift the face plate.
Page 390: Key Counter
After lifting the staple unit slightly, lower it and insert it again into its place. Close the stapler front cover. Job Separator Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.
Page 391: Expansion Memory
FAX Kit By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients.
Page 392: Character Entry Method
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose desired layout.
Page 393 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry. [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...
Page 394: Entering Characters
Entering Characters Follow the steps shown below to enter List A-1 for example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case...
Page 395: Paper
Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes and the optional paper feeder Supported types Supported paper sizes No. of sheets Plain paper (60 to 105 g/m Ledger, Legal, Letter, Letter-R, 500 (80g/m Recycled paper (60 to 105 g/m Statement, A3, B4, A4, A4-R, B5,...
Page 396: Specifications
Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Page 397 copies but may also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even surface; however, avoid paper with a treated surface as it may damage the drum or fusing unit. Ingredient Do not use paper such as paper that has been surface-treated or paper that contains plastic or carbon. These paper may produce harmful fumes from the heat of printing and may damage the drum.
Page 398 Smoothness The paper surface should be smooth. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
Page 399: Special Paper
Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray.
Page 400 Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the print quality is satisfactory.
Page 401 Keep the following points in mind. Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive comes off in the machine.
Page 402 Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before completing output. Allowed Not allowed Top sheet Carrier sheet Use label paper that conforms to the following specifications. Item Specifications Top sheet weight...
Page 403: Specifications
Specifications NOTE: Specifications are subject to change without notice. Machine Description Item 42 ppm model 52 ppm model Type Desktop Printing Method Electrophotography by semiconductor laser, tandem drum system Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: 11 × 17"/A3) Original Feed System Fixed Paper...
Page 404 Description Item 42 ppm model 52 ppm model Paper Cassette 500 sheets (80 g/m Capacity Multi Purpose 200 sheets (80 g/m Tray Output Tray Top tray 250 sheets (80 g/m Capacity with built-in 150 sheets (80 g/m finisher with optional 250 sheets (80 g/m job separator Continuous Copying...
Page 405 Printer Item Description Printing Speed Same as Copying Speed. First Print Time 6.0 seconds or less (A4, feed from Cassette) Resolution 600 dpi Operating System Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista, Apple Macintosh OS 10.x Interface Standard USB Interface Connector: 1 (USB Hi-Speed)
Page 406 Document Processor (option) Item Description Original Feed Automatic feed Method Supported Sheet originals Original Types Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m Loading Capacity 100 sheets (50 to 80 g/m ) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m ) maximum Dimensions 22 23/32 ×...
Page 407 Item Description Dimensions 23 × 23 5/8 × 12 23/64" 585 × 600 × 314 mm (W) × (D) × (H) Weight Approx. 50.71 lbs / Approx. 23 kg Document Finisher (option) Item Description Number of Trays 1 tray Paper Size Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, 8K: 500 sheets Letter, Letter-R, A4, A4-R, B5, B5-R, 16K, 16K-R: 1,000 sheets (Non-stapling)
Page 408 Job Separator (option) Item Description Number of Trays 1 tray Maximum Sheets 100 sheets (80 g/m Paper Size Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Executive-R, Statement-R, A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio Paper Type Paper weight: 45 - 160 g/m Paper type: plain, recycled, color, thin Dimensions ×...
Page 409: Glossary
Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 410 DHCP (Dynamic Host Configuration Protocol) Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client computers because it relieves individual clients including printers from the IP address being assigned.
Page 411 HTTP authentication mechanisms along with SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.
Page 412 Send as E-mail A function to send the image data stored in the machine as an E-mail attachment. E-mail addresses can be selected from the list or entered at each time. SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers.
Page 413 WIA (Windows Imaging Acquisition) A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices.This function replaces what TWAIN used to do; the feature is provided as a part of Windows functions and improves ease of operation, so that you import images directly to My Computer without using any application.
Page 414 Appendix-32 OPERATION GUIDE...
Page 415: Index
Index Index Numerics Border Erase Copy 4-17 1-sided/2-sided Selection 5-10 Send 5-23 3,000 sheet document finisher Appendix-4 Bundled Items 3,000 sheet paper feeder Appendix-4 Buzzer Accessibility 8-77, Appendix-27 Cassette Adjusting Density 5-17 Loading Paper 2-20 Auto Paper Size and Media Type Manual Cassette 1 Adjusting the Operation Panel Angle...
Page 416 Index Connecting Storing Documents LAN Cable User Privileges 3-40 Power Cable USB Cable Connection Method Continuous Scan Date/Timer 8-47 Copy 4-31 Auto Error Clear 8-49 Send 5-22 Auto Panel Reset 8-48 Conventions in This Guide xxix Auto Sleep 8-49 Copy Appendix-9 Date Format 8-47...
Page 417 Index Choosing by Speed Dial 3-32 Emulation Appendix-28 Choosing from the Address Book 3-30 Selection 8-34 Editing 8-54 Energy Star Program xxvii One Touch Key 8-55 Enlarged Display 8-77 Quick No. Search key Enter E-mail Subject and Body 5-26 Search 3-31 Enter key 1-3, Sending to Different Types of...
Page 418 Index Protocol Detail 8-67 Send 5-29 Image Quality Key Counter Appendix-8 Send 5-16 KPDL Appendix-29 Image repeat copy 4-27 Included Guides 2 Installation Precautions Interface Block 8-72 Label Appendix-19 Internet Browser 8-58 LAN Cable Interrupt Clear Timer 8-50 Connecting Interrupt Copy 3-16 LAN Interface IP Address...
Page 419 Index Original Cover Cleaning Negative Image 4-32 Original Orientation NetBEUI Appendix-29 Copy 4-10 Protocol Detail 8-66 Document Processor 4-10 NetWare Appendix-29 Orientation Confirmation 8-15 Setup 8-67 Send 5-11 Network Original Placement Indicator Preparation 2-12 Indications and Status 2-33 Setup 8-64 Original Size Indicator Plates 1-4, 2-30 Network Cable...
Page 420 Index Paper Jam 10-15 Form Feed Timeout 8-37 Cassette 1 10-16 LF Action 8-37 Cassette 2 10-17 Orientation 8-37 Cassettes 3 and 4 10-18 Override A4/Letter 8-35 Document Finisher 10-26 Paper Feed Mode 8-38 Document Processor 10-25 Printing 3-21 Duplex Unit 10-20 Printing from Applications 3-21...
Page 421 Index Solving Malfunctions 10-2 Specifications Safety Conventions Built-in Finisher Appendix-26 SAFETY OF LASER BEAM (USA) Document Finisher Appendix-25 Scan Resolution 5-18 Document Processor Appendix-24 Default settings 8-16 Job Separator Appendix-26 Scanner Cleaning 8-47 Machine Appendix-21 Secure Protocol 8-69 Paper Feeder Appendix-24 Send Printer...
Page 422 Index Removing 6-21 Saving Documents 6-22 User Login Administration 11-2 File formats 5-12, 8-17 Adding 11-5 Printing documents stored in Changing Properties 11-7 Removable USB Memory 6-20 Enabling/Disabling 11-2 Saving documents to Removable USB Group Authorization Settings 11-10 Memory 6-22 Login 11-3 Logout...
Page 423 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
Page 424 MEMO...
Page 425 MEMO...
Page 428 First edition 2009.7 Printed in China 302KR56040...

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Taskalfa 520i

Kyocera TASKalfa 420i Operation Manual

1 Part Names

2 Preparation before Use

3 Basic Operation

4 Copying Functions

5 Sending Functions

6 Document Box

7 Status / Job Cancel

8 Default Setting (System Menu)

9 Maintenance

10 Troubleshooting

11 Management

Appendix

Quick Links

OPERATION GUIDE

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Summary of Contents for Kyocera TASKalfa 420i