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Kyocera TASKalfa 250ci Operation Manual

Fax system (q) operation guide rev-1
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Download this manual See also: Driver Manual, Operating Manual
250ci/300ci/400ci/500ci
FAX System(Q)

OPERATION GUIDE

Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

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Summary of Contents for Kyocera TASKalfa 250ci

  • Page 1: Operation Guide

    250ci/300ci/400ci/500ci FAX System(Q) OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.
  • Page 2 Introduction In this Operation Guide, 250ci/300ci/400ci/500ci are referred to as 25 ppm model, 30 ppm model, 40 ppm model and 50 ppm model respectively.

  • Page 3: Safety Conventions In This Guide

    Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
  • Page 4 <Note> Due to performance updating, information in this Operation Guide is subject to change without notice. OPERATION GUIDE...

  • Page 5: Table Of Contents

    Contents Part Names and Functions Operation Panel ............. 1-2 Machine .
  • Page 6 Setup and Registration FAX/TEL Auto Switch Reception ..........6-2 FAX/Answering Machine Auto Switch Reception .

  • Page 7: Safety Information

    Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. •...
  • Page 8 ‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications. No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

  • Page 9: Legal Notice

    General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

  • Page 10: Important Safety Instructions

    The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you...
  • Page 11 IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à...

  • Page 12: Operation Panel

    Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
  • Page 13 Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this machine is shown in the screens in this guide.

  • Page 14: Conventions In This Guide

    Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation Press the Start key. panel keys, the buttons and messages displayed on the PC screen. [Regular] Indicates the touch panel Press [OK].

  • Page 15: Originals And Paper Sizes

    Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
  • Page 16 OPERATION GUIDE...

  • Page 17: Part Names And Functions

    1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. • Operation Panel ..................... 1-2 •...

  • Page 18: Operation Panel

    Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance.
  • Page 19 Part Names and Functions Blinks while data is received. Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen.

  • Page 20: Machine

    Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Operation panel Perform the fax operation with this panel.
  • Page 21 Part Names and Functions Document Processor (optional) Original Indicates the original status in the Document placement Processor. The left indicator lights in green indicator when the original is correctly set. Top cover Open this cover when the original jammed in the Document Processor.
  • Page 22 Part Names and Functions OPERATION GUIDE...

  • Page 23: Preparation Before Use

    2 Preparation Before Use This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

  • Page 24: Selection Of Telephone Line (Inch Version Only)

    Preparation Before Use Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line.

  • Page 25: Selection Of Transmit Terminal Identification (Tti)

    Preparation Before Use Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number.

  • Page 26: Setting The Tti Information

    Preparation Before Use Setting the TTI information Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area. By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification.
  • Page 27 Preparation Before Use Local FAX Number Entry Press [Change] of Local FAX Number 1 or Local FAX Number 2. If you have already registered a number, the current registered number is displayed. Using the numeric keys, enter the local number to FAX - Local FAX Number 1 register.

  • Page 28: Date And Time Entry

    Preparation Before Use Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time.

  • Page 29: Fax Operation (Basic)

    3 FAX Operation (Basic) This chapter explains the following basic operations. • Enter key and Quick No. Search key ..............3-2 • Automatic Send ...................... 3-4 • FAX Automatic Reception ..................3-12 • Canceling Communication ................... 3-14 • Using the Address Book ..................3-17 •...

  • Page 30: Enter Key And Quick No. Search Key

    FAX Operation (Basic) Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g.
  • Page 31 FAX Operation (Basic) In the number entry screen, use the numeric keys Ready to send. Destination to enter the speed dial number. Place original. Destination Detail Address Book 1234567890 A OFFICE E-mail B OFFICE 1/10 NOTE: If you enter a 4-digit speed dial number, the Addr Entry Enter One Touch key number using # keys.

  • Page 32: Automatic Send

    FAX Operation (Basic) Automatic Send General transmission using the numeric keys is explained. NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-7. Switching to the Send Screen Check that the basic send screen is displayed. Ready to send.
  • Page 33 FAX Operation (Basic) Setting for Direct Description transmission Starts direct transmission. Dials the receiving system, and after the communication has started, originals are scanned. NOTE: In direct transmission, you can designate only one destination for one transmission. IMPORTANT: You cannot use direct transmission when the optional Printed Document Guard Kit is installed.
  • Page 34 FAX Operation (Basic) Direct Transmission (When originals are placed in the document processor) After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.
  • Page 35 FAX Operation (Basic) Enter the fax number of the receiving system Ready to send. Destination using the numeric keys. FAX No. Entry Sub Address NOTE: Up to 64 digits can be entered as the fax Transmission Pause Backspace Space Start Speed number of the receiving system.
  • Page 36 FAX Operation (Basic) Description ECM (error correction mode) is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.
  • Page 37 FAX Operation (Basic) • 200 × 400 dpi (Super Fine): when sending originals with minute characters and lines Typical character size: 6 point (example: Resolution Resolution • 400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely Typical character size: 6 point (example: Resolution...
  • Page 38 FAX Operation (Basic) IMPORTANT: • If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the send time is. • When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality.
  • Page 39 FAX Operation (Basic) Send Start Press the Start key. Transmission begins. Checking the Send Status Press the Status/Job Cancel key. Press [Sending Jobs]. Status Status Scheduled Job The list of accepted time, destination, and Job Type status are displayed for each job. Job No.

  • Page 40: Fax Automatic Reception

    FAX Operation (Basic) FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)].
  • Page 41 FAX Operation (Basic) Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

  • Page 42: Canceling Communication

    FAX Operation (Basic) Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel.

  • Page 43: Cancelling Direct Transmission

    FAX Operation (Basic) Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Press the Status/Job Cancel key. Press [Sending Jobs], and then [Scheduled Job]. To cancel a delayed transmission, select the job to Status Status...
  • Page 44 FAX Operation (Basic) Press [Line Off] of FAX Port 1 or FAX Port 2 Status Scanner Hard Disk (option). Ready. Overwriting... Printer When the cancel confirmation screen appears, Ready. Removable Memory press [Yes]. Not connected. Display Format Remove Error The line in transmission is disconnected. FAX Port 2 FAX Port 1 Dialing...

  • Page 45: Using The Address Book

    FAX Operation (Basic) Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration;...
  • Page 46 FAX Operation (Basic) NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. Press [FAX]. Use the numeric keys to enter the number of the Address: receiving system. Name E-mail i-FAX Pause Space Backspace Change Sub Address...
  • Page 47 FAX Operation (Basic) Press [Password] and enter the sub address password using the numeric keys. NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.
  • Page 48 FAX Operation (Basic) Check if each item has been entered correctly. Check if the destination has been set correctly, and press [Register]. The destination is added to the Address Book. Contact Registration (i-FAX) Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact.
  • Page 49 FAX Operation (Basic) Press [Change] of i-FAX Address. Address: Name E-mail i-FAX Mode Simple Change i-FAX Address Resolution Compression Change Paper Size Cancel Back Register 10/10/2008 10:10 Status Enter the destination address and press [OK]. Up to 128 characters can be entered. NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix.
  • Page 50 FAX Operation (Basic) Item Description Compression Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG Paper Size Specify the suitable document size options for the destination fax machine. • A4/Letter: Permitted (fixed) • B4: Permitted or prohibited •...
  • Page 51 FAX Operation (Basic) NOTE: The address a number is the identification number for each group. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration. When ‘0000’...

  • Page 52: Selecting A Destination From The Address Book

    FAX Operation (Basic) Selecting a Destination from the Address Book Select a destination registered in the Address Book. NOTE: You can set the machine up so that the address book screen appears when you press the Send key. For details, refer to Setting the Default Send Screen in the Operation Guide for the machine. Press [Address Book] on the basic send screen.
  • Page 53 FAX Operation (Basic) Searching for a Destination You can search for a destination registered in the Address Book, and further refine your search if necessary. Address Book Addr Book Address Book Sort Name Dest. Type Name Detail abcd@efg.com 0001 ABCD Search(Name) 0002 TUVW...
  • Page 54 FAX Operation (Basic) Search (No.) Press [Search (No.)] and enter the address number you want to search. Destination type search refinement Press [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destination by the destination type is displayed. Capital letter search refinement Press the key of the capital letter you want to search.
  • Page 55 FAX Operation (Basic) Press [Member]. To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact.

  • Page 56: Printing Address List

    FAX Operation (Basic) Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Press the System Menu key. Press [Edit Destination], and then [Next] of List Print.

  • Page 57: Using One-Touch Keys

    FAX Operation (Basic) Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.
  • Page 58 FAX Operation (Basic) Selecting a Destination by One-touch Key Select a destination by a One-touch key. Ready to send. Destination Place original. Destination Detail On the [Destination] screen, press the One-touch key to Address Book A OFFICE 1234567890 which the destination is registered. E-mail B OFFICE 1234568907...
  • Page 59 FAX Operation (Basic) When deleting registration contents Press [Delete]. Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. OPERATION GUIDE 3-31...

  • Page 60: Using The Speed Dial Key

    FAX Operation (Basic) Using the Speed Dial key You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination. NOTE: For details, refer to Using One-touch Keys on page 3-29. Press Quick No. Search key or [No.] in the Ready to send.

  • Page 61: Dialing The Same Receiving System (Redial)

    FAX Operation (Basic) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax. No particular setting is required for automatic redial.

  • Page 62: Previewing Images

    FAX Operation (Basic) Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. Prepare to send the image as described in steps 1 to 6 in Automatic Send on page 3-4. Press [Preview] on the left side of the [Quick Setup], [Type of Original/Transmission], [Color/ Image Quality] or [Advanced Setup] screen.
  • Page 63 FAX Operation (Basic) NOTE: To see a preview image when you are using the optional document processor, place the originals in the document processor again. You can also see a preview image in the same way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box.
  • Page 64 FAX Operation (Basic) 3-36 OPERATION GUIDE...

  • Page 65: Fax Operation (Advanced)

    4 FAX Operation (Advanced) This chapter explains the method to effectively use FAX. • Long Originals ......................4-2 • Delayed Transmission ................... 4-3 • Broadcast Transmission ..................4-6 • Standby Transmission .................... 4-8 • Interrupt Send ......................4-9 • Chain Dial ......................4-10 •...

  • Page 66: Long Originals

    FAX Operation (Advanced) Long Originals Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE: To send 2-sided originals, select [Off] (scan as standard size). (Refer to 1-sided / 2-sided Selection on page 4-55.) Originals of up to 1,600 mm/63"...

  • Page 67: Delayed Transmission

    FAX Operation (Advanced) Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
  • Page 68 FAX Operation (Advanced) Press [On] and use [+]/[-] to enter the transmission Ready to send. Destination start time. Enter Destination. FAX Delayed Transmission Start Time NOTE: You can also press [# Keys] and use the Place original. numeric keys to enter the transmission start time. # Keys # Keys Original...
  • Page 69 FAX Operation (Advanced) Press [Register/Edit] in Status/Destination. Detail Job No.: 000080 Job No.: Status/Destination: Register/ Edit 000080 Processing Job Type: Destination: Sending Job - E-mail ABCDE User Name: User1 Job Name: doc10102008101010 Start Time: 10:10:10 Close 10/10/2008 10:10 Status When changing the destination to another Detail Job No.: 000081 destination...

  • Page 70: Broadcast Transmission

    FAX Operation (Advanced) Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards. NOTE: When using a group for the destination, you can send originals to up to 500 destinations in one operation.
  • Page 71 FAX Operation (Advanced) NOTE: For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-7. For details of the Address Book, refer to Using the Address Book on page 3-17. For details of One-touch keys, refer to Using One-touch Keys on page 3-29. You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

  • Page 72: Standby Transmission

    FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

  • Page 73: Interrupt Send

    FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you cannot use interrupt send.

  • Page 74: Chain Dial

    FAX Operation (Advanced) Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission.
  • Page 75 FAX Operation (Advanced) Select fax number from the Address Book Press [Address Book]. Select the destination from the list. You can select several destinations. Press [OK]. The chain number ‘212’ is automatically added to all the destinations. Select fax number from One-touch key Select the destination from One-touch keys.

  • Page 76: Manual Send

    FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals. Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system.

  • Page 77: Manual Reception

    FAX Operation (Advanced) Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine.
  • Page 78 FAX Operation (Advanced) Press [Device/Communication], and then Status Scanner Hard Disk [Manual RX]. Reception will start. Ready. Overwriting... Printer Ready. Removable Memory NOTE: When using a telephone set that can send Not connected. Display tone signals, use the telephone to start the Format Remove Error...

  • Page 79: Remote Switch Function

    FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
  • Page 80 FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. The connected telephone set makes a ringing tone. Lift the handset of the telephone. When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set.

  • Page 81: Printing/Sending Received Faxes By Requirements (Memory Forwarding)

    FAX Operation (Advanced) Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
  • Page 82 FAX Operation (Advanced) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example FAX Box registration Sub Address transmission Sub Address:1234 Print Memory forwarding Sub Address:1234...

  • Page 83: Using Requirements For All Receptions

    FAX Operation (Advanced) Using Requirements for All Receptions To use requirements for all receptions, use the following procedure. NOTE: To register setting by each reception requirement, refer to Registering Settings by Requirement on page 4-21. To change the entry contents, follow the same operation. Press the System Menu key.
  • Page 84 FAX Operation (Advanced) Description E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

  • Page 85: Registering Settings By Requirement

    FAX Operation (Advanced) Press [OK]. Registering Settings by Requirement To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. Press the System Menu key. Press [FAX], and then [Next] of RX/Forward Requirements. Press [Change Setting by Requirement].
  • Page 86 FAX Operation (Advanced) When FAX was selected in step 11. Requirements Registration method Sub Address Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’...
  • Page 87 FAX Operation (Advanced) Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list. Description Address Book Select the destination registered in the Address Book. E-mail Addr Entry Forward originals with e-mail transmission.
  • Page 88 FAX Operation (Advanced) To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step NOTE: To set the FAX Box as the Forward Destination, register the FAX Box in advance.
  • Page 89 FAX Operation (Advanced) Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the steps below. Follow steps 1 to 3 of Registering Settings by Requirement on page 4-21. Select the requirement name to be deleted or changed.
  • Page 90 FAX Operation (Advanced) Cancelling the Setting of RX/Forward Requirements To cancel the memory forwarding, follow the steps below. Press the System Menu key. Press [FAX] and then [Next] of RX/Forward Requirements. Press [Off] and then [OK]. Forwarding Detail Settings With the forwarding settings, you can change the following detail settings. Activating Time Setting Specify the times when the preset requirements are activated and deactivated.
  • Page 91 FAX Operation (Advanced) File Format Setting (for Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format. Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-19.
  • Page 92 FAX Operation (Advanced) Setting a Number of Copies You can set whether the machine should print received originals when forwarding them. You can specify the number of copies. Follow steps 1 to 3 of Using Requirements for All Receptions on page 4-19. Follow steps 1 to 4 of Registering Settings by Requirement on page 4-21.
  • Page 93 If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 4-29...

  • Page 94: Fax Box Function

    FAX Operation (Advanced) FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. Registering a FAX Box Up to 100 FAX Boxes can be registered.
  • Page 95 FAX Operation (Advanced) When Owner is selected Select the box owner. You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and E- mail Address.

  • Page 96: Printing Originals From A Fax Box

    FAX Operation (Advanced) To complete the registration of all contents, press [Register]. To register other FAX Boxes, repeat steps 3 to 5. Changing/Deleting a FAX Box Follow steps 1 to 2 of Registering a FAX Box on page 4-30. Select the box to be deleted or changed. Document Box/Removable Memory - Register/Edit Box To delete the FAX Box, go to the next step, and to Owner...

  • Page 97: Deleting Originals From A Fax Box

    FAX Operation (Advanced) Press the checkbox and select originals from the list. The selected originals are check-marked. NOTE: To cancel the selection, press the checkbox and delete the checkmark. To check the image of the originals, refer to the preview. For information on previewing images, refer to Previewing Images on page 4-35.
  • Page 98 FAX Operation (Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files. Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-32.
  • Page 99 FAX Operation (Advanced) Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-32. Press [Preview].

  • Page 100: Printing A Fax Box List

    FAX Operation (Advanced) Printing a FAX Box List You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges.

  • Page 101: Sub Address Communication

    FAX Operation (Advanced) Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
  • Page 102 FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One- touch key, you can also use the One-touch key. In this case, go to step 9.

  • Page 103: Program Dial

    FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.

  • Page 104: Using Program Dial

    FAX Operation (Advanced) Press [Register]. When you select [Yes] on the change confirmation screen, the program is changed. To delete registration contents, press [Delete this Program]. When you press [Yes] on the deletion confirmation screen, the program is deleted. Using Program Dial Press the Program key.

  • Page 105: Polling Communication

    FAX Operation (Advanced) Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 106 FAX Operation (Advanced) IMPORTANT: • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand to ensure that they each have the required functionality.
  • Page 107 FAX Operation (Advanced) Change the required functions for the original to be stored. For information on using the functions, refer to the machine’s Operation Guide. Function Description Zoom Automatically enlarges or reduces scanned originals to match the storage size. Original Orientation To ensure that the originals are stored in the correct orientation, this indicates which end of the original is the top.
  • Page 108 FAX Operation (Advanced) Function Description Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/ Right.

  • Page 109: Polling Reception

    FAX Operation (Advanced) Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact. NOTE: By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation.
  • Page 110 FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped with the same type of sub address communication function.

  • Page 111: Printing From A Polling Box

    FAX Operation (Advanced) Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Press the Document Box key. Press [FAX Box], and then [Polling Box]. Select an original by pressing a checkbox in the list. A tick appears in the checkbox for the selected original.

  • Page 112: Deleting Originals In A Polling Box

    FAX Operation (Advanced) Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete Transmitted File is set to [On], originals are automatically deleted following polling transmission. (Refer to page 4-42.) Follow steps 1 to 3 in Printing from a Polling Box on page 4-47.
  • Page 113 FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. Follow steps 1 to 3 in Printing from a Polling Box on page 4-47.
  • Page 114 FAX Operation (Advanced) Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. Follow steps 1 to 3 in Printing from a Polling Box on page 4-47. Press [Preview]. The preview screen appears. Polling Box For information on previewing images, refer to File Name...

  • Page 115: Account Management

    FAX Operation (Advanced) Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 116 FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...

  • Page 117: Logging In When User Accounting Has Been Enabled

    FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Press [Login User Name]. Enter login user name and password. Login to: Local Authentication Login...

  • Page 118: Logging In When Job Accounting Has Been Enabled

    FAX Operation (Advanced) Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed.

  • Page 119: Other Convenient Functions

    FAX Operation (Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. Sending Size Selection Select the sending size (the size of image to be sent).

  • Page 120: Original Orientation

    FAX Operation (Advanced) Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. To use the following functions, select the orientation of the originals. • 1-sided / 2-sided Selection •...

  • Page 121: Border Erase

    FAX Operation (Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books.

  • Page 122: Job Finish Notice

    FAX Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box.

  • Page 123: Checking Transmission Results And Registration Status

    5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status ... 5-2 • Checking FAX Job History ..................5-3 • Printing Administrative Reports ................

  • Page 124: Various Tools For Checking Transmission Results And Registration Status

    Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Contents to Reference Tool Timing of Check Location Check Page FAX job Touch panel History of latest Any time...

  • Page 125: Checking Fax Job History

    Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 200 each of send and receipt results on the display for checking. NOTE: Even when job accounting is enabled, 200 each of send and receipt results are displayed regardless of the account ID.
  • Page 126 Checking Transmission Results and Registration Status Display / Key Description Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. ] in Job Type Specific type of job can be indicated (Fax or i-FAX reception in this screen).

  • Page 127: Checking Details Of The Job Log

    Checking Transmission Results and Registration Status Storing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type Icon indicates job type. Storing fax reception data Storing i-FAX reception data Job Name Job name User Name User name Blank if no information is available...
  • Page 128 Checking Transmission Results and Registration Status NOTE: Press [ ] or [ ] to check information of the next or previous page. Press [Close] to exit. Description of Detailed Information Screen Item Description Job No. Job acceptance number Result (Result/ Result is indicated.

  • Page 129: Printing Administrative Reports

    Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 130: Fax Rx Result Reports

    Checking Transmission Results and Registration Status FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 5-11.) Press the System Menu key.
  • Page 131 Checking Transmission Results and Registration Status Press [Print Report]. FAX Log Outgoing Incoming NOTE: You can select a shown fax job and press Date Destination Detail Result 10/10 09:50 A OFFICE 12345678 Completed [Detail] to view detailed information of the job. 10/10 09:45 A OFFICE 12345678...

  • Page 132: Status Page

    Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Press the System Menu key.

  • Page 133: Reporting Fax Receipt Result By E-Mail

    Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only].
  • Page 134 Checking Transmission Results and Registration Status 5-12 OPERATION GUIDE...

  • Page 135: Setup And Registration

    6 Setup and Registration This chapter explains how to perform various setups and registrations. • FAX/TEL Auto Switch Reception ................6-2 • FAX/Answering Machine Auto Switch Reception ........... 6-4 • Rings ........................6-6 • Volume Adjustment ....................6-7 • Retry Times ......................6-8 •...

  • Page 136: Fax/Tel Auto Switch Reception

    Setup and Registration FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 137 Setup and Registration Preparation: Refer to Receiving Mode on page 6-9 to select [Auto (FAX/TEL)]. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring.

  • Page 138: Fax/Answering Machine Auto Switch Reception

    Setup and Registration FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 139 Setup and Registration Preparation: Refer to Receiving Mode on page 6-9 to select [Auto (TAD)]. The connected telephone set makes ringing tone the set number of times. NOTE: If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 140: Rings

    Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL).

  • Page 141: Volume Adjustment

    Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

  • Page 142: Retry Times

    Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-33. Press the System Menu key. Press [FAX], [Next] of Transmission, [Next] of FAX and then [Change] of Retry Times.

  • Page 143: Receiving Mode

    Setup and Registration Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-4.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-4.) •...

  • Page 144: Reception Date/Time

    Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 145: Media Type For Print Output

    Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine’s Operation Guide for details on Custom Paper 1 to 8.
  • Page 146 Setup and Registration To select the paper size, press [Standard Sizes 1] Common Settings - Paper Size or [Standard Sizes 2] and select the paper size. Set cassette paper size. Auto Standard Folio Sizes 1 Standard Sizes 2 Cancel Status 10/10/2008 10:10 Press [OK].

  • Page 147: Mp Tray Paper Output

    Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. Press the System Menu key. Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. Select either [Off] (not to use) or [On] (to use).

  • Page 148: Drd Reception (Available For Inch Versions Only)

    Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 149 Setup and Registration The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.

  • Page 150: Transmission Restriction

    Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 151: Registering Permit Fax No

    Setup and Registration †. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. ††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.

  • Page 152: Changing And Deleting Permit Fax No

    Setup and Registration Use the numeric keys to enter Permit FAX No. Up FAX - Permit No. to 20 digits can be entered. Register or edit permit number. Use the numeric keys to enter a number. NOTE: Press [Pause] to insert a pause (-) between numbers.

  • Page 153: Registering Reject Fax No

    Setup and Registration Press [Delete]. When the deletion confirmation screen appears, press [Yes]. To change or delete other Permit FAX numbers, repeat steps 2 to 6. Press [Close]. Registering Reject FAX No. NOTE: Up to 50 Reject FAX numbers can be registered. Press the System Menu key.

  • Page 154: Changing And Deleting Reject Fax No

    Setup and Registration Changing and Deleting Reject FAX No. Follow steps 1 to 2 of Registering Reject FAX No. on page 6-19. Select the Reject FAX No. to be changed or FAX - Reject No. List deleted. Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) To change Reject FAX No., go to step 3, and to TEL Number...

  • Page 155: Registering Permit Id No

    Setup and Registration Registering Permit ID No. NOTE: Up to 25 Permit ID numbers can be registered. Press the System Menu key. Press [FAX], [Next] of TX/RX Restriction and then [Register/Edit] of Permit ID List. Press [Add]. FAX - Permit ID List Register an ID from which faxes will be accepted.

  • Page 156: Changing And Deleting Permit Id No

    Setup and Registration Changing and Deleting Permit ID No. Follow steps 1 to 2 of Registering Permit ID No. on page 6-21. Select the Permit ID No. to be changed or deleted. FAX - Permit ID List Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) To change Permit ID No., go to step 3, and to delete Permit ID No., go to step 6.
  • Page 157 Setup and Registration To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book].

  • Page 158: Encryption

    Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 159: Registering An Encryption Key

    Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system.

  • Page 160: Changing And Deleting Registration Contents Of Encryption Key

    Setup and Registration Changing and Deleting Registration Contents of Encryption Key Follow steps 1 to 2 of Registering an Encryption Key on page 6-25. Select the encryption key to be changed or deleted. FAX - Encrypt. Key Registration To change the registration contents, go to step 3, Register a key to use for encrypted FAX transmissions.
  • Page 161 Setup and Registration Press [FAX No. Entry]. Use the numeric keys to enter fax number of the Ready to send. Destination other party, and press [Encrypted Transmission]. FAX No. Entry Sub Address NOTE: When encrypted transmission has been set to Transmission Backspace Pause...

  • Page 162: Operation At The Receiving System

    Setup and Registration Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below. NOTE: In encryption communication, sub address communication cannot be used. Register the encryption key you have arranged with the sending system. (Refer to Registering an Encryption Key on page 6-25.) Press the System Menu key.

  • Page 163: Reduced Reception

    Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by reducing the original size according to the paper size.

  • Page 164: Duplex Print Output

    Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Press the System Menu key. Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing.

  • Page 165: In 1 Reception

    Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. Press the System Menu key.

  • Page 166: Remote Diagnostics

    Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems.

  • Page 167: Prohibiting Fax Printing At Specified Times (Unusable Time)

    Setup and Registration Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. Faxes received during this Unusable Time are stored in the FAX box if the FAX box is specified as the forwarding destination in the memory forwarding setting.
  • Page 168 Setup and Registration 6-34 OPERATION GUIDE...

  • Page 169: Optional Equipment

    7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A) ....................7-2 • Expansion Memory ....................7-3 • Dual FAX ........................ 7-3 OPERATION GUIDE...

  • Page 170: Internet Fax Kit (A)

    Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1. OPERATION GUIDE...

  • Page 171: Expansion Memory

    Optional Equipment Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines.
  • Page 172 Optional Equipment Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed.

  • Page 173: Internet Faxing (I-Fax) (Option)

    8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ....................... 8-2 • i-FAX Settings ......................8-4 • i-FAX Transmission ....................8-7 • i-FAX Reception ....................8-12 OPERATION GUIDE...

  • Page 174: What Is I-Fax

    Internet Faxing (i-FAX) (Option) What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. •...

  • Page 175: I-Fax Settings

    Internet Faxing (i-FAX) (Option) Notes on Using i-FAX • To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings. Refer to i-FAX Settings on page 8-4 for details. • If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the server.

  • Page 176: I-Fax Settings

    If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE...
  • Page 177 Internet Faxing (i-FAX) (Option) i-FAX Default Settings FAX / i-FAX > i-FAX > Defaults Use this page to enable the internet faxing. The settings available on the i-FAX Defaults page are shown below. Item Description i-FAX Enables or disables i-FAX. Set to On to enable. i-FAX SMTP Settings FAX/i-FAX >...
  • Page 178 Internet Faxing (i-FAX) (Option) i-FAX POP3 Settings FAX/i-FAX > i-FAX > POP3 Use this page to specify the settings for the POP3 server used for Internet faxing. The settings available on the i-FAX POP3 page are shown below. Item Description Check Interval Displays the interval for connecting to the POP3 server to check for incoming E-mail.

  • Page 179: I-Fax Transmission

    Internet Faxing (i-FAX) (Option) i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen Check that the basic send screen is displayed. Ready to send. Destination Place original. Destination Detail Address...

  • Page 180: Specifying The Destination

    Internet Faxing (i-FAX) (Option) Specifying the Destination Ready to send. Destination Place original. Destination Detail Press [i-FAX Addr Entry]. Address Book A OFFICE 1234567890 E-mail B OFFICE 1234568907 Addr Entry C OFFICE 1234569078 Folder Path Entry On Hook Direct Chain Detail/Edit Delete Recall...
  • Page 181 Internet Faxing (i-FAX) (Option) Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
  • Page 182 Internet Faxing (i-FAX) (Option) Selecting the Resolution Select the resolution suitable for sending originals. For information on how to select the resolution, refer to Selecting the Resolution on page 3-8. NOTE: 300 × 300 dpi is not supported for i-FAX transmissions.
  • Page 183 Internet Faxing (i-FAX) (Option) Cancelling the Transmission On the Sending Jobs screen above, select the job, Status Status Scheduled Job and press [Cancel]. Job Type Job No. Accepted Time Type Job Name User Name Status When the cancel confirmation screen appears, 14:47 abc@def.com InProcess...

  • Page 184: I-Fax Reception

    Internet Faxing (i-FAX) (Option) i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. You can change the following reception settings: •...

  • Page 185: About Network Fax

    9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings.

  • Page 186: What Is Network Fax

    About Network FAX What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
  • Page 187 About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box. OPERATION GUIDE...

  • Page 188: Setup

    About Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.

  • Page 189: 10 Troubleshooting

    10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation ..........10-2 • Precautions When Turning Power OFF ............... 10-3 • Error Messages ....................10-4 • Troubleshooting ....................10-6 OPERATION GUIDE 10-1...

  • Page 190: Indicators During Sending/Receiving Operation

    Troubleshooting Indicators During Sending/Receiving Operation The Send, Receive and Memory indicators show the fax transmission status. • The Send indicator blinks when the machine is sending a fax. The Receive indicator blinks when the machine is receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission.

  • Page 191: Precautions When Turning Power Off

    Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation panel. Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch.

  • Page 192: Error Messages

    Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description.

  • Page 193: Troubleshooting

    Troubleshooting Reference Message Checkpoint Corrective Action Page Scheduled sending jobs – The number of jobs has exceeded. exceeded the limit set for delayed transmission. Press [End]. The job is canceled. Wait until the delayed transmission is executed, or cancel the delayed transmission and then perform the job again.

  • Page 194: Troubleshooting

    Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord – connected correctly? correctly.
  • Page 195 Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform sub s the recipient fax machine Sub address transmission – address transmission. equipped with a sub address cannot be performed unless transmission feature? the recipient fax machine has a similar sub address transmission feature.
  • Page 196 Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot use sub address Does the other party’s fax If the other party’s fax – bulletin board machine have the same sort machine does not have the communication. of sub address bulletin board same sort of sub address communication function? bulletin board communication...

  • Page 197: Appendix

    Appendix • Character Entry Method ................Appendix-2 • Specifications .................... Appendix-5 • Menu List ....................Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model) ......Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model) ......Appendix-13 • Error Code List ..................Appendix-16 OPERATION GUIDE Appendix-1...

  • Page 198: Character Entry Method

    Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
  • Page 199 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry was made. [OK] Press to finalize the entry and return to the screen before the entry was made. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input:...

  • Page 200: Entering Characters

    Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Press [Lower-case]. Press [i], [s], [t] and [Space]. Use the keyboard to enter. Limit: characters List Input: characters...

  • Page 201: Specifications

    Specifications NOTE: Specifications are subject to change without notice. Item Description Type Optional FAX kit Compatibility Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction Original Size...

  • Page 202: Menu List

    Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine. Send/ Destination Address Book FAX Key FAX Number Entry Sub Address Transmission Start Speed Encrypted Transmission (Sending) On Hook †...
  • Page 203 †† Function Defaults i-FAX Subject/Body System Common Settings Sound FAX Speaker Volume Menu FAX Monitor Volume Document FAX Box Register/Edit Box Box/Removable FAX Box List Memory Polling Box Delete Transmitted File TX/RX Common Encrypt. Key Registration FAX Remote Diagnosis Local FAX Name Entry Transmission Basic Local FAX Number 1...
  • Page 204 Continued from previous page Report Report Print Status Page Print Admin Report Settings Result Report Send Result Attach Send Image Setting Report FAX RX Result Report RX Result Report Type Edit Address Book Sub Address Destination Transmission Start Encryption Key No. Mode †...
  • Page 205 Status/Job Printing Jobs Status Cancel Key Sending Jobs Status Scheduled Job Storing Jobs Status Device/ Cancel of Transmission (Disconnection of Communication Communication) Manual Reception † Check New FAX (i-FAX Reception) Activity Report Print Removable Memory Program Key Call Register Edit †...

  • Page 206: Received Fax Sizes And Paper Priority (Inch Model)

    Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size LT-R †...
  • Page 207 NOTE: The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
  • Page 208 Reduced RX Sizes Received FAX Size LT-R † ST-R LT-R † †, * † LT-R LT-R LT-R LT-R † † † † † ST-R ST-R ST-R †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically.

  • Page 209: Received Fax Sizes And Paper Priority (Metric Model)

    Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size A4-R †...
  • Page 210 †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. ††. Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the following paper sizes.
  • Page 211 Reduced RX Sizes Received FAX Size A4-R † A5-R A4-R † † † A4-R B5-R A4-R A4-R † † A4-R A4-R † † † † A4-R † † B5-R B5-R B5-R B5-R B5-R † † † † † B5-R † †...

  • Page 212: Error Code List

    Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: If an error occurs during V34 communication, the U in the error codes is replaced by an E. Error Code Possible Cause/Action Busy...
  • Page 213 Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient machine. Reduce the transmission start speed and send again.
  • Page 214 Error Code Possible Cause/Action U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our- brand model, but the specified sub address box was not registered on the other party’s machine. Check with the recipient. U03600 The other party’s machine is an our-brand model and sub address bulletin board reception was...
  • Page 215 Error Code Possible Cause/Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine.
  • Page 216 Appendix-20 OPERATION GUIDE...
  • Page 217 Index Checking Transmission Results and Registration Status Continuous Scan 4-56 Numerics Date Delayed Transmission 2 in 1 Reception 6-31 Cancel 3-15 Changing/Deleting Immediate Transmission 3-15 Density 3-10 About this Operation Guide Description of Operation Procedure Account Management 4-51 Direct Transmission 3-4, Address Book 3-17 Cancel...
  • Page 218 How to Change/Delete 4-32 Memory Reception 3-13, 10-6 How to Register 4-30 Memory Transmission 3-4, Previews 4-35 Cancel 3-14 Printing Originals from FAX Box 4-32 Menu List Appendix-6 Renaming Files 4-34 MP Tray Paper Output 6-13 FAX Job History Details of the Job Log Job Log Screen Printing Job Log Network FAX...
  • Page 219 Sub Address Bulletin Board Report Communication 4-41 Activity Report Precautions for Use FAX Box List 4-36 Precautions When Turning Power OFF 10-3 FAX RX Result Reports Preparation Before Use Send Result Reports Previews Status Page 5-10 FAX Box 4-35 Resolution Polling Box 4-50 Rings...
  • Page 220 Unusable Time 6-33 Volume Adjustment User Accounting 4-51 Contents 4-51 Login 4-53 Zoom 4-55 Index-4 OPERATION GUIDE...
  • Page 221 MEMO...
  • Page 224 Rev.1 2009.6 Printed in China 303MB56021...

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